2020-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 September 2019 31 August 2020

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To

Section A Reference and administration details

Charity name Chuckleberries Pre-School Other names charity is known by N/A Registered charity number 1099029 ~~;~~ Charity's principal address St James’ C.E. Primary School Church Lane Coldwaltham, Nr Pulborough, West Sussex Postcode RH20 1LW

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
2	Marti Stenton	Treasurer	Resigned 21/11/2019
4	Luke Hughes	Chair / Ofsted Nominated Person
6	Samantha Hughes
8	Jo McCulloch	Secretary
11	Katie Smith	Treasurer	Appointed 21/11/2019
12
13
14

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Names of the trustees for the charity, if any, (for example, any custodian trustees)	Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Not applicable

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Names and addresses of adviser

Names and addresses of	adviser
Type of adviser	Name	Address
Independent Examiner	Morris Palmer Limited	Barttelot Court, Barttelot Road, Horsham, RH12 1DQ
Name of chief executive or names of senior staff members

Mrs Juliet Kent – Supervisor

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

• (eg. trust deed, constitution)

How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

• (eg. appointed by, elected by)

Constitution Association Elected by Committee

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Chuckleberries Pre-School has a full programme of induction for new trustees which includes being mentored by the Chair and Treasurer. A handbook is sent to the new Committee member and all documentation can be found on the Chuckleberries website. This details all the policies, structure and roles of the various committee members.

As a parent run committee charitable managed pre-school, Chuckleberries works hard within the local community to develop relationships to ensure the continuity of the Pre-School in years to come. The Pre-School has good relationships with the other nurseries and primary schools in the vicinity and is at the forefront in the area of developing new ideas and offering new initiatives for the children such as the introduction of Forest School, the use of tablets and a new online learning journal which will be accessible by the parents from home and enable them to keep track of their child’s progress.

The trustees are all made aware of potential risks and conflicts that may arise and the manner in which these are to be handled. The Charity is also governed by the rules and regulations associated to adopting and implementing the Early Years Framework and is ultimately monitored by Ofsted. There is also a full operating policy manual in the setting and also on the website which details all the policies and procedures undertaken to ensure the safety and wellbeing of the children in our care.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The aims of the Pre-School are to enhance the development and education of Children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

The aims of the Pre-School are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. (c) to assist and support parents with children with special education or learning needs and to assist when the resources of the council cannot stretch to help.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

We are grateful for the support of our parents who volunteer to act as parent helpers as and when required and support the Pre-School at events.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The Charity submitted a response to a tender for the supply of a new provision of Early Years’ childcare at St James’ C.E. Primary School, Church Lane, Coldwaltham, Nr Pulborough in West Sussex in 2016.

This was achieved and the new setting opened on 4[th] September 2017. This has led to a reduction in overheads, in particular rent which continues to benefit the nursery.

Parents of the Committee would usually organise several fundraising events throughout the year to support the extra-curricular activities that are so important to the children, however, activities this year have been affected by the situation caused by the COVID-19 pandemic.

Up until the lockdown in March 2020, activities were operating as usual. From the commencement of lockdown through to 31[st] May 2020, the preschool was only open to children of key workers. From 1[st] June 2020, the school started to offer limited access to all children, initially on a one day per week basis.

Overall, the effect on income was minimal, as a result, no additional Government Support was utilised. 30 hour funding continues to be implemented across the pre-school which has led to an increase in numbers throughout the year. We hope to see a further increase in numbers following the most recent Ofsted inspection in December 2018 in which Chuckleberries was graded “good”.

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Section E Financial review A roserves fund is kepl sèparaté to thg main Gurrenl account to allow fc the risk of 2 lems wcrfth ol opening with a very low numtw of chiklren c any wforeseen ex[￿ditUre the charity may incw. Brlef statement of the charltys pollcy on r•serne8 Delalls of any funds materlally In deficit Not A￿lCaLle FUrt￿r flnanclal rovlow dots11$ Ioptlonal Inforniatlonl The Chwity's princi￿ funds are (IwN8d frcyn E8dy Years FurKJing and from ajditional fees payable by pargnts of the chiklren 81 Pre-schod. You may ch008e to include addithJnal informatic￿. where relevant at￿. the charity's principal sources of funds lincludiNJ any fundrai&w); hw expe￿lit￿re has Jpp)rted the key 0￿e¢lIVeS crfthe charity,. tnvestrnent [MY￿y and ObjectN￿ inclLYiro any ethical investment wlicy adopted. FuThknisiry 15 Vital to th8 nLffsery's succe8s. espeC￿MY fLkning the intrcJL￿ti0n of 30 furmled hcxws f￿ 3 and 4 year dds ￿ing paid at a r8le of £4.56 which is consi(knbty than Th)n&funded children pay. were also SkEnt to enhance the educati￿ of Ihe practslioners with rdevant training courses being attended throughcKrt the year. Section F Other optional information Section G Declaration The trustees declare that they have approvèd tho trustèes, report abovè. Slgn•d on bfjh￿ of th9 charws tru8t• Signathre(s) Full nanrfs) Position (eg SKret*y. Chalr, etc) Kth Smith Treagjrer 22106/2oLI

CHUCKLEBERRIES PRE-SCHOOL

ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020

		01/09/2019 To 31/08/2020	01/09/2019 To 31/08/2020	01/09/2019 To 31/08/2020	01/09/2019 To 31/08/2020	01/09/2019 To 31/08/2020		01/09/2018 To 31/08/2019	01/09/2018 To 31/08/2019	01/09/2018 To 31/08/2019	01/09/2018 To 31/08/2019	01/09/2018 To 31/08/2019
		Total		Graduate		General		Total		Graduate		General
		Funds	Leader Fund			Fund		Funds	Leader Fund			Fund
Income
Fees from parents	£	6,994.50			£	6,994.50	£	7,250.23			£	7,250.23
Funded hours	£	-			£	-	£	417.80			£		417.80
Funding from Early Years	£	60,446.71			£	60,446.71	£	56,136.54			£	56,136.54
Fundraising	£	3,467.19			£	3,467.19	£	946.41			£		946.41
Holiday Club	£	-			£	-	£	360.00			£		360.00
Molly Moo income	£	102.90			£	102.90	£	370.50			£		370.50
Interest	£	7.20			£	7.20	£	1.22			£		1.22
Sweatshirts	£	38.00			£	38.00	£	68.00			£		68.00
	----------------		----------------		----------------		----------------		----------------		----------------
Total	£	71,056.50	£	-	£	71,056.50	£	65,550.70	£	-	£	65,550.70
	----------------		----------------		----------------		----------------		----------------		----------------
Payments
Car, van & travel	£	-			£	-	£	27.15			£		27.15
Cleaning costs	£	8.97			£	8.97	£	27.12			£		27.12
Clothing	£	359.50			£	359.50	£	311.50			£		311.50
Computer and stationery costs	£	570.14			£	570.14	£	720.38			£		720.38
Consumables	£	219.20			£	219.20	£	571.75			£		571.75
Cost of sales - goods	£	-			£	-	£	150.00			£		150.00
Educational visits	£	422.55			£	422.55	£	370.50			£		370.50
Employers pension contributions	£	398.40			£	398.40	£	292.17			£		292.17
Food	£	628.12			£	628.12	£	646.39			£		646.39
Fund Raising costs	£	-			£	-	£	196.47			£		196.47
Gifts	£	156.50			£	156.50	£	223.60			£		223.60
Insurance	£	901.26			£	901.26	£	889.76			£		889.76
Miscellaneous	£	552.98			£	552.98	£	30.50			£		30.50
Music lessons	£	210.00			£	210.00	£	560.00			£		560.00
Phone & office costs	£	602.69			£	602.69	£	181.44			£		181.44
Premises	£	3,200.00			£	3,200.00	£	4,800.00			£	4,800.00
Professional fees	£	582.00			£	582.00	£	328.29			£		328.29
Repairs & Renewals	£	-			£	-	£	149.38			£		149.38
Subscriptions	£	564.10			£	564.10	£	418.30			£		418.30
Training	£	415.00			£	415.00	£	258.60			£		258.60
Travel and Entertainment	£	186.26			£	186.26	£	-			£		-
Wages & staff costs	£	43,445.12			£	43,445.12	£	36,883.67			£	36,883.67
	----------------		----------------		----------------		----------------		----------------		----------------
Total	£	53,422.79	£	-	£	53,422.79	£	48,036.97	£	-	£	48,036.97
	----------------		----------------		----------------		----------------		----------------		----------------
Surplus / Deficit	£	17,633.71	£	-	£	17,633.71	£	17,513.73	£	-	£	17,513.73
Funds at 01.09.2019	£	34,641.60	£	-	£	34,641.60	£	17,127.87	£	-	£	17,127.87
Reallocation of fund	£	-	£	-	£	-			£	-	£		-
	----------------		----------------		----------------		----------------		----------------		----------------
Funds at 31.08.2019	£	52,275.31	£	-	£	52,275.31	£	34,641.60	£	-	£	34,641.60
	----------------		----------------		----------------		----------------		----------------		----------------
Represented by:
Fixed assets	£	3,928.37					£	3,928.37
Current Account	£	30,545.98					£	15,948.87
Reserve Account	£	13,570.29					£	13,563.09
GLF Account	£	4,130.17					£	1,100.77
Petty Cash Float	£	100.50					£	100.50
	----------------						----------------
	£	52,275.31					£	34,641.60
	----------------						----------------

£ -

CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chuckleberries Pre School On accounts for the year ended 31 August 2020 Charity no (if any) 1099029 Set out on page I report lo the trustees on my examination of the accounts of the above charity I'the Trust") for the year ended 3110812020. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come lo my attention in connection with the examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements concerning the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. Signed: Date: Name: Martin Carter Relevant professional qualification(s) or body (if any): ICAEW Address: Morris Palmer Limited, Barttelot Court, Barttelot Road, Horsham, RH12 1DQ IER Oct 2018

Section B Disclosure Only complete if the examiner needs lo highlight material mallers of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief delails of any items that the examinerwishes to disclose. Nolhing to disclose IER Oct 2018