## Trustees' Annual Report
For the period Scouts From (start date) LIT **0 1** TTT **0 4 2 4** | to end date CLTTTT **3 1 0 3 2 5** ~~a~~ **Section A Reference and administration details** Charity name 1st Penycae Scout Group Registered charity number (if any) 1 0 9 8 9 4 6 [TTT TTT) Charity’s principal address Ty Ucha, Tainant, Penycae, Wrexham, LL14 1UG Postcode L L 1 4 1 U G
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Appointed 01/12/25
Abi Hewitt
Appointed 01/12/25
Helen McSpadden
Resigned 01/12/25
Rhian Harry
Appointed 01/12/25
Tracy Jones
Appointed 01/12/25
Angela Crayford
Resigned 01/12/25
Resigned 01/12/25
Resigned 01/12/25
Resigned 01/12/25
Resigned 01/12/25
Group Lead Volunteer
Resigned 01/12/25
Resigned 01/12/25
Resigned 01/12/25
Donna Lloyd
Karen Knight
Kimberley Morrison
Alex Jones
Ash Darby
Sion Davies
Mike Bather
Zoe Scott
Debs Fullard
Fiona Powell
Amy Wedley
Cartin Davies
Sarah Aston
Emily Knight
Gerry Kellet
Treasurer
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**
Chair
TT
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es|
|---|---|
|21|Hayley Jones
Appointed 01/12/25
es|
|22|Louise Davies
Appointed 01/12/25
a|
1 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management**|
|---|---|
|Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 11
Trustees (including 1 Ex Officio Trustees) and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
(e.g. trust deed, constitution)
Type of governing document||
2 LT700001 (14 September 2024)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control (Specimen 1)**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
3 LT700001 (14 September 2024)
|**Section C**|**Objectives and activities**|
|---|---|
|Public benefit statement
Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
4 LT700001 (14 September 2024)
**----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
**----- End of picture text -----**
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income
and
fundraising activities
fall short.
The Group
Trustee Board considers that the group should hold a sum
equivalent to 6 months running costs, circa £3.4k.
The Group held reserves of approximately £15.5k against this
at year end. This is above the level required for operating
expenses.|
5 LT700001 (14 September 2024)
Details of any funds materially in deficit N/A (circumstances plus steps to eliminate) Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream
banks or building
societies.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
**Investment Policy (Specimen 2)**
**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies.|
|---|---|
6 LT700001 (14 September 2024)
**----- Start of picture text -----**
Section F Other Optional Information
Plans for future periods (details of any In the future period Penycae Scouts will be carrying out a trip
significant activities planned to achieve to Romania for the Explorer Belt & will be having a large
them) family (all sections) group activity camp towards end of June
2026.
**----- End of picture text -----**
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|_S Aston_
_E Knight_
Sarah Aston
Emily Knight
Chair
Treasurer
1
6
0
2
2
6|
|---|---|
7 LT700001 (14 September 2024)
## **1st Penycae Scout Group (Charity no. 1098946) Receipts and payments account**
**----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2025 2024
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 3,706 3,774
Donations 7,669 3,956
Legacies - -
Gift Aid 4,425 1,719
Other similar income - -
Sub total 15,800 9,449
Grants
Maintenenace grant - -
Other grants 102,041 -
Sub total 102,041 -
Fundraising events (gross)
Bonfire 4,718 2,944
Summer Fair 646 631
Christmas Fair - 224
Other fundraising activities - 393
Sub total 5,364 4,192
Scout hut income
Hire of building 926 1,491
Hire of equipment - -
Other Scout hut income 458 408
Sub total 1,384 1,899
Bank interest - -
Building Society interest - -
The Scout Association Short Term Investment Service - -
Other investment income - -
Sub total - -
Total Gross Income 124,589 15,540
Asset and investment sales, etc. - -
Total receipts 124,589 15,540
**----- End of picture text -----**
LT700002 (October 2024)
8 of 11
## **1st Penycae Scout Group (Charity no. 1098946) Receipts and payments account**
Year start date
Year end date
**----- Start of picture text -----**
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2025 2024
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership fees paid 3,706 3,774
Bank charges 125 128
Electricity and Gas 4,295 4,507
Insurance 1,489 -
Equipment 1,907 3,395
Rent - 25
Repairs & Maintenance 1,259 8,197
New Storage Facility 105,568 6,735
Training 211 370
Subscriptions 95 192
Telephone 618 573
Miscellaneous 221 195
Sub total 119,494 28,091
Total Gross Expenditure 119,494 28,091
Asset and investment purchases, etc. - -
Total payments 119,494 28,091
Net of receipts/(payments) 5,095 - 12,551
Cash funds last year end 10,407 22,958
Cash funds this year end 15,502 10,407
**----- End of picture text -----**
LT700002 (October 2024)
9 of 11
## **1st Penycae Scout Group (Charity no. 1098946) Receipts and payments account**
**----- Start of picture text -----**
Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Statement of assets and liabilities at the end of the year
2025 2024
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 14,511 6,398
PSG Camp Account 87 1,000
Lottery - Bonus Ball 904 3,009
Total cash funds 15,502 10,407
(agree balances with receipts and payments account) ok ok
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets 15,502 10,407
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 3rd November 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by**
|Signature
_S Aston_
_E Knight_|Print Name
Sarah Aston Chair
Emily Knight Treasurer|
|---|---|
LT700002 (October 2024)
10 of 11
## **Independent examiner’s report to the trustees of 1st Penycae Scout Group**
I report to the trustees on my examination of the accounts of the 1st Penycae Scout Group for the year ended 31st March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Scout Group as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: _J Sheard_ Name: Joshua Sheard
> Relevant professional qualification or membership of professional bodies (if any): ICAEW
> Address: Techno Centre, Station Road, Horsforth, Leeds, England, LS18 5BJ
Date: 16/02/2026