Company Registrdtion Number: 04481253 Charity Registration Number. 1098666 The Mashamshlre Community Office {A company Ilmlted by guardnteel Annual Report and Financial Ststements For the Year Ended 31 March 2023 Amended 18 October 2024
The Mashamshlre Communlty Office Contents Referen and Administrative Details Structure, Governance and Management Trustees, Report 3to8 Statement of Trustees. Responsibllltles Independent Examlnerfs Report io Statement of Financial Activities li Balance Sheet 12 Notes to the Financial Statements 13to18 Detsiled Statement of Financial Actlvltles 19to20
The Mashamshire Communlty Office Reference and Adminlstratlve Detalls Trustees P F Theakston {Chalrman) D Marr TOIKlemz S J Briggs P Keigwln J Fuller S Palin {Treasurerl G Pearson M-C Brummel H Wade Company Se¢retsry H E Jackson Informatlon Officer A N Mclntosh Prlnclpal Offlce 7 L5tt1e Market Pla Masham Rlpon North Yorkshire HG4 4DY Reglstered Office 7 Little Market Place Masham Rlpon North Yorkshire HG4 4DY Company Reg No. 44812S3 Charlty Reg N 1098666 Independent Examlner Clarksons Thornborough Hall Moor Road Leyburn North Yorkshlre DL8 SAB
The Mashamshlre Communlty Office Structure. Governance and Management Governlng Document The Mashèmshire Communlty offi is a Company limited by guarantee governed by Its Memorandum and Artlcles of Association dated 2 May 21K)2. It is registered as a Charfty wlth the Charfty Commission. Members undertake to contribute £10 to the Comparfs assets should It be wound up. Appolntment of Trustees The Trnstees are appointed by the members in accordan wf(h the temis of the Companrfs Articles of Association. One third of the TteeS automatkally retire at each Annual Generdl Meetin8 and are available for reappointment if they so wish. Trustee Qualllkatkm Trustees are chosen frorn individuals with appropriate experience and who p055es5 a good knowledge of the areas of support covered by the Charivs objecti Or8anlsatSon The Board of Trustees, whTch shall not be less than two members, adminlsters the Charfty. The Board of Trustees meet at least 6 times peryear and hold an annual AGM. A steering group meets monthly to pro8ress Initiatives and a manager is appolnted tytheTrusteesto manage the day-to4ay oPerdtns of the Charity.
The Mashamshlre Communlty Office Trustees, Report OVERVIEW The Trustees of Mashamshire Community Offi, WIM) are directorsforthe purposes of company law, present the annual report of the company, tO8ether with the financial ststernents and independent examiners report of the company. for the year ended 31° March 21J23. The purpose of the Mashamshi Communlty OffKe {MCO) is to pronte and delNer a broad range of servlces and actlvltles that further the interests of both MaS1m and the wider Mashamthire community. Our Goals: MCO was establtstied to further the comrnunitfs economlc pro4xrity, quallty of Ilfe and access to appropriate services ty. Partnering wlth others to provide our community. $Ients, and local buslnesses wlth easy access to infomiation and the SeThI they need. Promotin8 Mashamshire- its location. its ISineSSes. and its faalities, by providin8 infonnation and seThices to visitors and intIal vOr$. Maintaining a Stable financial position and sustainable fut4Jre for Mashamshire Community Office. Our OblectI. To develop the skills and capabilities of ouTtnJStees, staff, and volunteers to ensure our seNKes are the best they can be. To maintsln a welcoming Thub" for both vlytors and Idents or ImlnesseS in our rural community to access the services and infonnatkln they need. To ensure our digital resources i.e., data, website, and social media, are maximized to the benefit of ourcommunlty. To make conneLlions with people, partners and or8anisatK)ns, locally and in the wider area, to work tO8ether to benefft our community. To en$ts thrOh good govemance, a secure and sustsinable firtY for our organisation. MCO ACHIEVEMENTS & PERFORM We continue to be at the heart of our communlty, supportiry more than 80 cornmunity groups, over 110 businesses. responding to over 9.(XM) visitor enquiries and 6.IXM) local resident enquiries each year, from our accessible base at the centre of Masham. In ear 2022 Trustees learned that the North Yorkshire Police, Fire and Crime Commtssioner, MC(Ys landlord, wished to sell our buildi which had been leased from them Sin 2003. MCO was offered the opportunlty to purchase. Following a period of research and strategic plannin& in June 2022, a public meeting was held to launch MCO'S fundin8 strate8V to enable us to raise the funds to purchase the buildin8 by the deadline given by North Yorkshire Police of AuBUSt 2023. The support from across our comrnunÉty. from residents to businesses. other community8roups and partners. was (PlehelMin ThouEh It requlred much effort from stsff and volunteers to be redirected to fundrnlsln& this unexpected and urgent challen8e strengthened our latIOnshIpS and cOnrttOns wth stskeholders and raised the profile of MCO and its work. It enaed MCO to promote its athIeVem arKI ralse aWaTresS of the vak* of Its core and potentlal ser4ittS to our community.
At the same tlme, throughout thls reportlng perlod, we have contlnued to seek partnerships. and reached out to other groups and organlsatlons In our comrnunlty to found "Masham Future. Thls Is a regular meeting of up to 11 communlty stakeholder organlsatkns, wSth the alm of bulldln8 relatlonshlps, keeping everyone Informed and connected and encouraging collaborative worklng and Ideas for the futu. Our postthid role as a Community Supp)rt Organisation (appointed by NYCCI has contlnued through thls perlod. Thls has provlded contlnulty of a vitsl fundlnB source and ensured we were well positioned in the run up to the lauTrch of the new Unitary North Yorkshlre Council in April 2023. We have participated in consultations by the new authorlty, regarding future local needs and how these might be met. MCO has represented our communlty at a strateglc level, at a tlme when community wellbeing ha5 been brought into much sharper focus. Our objectlve was to be recognised as a professional, infomed. and well-connected partlclpant In the provlslon of sepAces to support our communlty, and we have succeeded in this aim. All these artivlties have been possible thanks to our dedlcated staff and the many volunteers who have contrlbuted enthuslastlcally and professionally to the challenges presented durlng thls pertod. MCO continues to be best placed to provide our whole communlty wlth informatlon, support and referra15 as needed through the activities outlined below. Our Corn Actlvlljes Mashomsh1 Communlty.. All our core activities are enabled by Voluntee Provldlng vital opportunltles for people to connert wlth thelrcommunity by volUnteenE, means MCO can achieve more. Our objective is to make thrs a positive and fulfilling experience. by giving all the tralning and support needed for ourvolunteers to make a positive and useful contribution. Providing a one-stop acce55 hub Whe infomiatlon about local services provided by North Yorkshire Council and Ma5ham Parish Council is adIlY avallable to everyone in our community, and Tourism Information is adIlY available to vlsltors. Providlng a point of contact and physical base for North Yorkshire Pollce and the Pollce Communlty Support Officers. Keeplng our local communlty connected to up-to-date information. both by being a physical hub at the heart of Masham, and by developing our online and digital communication channels. We have sent 58 e-newsletters to more than 770 recipients with over 60% of recipients opening the email. Our dltal and soaal medla channels have also seen increased en8a8ement with over 1.400 followers of our communlty Facebook Page and 1,050 Instagram followers. Provldlng Infomiatlon and slgnpostlng for anyone requlring wellbeing support. MCO hosts specialist support seriices that provide I:1 support for anyone In need. These include access to help from Citlzens Advice. MIND and JustB. Nearly 30 hours of staff and volunteer time has been Invested In wellbeing support for the benefit of 89 people during this period. We have contlnued to organlse weekly wellbeln8 walks. °Masham Stroller< Is organlsed by MCO and supported by trained volunteers. During thi5 period 50 walks have taken place and 319 strollers have benefited. The need for support with shoppin8 and prescrtption collections has very much duced durlng thls period although it has still been provided on 6 occaslons and shall contlnue where requlred.
Our Of staff and volunteers continued to provlde a$$ to our1saW and Ix)ok exchange. There remains a hi8h demand, with over 270 ji85aws Ix)rrowed and the servKe continues to provide invaluable actriits for our comrnunity. Provldlng a home fi>r. and SupeI51ng the recrultment and operatlon of volunteers. to run the Masham Communlty Llbrary. Our volunteers provided access to library lendin8 services lo nearly 200 borrowers and facilitated initiatives such as the Summer Readin8 Challen8e encouraglng youn8 readers. We enabled over 3.400 library visits duri this perl(xl. Contlnulng to support the development of important skills for our community arrfl for buslnesses. Our volunteers have provlded over 30 hours of I:1 di8ital support for over 70 people struggling wlth technology. In addition, over 40 people have beneffted from traInI events MCO has organlsed In Flrst Aid and Tacklin8 Lonellness. Providlng a central p)int for infomiatk)n and feedback regarding publlc transport and k)cal transport options In our rural area- enablin8 our communlty to stay connected. Moshamshlre Economv.. Contlnulng to promote Mashamshlre, Its businesses and communlty groups, vla the Mashamshlre Communlty Office Directory. dellvered to 1,5LM>+ resldents and vla vlsitmasham.corn whlch attracts an average Of4,7 users per month. Regular posts promotln8 Mashamshlre and local buslnesses on the Vlsit Masham Facebook page whlch has over 3.61x1 followers. SupportlnB the marketlng and promotlon of over local 140 events vla all dl8ltal and soclal medla channels. enablSn8 access to Masham Town Hall venue booklng for over 440 bookings, provldlng box offlce servlces and sellSn8 tlckets for 30 local events. Contlnuln8 to grow Masham Connect10 buslness network meetlngs, wfth two meetln8s facllltsled for 23 attendees, whlch contlnues to develop a mutualty supportlve envlronment for cross communlcatlon and collaboratlon. Progress Through Partnershlps.. We see to support the Inltlatl¥es of others wlthln Our communlty however can. Durfng thls perlod, we have collabornted wtth other community groups to Snltlate projects or support events •s needed. These Include the Jubllee Celebratlons. Bone Cancer Research Trust Fundralsln& Nel8hbourhood Plan ConsultstSons, Masham Show and Mashamshlre Communlty Orchard, Masham Sheep Falr and Masham Stearn Rally. Durlng thls perlod MCO establlshed "Ma5ham Future<. a re8ular meetln8 of up to 11 other cofflmunity stskeholder oryanlsatlons, with tt* aim of buildlng relationships, keeping everyone Informed and connerted and encoura8in8 collaboratlve workln8 and ideas for the futu. We contlnue to reach out to and Ilalse wlth a wide range of other OrganitIOnS both wlthln Mashamshlre and outslde, across a rawde sectors, where Inte$ts ofour communlty can be promoted. Supportlng the prO$10n of preschool childcare in Masham by provlding a IowryCOSt home for Acorn5 Preschool setting. Prov5dlng local artists and craftspeople wlth an opportunity to showcase and sell thelr work and reach new audiences by partnering and provSdin8 a venue for Heece Artis Cooperatlve.
Our Fundralslnz Acil¥hles The necesslty to raise the funds needed to purchase our IlIding has required an increased focus on fundraising. During this period. MCO initiated: The production of a fundrnising strategy to indude local communltyfundrn1n& corpordte and business supporL and applications to trusts and grnnt gmng foundatlons. The creation of a volunteer led fundrdising commtttee to plan a programme of community fundrnlsing events and actlvltles Includlng famlly fun days, garden parties, Opeft Gardens. a black-tle dlnner, auctlons, raffles. and quizzes. Approaches to larger local buslnesses forsponsorshlp and supporL A totsl of 57 buslness and oanisatIOnal sponsors came fonyard wrth offers of fundraising actlvltles or flnanclal pledge& We a grateful Sn partlcular to four local businesses pledgId slgnificant support. A local campaign for individual donations and support was initsated wlth wular Month updates vi our trnewsletter and social media channels. A fvndraising concert at Masham Town Hall- The Great American Son8booV took place In August 2022, with proceeds spllt Wtth the Bone Cancer Researth Trust. The launch of a i(o aub draw wtth 170 members cornrnittin8 to a yearfs participatlon in December 2022. The Whhe Bear New Yearfs Pub Qulz In January 2023. Plannin8 and preparation of grant appllcations to suitsble grant glving bodies. Two appllcations (Jad( Brunton TrusL Liz and Terry Bramall Foundation} were sucssful durin8 this reporting perlod. MCO VOLUNTEERS MCO relies on the dedication, passion and skills of ourvolunteers and we are so8rateful fi)r their contlnued support. Durin8 this financkl year. volunteers have contributed almost 7.51VJ voluntsry unpaid hours, the equivalent of 4 FFE posts, to support MCO activities. These activits& indude: Office support IrKluding front desk infr)rnwlion and vlsitornposW admlntstratlon and bulldlng malntenano. Communlty supwrt indudin88eneral infomiat)n and signpostin& digitsl support, business suppor¢ event suppor¢ *llbein8 SWPOStiTra and supportin8 health and wellbeing initiatives. Library support includlng general Ilbrary cover. meetlw and artmty plannlre. Communications induding website content, email newsletter production. PR and Items for local print media. social media content production. posters leaflets. and general rnarketin& Leaflet and directory deliveries and wster distribution. Inductlon training and Ongoi volunteer knovAedge and skilb developmenL Or8anisatlon and strdteglc support IndlIng financlal management strateglc plannin& recrnltment, MR and perfornwfi managemenL marketiry and systems and board meetlngs. Fundraisin8 actlvities ind1n8 strate8y. event plannin8 and supporL IIM) dub managemenL sponsorship meetiw grdnt application planni and writin& We want to continue to provide valuab. svpported and rewardi optltIeS for people to volunteer the future. Newvolunteers are always welcome.
FINANCIAL REVIEW The Trustees have maintained funding levels to enable our charitable activities to continue and are gratefvl for the support from Harrogate Borough Councll, North Yorkshire County Council and Masham Parlsh Coundl. MCO contlnues to rely heavily on generatlng additlonal income to support our worK from booking servlces provided to Masham Town Hall. cornmunity gallery commissions, sales of merchandlse, and support through subscriptions to the Vislt Masham website and Masham Dlrertory. Comblned with CSO fundin8, donations and local business support alon8de close mana8ement of our expendlture, we have succeeded In malntslnlrE a strong financial position overall. Durlng this period, we have contlnued to use available resee$ to bulld our capacity, extend our charitable activities and plan for the future. At the same tlme, we have also en$ud that we have deslgnated funds from our reserve5 to the purchase of the buildln8. MCO ReseNes Pollcy In accordano with the Charity Commlsslons guldellnes the trustees have consldered the reser4e needs of the charity. As at 31 March 2023 the charltable companvs funds of £96,646 were unrestricted. The Trustees have revlewed the reserles poliry whlch conslders the current situation. The Trustees, objectrve Is for the charitsble company to have ServeS that are equal to at least six months budgeted expenditure. The polici of MCO is to hold reseNes of £40,IJX) coverlng slx months expendlture plus contractual liabilitie& The balance held as UnstrICted funds of £96.646 provldes significantly MO than this amount. Trustees belleve thls greater level of cover is needed in changing times. Within the unrestricted funds of £96.646. there is an amount of £50,000 designated to cover. The fundsfor the purchase of the freehold of the bulldlng by the deadllne of August 2023. Investment In addltlonal MCO stsff capaclty to asslst wlth the workbad assoclated wlth the bullding purchase and the production of grant applications. Investment in additional MCO staff capacity forvolunteer recruitment, management and training. MCO FUTURE Pw4S Mashamshlre Communlty Office's physical base, at the heart of our community. 15 what enables its work in this rural community, for the benefit of resldents, buslnesses, and its vlsitors. Securing Its bulldlng and therefore. the vital ser¥1$ It provides, Is Ihe top prlorlty for 2023-24. The purchase of the bulldlng wlll secure it as an asset for the people of Masham in perpetuity. Once Secu0. it cannot be sold privately unless the entlre proceeds benefft other Masham charities. MCO plans to execute its fundraisln8 plans and meet the purchase deadllne of August 2023. In additlon, the Board wlll ensu our core serylces a not Imparted by thls challenge. We wlll contlnue to develop partnershlps during this period and will ensure we are aware of chan8es. r•sks and new opportunltles presented by the new Unitary Authority and the voluntsry sector. Alongside this. we are acutely aware ofthe current economic challenges facing our comrnunity with the cost-of-livlnB crlsls contlnuing to intensify into the next financia5 year. We strive to be the glue that strengthens our communlty and with the support of our dedicated staff, volunteers, partners, and stakeholders we will continue to keep resldents, businesses and visitors connected and supported as we move throu8h the cominB Year.
APPROVAL Thls port has been prepared In accordance with the speclal provisions of Part 15 of the Companies Act 2006 latin8 to small companles by order of the Trustees. The annual report was approved by the trustees of the charlty on 28 November 2023 and as amended on 18 October 2024. Signed on its behalf bv: s_ p.1,. 18 Oct 2024 S Palln Treasurer and Trustee
The Mashamshire Community Office Statement of Trustee< Responslbllltles The trustees {who are also the dlrettors ofThe Mashamshire Communlty OffKe for the purpose5 of companv lawl are responsible for preparin8 the trustees, POrt and the financlal ststements In accordance wtth the United Kingdom Accountin8 Stsndards (United Kingdom Generally Accepted Accounting Practi) and applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financlal ststements unless they are satisfied that they give a true and falr view of the state of affairs of the charitable company and of its incoming resou5 and applicatlon of resources, includin8 its income and expenditure, forthat perlod. In preparing these financial ststements, the trustees are requlred to: Select sultsble accountlng policles and apply them conslstently, Observe the methods and prlnciples in the Charities SORP; Make judgements and estimates ihat are asonable and prudent; stste whether applicable UK Accountin8 Standards have been followed. subject to any materlal departures disclosed and explained in the financial statements; and Prepare the financial ststements on the going concern basls unless it is inappropriate to pSUrne that the tharitable company will continue in bustness. The trustees are responsible for keeping adequate accountlng CordS that are sufficient lo show and explain the charitable companVs transartion5 and disdose wlth reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial ststements comply with the Companles Act 2006. They are also responsible for safeguarding the assets of the charitsble company and hence for taking reasonable steps forthe preventlon and detection of fraud and other Irregularities. Approved by the trustees of the charity on 28 November 2023 and as amended on 18 October 2024. Si8ned on its behalf by: 25 Ocl 2024 P F Theakston Chaimian and Trntee
The Mashamshlre C¢xnmunlty Office Independent Examinerf5 Report to the trustees of The Ma5hamshlre Communlty Office I report to the charity trustees on my examination of the aca)unts of the tharity for the year ended 31 March 2023 which are set out on pages 11 to 20. As the chartys trustees of The Mashamshlre Communty Offio land also its directors for the purposes of tompany law) you are responsible forthe preparatK)n otthe accounts in accordance with the reqU1MentS of the Companles Act 21))6 {'the 2006 ACV). Havlng satisfied myselfthat the accounts of The Masharnshire Community Office are not quIred to be audlted under Part 16 of the 21x16 Act and are eligible for independent examlnation. I report in respect of my examlnation of your tharlvs accounts as carried out under sectlon 145 of the Charities Act 20111'the 2011 ACY). In carryin8 Out my examination I have followed the Dirertlons given by the Charity Commission under section 145151{bl of the 2011 Act. Independent Examlnerf$ Statement I have completed my examinatlon. I confimi that no matters have come to my attentlon in connection with the examination gNing me cause to believe: l. Accountlng records were not kept In respect of Tr Mashamshire Communty Office as requlred by sectlon 386 of the 2006 A¢. or 2. The accounts do not accord with tfr records; or 3. The accounts do not compty with the account1 requiremefftts of settion 396 of the 2( Act other than any requ1Ment that the accounts give a true and fair ¥itr/ which is not a matter consldered as part of an independent examinatlon: or 4. The accounts have not been ppared in aCCordae with the mettr#)ts and principles of the Statement of Recommended Practio for accouTrtin8 and reportiTrd by charities (applicable to charitles preparlng their accounts in accordano with the Flnancial Report1 Stsndard aPpIable in the UK and Republlc of Ireland IFRS 1021}. I have no concerns and have come acro55 other matters in connectlon wlth the examination to which attentlon should be drawn In thls report in order to enable a proper understsndlng of the accounts to be ached. 5a 18 October 2024 Dawn aan aarksons Thomborough Hall Leyburn North Yorkshlre DL8 SAB
GaInsd DonatlonsGrdnts and Le84¢ ritable Actlvltle5 Other tr#dirqarti¥it 43.887 22.452 25.972 621 124.n9 22.452 25.972 621 Totsl Irme 92.932 80353 173,784 Roi51n8funds CharltsbleActMt 18.792 ).626 18.792 Total Ewdrlu 99.417 I,Th)0 Net lexpwKlrtureifirKome De51yiated Funds PUha$e0f Bullrfir Net moVeMt infwK15 &)270 43514 30270 Total fvnds brou8ht forward 53.132 50.583 103,ns Totsl fund5 carrfed foTh¥ard 16 .853 177A99 DOnaan$ Grants and Le8ad Charitable lfvIes Othertradlreactl Investment Irthme 53369 15.129 23.050 479 53.369 23,OSO 479 Total Income 92.027 92,027 Raising fvnds 17.218 n277 17218 83563 Totsl Expendl 88A95 12,286 I(,781 Net lexpendTturel/lncome Oeslgnated Funds Purchaseof Bulldi 3532 -12286 .50.(D) 50,coo 37.n4 4754 Total funds bro forward I269 112.4 Total fUrK15rrled fcrnrd 53,132 50583 103,n5 l ofthecharnvs aciivibes derr•* frorn c0ntlnthopwatkn thJrlr8theabmtwo pwknd Thefundsbreakdown for2023 is shtr•m in Th)te 16. li
The Mashamshlre Communlty Offlce (Reglstratlon Number 04481253) Balance Sheet as at 31 March 2023 Z023 2022 Flxed Assets Tan8lble assets li 2.429 3,501 Current assets Stocks Debtors Cash at bank and In hand 12 13 1,357 970 177,677 180,004 4,935 175,069 177,499 1,511 1,769 102.984 106.264 .051 100.213 103,714 Credltors: Amounts falllng due wlthln one year Net current assots (Ilabllltles) Totsl assets lem current Ilabllltles Cr•dltors: Amounts falllng du• after more than on• y•ar Net assets 14 15 177,499 103,714 Funds of th• Charlty: Restrlcted funds Unrestrlcted funds Totsl funds 80,853 96.646 177.499 50,583 53,132 103,715 16 For the flnanelal year endlng 31 March 2023 the charlty was entltled to exemptlon from audlt under sectlon 477 of the Companles Act 2006 relatlng to small companles. Dlrectors, responslb115tles The members have not requlred the chèrlty to obtaln an audlt of Its account5 for the the year In questlon In accordance wlth sectlon 476; and The dlrectors a¢knowled8e thelr responslbllltles for complyln8 wlth the reqU1MentS of the Act wlth respett to accountlng records and the preparntlon of accounts. These accounts have been prepared In accordance wSth the provlslons appllcable to companles subject to the small companles re8lme. The flnanclal statements on pa8e$ 13 to 20 Vre approved by the trustees, and authorlsed for Issue on 28 November 2023 and as amended on 18 Ortober 2024. Sl8ned on their behalf by: 25 Ocl 2024 P F Theakston Chairman and Trustee 12
The Mashamshlre Communlty Office Notes to thè Flnanclal Statementsforthe Year Ended 31 March 2023 I Charlty Status The charity Is limited by guarantee, Incorporated In England, and cOrquentI¥ d¢)e5 not have Share capital. Each of the trustees is liable to contribute an amount not exedIng £10 towards the assets of the charity in the event of Ilquldatlon. The address of the re8iStered office Is: 7 Little Market Place Masham Rlpon North Yorkshlre HG4 4DY The prlnclpal Pla of business Is: 7 Ltttle Market Place Masham Rlpon North Yorkshire HG44DY These financlal ststements were authorlsed for Issue by the trustees on 28th November 2023 and as amended on 18 October 2024 2 A¢couThtkng poll¢Ees Summary of slgnlftcant accoun11 polkles and key acwuntln8 estlmates The prlndpal attounting pollcles applied In the preparatlon of these financial statements are set out below. These policles have been consistently applied to all the years presented. unless Otherwise stated. Stthment of MplI•#¢e The flnanclal ststements have been prepared In accordance with Accounti and Reporting by Charltles: Ststement of Recommended Practice appllcable to charltles prepartn8 their accounts In accordance wlth the Finanual Reportln8 Standard applicable in the UK and Republic of Ireland IFRS1021 leffective l January 20151- Icharltles SORP IFRS10211. the Financial RèpDrtln8 5tsndard appllcable in the UK and Republlc of Ireland IFRS1021. They alw comply with the Companles Art 2006 Ind Charltles Act 2011. Baslsof preparallon The Mashamshlre Communlty Office meets the definitlon of a publlc benefrt entlty under FRS102. Assets and liabilitles are Initlalty reco8nised at historfcal Mst or transaction value unless othenvlse stated in the levant accountin8 pollcy notes. Goln8 conom The trustees conslder that there a no material uncertalntles about the charfvs abillty to contSnue as goin8 concern nor any significant areas of uncertalnty that affettthe carrylng value of assets held by the charlty. Exemptlon from pr¢p•rln8 a ¢ath flow statement The charity opted to early adopt Bulletln I pvbllshed on 2 February 2016 and havetherefore not Included a cash flow statement In these financial 5tstemen Income and endowments All income Is reco8nised once the charlty has entltlement to the income, It Is probable that the Income wlll be recejved and the amount of the income receivable can be measured rellably.
The Mashamshlre CommuTrlty Offlce Notesto the AnancFal Ststements for the Year Ended 31 Marth 2023 Donatlons and l•ga¢les Donatlons are recognlsed when the char5ty ha5 been notlfied In WrIng of both the arnount and settlement date. In the eventthat a donatlon Is sublect to condltlons that requlre a level of perforniance bythe charlty before the charlty Is entltled to the funds, the Income Is deferred and not regnISed untll eltherthose condltlons are fvlly met, or the fulfilment of thos condltlons Is wholly withln the control of the ¢harSty and It Is probablethat these condltlons wlll be fulfllled In the reportlng perlod. Grants reble Grants are recognlsed when the charfty has an entltlem•nt to the funds and any condStlons Ilnked to the grants have been met, Where perfomiance conditlons are attached to the 8rantand are yet to be met. the Income Is reco8nlsed as a Ilablllty and Induded on the balance sheet as deferr•d Income to be rele4sed. Expendltur• All expendlture15 rfjcognlsed once there Is a leaal or construrtlve obll8atlon to that expendlture. It Is probable settlement Is requlred and the amount can be measured rellably. All costs are allocated to the appllcable expendlture headlng that aBgre8ate slmllar costs to that category. Where costs nn0t b• dlrectly attrlbuted to partlcular headln8S thay have been allocatsd on a basls conslstent wlth th• use of resources, wlth centr41 stsff costs allocated on ihe b¥515 of tlme spent. and dtprec5atlon char8es Ilocated on the portlon of the asset's use. Other support costs are lllocated based on the spread of $tsff costs. Ralslni fvnds These are t05ts Incurred In attractlng voluntsry Income, th? management of Investments and thos Incurred In tradlni attlvltles that rabse funds. Supportcosts Support Costs Include central functlons and h•ve been allocated to actlvlty cost cateiorles on a basls conslstent wlth thè use of resource5, for ex?mple, allo¢atln8 propetyrnsts by floor Jrea$ or per capbts. rtaff costs by the tlme spent and other costs bythelr us48¢. These Include the costs attrlbutable to the charlvs compllance wlth eonstltutlonal and statutory requlremw)ts. Includlrrf aLKJIt, strate8lc management •nd tru$tee'5 meetlngs and relmbursed •xpenses. Governmant ir•nts Government 8rants are reco8nlsed based on the acuual model and are meaSUd at the falr value of the asset recelved or recelvable. Grants are Clased as relatlng elther to revenue or tt> assets. Grants relatlng to revenue are recognlsed In Income over the perlod In whlch the related costs are reconglsed. Grants relatlng to assets are re¢o8nlsed over the expected useful Ilfe of the asset. Where part of a grant rel*ing to an asset Is deferred. rt Is re¢o8nls•d as deferr•d Income. Taxatlon The charltyls wnsldered to pass the tests set OLrt In Paragraph I khedule 6 of the Flnance Act 2010 and therefore It meets the deflnltlon of a charltable company for UK corporatlon tsx purposes. Accordln8ly, the charlty 1$ potentlallyexempt frpm tsxation in respect of Income or capltal galn5 recelved wlthln cate8orle5 covered by Chapter 3 Part 11 of the Corporatlon Tax Act 2010 or Sertion 256 of the TaxatSon of Chargeable Galns Act 1991 to the extentthat such income or ylns are applled exclu51vely to charltsble purposes.
The Mashamshlre Communlty Offl Notesto the Flnanclal Statements for the Year Ended 31 Marth 2023 Tan8lble FIMed Assets Indlvldual Flxed Assets ¢05t1 £100.00 or more are initrdlty re¢orded at ¢¢st, less any subsequent accumulated depreclatlon and subsequent accumulated Impalrment losses. Depreclatlon and Amortlsallon Depreclatlonls provided on tanglble flxed assets so as to wrlte off the cost orvaluatlon, less any estlmated residual value, over thelr expected usefvl economlc lrfe as follows: Leasehold Property Flxtures. FlttinBs and Equlpment 5% slraight line basts overthe lease of 20 years 20% reducin8 balance basls Trade d¢btors Trade debtors are amounts due from customers for mer¢hondlse 501d or servkes perfornied In the ordlnary course of busines5. Trade debtors are recognlsed initially at the transartion prfce. They are subsequently measured at amortlsed cost using the effeCte interest method, less provlston for Imalrment. A provlslon forthe Impalmient of trade debtors Is established when there Is objectlve evldence that the charity will not be able to collert all amounts due accordin8 to the original temis of the recelvables. C•sh and cash equl¥alents Cash and cash equi¥alents comprlse cash on hand arKI call deposits, and other short term hi8hly liqui(1 Investments that are readlty convertlble to a known amourrt of cash and are subject to an Inslgnlftcant rlsk of change In value. Trade credlta Trade ¢reditOTS are ob158atns to pay forg¢)ods orseNlces that have been acqulred In the OTdlnary course of busines5 from suppllers. Accounts payable are classSfied as ojrrent Ilabilities If the charity does not have an uncondltlonal rlght, at the end of the reportln8 period, to defer5ettlement of the credltorfor at le•st twelve months after the reportlng date. If therels an uncondStlonal rfght to defer settlement for at least twelve months after the reportlng date, they are presented as non-current liabllitle5. Trade creditors are recognised initially at the transactlon prlce and subsequentty measured at amorttsed cost Uslng the effertlve interest method. Fund stnicture Unre5trlcted funds of £96.646 are general funds that are available for use at the trustee's dlscretlon In furtherance of the objertives of the charlty. WlthSn the unrestricted funds there Is an amount of £50.CrfJO deslgnated to cover the purchase of the freehold buildln& Restricted income funds are those donated for use In a partlcular area or for 5pecffic purposes. the use of which Is restrlcted to that area or purpose. 15
The Ma5hamshlre Communlty Offi¢1 14otes to thè Fin•n¢i•l Statemerts for the Year Ended 31 Mar¢h 2023 3 Income from Donatlons UnTestrfrted Ilestrkted funds Totsl 2022 2023 Donatlons and le8acles; North York5hlre Polke AhorIty General 7,150 1,106 7.912 80,186 88,098 Grants, In¢ludln8 capltsl grants; NYCC Harrogate Borou8h Councll Ma5harn Par15h Councll Government Grants- Covld support 22,475 10,000 3,SOO 667 23,142 10,000 3,500 4,000 9,500 3,500 28,113 53,369 43.887 80.853 124,739 4 In¢om• from ¢h•rft•ble a¢111$ Unr•rtrtrt•d R•strlrt•d nds Totsl 202J Tot•1 2022 Project Grants ststutary Slcvmatemlty Pay Refund 22.452 22,452 15,090 39 15,129 22,452 22,452 5 In¢om• from oth•r tradln8 a¢tlvltl•$ UTrr•strlrt•d funds ft•strfthd nds Tt>t•l 2023 Tot•1 2022 Rent, sales and other Income 25.972 25972 23050 6 Inv¢stm¢nt In¢om• Unrestrl¢t fvnds R•strf¢ted fund$ Total 2023 rotsl 2022 Interest recefvable 621 621 479 16
The f¥lasharnthlreCommynltyOftke tte5tothe FlnarKlal Statem& fortheYr Ended31 Pjlarth2013 Totjl 2023 fvnd5 lund5 Costs of Ralsln8 Funds 14792 1&792 17.218 1&792 1(792 17,218 2021 fjo¥er•an¢eco#s 626 583 81209 £7L27712021.£618951 0ltheob0veexpenth wo5QttrlbutOunreSIrktJd5wll 1286{2021.£12JgOJ torestrlcredfvrd& 9An•1& of6overniMeand costs Unrattted fund5 Totsl 2023 Totsl 3.487 1455 13 3.692 44.477 Markdni and publtdty Employmwt Costs 651 52370 5,651 52.370 R&RGrant Uftshare stheme Othergo¥effian tosts 479 479 L092 310 24,374 18.639 BD,626 19,222 81.ZC9 durks. IOTaxa The rky158 rewstued th1rity4nd 4therefore exemptlrorn tslltlon IlT4n81b Ftxed A8is xtures, llttings ahd tththold Tot1 Co At l Awll 2022 IS898 59 272 InA57 272 D15posals At 31 M•r¢h 2023 158.598 15,131 173.729 Oewed•iTr At l Aprtl 2012 aryÈftythe>e•r OtsF4JSals At31 Marth2023 157061 737 11094 169.955 L344 IS&598 12,702 1713DJ Nei book¥alue At31 Matth 2023 At31 M8rch 2022 1429 1765 2,429 3,502 737 17
li n2 OthErd¢btors 4n 970 126 T& ISF1 Unr•¥irtt•dfvr 4132 932 •,417 Towfvn 41495 53.132 Totsl lura li 781 1429 CuThMtwts CurvEntn1K C•sh•t bkInd N•tdetyt 74m3 ioi 177,677
The Mashamshlre Communlty Ollke DElalled Ststement of Fln•ndal Adlvltlesfor the Year Ended 31 Marth 2023 Unrestrkted Restrlrted funds fvnd$ 2023 Total Totsl Income and end4Jwmentsfrom: Donatlon5 and le8acle5 Charitable actiwtles other tradlng actlvltles Investment Income Total income 43,887 22.452 25.972 621 92.932 80,853 124.739 22,452 25,972 621 173,784 53.369 15.129 23.050 479 92027 80.8S3 ExpMdlture aft: Ralslng funds Charitsble activities Totsl expendltutre 18,792 80,626 99.417 18,792 81,209 100,000 17.218 83563 Il,781 Net expenditurellncome Designated Funds Purchase of 8ulldin8 Net movement In funds 80.270 -50.000 30,270 73.784 -8.754 43,514 73.784 -8.754 Recon¢Mlatlon of fund5 Total fvnds brought forward Total funds carrled fon¥ard 53.132 50,583 80,853 103,715 177,499 112.469 103.715 Unrestrkted funds Restrf¢ted funds 2023 T¢)tsl 2022 Total Oonatlons and lega¢les Donations Governrnent Grants- Covid support Grants from other organsatlons 7,912 80.186 88.098 8,256 28.113 17.(XlO 53,369 3S,975 43A87 667 80,853 36.642 124.739 Unrestrkted fvnds Restrfrted lunds 2023 Total Total Charltsble acll¥ltles Charitsble actfvFtJes 22,452 22,452 22.452 22.452 15.129 15,129 Unrestrlrted funds 2023 Totsl 2022 Total lunds Other tradlni actl¥ftl•s RenL sales and other Income 25972 25972 25972 25972 23.050 23050 19
The Mashamshlre Communlty Offlce Detslled 5tstement of Flnanclal Artlvities for the Year Ended 31 Marth 21)23 ¢onlinued Income contlnued.. unrestrIrt R•strlrt¢d fvnds funds 2022 Totsl Total Interest 1¥able 621 621 621 621 479 479 unreStrirt Restricted funds funds 2022 Totsl Total Ralslngfvnds Goods for Sale 18,792 18,792 18,792 18,792 17,218 17,218 Unrestrfcted Restrleted funds funds 2023 Total 202Z Total Charltsble actlvltle$ Wages and national insurance Staff pensions Staff traininE and welfa Courses and event expenditure Rent Light and heat Rates and water Insuran Repairs and ma5ntenance Telephone and Internet Printi postsge and statlonery Marketlng General expenses Rent of equipment Website cost Depreciation of short leasehold property Depreciatlon of fixtures. fittings & equipment Profit (Lossl on disposal of assets Liftshare scheme cost R&R Grant expendlture Library Expenses Legal fees Accountancy and bookkeeplng Card machine charges Bad debt written off 50,351 2.020 237 982 50,351 2.020 237 982 42709 1768 405 1359 7,150 3.516 691 731 5,541 1,651 2,210 752 272 5.904 614 807 4,989 1,632 2,768 376 637 5.904 614 807 4,989 1,632 2,768 376 637 2,883 737 607 2.883 737 1,190 1,481 7,930 691 583 310 1.092 165 13 2.455 670 479 27 479 27 3,487 1,090 3.487 1,090 80,626 583 81,209 83,562 20
Issuer
Clarksons
Document generated Fri, 18th Oct 2024 13:33:20 BST
Document fingerprint 94b8a55c113462a056711852d3eaa608
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Fri, 18th Oct 2024 13:41:28 BST Dawn Clarkson - Signer (183bf98b0f8388e1a93ead56bb32cd0c) Fri, 18th Oct 2024 14:08:44 BST Ms Susan Jane Palin - Signer (15a1649bd0568587112ecacf664061de) Fri, 25th Oct 2024 20:36:22 BST Mr Paul Francis Theakston - Signer (ebd325857c03d7180385a88634d43de7) Fri, 25th Oct 2024 20:36:22 BST Ms Gaynor Ellen Pearson - Copied In (b91470a0a40058741c0792e524262252) Fri, 25th Oct 2024 20:36:22 BST Mrs Hayley Elizabeth Jackson - Copied In (527a5e4375579cfbf9606c4e93a73bc6)
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Date Action
Fri, 18th Oct 2024 13:33:20 BST Envelope generated with fingerprint 1c591fba721c6583d9d7db0b0cab28e635.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Document generated with fingerprint 94b8a55c113462a056711852d3eaa608.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Dawn Clarkson has been assigned to this envelope.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Ms Susan Jane Palin has been assigned to this envelope.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Mr Paul Francis Theakston has been assigned to this envelope.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Ms Gaynor Ellen Pearson has been assigned to this envelope.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Mrs Hayley Elizabeth Jackson has been assigned to this envelope.35.176.231.177 Fri, 18th Oct 2024 13:33:20 BST Envelope has been set to automatically remind the active signer every 7 day(s).35.176.231.177 Fri, 18th Oct 2024 13:33:32 BST Envelope generated
Fri, 18th Oct 2024 13:33:32 BST Fri, 18th Oct 2024 13:33:33 BST
Sent the envelope to Dawn Clarkson for signing
Fri, 18th Oct 2024 13:33:33 BST Fri, 18th Oct 2024 13:41:15 BST Fri, 18th Oct 2024 13:41:28 BST Fri, 18th Oct 2024 13:41:28 BST Fri, 18th Oct 2024 13:41:28 BST Fri, 18th Oct 2024 13:41:29 BST Fri, 18th Oct 2024 14:08:09 BST Fri, 18th Oct 2024 14:08:44 BST Fri, 18th Oct 2024 14:08:45 BST Fri, 18th Oct 2024 14:08:45 BST Fri, 18th Oct 2024 14:08:45 BST Fri, 25th Oct 2024 13:34:05 BST Fri, 25th Oct 2024 20:30:43 BST Fri, 25th Oct 2024 20:31:13 BST Fri, 25th Oct 2024 20:31:34 BST Fri, 25th Oct 2024 20:34:42 BST Fri, 25th Oct 2024 20:36:22 BST Fri, 25th Oct 2024 20:36:22 BST Fri, 25th Oct 2024 20:36:22 BST
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Document emailed to party email13.42.31.76 Dawn Clarkson viewed the envelope51.155.4.95 Dawn Clarkson signed the envelope51.155.4.95 Sent the envelope to Ms Susan Jane Palin for signing51.155.4.95 Document emailed to party email18.175.167.114 Dawn Clarkson viewed the envelope51.155.4.95 Ms Susan Jane Palin viewed the envelope86.182.31.70 Ms Susan Jane Palin signed the envelope86.182.31.70 Sent the envelope to Mr Paul Francis Theakston for signing86.182.31.70 Document emailed to party email18.130.92.237 Ms Susan Jane Palin viewed the envelope86.182.31.70 Document emailed to party email13.40.81.31 Mr Paul Francis Theakston viewed the envelope86.186.234.154 Mr Paul Francis Theakston viewed the envelope86.186.234.154 Mr Paul Francis Theakston viewed the envelope86.186.234.154 Mr Paul Francis Theakston viewed the envelope86.186.234.154 Mr Paul Francis Theakston signed the envelope86.186.234.154 Sent the envelope to Ms Gaynor Ellen Pearson for signing86.186.234.154 Sent the envelope to Mrs Hayley Elizabeth Jackson for signing86.186.234.154 This envelope has been signed by all parties86.186.234.154 Document emailed to party email13.40.159.3 Document emailed to party email13.40.180.183 Mr Paul Francis Theakston viewed the envelope86.186.234.154