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← Norwich International Youth Project

2021-08-31-accounts

NORWICH INTERNATIONAL YOUTH PROJECT

Norwich International Youth Project

Trustees’ Report and Financial Statements For the year ending 31 August 2021

Charity Number: 1099039

NORWICH INTERNATIONAL YOUTH PROJECT

Legal and administrative information

Status

Norwich International Youth Project is a registered charity (charity number: 1099039), governed by the Constitution dated 3[rd] July 2003.

The charity is also known as NIYP.

Trustees - The trustees serving during the year and since the year end were as follows:

S Skipper (Chair) G Diehl (Secretary) L Hammond N Farrell M Ball S Beadle (resigned 14 October 2021)

Trustees are appointed by election at the annual general meeting.

Honorary Treasurer

Ms L Hammond

Patrons

Sir Norman Lamb Lady Mary Lamb

Principal Office

C/O, City College, Advice Hub, Students Services, Ipswich Road, Norwich, NR2 2LJ

Independent examiner

Headspace Accountancy Ltd. 2 Yarmouth Road, Hales, Norfolk, NR14 6SP.

Bankers

Barclays Bank Plc, Market Place, Aylsham, Norfolk, NR11 6EW

NORWICH INTERNATIONAL YOUTH PROJECT

Trustees’ Report

The trustees are pleased to present their annual report and the financial statements for the year ended 31 August 2021.

Governance

The document regulating the purposes and administration of the charity is the Constitution adopted by the Executive Committee on 3[rd] July 2003 having been approved by the Charity Commission. The Charity was established in December 2001 to address the needs of specific groups of people, primarily young refugees and asylum-seekers. It is an unincorporated body and became a registered charity (charity number: 1099039) on 18[th] August 2003.

Management and organisation

Trustees

The Trustees comprises a Chair and Honorary Treasurer and four other members. All of the Trustees are elected at the AGM. The Trustees meet a minimum of three times a year with ad hoc meetings fitted in when necessary. Trustees frequently attend the weekly youth group drop-in and are therefore able to exchange information and ideas, as well as keep up-to-date with project developments, on a regular basis.

Staff

NIYP employs two part-time staff members who report to the trustees: a project coordinator and a learning officer.

Volunteers

The project is supported by a team of 11 volunteers, without whom the youth group drop-in session would not be able to function. Over the past year we have worked to recruit and develop a volunteer team offering a range of skills from backgrounds in Teaching, Education Support, Linguistics, International Development and Social Work. All volunteers have enhanced DBS checks, undertake basic safeguarding training and commit to a Code of Practice.

Policies

All NIYP policies were reviewed and updated during the course of the year. The NIYP Safeguarding policy has been revised to keep up date with Norfolk Safeguarding Children’s Board guidelines and to address specific considerations which are pertinent to the group of young people NIYP works with.

Charitable objectives

The objects of the charity are:

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NORWICH INTERNATIONAL YOUTH PROJECT

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on Public Benefit when reviewing the Trust’s aims and objectives and in planning future activities.

Developments and activities during the year

Staff and volunteers

Staff

Ollie Legge and Lauren Henery continue in their roles as Project Coordinator and Learning Officer, respectively.

Volunteers

NIYP relies on a small group of volunteers to deliver our weekly sessions. We are hugely grateful for the effort and good will of these volunteers.

Patrons

We are proud to have Sir Norman Lamb and Lady Mary Lamb as Patrons of NIYP. They have shown an ongoing interest in the project and have been generous and successful fundraisers.

Weekly activities

Drop-in sessions

We maintained Thursday youth groups throughout the year and adapted our provision during the coronavirus pandemic to meet government and National Youth Agency guidelines. NIYP has been welcomed into a new space - The Sanctuary - for weekly sessions. In order to remain safe and follow guidance we have also run sessions outdoors and online.

Weekly attendance has been approximately 15-30 young people from roughly 26 countries of origin, speaking over 20 different languages. The sessions include games, activities and workshops. Cooking and eating a shared meal has always been an important part of youth group sessions but this has been disrupted by the pandemic. The programme of activities and workshops has been designed to provide a wide range of learning, wellbeing and integration benefits to the young people. Activities are chosen with the involvement of the young people.

Thursday activities this financial year have included: games in the park; a soundwalk with Recast Music Education; group discussions about the lockdown and about experiences in foster care; yoga; singing; visits from the Matthew Project to discuss drugs; a Christmas celebration; clay workshops and an exhibition as part of the Norfolk and Norwich Festival; A circus skills workshop at Oak Circus Centre; two drama workshops with Norwich Theatre; a trip to Wellsnext-the-sea for a day of sailing and salt marsh exploration with the Coastal Exploration Company; two textile workshops; a visit to the Sainsbury Centre; and swimming.

English classes

Our English classes take place on Tuesdays during term time. We have been using The Sanctuary for English classes but during lockdown we held English classes on Zoom. Though we would prefer to meet face to face, these online lessons have enabled us to reach individuals who wouldn’t normally be able to attend in person. Weekly attendance has been approximately 5-10 young people. The classes cater for a wide range of abilities and have been prepared and run by Lauren, supported by Ollie and volunteers. Individuals’ learning needs are discussed and recorded and material is planned accordingly.

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NORWICH INTERNATIONAL YOUTH PROJECT

Individual support

NIYP staff have been working from home because the pandemic has prevented access to our usual office space at City College Norwich. NIYP staff continue to provide individual support and signposting to young people on a range of topics including education, interests, training, employment, immigration, advocacy, health, housing and independent living. This support has been delivered before or during regular weekly sessions, and remotely using phone calls, Zoom and Whatsapp.

Other activities

Summer Residential

In August we enjoyed a residential visit to Overstrand Hall. During the three days we did lots of activities including: archery, swimming in the sea, yoga, high ropes, climbing, a walk to Cromer, frisbee golf, environmental art, a campfire and football.

Welcome Wheels

A continuing collaboration between Bicycle Links, NIYP, English+ and New Routes which provides bikes, safety equipment and training to refugees and asylum seekers in Norwich.

Networks and outreach

NIYP staff continue to be involved with the following networks: NASREF, INN, Norwich City of Sanctuary, the Early Action Network, the Norman Lamb coalition for young people, and the local ESOL PEG group. NIYP staff, young people and trustees have delivered training/information to foster carers, social workers and paediatric health care professionals.

AGM

NIYP’s 2021 AGM took place at The Sanctuary on Thursday 4th November 2021.

Financial Review

The Statement of Financial Activities is set out on page 7. This shows a surplus for the year ended 31 August 2021 of £11,587 against unrestricted funds and a surplus of £3,845 against restricted funds giving a total surplus of £15,432 (2020: £16,191). The balance sheet on page 8 shows the state of affairs of the charity at the year end. The total funds of the charity stood at £48,053 at the year end. This included a balance on unrestricted funds of £21,124.

Reserves policy

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to approximately six months expenditure. This provides sufficient funds to cover all costs of the charity which may arise during funding gaps or unforeseen circumstances. We have increased reserves from three months expenditure to six months expenditure in order to give us more comfort during a period of return to activities post lockdown. Currently this amounts to £21,000. Our free reserves were £21,119 as at 31 August 2021. During the last two years we have worked on a programme of fundraising to build up our free reserves. Due to the nature of our income we tend to have most of our support in the form of restricted funding. These free reserves are essential to help us maintain an uninterrupted service and to respond to changing situations as they arise.

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NORWICH INTERNATIONAL YOUTH PROJECT

Investment powers

In accordance with the Constitution date 3[rd] July 2003, the trustees have the power to invest in the name of the charity such part of the funds as they may see fit.

Trustees’ Responsibilities

The trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and provision of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the trustees on 20 June 2022

Lorraine Hammond Treasurer & Trustee

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Independent Examiner's Report to the Trustees of Norwich International Youth Project

I report on the accounts for the year ended 31[st] August 2021.

Respective responsibilities of trustees and examiner

The charity trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 and that an independent examination is required.

It is my responsibility to:

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts provide a 'true and fair view' and the report is limited to those matters set out in the statements below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that, in any material respect, the requirements

  2. to keep accounting records in accordance with Section 130 of the Charities Act 2011; and

  3. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act 2011

  4. have not been met; or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

30[th] June 2022 L561. Jellop Louisa Yallop FCA Headspace Accountancy Ltd 2 Yarmouth Road Hales Norfolk NR14 6SP

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NORWICH INTERNATIONAL YOUTH PROJECT STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021

STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 AUGUST 2021
Unrestricted Restricted Total Total
Note Funds Funds Funds Funds
2021 2021 2021 2020
£ £ £ £
INCOMING RESOURCES
Donations and legacies
Donations and grants 11,587 45,750 57,337 49,996
___ __ ___ ___
Total incoming resources 11,587 45,750 57,337 49,996
___ __ ___ ___
RESOURCES EXPENDED
Expenditure on raising funds 0 1,488 1,488 1,328
Charitable expenditure 0 40,417 40,417 32,477
___ __ __ __
Total resources expended 2 0 41,905 41,905 33,805
___ __ ___ ___
Net (outgoing)/incoming resources
before transfers 11,587 3,845 15,432 16,191
Transfer between funds 10 0 0 0 0
___ __ _____ _____
Net movement in funds in the year 3 11,587 3,845 15,432 16,191
Fund balances brought forward
at 1 September 2020 9,537 23,084 32,621 16,430
___ _ ___ ___
Fund balances carried forward
at 31 August 2021 21,124
___		 26,929
_		 48,053
___		 32,621
___

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

9

NORWICH INTERNATIONAL YOUTH PROJECT BALANCE SHEET AS AT 31 AUGUST 2021

Note 2021 2020
£ £ £ £
Fixed assets
Tangible fixed assets 6 5 5
Current assets
Debtors 7 368 707
Bank and cash in hand 62,581 34,448
__ __
62,949 35,155
Creditors: amounts falling due
within one year 8 14,901 2,539
__ __
Net current assets 48,048 32,616
____ ____
Net assets 9 48,053 32,621
___ ___
Funds
Unrestricted 21,124 9,537
Restricted 26,929 23,084
____ ____
10 48,053
____		 32,621
____

Approved by the trustees on 20 June 2022 and signed on their behalf by

Treasurer

NORWICH INTERNATIONAL YOUTH PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021

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1 Accounting policies

(a) Basis of preparation of accounts

The accounts are prepared under the historical cost convention and include the results of the charity's operations which are described in the Trustees' Report and all of which are continuing.

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011.

(b)[Fund accounting]

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

(c) Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. Grant income is deferred only when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT, which can not be recovered, and is reported as part of the expenditure to which it relates:

Costs of generating voluntary income comprises the costs associated with attracting voluntary income.

Charitable expenditure comprises the cost of the activities and events organised, in accordance with the objects stated in the trustees' report, for the young people who attend the project.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis as set out in note 2 below.

(e) Value addedtax

Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the Statement of Financial Activities.

(f) Tangible fixed assets and depreciation

Expenditure on items with an expected useful life in excess of one year is included as additions to fixed assets. Tangible fixed assets are stated at cost less depreciation.

Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets over their expected useful lives on the following basis:

Computer equipment 33% straight line basis General equipment 33% straight line basis

NORWICH INTERNATIONAL YOUTH PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 (continued)

11

2 Resources expended

Resources expended
Costs of Charitable
generating activities & Total funds
Total funds
funds events 2021 2020
£ £ £ £
Costs directly allocated to activities
Drop-in centre costs:
Rent 0 2,475 2,475 2,976
Food and drink 0 1,045 1,045 1,659
Travel 0 128 128 290
Activities and English classes 0 703 703 712
English Teacher employee costs 0 0 0 750
Christmas presents 0 0 0 362
Outings and holidays 0 6,587 6,587 0
Insurance 0 391 391 409
Training 0 0 0 60
Miscellaneous 0 328 328 37
Accountancy fees 0 0 0 0
Support costs allocated to activities
Employee & volunteer costs 1,479 28,102 29,581 26,232
Telephone & internet 8 149 157 285
Photocopying, stationery & postage 1 9 10 33
___ ___ ___ ___
£1,488 £40,417 £41,905 £33,805
___ ___ ___ ___
Basis of allocation of support costs
Employee & volunteer costs Staff time
Telephone & internet Usage
Photocopying, stationery & postage Usage
Net movement in funds in the year
2021 2020
£ £
The net movement in funds is stated after charging:
Depreciation of tangible fixed assets (all owned) 0 0

3 Net movement in funds in the year

NORWICH INTERNATIONAL YOUTH PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 (continued)

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4 Staff costs

Staff costs were as follows:

aff costs were as follows:
2021 2020
£ £
Gross wages and salaries 29,673 26,034
___ ___
£29,673
___		 £26,034
___

There are no employees whose emoluments exceed £60,000.

The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:

basis of full time equivalents, was as follows:
2021 2020
Charitable activities & events 1.50 1.50
Fundraising and publicity 0.20 0.20
Management and administration 0.10 0.10
______ ______
1.80 1.80
______ ______

5 Trustee remuneration & related party transactions

During the year no Trustee received remunersation from the charity. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2020: none). There were no reimbursements to Trustees of expenses in connection with Trusteeship (2020: none).

6 Tangible fixed assets

Tangible fixed assets
Computer General Total
equipment equipment
£ £ £
Cost or valuation
At 1 September 2020 3,129 1,517 4,646
Additions 0 0 0
Disposals 0 0 0
___ ___ ___
At 31 August 2021 3,129 1,517 4,646
___ ___ ___
Depreciation
At 1 September 2020 3,125 1,516 4,641
Disposals 0 0 0
Charge for the year 0 0 0
__ __ ___
At 31 August 2021 3,125 1,516 4,641
__ __ ___
Net book value
At 31 August 2021 £4 £1 £5
__ __ ___
At 1 September 2020 £4
__		 £1
__		 £5
___

NORWICH INTERNATIONAL YOUTH PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 (continued)

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7 Debtors

Debtors
Total Total
Funds Funds
2021 2020
£ £
Other debtors 0 350
Prepayments 368 357
__ __
£368 £707
__ __

8 Creditors - amounts falling due within one year

Creditors - amounts falling due within one year
Total Total
Funds Funds
2021 2020
£ £
Creditors 14,023 2,539
Accruals 878 0
___ ___
£14,901 £2,539
___ ___
Analysis of net assets between funds
Tangible Net Total
fixed current
assets assets
£ £ £
Restricted funds 0 26,929 26,929
Unrestricted funds 5 21,119 21,124
___ ___ ___
£5 £48,048 £48,053
___ ___ ___

9 Analysis of net assets between funds

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NORWICH INTERNATIONAL YOUTH PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 (continued)

10 Movements in Funds

Movements in Funds
Balance Movement in Resources Balance
1 September Incoming Outgoing Transfers 31 August
2020 2021
Restricted funds
Youth club support costs and activities 10,142 6,500 (10,285) 0 6,357
Project Co-ordinator salary 1,616 18,250 (10,617) 0 9,249
Summer Residential 670 0 (670) 0 0
English lessons 10,656 21,000 (20,333) 0 11,323
Unrestricted funds 9,537 11,587 0 0 21,124
___ ___ ___ ___ ___
£32,621 £57,337 £(41,905) £0 £48,053
___ ___ ___ ___ ___

Purpose of restricted funds:

Youth club support and activities: The grants from Awards for All , Norfolk Community Foundation and the Yapp Charitable Trust fund our Youth club activities, space costs, shared meals etc.

Project Co-ordinator salary: The grant from The Freemans Charity covers the cost of the Project Co-ordinator

Summer Residential: The grant from City of Sanctuary funds to support a 2021 Summer Residential

Educational: The grant from the Anguish Educational Charity funds our English classes and educational activities.

11 Future capital commitments

At the year end the charity had no material capital commitments.