BURLEY IN WHARFEDALE COMMUNITY TRUST
CHARITY NO 1098871
TRUSTEES’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 30th SEPTEMBER 2020
BURLEY IN WHARFEDALE COMMUNITY TRUST
TRUSTEES’ REPORT YEAR ENDED 30th SEPTEMBER 2020
The Trustees present their report for the year ended 30[th] September 2020
ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISORS
Burley in Wharfedale Community Trust (BWCT) is a charitable trust first registered in 2003 (registration no 1098871) and governed by a constitution..
Its registered address is: 12 Old Mill Close, Burley in Wharfedale, Ilkley. LS29 7RU
The Trustees of the Trust who served during the year were : Duncan Ault (Chair) Andrew Wriglesworth (Secretary) Mark Elsworth (Treasurer) Harvey Bosomworth Graham Brown (resigned September 2020) Janine Edwards Simon Hills Loraine Hughes James Moorhouse (appointed March 2020) Andrew Plaxton (resigned January 2020) Ian Rigarlsford Niccola Swan Tom Sumner (resigned September 2020) Sylvia Tilford Nick Turnbull
In line with the Constitution, Janine Edwards, Mark Elsworth and Simon Hills stood down as Trustees at the AGM in January 2020 and were duly re-elected. Tom Sumner continues as an advisor to the Trust on projects, events and activities.
Bankers: Yorkshire Bank Otley Branch 10 Kirkgate Otley, West Yorkshire LS21 3HJ Independent Examiner: Tim Haskins ACA 9 Harvest Croft Burley in Wharfedale LS29 7LY
BURLEY IN WHARFEDALE COMMUNITY TRUST
TRUSTEES’ REPORT YEAR ENDED 30th SEPTEMBER 2020
STRUCTURE AND MANAGEMENT
The Charity is an unlimited association. Its object is to promote any charitable purposes for the benefit of the inhabitants of Burley in Wharfedale, Burley Woodhead and Stead by any such means that are deemed to be exclusively charitable according to the laws of England and Wales .
The Charity is run by a committee of elected and co-opted Trustees who have control of the Association and its property and funds. There should be at least 3 and not more than 18 members of the Committee all of whom must be members of the Trust.
New trustees are recruited and co-opted onto the board by the existing Trustees and elected at the AGM. All Trustees give their time voluntarily. The Trust would like to thank all its trustees for their time and efforts towards the furtherance of its aims and objects.
Membership of the Trust is open to any individual or organisation interested in promoting the charity. Membership is by annual or lifetime subscription. The Committee must hold at least 4 meetings a year. A quorum at a committee meeting is 5 members.
The Trust has a number of powers set out in the constitution which may be exercised only in promoting the Object.
ACHIEVEMENTS AND PERFORMANCE 2019/20
The Trust has had another successful year with membership increasing to 986 from 925. We have also received income from both Waitrose and Coop community schemes, Burley Educational Trust, Ilkley Round Table, Otley Lions, Shipley Community Chest and Burley Parish Council. We also claimed Gift Aid on membership and donations of £1512 in the year.
Our management of the Scalebor Park grounds has continued and we have been helped by Burley Trojans Juniors and Burley Cricket Club. We continue to organise the Christmas Lights, Christmas Market and Craft Fair all of which were successful events with a lot of hard work done by volunteers. The Duck Race was cancelled this year due to Covid-19 regulations
As a result of the funds we receive through membership and donations we have been able to help several village organisations with their fund raising efforts. These include the Library (new furniture), Scouts and Guides (new HQ), Walkers are Welcome (new kissing gates) and Love Burley (Covid-19 support).
In line with our ongoing responsibilities we funded, supervised and undertook the maintenance of the Scalebor grounds and pavilion, Pudding Tree and Jubilee gardens, the provision of the flower tubs and hanging baskets, Corn Mill Pond and the Fountain of Life. The village web site is also part of the Trust’s responsibilities on an ongoing basis and is currently being upgraded.
BURLEY IN WHARFEDALE COMMUNITY TRUST
TRUSTEES’ REPORT YEAR ENDED 30th SEPTEMBER 2020
ACHIEVEMENTS AND PERFORMANCE 2019/20 (continued) .
We have continued to help fund the new youth initiative called YouthQuake for 11 to 14 year olds that meets in the Queens Hall on Wednesdays.
We have also been helping with the funding of the refurbishment of the Roundhouse Garden, a new herb garden and we are currently finalising plans for new play equipment in Grange Park.
At the year end the Trust’s total funds stand at £80,561 of which £21,428 was raised for specific projects (including the playground) and is being ringfenced for them.
Over £35,000 has been committed to the activities listed below.
FUTURE PLANS
The Trust aims to continue its objectives of promoting charitable activity for the benefit of the local residents. Looking ahead the Trust has the following plans:
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Continue the funding of the youth provision through YouthQuake including sponsoring training of a Youth Worker
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Funding a zip wire and other play equipment in Grange Park (in partnership with the Parish Council).
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Continue the Christmas Lights, Market and Duck Race when possible.
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Maintain all assets at Scalebor and in the village to a good standard including the Corn Mill Pond.
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Complete the improvement of the Round House garden and surrounding area.
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Install comprehensive village maps in strategic locations
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Upgrade the web site to improve access for village organisations and businesses.
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Improving walking and access provision around the village for all abilities and ages.
Signed on behalf of the Charity Trustees
Duncan Ault : Chair December 2020
BURLEY IN WHARFEDALE COMMUNITY TRUST (BWCT) Registered Charity No 1098871 ANNUAL ACCOUNTS YEAR ENDING 30TH SEPTEMBER 2020
| INCOME Notes Membership subscriptions Christmas Lights Donations 1 Christmas market (net) Burley Playground Project 2 Donations from Coop Foundation Other Donations 3 Duck Race (net) Scalebor Pavilion income 4 Scalebor Grounds maintenance 5 Gift Aid reclaimed 6 TOTAL INCOME FOR YEAR EXPENDITURE Quarterly Draw prizes and Membership exps Christmas Lights 1 Grants 8 Insurance Scalebor Pavilion maintenance/utilities 9 Scalebor Pavilion depreciation Scalebor Grounds maintenance 5 Scalebor Pitches drainage 10 Jubilee & Pudding Tree Gardens Corn Mill Pond Round House garden 3, 11 Hanging Baskets and Tubs 12 Computer and web site expenses 13 Advertising and Publicity Miscellaneous expenses TOTAL EXPENSES FOR YEAR NET INCOME |
2020 £ 9,059 1,942 1,297 4,500 3,267 2,050 0 1,879 19,034 1,513 44,540 805 2,790 11,693 1,522 3,432 960 11,110 3,950 1,024 738 1,820 1,339 1,268 0 565 43,016 1,524 |
2019 £ 8,198 3,101 1,267 0 7,968 4,150 1,381 1,500 21,268 3,263 52,096 982 4,383 12,063 1,465 594 1,000 13,875 2,240 1,050 435 850 1,436 571 390 464 41,798 10,298 |
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BURLEY IN WHARFEDALE COMMUNITY TRUST (BWCT) Registered Charity No 1098871 ANNUAL ACCOUNTS YEAR ENDING 30TH SEPTEMBER 2020
| ASSET RECONCILIATION: Note ASSETS brought forward SURPLUS for year ASSETS carried forward Bank account - including Specific - Playground project 2 Specific - Corn Mill Endowment Specific - Library 8 General Purpose 14 Loans made (net of repayments received) 7 Building and Land: Scalebor pavilion extension TOTAL ASSETS |
2020 £ 84,037 1,524 85,561 15,779 4,134 1,515 59,132 80,561 5,000 0 85,561 |
2019 £ 73,739 10,298 84,037 11,279 4,872 4,255 62,671 83,077 0 960 84,037 |
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NOTES TO THE ACCOUNTS
1. Bradford MDC carry out the maintenance and replacement of the Christmas lights. Part of the cost is invoiced to and paid by the Parish Council whilst the main balance is funded by the Trust.
In the year to September 2019, income included £1,000 match-funding received from Barclays Bank and costs included a new display to commemorate the centenary of the end of the First World War.
2. BWCT is currently retaining funds for the completion of phase 2 of the playground project which includes installation of a zip wire. During the year, donations for this project were received from Otley Lions (£2,000) and Ilkley Round Table (£2,500).
3. £500 each from Burley Gardeners and Burley Festival for the Roundhouse garden. Also £500 each from Shipley Community Chest and Burley Educational Trust towards the Unique in LS29 youth project.
4. Rent received from Burley Trojans (£1,400) for use of the pavilion plus £240 each from Trojans and Scalebor Neighbourhood Watch towards security measures - see Note 9.
5. BWCT receives funds from Greenbelt as part of an annual service agreement, to maintain the grounds and
playing field at Scalebor which the Trust subcontracts to a local contractor. Both income and costs were lower in 2020 due to a period of inactivity resulting from the Covid situation.
6. Gift Aid is claimed on membership subscriptions. In 2019 a further £1,255 was claimed on a bequest.
7. In November 2019 BWCT loaned £10,000 to the Scouts & Guides towards the groundworks at their new HQ.
- £5,000 was repaid in September 2020 and the final instalment is due in March 2021.
8. In addition to small grants given to local organisations (including Youthquake and Love Burley) BWCT has given £5,000 towards the Bowls Club's new clubhouse, £3,502 for Library furniture (from the specific funds held for that purpose), £1,500 to the Unique intiative to support schoolchildren (incl £1,000 received - see Note 3).
9. Including repainting (£1,550) and improved security (£1,152 - CCTV and locks) - see Note 4.
10. Drainage work on the Scalebor pitches is jointly funded by Burley Trojans Juniors. BWCT's contribution in 2020 was more than last year as work was also carried out on the recreation ground.
11. The Roundhouse Garden is being refurbished with funds from the Trust, Parish Council, Burley Festival and Burley Gardeners with help from the Grange Park gardeners
12. The tubs and hanging baskets in the centre of the village are provided with the help of funding from the Parish Council and are planted and maintained by Tom Sumner and Ghyll Royd School.
13. Development of the village website and diary continues and we thank Malcom Fisher for his help and support.
14. BWCT has committed a maximum of a further £17,000 (in addition to the £15,779 ring-fenced fund) towards further Playground improvements; the final amont depending on further funding from BPC. In addition we have committed to support the following projects - Youthquake (£3,000 towards training), the development of a village map (up to £2,500), village Herb Garden (£1,500) and c£1,500 for other projects including the Round House garden and website development.
FINALLY: A big thank you to Tim Haskins, our accountant for reviewing these accounts Prepared for BWCT by Mark Elsworth November 2020 Accountants Report (attached): Tim Haskins ACA
Chartered Accountant's report to the Trustees of Burley in Wharfedale Community Trust for the year ended 30 September 2020
| report to the trustees on my examination of the accounts of the Burley in Wharfedale Community Trust (‘the Trust”) for the year ended 30 September 2020
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, { have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tim Haskins ACA 23 December 2020