Trustees' Annual Report for the period
Period start date Period end date 01 September 2022 31 August 2023
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To
Section A Reference and administration details
Charity name Chuckleberries Pre-School Other names charity is known by N/A Registered charity number 1099029 ~~;~~ Charity's principal address St James’ C.E. Primary School Church Lane Coldwaltham, Nr Pulborough, West Sussex Postcode RH20 1LW
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 4 | Luke Hughes | Chair / Ofsted Nominated Person |
||
| 6 | Samantha Hughes | |||
| 8 | Joanne McCulloch | Secretary | ||
| 11 | Katherine Smith | Treasurer | ||
| 12 | ||||
| 13 | ||||
| 14 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name Dates acted if not for whole year |
Name Dates acted if not for whole year |
|---|---|
| Not applicable |
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Names and addresses of adviser
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner | Morris Palmer Limited | Barttelot Court, Barttelot Road, Horsham, RH12 1DQ |
| Name of chief executive or names of senior staff members | ||
| Mrs Juliet Kent – Supervisor |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by Committee
- (eg. trust, association, company)
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Chuckleberries Pre-School has a full programme of induction for new trustees which includes being mentored by the Chair and Treasurer. A handbook is sent to the new Committee member and all documentation can be found on the Chuckleberries website. This details all the policies, structure and roles of the various committee members. As a parent run committee charitable managed pre-school, Chuckleberries works hard within the local community to develop relationships to ensure the continuity of the Pre-School in years to come. The Pre-School has good relationships with the other nurseries and primary schools in the vicinity and is at the forefront in the area of developing new ideas and offering new initiatives for the children such as the introduction of Forest School, the use of tablets and a new online learning journal which will be accessible by the parents from home and enable them to keep track of their child’s progress. The trustees are all made aware of potential risks and conflicts that may arise and the manner in which these are to be handled. The Charity is also governed by the rules and regulations associated to adopting and implementing the Early Years Framework and is ultimately monitored by Ofsted. There is also a full operating policy manual in the setting and also on the website which details all the policies and procedures undertaken to ensure the safety and wellbeing of the children in our care.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The aims of the Pre-School are to enhance the development and education of Children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. |
|---|---|
| The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. (c) to assist and support parents with children with special education or learning needs and to assist when the resources of the council cannot stretch to help. |
Additional details of objectives and activities (Optional information)
We are grateful for the support of our parents who volunteer to act as You may choose to include parent helpers as and when required and support the Pre-School at further statements, where events. Without the help and support of parents and businesses within relevant, about: the local area we would not be able to provide the children with the extra fun activities. policy on grantmaking; policy programme related We are hoping to encourage more parents, friends and relatives of investment; Chuckleberries to use the Easy fundraising app which allows contribution made by Chuckleberries to earn points which turn into money every time you shop online at big stores such as Ebay and Argos. volunteers.
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Section D Achievements and performance
Summary of the main The Charity submitted a response to a tender for the supply of a new achievements of the charity provision of Early Years’ childcare at St James’ C.E. Primary School, during the year Church Lane, Coldwaltham, Nr Pulborough in West Sussex in 2016. This was achieved and the new setting opened on 4[th] September 2017. This has led to a reduction in overheads, in particular rent which continues to benefit the nursery. Parents of the Committee along with our dedicated staff have organised small fundraising events throughout the year to support the extra-curricular activities that are so important to the children. Up until the lockdown in March 2020, activities were operating as usual. From the commencement of lockdown through to 31[st] May 2020, the preschool was only open to children of key workers. From 1[st] June 2020, the school started to offer limited access to all children, initially on a one day per week basis. Since the pandemic, the pre-school is now fully back to normal and thriving in many ways Overall, the effect on income was minimal, as a result, no additional Government Support was utilised. In August 2023 during the summer holidays, we created a lovely, enclosed garden within the grounds of the school the pre-school is located. This includes several pieces of play equipment, lots of flower beds to enable the children to learn through play. 30 hour funding continues to be implemented across the pre-school which has led to an increase in numbers throughout the year. We have introduced the new 15 hour funded places for working parents in line with the Government scheme. This has had many benefits for the pre-school, but has bought some challenges with ratio numbers and the sudden increase in 2 year olds.
Section E Financial review
Funds are held at a level to allow for the risk of operating for a full year with Brief statement of the a very low number of children or any unforeseen expenditure the charity charity’s policy on reserves may incur. Details of any funds materially Not Applicable in deficit
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ny funtr8hh)Il.' hkal &iveslrnert regthr to wwjre uplodBIo. b•J8 arrfl bernhOF enhmts rAhtrxY t Section F Other optional information Transactions with rdated parties atyj Irusttes.. Mrs K Smmh (TDJsteel received £1.489foT serv8$ 89 Tr•osur8f Section G Declaration Th8 trustees declarÈ that they have approved the trustees, report abovÈ. SignBd on behalf of thè charitys trustees Slgnature(s) Full name(s) Position leg Secretary. Chair. etc) Katherine Smilh Tfèawréf 27 06[202Lk TAR
CHUCKLEBERRIES PRE-SCHOOL
ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023
| Income Donations Grants Fees from parents Funded hours Funding from Early Years Fundraising Holiday Club Other Income Molly Moo income Interest Sweatshirts Total Payments Books Car, van & travel Cleaning costs Clothing Computer and stationery costs Consumables Cost of sales - goods Educational visits Employers NI contributions Employers pension contributions Fixed assets Food Fund Raising costs Gardening Gifts Insurance Licences Miscellaneous Music lessons PAYE Interest Phone & office costs Premises Printing Professional fees Publicity Repairs & Renewals Stationery Subscriptions Training Travel and Entertainment Wages & staff costs Total Surplus / (Deficit) Funds at 01.09.2022 Reallocation of fund Funds at 31.08.2023 Represented by: Current Account Reserve Account GLF Account Petty Cash Float Fixed assets Trade debtors Total assets Liabilities Trade creditors Sales received in advance PAYE/NI Pension Total liabilities |
Total Graduate General Funds Leader Fund Fund 500.00 £ 500.00 £ - £ - £ 17,390.93 £ 17,390.93 £ - £ - £ 59,994.51 £ 59,994.51 £ 923.54 £ 923.54 £ - £ - £ 75.00 £ 75.00 £ - £ - £ 153.49 £ 153.49 £ - £ - £ ---------------- ---------------- ---------------- 79,037.47 £ - £ 79,037.47 £ ---------------- ---------------- ---------------- - £ - £ - £ - £ - £ - £ 570.50 £ 570.50 £ 536.13 £ 536.13 £ 726.72 £ 726.72 £ 339.65 £ 339.65 £ 398.50 £ 398.50 £ - £ - £ 1,223.64 £ 1,223.64 £ 13,567.28 £ 13,567.28 £ 453.71 £ 453.71 £ 548.45 £ 548.45 £ 475.20 £ 475.20 £ 748.55 £ 748.55 £ 1,704.87 £ 1,704.87 £ - £ - £ 3,737.64 £ 3,737.64 £ - £ - £ - £ - £ 280.28 £ 280.28 £ 4,840.00 £ 4,840.00 £ - £ - £ 45.00 £ 45.00 £ - £ - £ - £ - £ - £ - £ 506.31 £ 506.31 £ 262.80 £ 262.80 £ - £ - £ 67,240.89 £ 67,240.89 £ ---------------- ---------------- ---------------- 98,206.12 £ - £ 98,206.12 £ ---------------- ---------------- ---------------- (19,168.65) £ - £ (19,168.65) £ 55,964.07 £ - £ 55,964.07 £ - £ - £ - £ ---------------- ---------------- ---------------- 36,795.42 £ - £ 36,795.42 £ ---------------- ---------------- ---------------- 11,799.26 £ 24,023.79 £ 871.87 £ 100.50 £ ---------------- 36,795.42 £ 21,140.73 £ 925.75 £ 58,861.90 £ 630.00 £ 62.75 £ 3,393.43 £ 129.62 £ 4,215.80 £ 01/09/2022 To 31/08/2023 |
Total Graduate General Funds Leader Fund Fund 100.00 £ 100.00 £ - £ - £ 13,612.08 £ 13,612.08 £ - £ - £ 51,727.72 £ 51,727.72 £ 384.56 £ 384.56 £ - £ - £ 45.00 £ 45.00 £ - £ - £ 6.21 £ 6.21 £ 31.48 £ 31.48 £ ---------------- ---------------- ---------------- 65,907.05 £ - £ 65,907.05 £ ---------------- ---------------- ---------------- - £ - £ - £ - £ - £ - £ 342.40 £ 342.40 £ 251.75 £ 251.75 £ 429.43 £ 429.43 £ 221.88 £ 221.88 £ - £ - £ - £ - £ 455.91 £ 455.91 £ 487.88 £ 487.88 £ 396.65 £ 396.65 £ - £ - £ 452.00 £ 452.00 £ 747.52 £ 747.52 £ 934.01 £ 934.01 £ - £ - £ 2,842.23 £ 2,842.23 £ - £ - £ - £ - £ 256.82 £ 256.82 £ 4,800.00 £ 4,800.00 £ - £ - £ 780.00 £ 780.00 £ - £ - £ 72.00 £ 72.00 £ - £ - £ 713.97 £ 713.97 £ 69.90 £ 69.90 £ - £ - £ 45,410.76 £ 45,410.76 £ ---------------- ---------------- ---------------- 59,665.11 £ - £ 59,665.11 £ ---------------- ---------------- ---------------- 6,241.94 £ - £ 6,241.94 £ 49,722.13 £ - £ 49,722.13 £ - £ - £ - £ ---------------- ---------------- ---------------- 55,964.07 £ - £ 55,964.07 £ ---------------- ---------------- ---------------- 22,915.20 £ 32,076.50 £ 871.87 £ 100.50 £ ---------------- 55,964.07 £ 7,573.45 £ - £ 63,537.52 £ - £ 124.00 £ 2,723.89 £ 203.94 £ 3,051.83 £ 01/09/2021 To 31/08/2022 |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Chuckleberries Pre School On accounts for the year ended 31 Augusl 2023 Charity no lif any) 109902g Set out on page I report to the trustees on my examination of the accounts of the above charrty I'the Trust") for the year ended 3110812023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}(b) of the Act. Independent I have compleled my examination. I confirni that no material matters have oxamlner's statement come to my attention in connection with the examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with seclion 130 of the Charities Act.. or the accounts did not accord with the a¢¢ounting records.. or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement Ihat Ihe accounts give a 'lrue and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 27 June 2024 Name: Marti Slenton Relevant professlonal qualification(s) or body {rf any): ICAEW Address: Morris Palmer Limrted, Barttelot Court, Barttelot Road, Horsham, RH12 1DQ IER
Se¢tion B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accounts.. directlons and guidance for examiners>- Give here brief detalls of any items that the examlner wishes to di$¢lose. Nothing to disclose IER