## **Trustees’ Annual Report for the period** ## **From 01/10/2023 To 30/09/2024** ## **Charity name: Chesham Preparatory School Parents’ and Teachers’ Association (CPS PTA)** ## **Charity registration number: 1098866** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To raise funds to purchase and services for
the benefit of all the children at the school.
Some fund raising for external charities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|CPS PTA organises social events which
can be enjoyed by the children, staff,
parents and friends of CPS.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| |Other|| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTA set out a varied program of
fundraising events at the start of the year.
The events this year were hugely
welcomed and enjoyed by all.
Money was raised for 2 charities The May
Fair raised money for 2 charities though
raffle ticket sales. A donation of £20k has
been proposed for the school to purchase
an out door classroom/project space.
8 events in total took place as well as a
regular clothes recycling collection.
The PTA second hand uniform shop
provided a valuable service for parents
whilst raising income for the PTA. The
parents appreciate being able to bring back
quality uniform for reuse rather than being
discarded and this also helps financially.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of thecharity’s
financial position at the end
of the period|Para 1.21|The charity was in healthy financial position| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTA aims not to hold large reserves
often. However, large items that we help
fund for the school may take over a year to
save for. We are raising funds for a new
outdoor classroom and project space.| |Amount of reserves held|Para 1.22|£58833.40| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||The reserve is higher than usually as an
order for a new outdoor classroom and
project space has not yet been finalised by
the school.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed - May 2003
Constitution-June 2020| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The election of officers and members of the
Committee shall be by ballot at the Annual
General Meeting.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Chesham Preparatory School Parents' and Teachers'
Association| |---|---| |Other name the charity uses|Chesham Prep PTA/ CPS PTA| |Registered charity number|1098866| |Charity’s principal address|Chesham Prep School
Two Dells Lane
Orchard Leigh
Chesham Bucks
HP5 3QF| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Bindya Patel|Chair||| ||Lisa Adams|Secretary||| ||Nileshi Parbat|Treasurer||| ||Cheri Robson|Assistant Treasurer||| ||Sharon Cole-
Johnson||Until 31.08.2024|| ||Supreena
Devakumar|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Nileshi Parbat|| ||
Treasurer|| ||08/07/2025|| ||08/07/2025|| ## **Profit and Loss** ## **Chesham Preparatory School Parent Teacher Association For the year ended 30 September 2024** |**For the year ended 30 September 2024**|| |---|---| ||**2024**| |**Turnover**|| |Bags2school|705.00| |Camping|13,574.25| |Christmas Craft|879.92| |Christmas Fair|5,827.44| |Colour Run|160.00| |May Fair|10,729.18| |Movie|917.07| |Quiz|2,575.00| |Spring Ball|18,047.90| |T-Towels|2,375.70| |Uniform Shop Sales|21,476.78| |Wreath Making|1,040.00| |**Total Turnover**|**78,308.24**| |**Cost of Sales**|| |Cost of Goods Sold|12,135.07| |Leavers|561.01| |**Total Cost of Sales**|**12,696.08**| |**Gross Profit**|**65,612.16**| |**Administrative Costs**|| |AGM/meeting costs|165.00| |Audit & Accountancy fees|170.00| |Bank Fees|163.49| |Camping Costs|8,665.98| |Charitable Donations - School|16,254.00| |Charity Donation - other|500.00| |Christmas Fair Costs|2,529.75| |May Fair Costs|7,535.39| |Movie Costs|137.00| |Quiz Costs|888.58| |shop costs|709.06| |Spring Ball Costs|15,833.65| |Subscriptions|248.00| |T-Towel Costs|1,532.10| |World book Day|85.08| |Wreath Making Costs|717.87| |**Total Administrative Costs**|**56,134.95**| |**Operating Profit**|**9,477.21**| Profit and Loss Chesham Preparatory School Parent Teacher Association 26 Jul 2025 Page 1 of 2 Profit and Loss **2024** |**Other Income**|| |---|---| |Class contribution|1,805.00| |**Total Other Income**|**1,805.00**| |**Profit on Ordinary Activities Before Taxation**|**11,282.21**| |**Profit after Taxation**|**11,282.21**| Profit and Loss Chesham Preparatory School Parent Teacher Association 26 Jul 2025 Page 2 of 2 ## **Executive Summary** ## **Chesham Preparatory School Parent Teacher Association For the year ended 30 September 2024** ||**2024**| |---|---| ||**Cash**| ||Cash received
86,098.55| ||Cash spent
74,816.34| ||Cash surplus (deficit)
11,282.21| ||Closing bank balance
58,833.40
**Profitability**| ||Income
78,308.24| ||Direct costs
12,696.08| ||Gross profit (loss)
65,612.16| ||Other income
1,805.00| ||Expenses
56,134.95| ||Profit (loss)
11,282.21
**Balance Sheet**| ||Debtors
-| ||Creditors
-| ||Net assets
11,282.21
**Sales**| ||Number of invoices issued
-| ||Average value of invoices
-
**Performance**| ||Gross profit margin (%)
83.79| ||Net profit margin (%)
14.41| ||Return on investment (p.a.) (%)
100.00
**Position**| ||Average debtor days
-| ||Average creditor days
-| ||Short term cash forecast
-| ||Current assets to liabilities
1.24| ||Term assets to liabilities
-| 26 Jul 2025 Page 1 of 1 Executive Summary Chesham Preparatory School Parent Teacher Association CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examlnerfs Report Report to the trustoesl members of Chesham Preparatory School Parents, And Teachers. Associatlon On accounts for the year ended 30° September 24 Charity no (If any 1098866 Set out on pages (remember lo Include the page numbers ol additional sheet I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 30109 12024 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions gtven by the Charity Commission under section 145(5){b) of the Act. I have completed rny examination. I confirm that no material matters have come to my attention in connection with the examination vthich gives me cause to believe that in. any material respect= accounting records were not kept in accordan￿ with section 130 of the Act or the accounts do not acccfd with the accounting records. Independent axaminerfs statement I have no COn￿mS and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the accounts to b8 reached. Slgned: Date: 1510712025 Name: Jessica Selfe Rèlovant professlonal qualificationls) or body (if any): FIAB - Fellow of the Institute of Accountants and Bookkeepers. Address: 10 Okeford Driv8 Tring Herts, HP23 4AJ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of chartty accounts: directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. Nothing to ra￿t. IER October 2018