Preschool Annual General Meeting (AGM) Minutes 2025
Date: 23/06/2026
Time: 9:30am
Venue: Whiteley Community Centre
Present
Gemma Hardy (Trustee)
Mark Grey (Community Centre Manager)
Charlotte Cordingly (Parents)
Leonie Ridge (Deputy Manager)
Apologies
James Barrett (Chairperson)
Lisa White (General Member)
Joanna Humpfries (General Member)
Elizabeth Robinson (Parent)
Approval of Previous AGM Minutes
The minutes of the previous Annual General Meeting were approved as a true and accurate record.
Manager's Report
The Manager presented the annual report, reflecting on another incredibly busy and rewarding year for the preschool.
Both preschool settings continued to operate at full capacity throughout the year. The North satellite setting remained consistently full, as did the Community Centre setting, demonstrating the continued confidence local families have in the high-quality provision offered by the preschool.
Providing a safe, nurturing and inclusive environment remained the preschool's highest priority. All children made good progress throughout the year and were well supported to achieve their individual next steps. Positive feedback from parents continued to reflect the quality of care and education provided by the dedicated staff team.
The Manager highlighted the increasing number of children requiring additional support for Special Educational Needs and Disabilities (SEND). Both settings are proud of the inclusive provision offered, staff continued to demonstrate exceptional commitment, ensuring every child received the support they required.
Strong partnerships with parents continued throughout the year, with families supporting the preschool through fundraising, volunteering and working alongside staff to support children's learning and development.
Recruitment remained a challenge throughout the year, resulting in both senior staff and the management team regularly working within ratio in the rooms to maintain the high standards expected across both settings.
Financially, the preschool finished the year in a stronger position than originally anticipated due to prudent financial planning. Budgeting had been undertaken cautiously in preparation for anticipated increases in staffing costs. The April staff pay review was intentionally conservative, and some planned expenditure, including staff training, equipment and new uniforms, was deferred into the current financial year.
As a registered charity, the preschool's objective remains to reinvest any surplus directly back into improving provision for children, families and staff.
The Manager thanked the staff team, committee members, volunteers and families for their continued support, commitment and dedication throughout the year.
Looking ahead, the preschool remains committed to providing high-quality, inclusive early years education whilst ensuring its long-term sustainability. The ambition to secure permanent premises for both settings remains a key priority.
Financial Report
The Business Manager presented the annual financial report.
The preschool ended the financial year with a healthy surplus. This surplus was achieved through careful financial management and prudent budgeting in preparation for anticipated increases in staffing and operating costs, whilst ensuring the preschool remained financially sustainable.
Some planned expenditure, including elements of staff training and the purchase of new staff computer packages, had been deferred into the current financial year.
The committee noted that the surplus had been strategically allocated rather than retained. During the year significant investment had been made in improving the North setting, enhancing the learning environment for the children. Additional investment had also been made in staff training, professional development and improved staff pay awards in recognition of the team's dedication and commitment.
The remaining surplus has been earmarked towards the future purchase of a preschool minibus and towards the costs associated with securing permanent premises for the North setting. The committee agreed these investments would provide long-term benefits by enriching the curriculum, increasing opportunities for educational visits and supporting the future sustainability of the preschool.
The committee remains committed to ensuring the preschool's finances continue to be managed responsibly, with resources invested wisely to benefit children, families and staff.
Committee Elections
The current committee members all confirmed their willingness to continue serving, and no committee members stood down at this year's AGM.
One new committee member was nominated and duly elected to join the committee.
A further parent also nominated themselves to join the committee. The committee welcomed their interest and looked forward to their involvement in supporting the preschool.
The committee thanked all members for their continued commitment and welcomed the new members, recognising the importance of maintaining a strong and active committee to support the governance and future development of the preschool.
Other Business
The attendees discussed the ongoing search for a permanent site for the North preschool.
An update was provided regarding a potential new location for the North setting. Whilst discussions remain at an early stage, the committee agreed this represents an exciting opportunity to secure longterm premises that would provide greater stability for the preschool, improve facilities and support future growth. Further updates will be shared as discussions progress.
There being no further business, the meeting was closed.
Profit and Loss
Whiteley Preschool
For the year ended 31 August 2025
| Profit and Loss Whiteley Preschool For the year ended 31 August 2025 |
|||
|---|---|---|---|
| 2025 | 2024 | 2023 | |
| Turnover | |||
| Cornerstone EYE Grant | - | - | 30,015.34 |
| Cornerstone Reg Fees | - | 665.00 | 620.00 |
| Cornerstone Term Fees | 8,307.53 | 13,931.50 | 20,789.75 |
| Eye Grant | 376,109.25 | 292,941.28 | 165,087.35 |
| Fundraising | 1,250.30 | 3,137.57 | 1,837.90 |
| Interest Income | 1,054.17 | 1,179.54 | 720.25 |
| Other Grants | 560.00 | - | 1,000.00 |
| Registration/Holding Fees | - | 1,365.00 | 1,155.00 |
| Term Fees | 25,646.19 | 24,148.52 | 18,845.50 |
| Total Turnover | 412,927.44 | 337,368.41 | 240,071.09 |
| Cost of Sales | |||
| County Supplies | 1,465.16 | 1,971.19 | 3,078.16 |
| DBS Checks | 176.50 | 360.00 | 239.67 |
| Equipment | 8,551.89 | 6,431.19 | 4,915.43 |
| Fee refund | 1,299.00 | - | - |
| Functions /Days out | 3,999.76 | 4,614.27 | 1,949.44 |
| Resources Cornerstone | 4,401.12 | 4,654.15 | 2,825.33 |
| Resources WCC | 4,486.28 | 4,655.59 | 2,594.68 |
| Snack Cornerstone | 1,985.69 | 1,129.61 | 614.46 |
| Snack WCC | 2,265.43 | 1,050.46 | 621.08 |
| Total Cost of Sales | 28,630.83 | 24,866.46 | 16,838.25 |
| Gross Profit | 384,296.61 | 312,501.95 | 223,232.84 |
| Administrative Costs | |||
| Audit & Accountancy fees | 400.80 | 400.80 | 400.00 |
| Bank Fees | 589.68 | 670.77 | 453.80 |
| Charitable and Political Donations | 1,417.18 | 50.00 | 859.77 |
| Cleaning | 387.84 | 501.63 | - |
| Consulting | - | 80.00 | - |
| Cornerstone Rent | 20,560.00 | 15,240.00 | 14,560.00 |
| Entertainment-100% business | 1,330.00 | 485.00 | - |
| Insurance Cornerstone | - | 78.00 | 821.81 |
| Insurance WCC | 1,285.31 | 1,428.86 | 789.11 |
| Marketing & Website | 544.48 | 5,243.47 | 930.44 |
| Motor Vehicle Expenses | - | - | 2.00 |
| Ofsted | 85.00 | 48.00 | - |
| Payroll WCC | 256,122.94 | 229,870.91 | 170,365.31 |
| Pensions Costs | 10,174.18 | 8,399.42 | 6,919.30 |
| Photocopying & printing | 873.73 | 1,905.40 | 557.97 |
| Postage, Freight & Courier | 109.07 | 43.25 | 66.50 |
Profit and Loss Whiteley Preschool
17 Jun 2026 Page 1 of 2
Profit and Loss
| 2025 | 2024 | 2023 | |
|---|---|---|---|
| Recruitment Fees | 131.58 | 346.56 | 682.38 |
| Rent - Hall Hire | 26,004.30 | 24,923.43 | 27,633.07 |
| Repairs & Maintenance | 1,444.29 | 1,012.79 | 719.00 |
| SEN Resources Cornerstone | 656.31 | - | - |
| SEN Resources WCC | 1,272.72 | - | - |
| Staff Expenses | 544.96 | 656.70 | 923.09 |
| Staff Training | 2,585.13 | 1,451.39 | 2,271.52 |
| Staff Uniforms | 520.78 | 534.56 | 377.26 |
| Stationery & Software | 7,208.21 | 2,404.49 | 3,195.11 |
| Subscriptions | 699.50 | 406.63 | 349.87 |
| Telephone & Internet | 2,216.38 | 970.48 | 1,017.58 |
| Travel - National | 18.05 | - | - |
| Total Administrative Costs | 337,182.42 | 297,152.54 | 233,894.89 |
| Operating Profit | 47,114.19 | 15,349.41 | (10,662.05) |
| Profit on Ordinary Activities Before Taxation | 47,114.19 | 15,349.41 | (10,662.05) |
| Profit after Taxation | 47,114.19 | 15,349.41 | (10,662.05) |
Profit and Loss Whiteley Preschool
17 Jun 2026 Page 2 of 2
dminease 07990 512991 trudy@admin-ease.co.uk Whiteley Pre School Gull Coppice Yew Tree Drive Whiteley P015 7LA 22nd June 2026 Dear Committee I have today finalised the 2024125 accounts, &8 agreed. Your accounts have been prepared on an accTuai basis. including any large bills incurred during the year but not paid until September 25. All bank transactions have been imported into Xero via a direct bank feed. These transactions have then been allocated to the relevant income OT expenditure calegory headings. Based on the infonnation provided, I can confirni that these accounts are a true reflection of the trading activity and the financial position of Whiteley Pre-school. l am pleased to have been of service and hope I can continue to do so in future years. Yours sincerely Trudy Braithwaite MICB CB.Cert INSTITUTE Offi £EfiTIEJED Trudy Br3lthwaliÈ MICBIS Ilcenced and re8ul3ted bythe ICB Practke Nurnber.. 23675 Associate Memb 222022