## **Trustees' Annual Report for the period**
Period start date Period end date
Day Month Year Day Month Year **From** 1[st] Oct 2023 **To** 30 Sept 2024
Section A Reference and administration details
**Charity name** LAWRENCE WESTON COMMUNITY TRANSPORT
## **Other names charity is known by**
**Registered charity number (if any)** 1098626
**Charity's principal address** St Peters Hall, Ridingleaze
Lawrence Weston Bristol **Postcode** BS11 0QE
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Alison Fowler Chair
2 Vijaya Agalgatti Treasurer
3 Anne Walker
4 Barbara Hale
5 Mavis Didcot
6 Mervyn Freeth
7 Jean Gresty
8 Phyllis Bolton
9 George Worth
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
1
June 2011
**Names and addresses of advisers (Optional information) Type of adviser Name Address Financial** John Shaddick
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Adopted 2000, Articles of Association dated 2022, Type of governing document Memorandum of Associated registered with Companies House. (eg. trust deed, constitution) Company Limited by Guarantee How the charity is constituted (eg. trust, association, company) Annual General Meeting Election Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Trustees are appointed each year at the annual general meeting, having been nominated at the user group meeting prior to the AGM when any user/member of Lawrence Weston Community Transport are invited to stand as a trustee. At the AGM all existing trustees are invited to re stand. They are all local to the community. They are referred to as the management/committee/directors.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
Provision of transport needs to inhabitants of Lawrence Weston and its neighbourhood who are in need of those services because of their age, weakness or disability (mental and physical) or poverty or because of the lack of availability of adequate and safe public passenger services.
**TAR**
2
June 2011
Lawrence Weston Community Transport provides accessible community transport to the inhabitants of Lawrence Weston and its neighbourhood further it provides affordable low cost transport to registered groups within the community to allow them to continue to provide community based activities for the benefit of the community especially to benefit the advancement of education, advancement of community development. Support of local amateur sporting groups, support of local religious groups to promote wellbeing and transport to members. Supporting healthy living programmes in the area to improve conditions for residents and give accessible and low cost transport to attend health and being **Summary of the main** related events. **activities undertaken for the public benefit in relation to** Provide community trips to improve social understanding and **these objects (include within** development. **this section the statutory declaration that trustees have** Promote voluntary work within the community. **had regard to the guidance issued by the Charity** The trustees through the management of Lawrence Weston Community **Commission on public** Transport are mindful of the services that are needed to be provided to **benefit)** the public and attempt to serve as many of the above to the ensure the public benefit from the activities of community transport locally. All in compliance and with due regard of the charity commissions guidance on public benefit.
## **Additional details of objectives and activities (Optional information)**
The trustees are all volunteers and help with day to day running and operation of LWCT.
We have a mixture of volunteer and paid drivers; we encourage volunteers to help our service delivery for mutual benefit of both parties. Volunteers make a significant difference in the delivery of transport; however the challenge of recruiting volunteers is becoming harder due to You **may choose** to include changing financial conditions. further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
June 2011
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have worked closely with WECA (West of England Combined Authority) and the transport officers to develop our delivery of transport to the end users who are the most important factors.
We have increased transport in Shirehampton area where there has been a large uptake of transportation need. We work with SCAF (Shirehampton Community Action Forum) a local organisation and regularly provide 2 buses a week to residents for shopping and trips out.
We also cover Horfield weekly, including Anchor housing, Aslea Court, John James housing complexes and the local surrounding area
Social isolation is still a problem amongst the community and LWCT have developed a befriending group supporting the users with Transportation and securing separate funding to allow a weekly tea/coffee activity meetings as well as day trips.
We have maintained vehicles and monitor the demand and ensure we have vehicles fit for purpose, running costs have increased and we have been lucky to have been able to cover those costs by good management and finance decisions.
2024 has seen many changes to funding and operations due to larger operators struggling in the current financial situation. We have been in discussions with WECA to ensure our future, grant applications are in progress for future funding post April 2025
**TAR**
June 2011
4
## **Section E Financial review**
The Current Reserves are held to ensure we have sufficient funds to **Brief statement of the** cover staff redundancy costs as well as any major expense on vehicles **charity’s policy on reserves** not covered under the general operating costs. Also due to the fragility of future funding securing its position should 2024/2025 bring major changes to WECA and its finances.
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Funding remains in part from a WECA grant and concessionary fare reimbursement which has provided part cost of vehicle transport.
The remaining income albeit greatly reduced this year comes from transport hire of vehicles generating a running cost profit as well as subsidising the major link and dial a ride service.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Independant Examiner P W John & Co Parkview, 23 Wadham Street Weston Super Mare Somerset, BS23 3JL Company number: 04593032
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**TAR**
June 2011
5
COMPANY NUMBER: 04593032
REGISTERED CHARITY NUMBER: 1098626
## **Lawrence Weston Community Transport**
**(a company limited by guarantee)**
Annual report and financial statements for the Year ended 30 September 2024
## **Lawrence Weston Community Transport REFERENCE AND ADMINISTATIVE DETAILS**
## **Company number**
04593032
## **Registered charity number**
1098626
## **Trustees**
Alison Fowler (Chair) 7[th] May 2019 Mrs Vijaya Agalgatti (Treasurer) 16[th] June 2009 Mrs Anne Walker 16[th] June 2009 Mrs Mavis Didcott 24[th] July 2007 Mrs Barbara Hale 24[th] July 2007 Mr Mervyn Freeth 15[th] April 2015 Mrs Jean Gresty 17[th] April 2018 Mrs Phyllis Bolton 1[st] October 2020 Mr George Worth 15[th] May 2024
## **Registered Office**
The Rock Community Centre Ridingleaze Lawrence Weston Bristol BS11 0QE
## **Independent Examiner**
P W John & Co Parkview 23 Wadham Street Weston-super-Mare Somerset BS23 3JL
2
## **Lawrence Weston Community Transport**
## **Trustees’ Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2024.
## **Type of Governing Document**
Constitution adopted 2000
Articles of association dated 2002
Memorandum of Association registered with Companies House
## **How the company is constituted**
Company limited by guarantee.
## **Trustees Selection**
Trustees are appointed each year at the annual general meeting, having been nominated at the user group meeting prior to AGM when any user/member of Lawrence Weston Community Transport are invited to stand as a trustee. At the AGM all existing trustees are invited to re stand. They are all local to the community. They are referred to as management/committee/directors.
## **Objects of the charity as set out in the governing document**
Lawrence Weston Community Transport provides accessible community transport to the inhabitants of Lawrence Weston and its neighbourhood further it provides affordable low cost transport to registered groups within the community to allow them to continue to provide community based activities for the benefit of the community especially to benefit the advancement of education, advancement of community development.
Support of local amateur sporting groups, support of local religious groups to promote wellbeing and transport to members. Supporting healthy living programmes in the area to improve conditions for residents and give accessible and low cost transport to attend health and being related events.
Provide community trips to improve social understanding and development.
Promote voluntary work within the community.
The trustees through the management of Lawrence Weston Community Transport are mindful of the services that are needed to be provided to the public and attempt to serve as many of the above to the ensure the public benefit from the activities of community transport locally.
All in compliance and with due regard of the charity commissions guidance on public benefit.
The trustees are all volunteers and help with day to day running and operation of LWCT.
We have a mixture of volunteer and paid drivers; we encourage volunteers to help our service delivery for mutual benefit of both parties.
Volunteers make a significant difference in the delivery of transport; however the challenge of recruiting volunteers is becoming harder due to changing financial conditions.
3
## **Lawrence Weston Community Transport**
## **Trustees’ Report**
## **Summary of the objectives in relation to the above objects**
Provision of transport needs to inhabitants of Lawrence Weston and its neighbourhood who are need of those services because of their age, weakness or disability (mental and physical) or poverty or because of the lack of adequate and safe public passenger services **.**
## **Trustees Report Year ended 30 September 2024**
We have worked closely with WECA (West of England Combined Authority) and the transport officers to develop our delivery of transport to the end users who are the most important factors.
We have increased transport in Shirehampton area where there has been a large uptake of transportation need. We work with SCAF (Shirehampton Community Action Forum) a local organisation and regularly provide 2 buses a week to residents for shopping and trips out.
We also cover Horfield weekly, including Anchor housing, Aslea Court, John James housing complexes and the local surrounding area
Social isolation is still a problem amongst the community and LWCT have developed a befriending group supporting the users with Transportation and securing separate funding to allow a weekly tea/coffee activity meetings as well as day trips.
We have maintained vehicles and monitor the demand and ensure we have vehicles fit for purpose, running costs have increased and we have been lucky to have been able to cover those costs by good management and finance decisions.
2024 has seen many changes to funding and operations due to larger operators struggling in the current financial situation. We have been in discussions with WECA to ensure our future, grant applications are in progress for future funding post April 2025
## **Brief statement on the charity’s policy on reserves**
The current reserves are held to ensure we have sufficient funds to cover staff redundancy costs as well as any major expense on vehicles not covered under the general operating costs. Also due to the fragility of future funding securing its position should 2024/25 bring major changes to WECA and its finances.
## **Plans for the future period**
Funding remains in part from a WECA grant and concessionary fare reimbursement which has provided part cost of vehicle transport.
The remaining income albeit greatly reduced this year comes from transport hire of vehicles generating a running cost profit as well as subsidising the major link and dial a ride service.
**Signed …………………………………………………………………………….. Alison Fowler Chair of trust**
**Date …………………………………………………….**
4
## **Lawrence Weston Community Transport**
## **Statement of Trustees' Responsibilities**
The Trustees (who are Directors of Lawrence Weston Community Transport for the purposes of company law) are responsible for preparing the Board of Directors’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Board of Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and application of resources, including the net income and expenditure, of the charitable company for the year. In preparing the financial statements the Board are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principals in the Charities SORP 2015 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Board of Directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.
They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
5
## **Lawrence Weston Community Transport**
## **Independent Examiners Report to the Trustees of Lawrence Weston Community Transport**
I report to the charity trustees on my examination of the accounts of the company for the year ended 30 September 2024 which are set out on pages 7 to 11.
## **Responsibilities and basis of report**
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul William John FCCA P W John & Co Parkview 23 Wadham Street Weston-super-Mare Somerset BS23 1JZ
March 2025
6
## **Lawrence Weston Community Transport**
## **Income and Expenditure Account**
## **For the year ended 30 September 2024**
|**Unrestricted**
**Restricted**
**£**
**£**
**Income from**
Grants
-
92,671
Minibus hire and activities
16,939
-
Other services
-
-
Donations
3,598
-
Interest received
3,768
-
**Total income**
24,305
92,671
**Expenditure on charitable activities**
Wages
-
64,446
Staff expenses and training
155
-
Volunteer expenses
2,763
-
Rent
2,760
-
Printing, postage and stationery
1,508
-
Telephone
417
-
Vehicle running costs
-
16,749
Insurance
887
-
Finance charges
60
-
Befriending
17
-
Depreciation and profit on disposal
-
9,241
Governance
650
-
Membership
158
-
Legal and professional fees
676
-
Other
-
-
**Total expenditure**
10,051
90,436
**Net income for the year**
14,254
2,235
**Reconciliation of funds**
Total funds brought forward
153,986
57,211
Total funds carried forward
168,240
59,446|**2024**
**£**
92,671
16,939
-
3,598
3,768
116,976
64,446
155
2,763
2,760
1,508
417
16,749
887
60
17
9,241
650
158
676
-
100,487
16,489
211,197
227,686|**2023**
**£**
103,774
19,502
125
3,547
2,694|
|---|---|---|
|||129,642
53,262
2,495
2,711
2,760
1,699
293
24,997
792
75
945
16,187
600
-
661
-
107,477|
|||22,165
189,032|
|||211,197|
7
## **Lawrence Weston Community Transport**
## **Statement of Assets and Liabilities as at 30 September 2024**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due within one year**
5
**Net current assets**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds||**2024**
**£**
33,556
589
200,587
201,176
**(**7,046)
194,130
227,686
168,240
59,446
227,686|**2023**
**£**
48,797
3,030
159,970
163,000
(600)
162,400
211,197
153,986
57,211
211,197|
|---|---|---|---|
|||||
For the year ended 30 September 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year ended 30 September 2024 in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements on pages 7 to 11 were approved by the trustees, and authorised for issue on March 2025 and signed on their behalf by:
…………………………………………………….. Alison Fowler Trustee
8
## **Lawrence Weston Community Transport**
## **Notes to the financial statements**
## **For the year ended 30 September 2024**
## **1. Statement of Accounting Policies**
## **Basis of preparation**
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of heritable and investment properties, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP FRS 102), and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **Going concern**
The financial statements have been prepared on a going concern basis. The Trustees have assessed the Charity’s ability to continue as a going concern and have reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, they continue to adopt the going concern basis of accounting in preparing these financial statements.
## **Funds structure**
Unrestricted funds comprise those funds which the Trustees are free to use for any purpose in furtherance of the charitable objects.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donors.
## **Resources expended**
Expenditure is allocated between:-
- Expenditure incurred on raising funds;
- Expenditure incurred in direct fulfilment of the charity’s objectives.
## **Depreciation**
Fixed assets are depreciated over their useful economic life, taking into account any residual value of the assets.
9
## **Lawrence Weston Community Transport**
## **Notes to the financial statements**
## **For the year ended 30 September 2024**
## **2. Trustees’ Remuneration**
The Trustees were not paid any remuneration or expenses during the year.
## **3. Tangible assets**
|Office
Minibuses
Equipment
£
£
Cost
At 01.10.2023
95,895
351
Additions
-
-
Disposals
(13,995)
___ -
At 30.09.2024
81,900
351
Depreciation
At 01.10.2023
47,365
84
Charges for the year
11,625
67
Eliminated on disposal
(10,446)
__ -
At 30.09.2024
48,544
151
Net book value
At 30.09.2024
33,356
200
Net book value
At 30.09.2023
48,530
267
**4. Debtors**
**2024**
£
Trade debtors
-
PAYE/NI
35
VAT repayment
554
589|Total
£
96,246
-
(13,995)
82,251
47,449
11,692
(10,446)
48,695
33,556
48,797
**2023**
£
851
-
2,179
3,030|Total
£
96,246
-
(13,995)
82,251
47,449
11,692
(10,446)
48,695
33,556
48,797
**2023**
£
851
-
2,179
3,030|
|---|---|---|
||
||
||||
10
## **Lawrence Weston Community Transport**
## **Notes to the financial statements**
## **For the year ended 30 September 2024**
|**5. Creditors: Amounts falling due within one year**
Accruals
HMRC|**2024**
£
600
6,446
7,046|**2023**
£
600
-|
|---|---|---|
|||600|
11
**Lawrence Weston Community Transport Statement of Trustees' Responsibili�es**
The Trustees (who are Directors of Lawrence Weston Community Transport for the purposes of company law) are responsible for preparing the Board of Directors’ Report and the financial statements in accordance with applicable law and United Kingdom Accoun�ng Standards (United Kingdom Generally Accepted Accoun�ng Prac�ce).
year which give a true and fair view of the state of affairs of the charitable company and the incoming resources and applica�on of resources, including the net income and expenditure, of the charitable company for the year. In preparing the financial statements the Board are required to:
- select suitable accoun�ng policies and apply them consistently;
- observe the methods and principals in the Chari�es SORP 2015 (FRS 102);
- make judgements and es�mates that are reasonable and prudent;
- state whether applicable UK accoun�ng standards have been followed, subject to any departures disclosed and explained in the financial statements; and
- presume that the charitable company will con�nue in opera�on.
The Board of Directors are responsible for keeping adequate accoun�ng records that disclose with reasonable accuracy at any �me the financial posi�on of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006.
They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the preven�on and detec�on of fraud and other irregulari�es.
## **Independent Examiners Report to the Trustees of Lawrence Weston Community Transport**
I report to the charity trustees on my examina�on of the accounts of the company for the year ended 30 September 2024 which are set out on pages 7 to 11.
## **Responsibili�es and basis of report**
5
## **Lawrence Weston Community Transport**
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2006 (‘the 2006 Act’).
Part 16 of the 2006 Act and are eligible for independent examina�on, I report in respect of my examina�on of your company’s accounts as carried out under sec�on 145 of the Chari�es Act 2011 (‘the 2011 Act’). In carrying out my examina�on I have followed the Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
a�en�on in connec�on with the examina�on giving me cause to believe that in any material respect:
1. accoun�ng records were not kept in respect of the company as required by sec�on 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accoun�ng requirements of sec�on 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a ma�er considered as part of an independent examina�on; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Prac�ce for accoun�ng and repor�ng by chari�es (applicable to chari�es preparing their accounts in accordance with the Financial Repor�ng Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul William John FCCA P W John & Co Parkview 23 Wadham Street Weston-super-Mare Somerset BS23 1JZ
March 2025
**Income and Expenditure Account For the year ended 30 September 2024**
6