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2020-12-31-accounts

Registered number: 04376323 Charity number: 1098885

Beachy Head Chaplaincy Team Ltd (A company limited by guarantee)

Unaudited

Trustees' report and financial statements

For the Year Ended 31 December 2020

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Contents

Page
Reference and administrative details of the Company, its Trustees and advisers 1
Trustees' report 2 - 4
Independent examiner's report 5
Statement of financial activities 6
Balance sheet 7
Notes to the financial statements 8 - 20

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Reference and administrative details of the Company, its Trustees and advisers For the Year Ended 31 December 2020

Trustees A Meggs,Trustee
B Elkington,Trustee
A Baldwin,Trustee
N Stannard,Trustee
J Adams,Trustee
D Wells,Trustee
P Burley,Trustee
T Belsey,Trustee(appointed 23 January2021)
J Williams,Trustee(appointed 13 October 2020)
Company registered
number
04376323
Charity registered
number
1098885
Registered office
25 Lushington Road
Eastbourne
BN21 4LG
Accountants
Acuity Professional Partnership LLP
Chartered Accountants and Registered Auditors
11 Leadenhall Street
London
EC3V 1LP

Page 1

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Trustees' report For the Year Ended 31 December 2020

The Trustees present their annual report together with the financial statements of the Company for the 1 January 2020 to 31 December 2020. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

Objectives and activities

a. Policies and objectives

The aim of our charity is to help see the loss of life from suicide ended at Beachy Head.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

b. Strategies for achieving objectives

Under the Trustees is a team, headed by the CEO, of chaplains, both paid staff and volunteers. This team coordinates with the various other partner agencies to proactively engage with the public on the head.

c. Activities undertaken to achieve objectives

d. Main activities undertaken to further the Company's purposes for the public benefit

The Beachy Head Chaplaincy Team (BHCT) is the search and rescue charity that seeks to save lives from suicide at Beachy Head. Our trained Chaplains are available every hour of the day, every day of the year, to reach out, offering support and hope to anyone who is suicidal or in distress. We believe that by receiving skilled support at the time of the crisis, those who are suicidal or in distress can be awakened to hope, that there are other ways forward to address the problems they face. we do not discriminate from our services by gender, disability, ethnicity or sexual orientation, believing that everyone has the right to live.

Achievements and performance

Page 2

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Trustees' report (continued) For the Year Ended 31 December 2020

Achievements and performance (continued)

a. Main achievements of the Company

• During the year, we were involved with some thousand searches, and dealt directly with five hundred suicidal people.

• We managed to grow our volunteer base sufficiently so as to ensure all patrols include at least two trained chaplains.

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

The Trustees agreed that we should hold, in reserve, sufficient funds to cover nine months of staffing costs.

Structure, governance and management

a. Constitution

Beachy Head Chaplaincy Team Ltd is registered as a charitable company limited by guarantee and was set up by a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Company is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.

Page 3

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Trustees' report (continued) For the Year Ended 31 December 2020

Statement of Trustees' responsibilities

The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Date: 22[nd] July 2021

Page 4

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Independent examiner's report For the Year Ended 31 December 2020

Independent examiner's report to the Trustees of Beachy Head Chaplaincy Team Ltd ('the Company')

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 December 2020.

Responsibilities and basis of report

As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.

Signed: Dated: 23.07.2021 Kachel(agpor Rachel Taylor FCA MAAT

Acuity Professional Partnership LLP Chartered Accountants and Registered Auditors 11 Leadenhall Street London EC3V 1LP

Page 5

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Statement of financial activities (incorporating income and expenditure account) For the Year Ended 31 December 2020

Note
Income from:
Donations and legacies
3
Charitable activities
4
Investments
5
Total income
Expenditure on:
Raising funds
6
Charitable activities
7
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward
Unrestricted
funds
2020
£
133,325
28,818
92
Restricted
funds
2020
£
-
9,245
-
Total
funds
2020
£
133,325

38,063
92
Total
funds
2019
£
122,233

18,740
178
162,235 9,245 171,480 141,151
2,076
206,518
-
822
2,076

207,340
1,005
184,602
208,594 822 209,416 185,607
(46,359) 8,423 (37,936) (44,456)
196,858
(46,359)
5,546
8,423

202,404

(37,936)

246,860

(44,456)
150,499 13,969 164,468 202,404

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 8 to 20 form part of these financial statements.

Page 6

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee) Registered number: 04376323

Balance sheet As at 31 December 2020

2020 2019
Note £ £
Fixed assets
Tangible assets 12 23,014 9,715
23,014 9,715
Current assets
Debtors 13 2,463 8,912
Cash at bank and in hand 149,010 187,892
151,473 196,804
Creditors: amounts falling due within one
year 14 (10,020) (4,115)
Net current assets 141,453 192,689
Total net assets 164,467 202,404
Charity funds
Restricted funds 15 13,969 5,546
Unrestricted funds 15 150,498 196,858
Total funds 164,467 202,404

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Date: 22[nd] July 2021

Andrew Meggs - Chair

The notes on pages 8 to 20 form part of these financial statements.

Page 7

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

1. General information

Beachy Head Chaplaincy Team Limited is a charity (company number: 04376323) limited by guarantee, incorporated in England and Wales.

The charity's registered office is 25 Lushington Road, Eastbourne, England, BN21 4LG.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Beachy Head Chaplaincy Team Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the Company to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

Page 8

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

2. Accounting policies (continued)

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £1,000 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.

Depreciation is provided on the following basis:

Motor vehicles - 25.0% Reducing balance
Fixtures and fittings - 33.3% Straight line
Office equipment - 33.3% Straight line

2.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.9 Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

Page 9

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

2. Accounting policies (continued)

2.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 10

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

3. Income from donations and legacies

Donations
Total 2019
Unrestricted
funds
2020
£
133,325
Total
funds
2020
£
133,325
Total
funds
2019
£
122,233
122,233 122,233

Beachy Head Chaplaincy Team Limited benefited from the use of a building at the top of Beachy head which Sussex Police cover the cost of utilities which is estimated to be not more than £500 (2018 - £375).

4. Income from charitable activities

Grants
Total 2019
Unrestricted
funds
2020
£
28,818
Restricted
funds
2020
£

9,245
Total
funds
2020
£
38,063
Total
funds
2019
£
18,740

17,850
890
18,740

5. Investment income

Interest receivable
Total 2019
Unrestricted
funds
2020
£
92
Total
funds
2020
£
92
Total
funds
2019
£
178
178 178

Page 11

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

6. Expenditure on raising funds

Costs of raising voluntary income

Advertising
Total 2019
Unrestricted
funds
2020
£
2,076
Total
funds
2020
£
2,076
Total
funds
2019
£
1,005
1,005 1,005

7. Analysis of expenditure on charitable activities

Summary by fund type

Chaplaincy services
Governance
Unrestricted
funds
2020
£
202,668
3,850
Restricted
funds
2020
£

822

-
Total
funds
2020
£
203,490
3,850
Total
funds
2019
£
179,648
4,954
206,518 822 207,340 184,602

Summary by expenditure type

Chaplaincy services
Governance
Total 2019
Staff costs
2020
£
142,365
-
Depreciatio
n
2020
£
6,731
-

Other costs
2020
£

54,394
3,850

Total
funds
2020
£
203,491
3,850

Total
funds
2019
£
179,648
4,954
142,365 6,731
58,244
207,340 184,602

122,658 3,271
58,673
184,602

Page 12

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

8. Analysis of expenditure by activities

Chaplaincy services
Goverance
Total 2019
Analysis of direct costs
Activities
undertaken
directly
2020
£
153,305
-
Support
costs
2020
£

50,186
3,850
Total
funds
2020
£
203,491
3,850
Total
funds
2019
£
179,648
4,954
153,305 54,036 207,340 184,602
116,181 68,421 184,602
Staff costs
Depreciation
Staff training
Repairs and renewals
Hospitality and supplies
Protective clothing and equipment
Sundries
Mobile telephones
Motor running costs
Travel
Communications consultancy
Total 2019
Chaplaincy
Services
2020
£
111,686
5,725
342
3,402
1,946
4,531
2,501
1,952
17,864
206
3,150
Total
funds
2020
£
111,686
5,725
342
3,402
1,946
4,531
2,501
1,952
17,864
206
3,150
Total
funds
2019
£
84,864
2,265
345
699
563
4,473
567
1,893
15,498
143
4,871
153,305 153,305 116,181
116,181 116,181

Page 13

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

8. Analysis of expenditure by activities (continued) Analysis of support costs

Staff costs
Depreciation
Rent
Printing, postage and stationery
Computer and IT costs
Legal and professional fees
Bank charges
Insurance
Office expenses
Subscriptions
Governance costs
Total 2019
Chaplaincy
Services
2020
£
30,680
1,006
6,160
2,634
2,827
214
233
1,114
5,059
259
-
Governance
2020
£

-

-

-

-

-
-
-

-

-
-
3,850
Total
funds
2020
£
30,680
1,006
6,160
2,634
2,827
214
233
1,114
5,059
259
3,850
Total
funds
2019
£
37,795
1,006
9,400
1,052
2,866
130
-
1,586
9,562
70
4,954
50,186
3,850
54,036 68,421

63,467
4,954
68,421

9. Independent examiner's remuneration

The independent examiner's remuneration amounts to an independent examiner fee of £2,700 ( 2019 - £2,700 ).

10. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes
2020
£
130,002
11,224
1,139
2019
£

114,037

7,040

1,581
142,365 122,658

Page 14

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

10. Staff costs (continued)

The average number of persons employed by the Company during the year was as follows:

Support staff 2020
No.
5
2019
No.
5

No employee received remuneration amounting to more than £60,000 in either year.

11. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2019 - £NIL-)

During the year ended 31 December 2020, no Trustee expenses have been incurred (2019 - £105) .

12. Tangible fixed assets

Cost or valuation
At 1 January 2020
Additions
At 31 December 2020
Depreciation
At 1 January 2020
Charge for the year
At 31 December 2020
Net book value
At 31 December 2020
At 31 December 2019
Motor
vehicles
£
33,495
14,985
Fixtures and
fittings
£
8,507
5,045
Office
equipment
£
1,327
-
Total
£
43,329
20,030
48,480 13,552
1,327
63,359
26,699
5,445
6,149
848
766
438
33,614
6,731
32,144 6,997 1,204 40,345
16,336 6,555 123 23,014
6,796 2,358 561 9,715

Page 15

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements
For the Year Ended 31 December 2020
13.
Debtors
Due within one year
Prepayments and accrued income
14.
Creditors: Amounts falling due within one year
Trade creditors
Other taxation and social security
Pension fund loan payable
Other creditors
Accruals and deferred income
2020
£
2,463
2019
£

8,912
2,463 8,912
2020
£
1,160
3,341
153
843
4,523

2019
£

-

-

271

844

3,000
10,020 4,115

Page 16

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

15. Statement of funds

Statement of funds - current year

Unrestricted funds
General Funds - all funds
Restricted funds
Restricted Funds - all funds
Total of funds
Balance at 1
January
2020
£
196,858
Income
£
162,234
Expenditure
£
(208,594)
Balance at
31
December
2020
£
150,498
5,546
9,245

(822)
13,969
202,404 171,479
(209,416)
164,467

Page 17

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

15. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
General Funds - all funds
Restricted funds
Motor vehicles fund
Total of funds
16.
Summary of funds
Summary of funds - current year
General funds
Restricted funds
Summary of funds - prior year
General funds
Restricted funds
Balance at
1 January
2019
£
241,481
Income
£
140,261
Expenditure
£
(184,884)
Balance at
31
December
2019
£
196,858

5,379


890

(723)

5,546
246,860 141,151
(185,607)
202,404

Balance at 1
January
2020
£
196,858
5,546

Income
£
162,234

9,245

Expenditure
£
(208,594)
(822)

Balance at
31
December
2020
£
150,498
13,969
202,404 171,479 (209,416) 164,467
Balance at
1 January
2019
£
241,481
5,379
Income
£
140,261

890
Expenditure
£
(184,884)
(723)
Balance at
31
December
2019
£
196,858
5,546
246,860 141,151 (185,607) 202,404

Page 18

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

17. Analysis of net assets between funds

Analysis of net assets between funds - current period

Tangible fixed assets
Current assets
Creditors due within one year
Total
Analysis of net assets between funds - prior period
Tangible fixed assets
Current assets
Creditors due within one year
Total
Unrestricted
funds
2020
£
13,245
147,273
(10,020)
Restricted
funds
2020
£
9,769
4,200
-
Total
funds
2020
£
23,014
151,473
(10,020)
150,498 13,969 164,467

Unrestricted
funds
2019
£
4,169
196,805
(4,116)

Restricted
funds
2019
£
5,546
-
-
Total
funds
2019
£
9,715
196,805
(4,116)
196,858 5,546 202,404

Page 19

Beachy Head Chaplaincy Team Ltd

(A company limited by guarantee)

Notes to the financial statements For the Year Ended 31 December 2020

18. Pension commitments

The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £153 (2019 - £271) were payable to the fund at the balance sheet date and are included in creditors.

19. Operating lease commitments

At 31 December 2020 the Company had commitments to make future minimum lease payments under non-cancellable operating leases as follows:

Not later than 1 year 2020
£
-
2019
£
1,120

20. Related party transactions

During the year, one Trustee was reimbursed £Nil (2019 - £105) for expenses incurred on behalf of the charity.

Page 20