Charity Registration Number: 1099040 Company Registration Number: 4683168 **----- Start of picture text -----**
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All Saints Children's Ventures (Limited by Guarantee) Trustees’ Report and Financial Statements for the year ended 31st August, 2023 All Saints Children's Ventures (Limited by Guarantee) r ## Contents ||Page| |---|---| |Legal and Administrative Information|1| |Directors' and Trustees’ Report|2-4| |Independent Examiner's Report|5| |Statement of Financial Activities and Income and Expenditure Account|6| |Balance Sheet|7| |NotestotheFinancialStatements|8-11| 8-11 i: Page 1 All Saints Children's Ventures (Limited by Guarantee) ’ v FE ## Charity Information |Charity Name:|All Saints Children's Ventures|All Saints Children's Ventures| |---|---|---| ||(Limited by Guarantee)|| |Charity Registration Number:|4683168|| |Company Registration Number:|1099040|| |Governing Document:|Memorandum and|Articles ofAssociation dated 16th February 2003| |Registered Office:|All Saints Church|| ||93 Forefield Lane|| ||Liverpool|| ||L23 9TQ|| |Principal Business Address:|All Saints Children's Ventures|| ||93 Forefield Lane|| ||Liverpool|| ||L23 9TQ|| |Directors/Trustees:|Mrs E Collins|(Chair)| ||Rev E P Thorpe (Appointed 13/11/22)|| ||Mr D Bruford|| ||Mrs K Zimak|| ||MrsA Pennington|| ||Mr P Collins|| ||Mrs P Howard (Appointed 22/03/23)|| |Company Secretary:|MrAlan Mears|| |Principal Officer:|Mirs Janine Perry|| |Independent Examiner:|MrC S Hughes|| ||106 Stanley Park|| ||Litherland|| ||Liverpool|| |Bankers:|HSBC plc|| ||99-101 Lord Street|| ||Liverpool|| ||L2 6PG|| ||NatWest Bank ple|| ||Liverpool Customer Service Centre|| ||Stevenson Way|| ||Wavertree|| ||Liverpool|| ||L131NW|| All Saints Children’s Ventures (Limited by Guarantee) os i = **----- Start of picture text -----**
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## Trustees' Report for the year ended 31st August, 2023 The trustees, who are also directors for the purposes of company law, present their annual report and the financial statements for the year ended 31st Augusi, 2023. ## Reference and administrative details The details are set out on page 1. Trustees Mirs E Collins (Chair) Rev E P Thorpe (Appointed 13/11/22) Mr D Bruford Mr P Collins Mrs K Zimak Mrs P Howard (Appointed 22/03/23) Mrs A Pennington Mr D Bruford and Mrs E Collins retire by rotation and being eligible, offer themselves for re-election. Structure, Governance and Management Governing document The charity is a company limited by guarantee governed by its Memorandum and Articles of Association dated 16th February 2003, which are approved by the Charity Commission. The company is registered as a charity with the Charity Commission. There are currently 28 Members (2022: 30), each of whom agrees to contribute £1 in the event of the charity winding up. ## Appointment of trustees The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles of Association are known as the Board of Directors. Under the requirements of the Memorandum and Articles of Association, the Trustees are eligible, as the Board of Directors, to appoint additional trustees. The Minister in charge of All Saints Parish Church shail be an ex-officio trustee. ## Trustee induction and training New trustees are provided with appropriate induction on their legal obligations when they join the Board and are given the appropriate support by the manager and other trustees. Training is given to new trustees as and when required. ## Organisation The board of trustees normally has up to 7 members, although a general meeting may appoint additional trustees. The board normally meets bi-monthly to administer the charity. The manager (Janine Perry) is appointed by the trustees to manage the day to day operations of the charity. To facilitate effective operations the manager has delegated authority, within the terms of delegation approved by the trustees, for operational matters including finance, employment and service delivery activity. ## Related parties All Saints with St Frideswyde Parochial Church Council (PCC) owns the building from which the charity operates. Rev'd E P Thorpe and Mrs K Zimak are also trustees for both organisations. Mr A Mears who is the company secretary but not a trustee of the charity is also a member/trustee of the PCC. ## Investment powers and policy ; Under the Memorandum and Articles of Association, the charity has the power to invest in any way the trustees a wish. The trustees, having regard to the liquidity requirements of the company and to the reserves policy have Page 3 All Saints Children’s Ventures (Limited by Guarantee) 5 # x t ## Trustees’ Report for the year ended 31st August, 2023 (continued) ## Risk management - The trustees have a risk management and control strategy which consist of: - a review of the principal risks and uncertainties that the charity faces; - the establishment of policies, systems and procedures to mitigate those risks identified in the review, and - - the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise. This work has identified that financial sustainability is the major financial risk for the charity. A key element in the management of financial risk is a regular review of available liquid funds to settle debts as they fall due and active management of trade debtor and creditor balances to ensure sufficient working capital by the charity. Attention has also been focussed on non-financial risks arising from the safeguarding of children, fire, health and safety of clients and food hygiene. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place and regular awareness training for staff working in these operational areas. ## Objectives and activities The Charity’s objectives are to (a) promote and advance good quality play opportunities for children in out of school settings in the Borough of Sefton, Merseyside. This included promoting and advancing the care and education of such children. (b) promote and advance the training of persons in providing play, care and education for children in out of school settings in the Borough of Sefton, Merseyside. When planning our activities for the year, the trustees gave consideration to the Charity Commission's guidance on public benefit. Achievements and performance during the year We continue to strive for high quality childcare and education, whilst keeping the children and staff safe. Our trustees have continued to work tirelessly to maintain high standards of care and financial stability during this time and we wish to pass on a big ‘Thank You for all that they have done and achieved in these trying times. We continue to strive for high quality childcare and education, whilst keeping the children and staff safe. We have continued to work with the parents and the local community, engaging them where-ever possible in our work and supporting their needs if we are able. Staff absence has been a continual problem with illness, isolation and maternity leave, however, despite the limited agency staff availability, the remaining staff members have rallied around to keep the children safe and the setting open. We welcomed the completion of the outdoor play area and the tremendous support from the volunteers, without whose help the work could not have been started and completed. We have welcomed Rev E P Thorpe, who is also the incumbent of the church, together with Mrs P Howard onto the board. Financial Review Results for the year The results for the year are set out on page 6. ## Reserves policy The trustees have reviewed the reserves of the company and have recognised the need to establish an appropriate level of working capital to sustain the future operations and obligations in the event of unforeseen reductions in it's income streams. The aim of the trustees is to retain sufficient freely available reserves equivalent to at least four months essential staff and overhead costs to enable the company to meet it's obligations. The level of freely available reserves required to meet this objective is considered by the trustees to be £80,000. As at 31st August 2023 the level of reserves was £140,128 (2022: £143,779). In order to track this objective and bring focus to the target for building the reserves, funds are being placed in an appropriate savings account each year as and when cash flow permits. Page 4 All Saints Children's Ventures (Limited by Guarantee) a if i * . ## Trustees’ Report for the year ended 31st August, 2023 (continued) ## Plans for future periods We are looking forward to exploring new opportunities over the next 12 months and supporting our parents through the cost of living crisis, along side the government changes in funding 2 - 4 year old places starting in April 2024. We continue to aim for enhancements in provision and have enjoyed the continual improvements in the grounds from the outdoor play area and the increased opportunities that will bring to our existing provision. We also want to develop our staff team and training and development continues to be a priority. We hope to recruit new trustees to join our team who share our passions for excellence in child care. We are looking at the possibility of developing and training the staff in "forest schools” in order to enhance the children's outdoor experience. ## Trustees’ responsibilities in relation to the financial statements Company and charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of its surplus or deficit for that year . In preparing those financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles on the Charities SORP; - make judgements and estimates that are reasonable and prudent; - - state whether applicable Accounting Standards and Statements of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements; - - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report is prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the smali companies’ regime. This report was approved by the Board of Trustees on 23rd January 2024 and signed on its behalf by: Mirs E Collins Director Page 5 All Saints Children's Ventures (Limited by Guarantee) Independent Examiner's Report to the Trustees of Ail Saints Children's Ventures a é | report to the trustees on my examination of the accounts of the company for the year ended 31st August 2023. ## Responsibilities and basis of report As the charity trustees of the company you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the company's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## independent Examiner's Statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were not kept in respect of the company as required by section 130 of the Act; or (2) the accounts do not accord with those records; or - (3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mr C S Hughes 106 Stanley Park Litherland L21 9JU 23rd January 2024 Page 6 All Saints Children's Ventures (Limited by Guarantee) q 4 ## Statement of Financial Activities and Income and Expenditure Account for the year ended 31st August, 2023 **----- Start of picture text -----**
|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|TOTAL|FUNDS| |Funds|Funds|2023|2022| |Note|£|£|£|£| |INCOME|FROM:| |Investments|2|1,598|0|1,598|75| |Charitable|activities|3|229,717|42,500|242,217|230,180| |TOTAL|INCOME|231,315|12,500|243,815|230,255| |EXPENDITURE|ON:| |Charitable|activities|4|260,466|12,500|272,966|235,713| |TOTAL|EXPENDITURE|260,466|12,500|272,966|235,713| |NET|INCOME/(EXPENDITURE)|BEFORE| |TRANSFERS|(29,151)|0|(29,151)|(5,458)| |GROSS TRANSFERS|BETWEEN|FUNDS|0|0|0|0| |NET|MOVEMENT|IN|FUNDS|(29,151)|0|(29,151)|(5,458)| |RECONCILIATION|OF|FUNDS| |Total|funds|brought|forward|at|1st|September 2022|169,779|0|169,779|175,237| |Total|funds|carried|forward|at|3ist August,|2023|140,628|0|140,628|169,779| **----- End of picture text -----**
There are no recognised gains or losses other than the net movement in funds for the above two financial periods. The notes on pages 8 to 11 form part of these accounts. Page 7 All Saints Children's Ventures (Limited by Guarantee) a . ## Balance Sheet at 3ist August, 2023 |||2023|2022| |---|---|---|---| ||Note|£|£| |CURRENT ASSETS|||| |Debtors|t|0|0| |Cash at bank and in hand||167,890|200,386| ||Total current assets|167,890|200,386| |CREDITORS: AMOUNTS FALLING DUE WITHIN ONEYEAR|8|27,262|30,607| |NET CURRENTASSETS||140,628|169,779| |TOTAL ASSETS LESS CURRENT LIABILITIES||140,628|169,779| |CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN|ONE||| |YEAR||0|0| |TOTAL NETASSETS||140,628|169,779| |FUNDS OF THE CHARITY|9||| |Unrestricted||140,628|169,779| ||Totalcharityfunds|140,628|169,779| In approving these financial statements as directors of the company we hereby confirm: (a) that for the year stated above the company was entitled to the exemption from audit under Section 477 of the Companies Act 2006: (b) that no notice has been deposited at the registered office of the company pursuant to Section 476 of the Companies Act 2006 requesting that an audit be conducted for the year ended 31st August, 2023 and ## (c) that we acknowledge our responsibilities for: (1) ensuring that the company keeps accounting records which comply with the requirements of the Act; and (2) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the year then ended in accordance with the requirements of the Companies Act (‘the Act’), and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the company. The financial statements are prepared in accordance with the provisions applicable to companies subject to the small companies' regime. Approved by the Board of Trustees on 23rd January 2024 and signed on its behalf by: **----- Start of picture text -----**
Mrs Edith Collins
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Mrs Anne Pennington
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Company Registration Number: 1099040 The notes on pages 8 to 11 form part of these accounts. Page 8 All Saints Children’s Ventures (Limited by Guarantee) a A 1 Accounting policies 4 ## Notes to the Financial Statements for the year ended 31st August, 2023 The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2015 FRS 102), applicable UK Accounting Standards and the Companies Act 2006. The company has taken advantage of the exemption in FRS102 from the requirements to prepare a cash flow statement on the grounds that it is a small company. ## Funds General funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. Funds designated for a particular purpose by the trustees are also unrestricted. Restricted funds are funds subject to specific conditions imposed by the donors or through the terms of an appeal. The accounts include all transactions, assets and liabilities for which the charity is held responsible in law. They do not include the accounts of groups that owe their main affiliation to another body. ## Turnover Turnover comprises the amounts receivable in respect of grants, donations and childcare fees. ## Income from: ## Investments Dividends and interest are accounted for when due and payable. Interest entitlements are accounted for as they accrue. Tax recoverable on such income is recognised in the same accounting period. ## Expenditure on: ## Charitable activities Charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both the costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## Irrecoverable VAT All resources expended are classified under activity headings that aggregate all costs related to the category. Irrecoverable VAT is charged against the category of resources expended for which it was incurred. ## Contingent Liabilities and Provisions : in accordance with the SORP, a contingent liability is disclosed for those grants, which do not represent liabilities, where the possible obligation, which arises from past events, will only be confirmed by the occurrence of one or more uncertain future events not wholly within the trustees’ control. Provisions are recognised for those grants where there is uncertainty as to the timing or amount, and any uncertainty regarding the amount is more than one of determining a basis for reasonable estimation of the liability arising from that constructive obligation. ## Charitable status and taxation As a registered charity, the company benefits from rates' relief and is generally exempt from income tax and corporation tax. The charity is not registered for value added tax. Page 9 All Saints Children's Ventures (Limited by Guarantee) ## Notes to the Financial Statements for the year ended 31st August, 2023 ||||Unrestricted|Restricted|TOTAL|Unrestricted|Restricted|TOTAL| |---|---|---|---|---|---|---|---|---| ||||Funds|Funds|2023|Funds|Funds|2022| |||INCOME FROM:|£|£|£|£|£|£| ||2|Investments||||||| |||Dividends and interest (including any||||||| |||reclaimed tax):||||||| |e||~ on cash deposits|1,598|0|1,598|75|0|75| |.|||1,598|0|1,598|15|0|75| ||3|Charitable activities||||||| |||Childcare fees|133,168|0|133,168|124,902|0|124,902| |||EarlyYears Education Funding|95 864|0|95,864|103,374|0|103,374| |||Other Grants|0|500|500|0|0|0| |||Fundraising|421|0|421|0|0|0| |||Volunteer Labour
Miscellaeous income|0
264|12,000
0|12,000
264|0
0|8)
1,904|0
1,904| ||||229,717|12,500|242,217|228,276|1,904|230,180| |||EXPENDITURE ON:||||||| ||4|Charitable activities||||||| |||Wages and salaries|186,349||186,349|172,853|1,904|174,757| |||Employers National Insurance|4,196|0|4,196|4,006|0|4,006| |||Staff pension costs|2,835|0|2,835|2,378|0|2,378| |||Agencywages costs|3,889|0|3,889|549|0|549| |||Staff uniforms and training costs|1,629|Q|1,629|1,253|0|1,253| |||Marketing and advertising|974|0|974|281|0|281| |||Recruitment costs|841|0|841|940|0|940| |||Rent payable|27,912|0|27,912|22,370|0|22,370| |i||Insurance|1,814|0|1,814|1,621|0|1,621| |e||Cleaning and waste disposal|633|0|633|1,156|0|1,156| |||Repairs and maintenance|275|0|275|139|0|139| |||Telephone & internet|828|0|828|751|0|751| |||Activity supplies|4,450|0|4,450|5,529|0|5,529| |||Computers and software|876|0|876|600|0|600| |||Refreshments|5,809|0|5,809|4,921|0|4,921| |||Legal and professional fees|492|0|492|477|0|477| |||Printing, postage and stationery|952|0|952|985|0|985| |||Motor and travel expenses|98|0|53|21|0|21| |||Bank charges|713|0|713|646|0|646| |||Subscriptions|485|0|485|305|0|305| |||Bad debt write off|338|0|338|12|0|12| |||Sundries
Independent examination|485
80|0
0|A485
80|817
80|0
0|817
80| |||Outdoor PlayArea|11,870|12,000|23,870|1,056|0|1,056| |||Staffroom costs|1,688|500|2,188|10,063|0|10,063| ||||260,466|12,500|2/2,966|233,809|1,904|235,713| All Saints Children's Ventures (Limited by Guarantee) Page 10 u r : @ ## Notes to the Financial Statements for the year ended 31st August, 2023 5 Staff Costs 2023 2022 Wages £ £ Social and Salaries 186,349 174,757 Security Costs 4,196 4,006 Pension Costs 2,835 2,378 193,380 181,141 The average number of full-time equivalent employees (including casual and part-time staff) employed by the company during the year was as follows: |The average number of full-time equivalent employeesaverage number of full-time equivalent employeesnumber of full-time equivalent employeesof full-time equivalent employeesfull-time equivalent employeesequivalent employeesemployees (including
company during the year waswas as follows:|(including casual andand part-time staff) employed|employed|employed by thethe|by thethe| |---|---|---|---|---| ||2023||2022|| |Administration
Projects, activities and sessions|£|2
11|£|2
11| |||13||13| During the year the charity employed members of staff as detailed above. None (2022: None) of whom earned more than £60,000 p.a. The trustees received £Nil remuneration (2022: ENil) during the year. Trustees were reimbursed travelling and subsistence expenses of ENil (2022: ENil) for the year. There were no other discloseable transactions in respect of trustees, persons closely connected with them or other related parties ## 6 Pensions The company operates a NEST defined contribution schemes in respect of employees. The scheme and it's assets are held by independent managers. The pension charge represents contributions due from the company and amounted to £2835 (2022: £2378). 7 Debtors: 2023 2022 Trade £ £ debtors 0 0 Prepayments and accrued income 0 0 Sens, rae| 8 Liabilities: Amounts falling due within one year 2023 2022 Trade £ £ Other Creditors 1,257 5,100 taxes and social security costs 1,416 958 Accruals and deferred income 24,589 24,549 27,262 30,607 |Analysis ofNetAssets by Fund||||| |---|---|---|---|---| ||Unrestricted|Restricted||| ||Funds|Funds||Total| |Current
Assets
Current
Liabilities
Liabilities aftermorethan oneyear|£
167,890
(27,262)
9)|£|0
0
0|£
167,890
(27,262)
0| |FundBalance|140,628||0|140,628| Fund Balance 9 Analysis of Net Assets by Fund All Saints Children's Ventures Page 11 t # i ## (Limited by Guarantee) ## Notes to the Financial Statements for the year ended 31st August, 2023 ## 10 Movement on funds **----- Start of picture text -----**
||||||||| |---|---|---|---|---|---|---|---| |At|1st|Incoming|At|31st| |September|Resources|Outgoing|August,| |2022|(inc.|gains)|Resources’|Transfers|2023| |£|E|£|£|£| |Unrestricted|funds| |General|fund|143,779|231,315|248,596|13,630|140,128| |Outdoor Area|Fund|26,000|0|11,870|(13,630)|500| |Total|unrestricted|funds|169,779|231,315|260,466|0|140,628| |Restricted|funds| |Staffroom|0|500|500|0|0| |Outdoor|play|area|0|12,000|12,000|0|0| |0|12,500|12,500|0|0| |Total funds|169,779|243,815|272,966|0|140,628| **----- End of picture text -----**
11 Fund Details Details of the various funds held by the charity are as follows: Name of fund Description, nature and purposes of the fund Unrestricted funds General fund Any monies not included in any other fund. Outdoor Area Fund This is money set aside to develop the outdoor area. Restricted funds Staffroom This relates to money received towards the staffroom. Outdoor play area This relates to the estimated volunteer time spent creating the outdoor play area. ## 12 Related Parties During the period the charity paid £13,600 (2022: £10,800) to All Saints with St Frideswyde PCC a charity to which some trustees of this charity are related, as mentioned in the trustee's’ annual report. ## 13 Taxation As a charity, All Saints Children's Ventures is exempt from tax on income and gains to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity. ## 14 Contingent liabilities The company had no contingent liabilities at 31st August, 2023 (2022: None). ## 15 Capital commitments The company had no capital commitments at 31st August, 2023 (2022: £Nil ). ## 16 Members' liability The company is limited by guarantee, and, in the event of the winding up of the company, the liability of each member (including those members who have served within the previous twelve months) is limited to a contribution of £1 towards the cost of dissolution and the liabilities incurred by the charity while the contributor was a member.