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2023-03-31-accounts

www.empowering-action.org.uk

E.A.S.E. (EMPOWERING ACTION AND SOCIAL ESTEEM) LIMITED

REPORT AND FINANCIAL STATEMENTS

FOR THE PERIOD ENDED 31° March 2023

llSupportinge the. journeye to improvede wellbeinge i) 4

Company number: 04291837 Registered charity number: 1098965 Registered office: Hanwell Community Centre, Hanwell, W7 1PD

Table of Contents

Contents

Reference and Administrative Details

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||||||| |---|---|---|---|---|---| |Message from|the|Chair and|Managing|Director| |About|us| |Our Year|in|Review| |Objectives,|Outcomes|and|Activities for public|benefit| |Structure,|Governance|and|Management| |Statement|of Trustees|Responsibilities| |Internal|Controls| |Financial|Review| |Reserves|Policy| |Independent|Examiners|Report|to|the|Trustees| |Balance|Sheet| |Statement|of|Financial|Activities| |Cashflow Statement| |Notes|to the Accounts|

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Page 1 Page 2-5 Page 6-19 Page 20-21 Page 22 Page 22-23 Page 23 Page 23-24 Page 24 Page 26 Page 27 Page 28 Page 29 Page 30-33

E.A.S.E (Empowering Action & Social Esteem) Limited

Reference and Administrative Details

Directors and Board of Trustees

Sharon Ali (Chair of Trustees/Company Secretary) Andrew Lee (Treasurer/Company Director) Andrew Brattle (Trustee/Company Director) Barjinderpal Lall (Trustee/Company Director)

Accountants

Fraser +Accountants 3 Barossa Place PH1 5HG

Bank

Lloyds Bank 44-45 The Broadway London WS 5JU

Registered office

Hanwell Community Centre Westcott Crescent Hanwell London W7 1PD

Registered charity number 1098965

Registered company number 04291837

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Our Year in Review

Copley Close Children’s Centre @ E.A.S.E services

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r Paths —_ sania Ee ee
AchievementsToddler Group | |
93%
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Total attendancesfor the year: EF 7
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Other Regular| Children’shi 4 Centre Sessions°
Toddler Arts and Crafts On 21st November 2022, EASE held a Farnily Fun Day,
Story & Rhyme Time showcasing our services, as well as providing information
Toddler Sports about Oval Hygiene, Energy Support and First Aid.
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Under . 34 famibes joined us for this event.
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Objectives, Outcomes and Activities for Public Benefit

The objects of the Charity as set out in the Memorandum and Articles of Associations are (to):

‘To relieve poverty and advance education, in particular but not exclusively, by the provision of training courses and youth activities to persons who are in conditions of need, hardship or distress by reason of their social or economic circumstances”.

How did we perform against our objectives?

Objective 1: Equality, Diversity and Inclusion underpins everything we do

Outcomes:

  • e Revised our EDI policy to drive good practice e Embedded EDI into supervision, appraisals and team meetings e Robust EDI training for staff and volunteers e All services are provided in premises that are fully accessible to everyone e 100% of clients who accessed services reported the service and literature made them feel welcome and included

Objective 2: Increase Innovation

Continuously review and develop the resources and infrastructure needed to enable our services and

contracts to function effectively and efficiently.

  • e Increased staff training budget e Introduced staff satisfaction surveys and colleague appreciation days to ensure staff motivation and job satisfaction are monitored

  • e Embedded values into supervisions, appraisals and team meetings e Increased promotion of services through boroughwide advertising

  • e Continue to cross refer clients through different internal services and projects

Objective 3: Development

  • Increase services to meet identified needs.

Outcomes:

  • e 318 new clients registered in the year

  • e 99.5% of all clients reported that EASE services/activities attended made a positive difference to them/their family

  • e Developed a theory of change with support from Cornish and Gray e 6 young people from our Youth Clubs have formed a youth council to bring the voice of youth to EASE’s overall direction

  • e New services to increase Children’s Centre numbers have been introduced e The Refresh Project started to support the community's mental health

20[Page

Objective 4: Sustainability Increase financial resilience and sustainability

Outcomes:

  • ° Received unrestricted funding

  • e Received funding to keep youth clubs open e Received for funding for new projects e Kept number of months reserves in line with the reserves policy e Increased income for the financial year by 40%

21|Page

Report of the Trustees (incorporating the Directors’ report)

Structure, Governance and Management E.A.S.E. (Empowering Action & Social Esteem) Ltd is a charitable company limited by guarantee. The organisation is registered with the Charity Commission and Companies House. The registered office is Hanwell Community Centre, Hanwell, W7 1PD. The Board of Trustee’s currently comprises of four elected Trustees, with a plan of recruiting more Trustees in the next year. The ultimate responsibility for the governance of FASE Ltd rests with the Trustees. The dayto-day management of the charity is delegated to its Managing Director, Michelle Bailey. Trustees are recruited through public advertisement and from referrals of people who express an interest in the charities aims and objectives. Generally, the charity seeks within it trustee membership:

  • [area][in][ which][ the][charity][ operates]

  • e Local knowledge of[the] e Strong belief and understanding about the services we offer and the Clients we support e Professional financial expertise e Commercial and management expertise e Toreflect the diversity in the local community e Knowledge about the wider voluntary sector and how it works

  • Statement of Trustee's Responsibilities The Trustees are responsible for preparing the Trustees Annual Report {including the Strategic Report) and the financial statements in accordance with applicable law and regulations. Company law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable Jaw), including FRS 102, the Financial Reporting Standard applicable in the UK and Republic of ireland. The charity is not deemed a large charity as defined by the Charity SORP (FRS 102).

  • Select suitable accounting policies and then apply them consistently e Observe the methods and principles in the Charities SORP e Make judgements and estimates that are reasonable and prudent e State where applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements

  • e Prepare the financial statements on the going concerm basis unless it is inappropriate to presume that the charitable company will continue in operation

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Report of the Trustees (incorporating the Directors’ report) The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and any other regularities. The Trustees confirm that they have complied with their duty in respect of the public benefit guidance published by the Charity Commission under the Charities Act 2011. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website.

InternalThe TrusteesControls have overall responsibility for ensuring that the Charity has an appropriate system of financial control. They are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. The system of internal control is designed to provide assurance against material misstatement or loss. They

include:

  • ® Strategic plan and budgets approved by the Trustees e Regular monitoring of progress against the strategic plan e Appropriate identification, management and reporting of risks e implementation of key policies and procedures e Structured delegated and financial authorities

Financial Review

In this financial year, EASE has raised an income of £324,422 which was made up of grants, contracts and donations, details of which are shown in the Statement of Financial Activities. Expenditure for the same period was £256,020. The balance of funds at the end of the year was £304,614 of which £108,088 is restricted.

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Report of the Trustees (incorporating the Directors’ report)

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||||| |---|---|---|---| |Our grants,|contracts and donations received|are as follows:| |£125,410| |1.|Local|Trust| |2.|London Borough of Ealing|(Children’s Centre)|£60,800| |3.|Heathrow Community Trust|£750| |4.|Lloyds Bank Foundation|£25,000| |5.|Service|Delivery Income|£18,126| |6.|National Lottery Community Fund|£76,586| |qi|Comic Relief|£8,000| |8.|Uplift Grant— Lloyds Bank Foundation|£2,250| |9.|Uplift Grant — John Lyons|£7,000| |10.|Uplift Grant - Comic Relief|£500|

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EASE Trustees report for the year ended 315t March 2023. The main expenditure of the organisation was spent on project costs for providing services of the grants and contracts. These services and activities are summarised in the report and identified in Note 4 to the accounts.

Reserves Policy

The Trustees’ review the reserves policy of the charity on a regular basis. At the end of the financial year the unrestricted reserves totaled £196,526 and restricted reserves totaled £108,088. Funds have been designated from unrestricted reserves to the sum of £44,668 to ensure EASE’s continued and enhanced need to support wellbeing for the lives of its beneficiaries. This sum is made up of £26,668 for services to support the community and £18,000 to employ a new role to support the Managing Directors delivery of E.A.S.E’s strategy. Therefore, this leaves unrestricted reserves of £152,433. EASE’s policy is to maintain free reserves that at any time cover its operating expenses for at least six months. “Free Reserves” are defined as unrestricted funds. In the forthcoming year we are planning to expand on our services. The projected annual expenditure for 2023-2024 is £320,626. The current level of reserves is 6 months of expenditure, which the Trustees consider appropriate given the current inflationary pressure in the economy, and the potential impact of the cost-of-living crisis on staff and beneficiaries. This will continue to be reviewed at each Board of Trustee meeting and not just on an annual basis.

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Report of the Trustees (incorporating the Directors’ report)

Going Concern After reviewing the forecasts and projections, the Trustees (who are Directors for the purposes of company law) have a reasonable expectation that the charity has adequate resources to continue in operational existence for the next financial year. The Trustees have considered the going concern assumption and there are no material uncertainties about the charities ability to continue as a going concern.

Approval This report was approved by the Board of Directors and Trustees on

OW Octoleel. ROR. omen and signed on its behalf by: - S

Sharon Ali, Chair of Trustees, E.A.S.E (Empowering Action & Social Esteem) Ltd

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E.A.S.£ (Empowering Action & Social Esteem) Limited

independent Examiner’s Report to the Trustees

| report on the accounts of the Charity for the year ended 31 March 2023 which are set out on pages 27 and 28.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

it is my responsibility to:

  • e £xamine the accounts under section 145 of the Charities Act;

  • ¢ To follow procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act);

  • e Tostate whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity anda comparison on the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that in any material respect the requirements

  2. e Tokeep accounting records which accordance with section 130 of the Charities Act; and

  3. ® To prepare accounts in accord with the accounting records and comply with the accounting requirements of the Charities Act

Have not been met; or

  1. Towhich, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

----- Start of picture text -----
Fon Hose”
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Fiona Fraser Chartered Accountant

3 Barossa Place Perth, PH1 SHG

26] Page

E.A.S.E. (Empowering Action & Social Esteem) Limited Balance Sheet

as at 31 March 2023

Notes 2023 2022
£ £
Current assets
Debtors 2 2,813
Cash at bankand in hand 343,747 297,021
343,747 299,834
Current liabilities 3 (39,133) (65,097)
Net current assets 304,614 234,737
Total assets less current liabilities 304,614 234,737
Net assets 304,614 234,737
__
Represented byfunds
Unrestricted funds Z 196,526 156,804
Restricted funds iE 108,088 77,933
304,614 234,737

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that the member has not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

: Sharon Ali S n Chair/Secretary Approved by the board on SANTh Odeo OOOo¢

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E.A.S.E. (Empowering Action & Social Esteem) Ltd

Company limited by guarantee

Statement of Financial Activities

For the year ended 31% March 2023

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Notes|2023|2023|2023|2022|2022|2022| |7|Unrestricted|Restricted|Total|Unrestricted|Restricted|Total| |£|£|£|£|£|£| |Income|form:| |Charitable|activities|(grants|and|contracts)|34,750|271,546|306,296|28,150|166,898|195,048| |Heathrow|Community|Trust|match|funding|-|-|5,628|5,628| |Service|Delivery income|14,625|3,501|18,126|163|10,409|10,572| |Interest|-|-|-| |—_-49.375|_275.047|_324.422|2|935_21| |Expenditure|on:| |Charitable|activities|4|45,116|210,904|256,020|34,650|159,436|194,086| |Total|45.116|210,904|256.020|34,650|159.436|194 086| |Net Income/(Expenditure}|4,259|64,143|68,402|(6,337)|23,499|17,162| |Core|contribution|costs|28,323|(28,323)|-|17,275|(17,275)|-| |LTO costs|5,319|5,319|3,838|(6,825)|(2,290)| |Project|management|costs|7,130|(7,130)|-|6,828|6,828| |Balances brought forward|1|April 2022|156,804|77,933|234,737|135,200|78,537|213,737| |Balances|carried forward|31|March|2023|196,526|108,088|304.614|156,804|77,933|234,737|

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The statement of financial activities complies with the requirements for an income and expenditure account under the Companies Act 2006.

All the activities referred to above are continuing activities.

All movements in the charity's funds during the year are reflected through the statement of financial activities.

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E.A.S.E. (Empowering Action & Social Esteem) Limited Cash Flow Statement for the year ended 31 March 2023

Cash Flow Statement
for thethe year endedended 31 March 2023
2023 2022
£ £
Cash generated from operations
Operating profit 69,877 17,162
Reconciliation tocash generated from operations:
Decrease in debtors 2,813 2,444
Decrease/Increase in creditors (25,964) 14,992
46,726 34,598
Net increase in cash 46,726 34,598
Cash atbank and in hand less overdrafts at 1 April 297.021 262,423
Cash atbank and in hand less overdrafts at31 March 343.747 297,021
Consisting of:
Cash at bankand in hand 343,747 297,021
Overdrafts ——. __—
343,747 297,021

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  1. Accounting Policies

E.A.S.E. (Empowering Action & Social Esteem) Limited Notes to the Accounts for the year ended 31 March 2023

Basis of preparation: The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) second edition’. Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” and Companies Act 2006. The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes(s) to the financial statements.

Income Recognition Policy: Income is included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the income and the amount can be qualified with reasonable accordance and receipt is probable. All income is unrestricted unless specifically restricted by the funder. Income is only deferred when the Charity must fulfil conditions before becoming entitled to it or where the funder has specified that the income is to be expended in a future accounting period.

Short-term debtors and creditors: Debtors are recognised when the Charity is legally entitled to the income after any performance conditions have been met, the amount measured reliably and it is probable that the income will be received. Creditors are recognised when the charity has a present legal or constructive obligation resulting from a past event to make payment to a third party, it is probable that the settlement will be required and the amount due to settle the obligation can be measured or estimated reliably.

Value Added Tax: EASE is not registered for VAT and accordingly, where applicable, all expenditure is inclusive of VAT.

Funds: Unrestricted funds are those funds which can be used at the Trustees’ discretion. Restricted funds are those funds whose purpose have been restricted by the donor. Designated funds are those funds which have been earmarked by the Trustees for specific purpose.

Allocation of Overheads and Support Costs: Overhead and support costs, which include governance costs, are allocated between charitable activities. These costs have been apportioned to the various activities on the basis of staff time. The allocation of overhead and support costs is analysed in note 4. Support costs of the charity which have been funded by core grant which is not attributable direct to specific projects. Governance costs comprise all costs involving the public accountability of the charity.

Expenditure

Expenditure is recognised on an accrual basis as a Jiability is incurred. Costs of generating funds comprises the costs associated with attracting voluntary income and the.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. it includes both costs that can be allocated directly to such activities and those costs of an indirect natures necessary to support them.

Charitable Activities: Costs of charitable activities include direct costs and an apportionment of overhead and governance costs are show in note 5.

2.Debtors 2023 2022
Other debtors 2,813
2,813

2:

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E.A.S.E. (Empowering Action & Social Esteem) Limited Notes to the Accounts

for the year ended 31 March 2023

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|||||| |---|---|---|---|---| |Creditors:|amounts falling due within|a year|2023|2022| |3.|Accrued|income|35,000|63,597| |Other creditors|4,133|1,500| |39,133|65,097|

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Funds for John Lyons for the financial year 2023 /24 were received at the end of March 2023 and have been accrued in the accounts.

4. Analysis of expenditure on charitable activities

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|||||||| |---|---|---|---|---|---|---| |Direct|Project|Support|Governance|Total| |Project|Delivery|costs|costs| |Costs|staff|costs| |Hanwell|Big|Local|63,233|42,538|5,436|111,207| |Children’s|Centre|5,613|38,824|44,437| |Youth|Fund|2,169|2,992|5,161| |John|Lyons|3,800|22,344|26,144| |Comic|Relief|2,299|2,299| |National|Lottery Community|Fund|17,854|3802|21,656| |77,114|124,552|9,238|210,904|

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  1. Analysis of governance and support costs: The Trustees initially identifies the costs of its support function. Having identified its governance costs, the remaining support costs together with the governance costs are apportioned between the charitable activities. Refer to the table below for the analysis of support and governance costs.

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|||||| |---|---|---|---|---| |Staff costs|Support|Governance|Total| |Premises|6,366|6,366| |Staff costs|10,820|10,820| |Training|1,037|1,037| |Postage|and|stationery|5,430|5,430| |Telephone/internet|1,991|1,991| |Computers|3,511|3,511| |Professional|Fees|2,160|2,160| |Administration|4,360|4,360| |10,820|22,695|2,160|35,675|

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  1. Analysis of staff costs, Trustee renumeration and the cost of key management personnel

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|||||||| |---|---|---|---|---|---|---| |2023|2022| |Salaries and wages|126,918|160,640| |Social|security|costs|5,568|4,562| |Pension|costs|183| |132,669|111,202| |No employees|had|employee|benefits|in|excess of £60,000|(2023-£Nil)|

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The charity trustees were not paid or received any other benefits from employment within the company in the year (2023: Nil) neither were they reimbursed expenses during the year (2023: Nil). No charity trustee received payments for professional or other services supplied to the charity (2023: Nil).

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E.A.S.E. (Empowering Action & Social Esteem) Limited Notes to

the Accounts

for the year ended 31 March 2023

EASE currently employs:

Fulltime 2023 2022 Part time 2023 2022 2022
Managing Director 1 i Youth Manager 1 L
Family Supportand Services 1 1 Youth Workers 2 2
Worker Administrator 1
Hanwell Big LocalAdministrator 1 1 Administrator 1 1
The Refresh Coach 1 _
3 ia 6 4
Analysis ofcharitablefunds
Analysis ofmovements in unrestrictedfunds
Balance 1April Income Expenditure Transfers Balance 31 March
2022 2023
General Fund 114,129 49,375 (24,885} 13,209 151,858
Designated Fund 42,675 (20,261) 22,254 44,668
Total 156,804 49,375 (45,116) 35,463 196,526
Analysisofmovements in unrestrictedfunds—previousyears
Balance 1April Income Expenditure Transfers Balance 31 March
2021 2022
General Fund 112,525 28,313 (34,650) 7,941 114,129
Designated Fund 22,675 20,000 42,675
45Total 135,200 28,313 (34,650) 27,941 156,804

7. Analysis of charitable funds

Analysis of movements in unrestricted funds

Analysis of movements in unrestricted funds — previous years

Name of unrestricted fund General Fund Designated fund

Description, nature and purpose of fund

The “free reserves” after allowing for all designated funds £44,668 has been transferred from unrestricted funds for continuation of services and support to deliver the strategy

General fund income

Lloyds Foundation Comic Relief John Lyons Charity Donations

27,250 500 7,000

34,750

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E.A.S.E. (Empowering Action & Social Esteem) Limited Notes to the Accounts for the year ended 31 March 2023

Analysis of movements in restricted funds

Balance 1 Income Expenditure Transfers Balance 31 March
April 2022 2023
Hanwell Big Local 24,826 127,976 (111,207) (5,665) 35,930
Children’s Centre 6,478 60,800 (44,437) (7,000) 15,841
Youth Fund 11,339 1,685 (5,161) 7,863
John Lyons 35,000 (26,144) (8,583) 273
John Lyons Mutual Aid 290 (290) 0
Comic Relief - 8,000 (2,299) {1,502) 4,199
National Lottery - 76,586 (21,656) (10,948) 43,982
Community Fund
Total 77,933 275,047 (210,904) (33,988) 108,088
Analysisofmovements in restrictedfunds
Balance 1 Income Expenditure Transfers Balance 31 March
April 2021 2022
Hanwell BigLocal 51,137 72,947 (92,430) (6,828) 24,826
Children’s Centre 4,215 60,800 (41,837) (16,700) 6,478
Youth Fund 19,130 14,188 (21,979) 0 11,339
John Lyons
-
0 35,000 0 0 35,000
John Lyons Mutual Aid 2,177 0 (1,887) 0 290
Ealing Emergency Fund 1,878 0 (1,303) (575) 0
Total 78,537 182,935 (159,436) (24,103) 77,933

Analysis of movements in restricted funds

Name of restricted fund

Hanwell Big Local (Local Trust)

John Lyons

Youth Fund

Description, nature and purpose of fund

A 10-year community project, managed by the local community of partnership member's A 3-year grant to provide weekly youth clubs on three local estates

A brought forward fund

Children’s Centre (London Borough of Ealing)

A contract from the Local Authority to deliver Copley Close Children’s Centre contract

Comic Relief

National Lottery Community Fund

Aone year fund to provide courses for women

A 3-year grant to provide community counselling/coaching and volunteering opportunities

  1. Related party transactions: There have been no related party transactions during the financial period

  2. Going Concern: The Trustees consider that the charity is in a fair position to continue its activities during the coming year, and that the charity’s reserves are adequate to fulfill its obligations. The Trustees have considered the going concern assumption and there are no material uncertainties about the charity’s ability to continue as a going concern.

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