## **Trustees’ Annual Report for the period** ## **From 01/10/2022 To 30/09/2023** ## **Charity name: Chesham Preparatory School Parents’ and Teachers’ Association (CPS PTA)** ## **Charity registration number: 1098866** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To raise funds to purchase and services for
the benefit of all the children at the school.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|CPS PTA organises social events which
can be enjoyed by the children, staff,
parents and friends of CPS.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| |Other|| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTA set out a varied programme of
fundraising events at the start of the year.
The events this year were hugely
welcomed and enjoyed by all.
Money was raised for 2 charities The May
Fair raised money for a charity chosen by
the children and a large donation was
made by CPS PTS to the school for a
forest classroom.
8 events in total took place as well as a
regular clothes recycling collection.
The PTA second hand uniform shop
provided a valuable service for parents
whilst raising income for the PTA. The
parents appreciate being able to bring back
quality uniform for reuse rather than being
discarded and this also helps financially.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity was in healthy financial
position| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTA aims not to hold large reserves
often. However, large items that we help
fund for the school may take over a year to
save for. W.e are raising funds for anew
library at the school| |Amount of reserves held|Para 1.22|£47551.19| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||The reserve is higher than usually as an
order for a new library was placed but the
payment did not come out from the PTA
until after the reporting period.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed - May 2003
Constitution-June 2020| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The election of officers and members of the
Committee shall be by ballot at the Annual
General Meeting.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Chesham Preparatory School Parents' and Teachers'
Association| |---|---| |Other name the charity uses|Chesham Prep PTA/ CPS PTA| |Registered charity number|1098866| |Charity’s principal address|Chesham Prep School 2
Dells Lane
Orchard Leigh
Chesham Bucks
HP5 3QF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Irene Widra|Chair|Until 31/07/2023|| ||LynseyElms|Secretary|Until 31/07/2023|| ||Nileshi Parbat|Treasurer||| ||Cheri Robson|Assistant Treasurer||| ||Bindya Patel|Chair|01/08/23 onwards|| ||Sharon Cole-
Johnson|||| ||Lisa Adams|Secretary|01/08/23 onwards|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Nileshi Parbat|| ||
Treasurer|| ||19/07/2024|| ||19/07/2024|| ## **CHESHAM PREPARATORY SCHOOL PARENTS' AND TEACHERS' ASSOCIATION Charity Commission registered number 1098866 For the financial year ended on 30 September 2023** ## **INCOME AND EXPENDITURE** |**INCOME**|**30/09/2023 **|**30/09/2022 **|**30/09/2021**| |---|---|---|---| |Operating activities to generate funds|£63,985.92|£53,202.49|£22,741.12| |Investment income receipts|£0.00|-|-| |Total Income|£63,985.92|£53,202.49|£22,741.12| |**EXPENDITURE**|||| |Expenditure for generating funds|£46,908.23|£30,838.56|£12,974.00| |Charitable activities|£3,494.00|£3,621.27|£0.00| |Support costs|£0.00|£0.00|£0.00| |Management & Administration|£687.69|£572.92|£500.99| |Donation to school|£7,628.40||| |Total Expenditure|£58,718.32|£35,032.75|£13,474.99| |**Income less expenditure**|**£5,267.60**|**£18,169.74**|**£9,266.13**| |Unrestricted funds brought forward|£44,215.24|£26,045.50|£16,779.37| |Adjustment - charitable donation incorrectly acco|£1,346.00||| |Adjustment forpreviousyear discrepancy|-£3,277.65||| |**Unrestricted funds carried forward**|£47,551.19|**£44,215.24**|**£26,045.50**| |**STATEMENT OF ASSETS AND LIABILITIES AT YEAR END**|**STATEMENT OF ASSETS AND LIABILITIES AT YEAR END**||| |---|---|---|---| ||**30/09/2023 **|**30/09/2022 **|**30/09/2021**| |**CASH FUNDS**|||| |Bank accounts - current|£36,036.66|£20,257.21|£25,894.00| |Bank accounts - deposit|£0.00|-|-| |School shop - float|£11,514.53|£20,276.18|-| |**Total Cash**|**£47,551.19**|**£40,533.39**|**£25,894.00**| |Stock carried over|£0.00|£0.00|£133.00| |Less: Amounts owed to uniform sellers|£0.00|£0.00|£0.00| |**Total Assets**|**£47,551.19**|**£40,533.39**|**£26,027.00**| |**30/09/2020**|**30/09/2019**|**30/09/2017**|**30/09/2016**| |---|---|---|---| |£36,911.02|£61,290.02|£50,752.19|£32,501.00| |£0.00|£0.00|£0.00|£0.00| |£36,911.02|£61,290.02|£50,752.19|£32,501.00| |£34,270.00|£57,002.00|£37,963.21|£22,113.00| |£2,966.86|£500.00|£1,070.00|£2,833.00| |£1,000.00|£1,508.41|£8,000.00|£0.00| |£644.02|£417.51|£117.00|£314.00| |£38,880.88|£59,427.92|£47,150.21|£25,260.00| |**-£1,969.86**|**£1,862.10**|**£3,601.98**|**£7,241.00**| |£18,749.23|£16,887.13|£16,249.00|£9,008.00| |**£16,779.37**|**£18,749.23**|**£19,850.98**|**£16,249.00**| ||||| |**30/09/2020**|**30/09/2019**|**30/09/2017**|**30/09/2016**| |£16,628.13|£15,909.51|£20,856.82|£19,253.00| |-|£1,766.86|£0.00|£0.00| |-|-|£65.00|£200.00| |**£16,628.13**|**£17,676.37**|**£20,921.82**|**£19,453.00**| |£150.00|£427.25|£929.81|£543.00| |£0.00|£0.00|-£2,000.39|-£3,747.00| |**£16,778.13**|**£18,103.62**|**£19,851.24**|**£16,249.00**| **30/09/2015** £43,684.00 £2.00 £43,686.00 £35,246.00 £6,212.00 £5,118.00 £246.00 £46,822.00 **-£3,136.00** £12,144.00 **£9,008.00** **30/09/2015** £3,656.00 £4,809.00 **£8,465.00** £543.00 £0.00 **£9,008.00** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ Chesham Preparatory School Parents' And Teachers' Association members of On accounts for the year** 30[th] September 23 **Charity no** 1098866 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30/ 09 / 2023** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the accounts to be reached. **Date:** 04/08/24 **Signed:** Jessica Selfe **Date:** 04/08/24 **Name:** Jessica Selfe ~~Ps~~ **Relevant professional** FIAB – Fellow of the Institute of Accountants and Bookkeepers. **qualification(s) or body (if any): Address:** 10 Okeford Drive Tring Herts, HP23 4AJ **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . Nothing to report. **October 2018** 2 **IER**