Trustees' Annual Report for the period
Period start date Period end date 01 September 2020 31 August 2021
From
To
Section A Reference and administration details
Charity name Chuckleberries Pre-School Other names charity is known by N/A Registered charity number 1099029 ~~;~~ Charity's principal address St James’ C.E. Primary School Church Lane Coldwaltham, Nr Pulborough, West Sussex Postcode RH20 1LW
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 4 | Luke Hughes | Chair / Ofsted Nominated Person |
||
| 6 | Samantha Hughes | |||
| 8 | Jo McCulloch | Secretary | ||
| 11 | Katie Smith | Treasurer | ||
| 12 | ||||
| 13 | ||||
| 14 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name Dates acted if not for whole year |
Name Dates acted if not for whole year |
|---|---|
| Not applicable |
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Names and addresses of adviser
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner | Morris Palmer Limited | Barttelot Court, Barttelot Road, Horsham, RH12 1DQ |
| Name of chief executive or names of senior staff members | ||
| Mrs Juliet Kent – Supervisor |
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution (eg. trust deed, constitution) How the charity is constituted Association (eg. trust, association, company) Trustee selection methods Elected by Committee
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Chuckleberries Pre-School has a full programme of induction for new trustees which includes being mentored by the Chair and Treasurer. A handbook is sent to the new Committee member and all documentation can be found on the Chuckleberries website. This details all the policies, structure and roles of the various committee members.
As a parent run committee charitable managed pre-school, Chuckleberries works hard within the local community to develop relationships to ensure the continuity of the Pre-School in years to come. The Pre-School has good relationships with the other nurseries and primary schools in the vicinity and is at the forefront in the area of developing new ideas and offering new initiatives for the children such as the introduction of Forest School, the use of tablets and a new online learning journal which will be accessible by the parents from home and enable them to keep track of their child’s progress. The trustees are all made aware of potential risks and conflicts that may arise and the manner in which these are to be handled. The Charity is also governed by the rules and regulations associated to adopting and implementing the Early Years Framework and is ultimately monitored by Ofsted. There is also a full operating policy manual in the setting and also on the website which details all the policies and procedures undertaken to ensure the safety and wellbeing of the children in our care.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The aims of the Pre-School are to enhance the development and education of Children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. |
|---|---|
| The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. (c) to assist and support parents with children with special education or learning needs and to assist when the resources of the council cannot stretch to help. |
Additional details of objectives and activities (Optional information)
We are grateful for the support of our parents who volunteer to act as You may choose to include parent helpers as and when required and support the Pre-School at further statements, where events. relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main The Charity submitted a response to a tender for the supply of a new achievements of the charity provision of Early Years’ childcare at St James’ C.E. Primary School, during the year Church Lane, Coldwaltham, Nr Pulborough in West Sussex in 2016. This was achieved and the new setting opened on 4[th] September 2017. This has led to a reduction in overheads, in particular rent which continues to benefit the nursery. Parents of the Committee would usually organise several fundraising events throughout the year to support the extra-curricular activities that are so important to the children, however, activities this year have been affected by the situation caused by the COVID-19 pandemic.
Up until the lockdown in March 2020, activities were operating as usual. From the commencement of lockdown through to 31[st] May 2020, the preschool was only open to children of key workers. From 1[st] June 2020, the school started to offer limited access to all children, initially on a one day per week basis. Activities returned to pre-pandemic levels towards the end of this financial year. Overall, the effect on income was minimal, as a result, no additional Government Support was utilised. 30 hour funding continues to be implemented across the pre-school which has led to an increase in numbers throughout the year.
We hope to see a further increase in numbers following the most recent Ofsted inspection in December 2018 in which Chuckleberries was graded “good”.
Section E Financial review
Funds are held at a level to allow for the risk of operating for a full year with Brief statement of the a very low number of children or any unforeseen expenditure the charity charity’s policy on reserves may incur. Details of any funds materially Not Applicable in deficit
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rity s pri1 nds a dwivod frcrfn kIal fees F•yAe by pOrts of thg chthJr8n at the Inga addthal infomakn. whera the charity's prirKipal scJrcesof furnts (incl any fuF¥IrajI', exF¢1Ur? has sup[vtl thè kèyobjocfves ofth& CW.. inv•sbnent pY aTrJ obpctives Irludry ethal invg8bn8nt [£4Y adopted. FLra4ng Is vttal to the nursery's 8ucces8, ewk41ty f(Alcywing tha introltic of 30 funded hwrs f¢Y 3 a14 yaar dds trj paJ at a rate Of£4. whh kN4w than rthfLwthJ clkn pay. rdevant tsnirvJ COUT8es att8rxdl thr(wlxyJt thè yw. Section F Other optional information Section G Declaration The trustees declare that they have approved the truste?5' report above. Slgn¢d on b•half ofthe charws trugtoe• Slgnaiurrfsl FUN naTh(sl Posltlon l•9 S•crtary, Chalr. Katie Smith Dat• 27. 06 2a22
CHUCKLEBERRIES PRE-SCHOOL
ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2021
| 01/09/2020 To 31/08/2021 | 01/09/2020 To 31/08/2021 | 01/09/2020 To 31/08/2021 | 01/09/2020 To 31/08/2021 | 01/09/2020 To 31/08/2021 | 01/09/2019 To 31/08/2020 | 01/09/2019 To 31/08/2020 | 01/09/2019 To 31/08/2020 | 01/09/2019 To 31/08/2020 | 01/09/2019 To 31/08/2020 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Total | Graduate | General | Total | Graduate | General | |||||||||
| Funds | Leader Fund | Fund | Funds | Leader Fund | Fund | |||||||||
| Income | ||||||||||||||
| Donations | £ | 500.00 |
£ | 500.00 |
£ | - |
£ | - |
||||||
| Grants | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Fees from parents | £ | 10,720.88 |
£ | 10,720.88 |
£ | 6,994.50 |
£ | 6,994.50 |
||||||
| Funded hours | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Funding from Early Years | £ | 56,864.12 |
£ | 56,864.12 |
£ | 60,446.71 |
£ | 60,446.71 |
||||||
| Fundraising | £ | 349.34 |
£ | 349.34 |
£ | 3,467.19 |
£ | 3,467.19 |
||||||
| Holiday Club | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Other Income | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Molly Moo income | £ | 103.80 |
£ | 103.80 |
£ | 102.90 |
£ | 102.90 | ||||||
| Interest | £ | 2.21 |
£ | 2.21 |
£ | 7.20 |
£ | 7.20 |
||||||
| Sweatshirts | £ | - |
£ | - |
£ | 38.00 |
£ | 38.00 |
||||||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Total | £ | 68,540.35 |
£ | - |
£ | 68,540.35 |
£ | 71,056.50 |
£ | - |
£ | 71,056.50 |
||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Payments | ||||||||||||||
| Books | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Car, van & travel | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Cleaning costs | £ | - |
£ | - |
£ | 8.97 |
£ | 8.97 |
||||||
| Clothing | £ | 740.00 |
£ | 740.00 |
£ | 359.50 |
£ | 359.50 | ||||||
| Computer and stationery costs | £ | 299.87 |
£ | 299.87 |
£ | 570.14 |
£ | 570.14 | ||||||
| Consumables | £ | - |
£ | - |
£ | 219.20 |
£ | 219.20 | ||||||
| Cost of sales - goods | £ | 241.10 |
£ | 241.10 |
£ | - |
£ | - |
||||||
| Educational visits | £ | - |
£ | - |
£ | 422.55 |
£ | 422.55 | ||||||
| Employers NI contributions | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Employers pension contributions | £ | 320.33 |
£ | 320.33 |
£ | 398.40 |
£ | 398.40 | ||||||
| Food | £ | 585.79 |
£ | 585.79 |
£ | 628.12 |
£ | 628.12 | ||||||
| Fund Raising costs | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Gardening | £ | 276.00 |
£ | 276.00 |
£ | - |
£ | - |
||||||
| Gifts | £ | 800.89 |
£ | 800.89 |
£ | 156.50 |
£ | 156.50 | ||||||
| Insurance | £ | 913.95 |
£ | 913.95 |
£ | 901.26 |
£ | 901.26 | ||||||
| Licences | £ | 13.00 |
£ | 13.00 |
£ | - |
£ | - |
||||||
| Miscellaneous | £ | 1,337.59 |
£ | 1,337.59 |
£ | 552.98 |
£ | 552.98 | ||||||
| Music lessons | £ | - |
£ | - |
£ | 210.00 |
£ | 210.00 | ||||||
| PAYE Interest | £ | 26.02 |
£ | 26.02 |
£ | - |
£ | - |
||||||
| Phone & office costs | £ | 253.96 |
£ | 253.96 |
£ | 602.69 |
£ | 602.69 | ||||||
| Premises | £ | 6,400.00 |
£ | 6,400.00 |
£ | 3,200.00 |
£ | 3,200.00 |
||||||
| Printing | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Professional fees | £ | 807.00 |
£ | 807.00 |
£ | 582.00 |
£ | 582.00 | ||||||
| Publicity | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Repairs & Renewals | £ | 16.56 |
£ | 16.56 |
£ | - |
£ | - |
||||||
| Stationery | £ | - |
£ | - |
£ | - |
£ | - |
||||||
| Subscriptions | £ | 487.41 |
£ | 487.41 |
£ | 564.10 |
£ | 564.10 | ||||||
| Training | £ | 119.79 |
£ | 119.79 |
£ | 415.00 |
£ | 415.00 | ||||||
| Travel and Entertainment | £ | - |
£ | - |
£ | 186.26 |
£ | 186.26 | ||||||
| Wages & staff costs | £ | 43,182.63 |
£ | 43,182.63 |
£ | 43,445.12 |
£ | 43,445.12 |
||||||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Total | £ | 56,821.89 |
£ | - |
£ | 56,821.89 |
£ | 53,422.79 |
£ | - |
£ | 53,422.79 |
||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Surplus / Deficit | £ | 11,718.46 |
£ | - |
£ | 11,718.46 |
£ | 17,633.71 |
£ | - |
£ | 17,633.71 |
||
| Funds at 01.09.2020 | £ | 52,275.31 |
£ | - |
£ | 52,275.31 |
£ | 34,641.60 |
£ | - |
£ | 34,641.60 |
||
| Reallocation of fund | £ | - |
£ | - |
£ | - |
£ | - |
£ | - |
||||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Funds at 31.08.2021 | £ | 63,993.77 |
£ | - |
£ | 63,993.77 |
£ | 52,275.31 |
£ | - |
£ | 52,275.31 |
||
| ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | ---------------- | |||||||||
| Represented by: | ||||||||||||||
| Fixed assets | £ | 7,085.57 |
£ | 3,928.37 |
||||||||||
| Current Account | £ | 23,683.33 |
£ | 30,545.98 |
||||||||||
| Reserve Account | £ | 32,072.50 |
£ | 13,570.29 |
||||||||||
| GLF Account | 3078 | £ | 1,051.87 |
£ | 4,130.17 |
|||||||||
| Petty Cash Float | £ | 100.50 |
£ | 100.50 |
||||||||||
| ---------------- | ---------------- | |||||||||||||
| £ | 63,993.77 |
£ | 52,275.31 |
|||||||||||
| ---------------- | ---------------- | |||||||||||||
| £ | - |
(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Seclion A Independent ExamIneS Report Report to the trusteesl members of Chuckleberrie8 Pre School On accounts for the year ended 31 August 2021 Charity no (If any) 1099029 Set out on page I report to the trustees on my examination of the accounts of the above charity ("Ihe Trust") for the year ended 3110812021. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 {"the Act"). I report in respeGt of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kepl in accordan with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements oncerning the form and content of accounts set out in Ihe Charities (Account8 and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter onsidered as part of an independenl examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: /? Date: 30 June 2022 Name: Marti Stenlon Relevant professlonal qualificationls) or body (if any): ICAEW Address: Morris Palmer Limited, Bartlelol Court, Barttelot Road, Horsham, RH12 1 DQ IER
Sectton B Dlsclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. Nothing to disclose IER