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← Eleni

2022-03-31-accounts

REGISTERED COMPANY NUMBER: 04498630 (England and Wales) REGISTERED CHARITY NUMBER: 1098505

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2022

for Eleni

Salisbury & Company Chartered Accountants Irish Square Upper Denbigh Road St Asaph Denbighshire LL17 0RN

Eleni

Contents of the Financial Statements for the year ended 31 March 2022

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14

Eleni

Report of the Trustees for the year ended 31 March 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The Trustees who are also the Directors of the Charity for the purposes of the Companies Act 2008, present their report with the Financial Statements of the charity for the year ended 31st March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2020)

Eleni is the dance development organisation for Denbighshire, Flintshire and Wrexham, in North East Wales. The Company moved its base to the Deeside Leisure Centre, in Flintshire, in September 2019.

Eleni is a registered charity, and is one of Arts Council of Wales revenue funded clients. It also receives funding from the three local authorities of Denbighshire, Flintshire and Wrexham. It seeks additional funding from the National Lottery as well as private trusts, foundations and stakeholders.

Eleni's activities take place over a geographical area stretching from the coastal area of north Flintshire, to the densely populated parts of Wrexham, and the rural areas of Denbighshire. The company has a strong track record of delivering high quality dance activities and benefits from well established relationships with its stakeholders.

Eleni has a core team which comprises of the Artistic Director, an Administrator, and a Lead Dance Practitioner Co-ordinator. The company employs a team of highly talented, freelance seasoned dance practitioners and aims to continue to offer the team interesting and creatively challenging opportunities. Eleni takes pride in investing and supporting its team of dance practitioners to ensure that they remain nourished, passionate and confident in their practice. The team has developed unique skills that have enabled them to adapt practice to work effectively with diverse participant groups.

The organisation offers opportunities for all ages and abilities, develops standards of teaching provision, and engages communities in dance pursuits. Eleni offers a range of classes and workshops in different dance styles as well as targeted projects in both communities and schools. The company strives to bring the arts to the communities it serves, grow new audiences for dance, create and commission new dance work, offer training to teachers and dance professionals, and initiate cross-art form collaborations.

The company has earned a strong reputation for it breadth of work, innovative practices and collaborative partnership working. It embraces equality and diversity in its practices and works with, amongst many types of groups, hard to reach young people, special needs children and adults, mature people, as well as more technically advanced dancers who may progress onto professional training, also individuals 'at risk' and both Welsh and English medium groups. ACW has commended Eleni for its work with 'at risk'/'isolated' communities, such as Refugees and Asylum Seekers, and residents at HMP Berwyn, Blind Deaf groups and those suffering with Parkinson's, to highlight a few. Eleni has been working hard to develop its expertise with 'Protected Characteristics'/'at risk' groups and exploring the power that dance can have on individual mental health, self-worth and well-being in a variety of settings.

The organisation is proud of the collaborative relationships with renowned organisations such as Ballet Cymru and Dance United UK, that work with underprivileged children. These relationships help to strengthen the sector by sharing and developing practice, raise the standards of provision, and offer exciting opportunities for the participants.

Eleni has designed a new business model that aims to better future-proof the organisation, by working to its strengths, carving out a niche that better aligns with the Welsh Government objectives, outlined in such documents as the Future Generations Act, ACW Corporate plan and the new Cultural Contract.

The recent COVID-19 pandemic had a profound effect on the organisation during 2021. It caused the company to look inwards and access its place within the community dance landscape. This introspection has prompted a much-needed refreshment in vision and direction. Previous concerns raised by Arts Council of Wales regarding the companies over ambitious programme and lack of resources, became a further catalyst to prompt the refocus.

We, the Board of Trustees, are very proud of the work achieved by the whole team who continue to show their commitment to the development of dance in our region.

Page 1

Eleni

Report of the Trustees for the year ended 31 March 2022

OBJECTIVES AND ACTIVITIES

Programme of projects and events

The organisation offers opportunities for all ages and abilities, develops standards of teaching provision, and engages communities in dance pursuits. Eleni offers a range of classes and workshops in different dance styles as well as targeted projects in both communities and schools. The company strives to bring the arts to the communities it serves, grow new audience's for dance, create and commission new dance work, offer training to teachers and dance professionals, and initiate cross-art form collaborations.

The work this year was affected as a result of moving out of the Covid-19 and "Lockdown" and back to some form of normality. Attempts have to made to re- establish classes and complete projects which had been put on hold for over twelve months. It had been hoped that staff would be able to return to Deeside in April. This did not prove possible. When we were given the confirmation to return, a great deal of work had to be done to ensure that the office was ready which included a complete overhaul of the IT system. The company eventually moved back during the summer and the first' in person' Board Meeting was able to take place in September.

During the latter part of the year, the company went through a re-branding process. Due in part to the change in focus of the work and more activities with groups such as the Men in HMP Berwyn 'Dance' in the title was proving to be a hindrance. A very thorough process, organised by the company 'Designdough', resulted in the change of name to Eleni.

During the summer an in-depth review took place of all the regular classes. Many of them were historical and over time had lost members. It was agreed with the Board that although some classes were necessary quite a few should be reviewed over the winter months.

Activities planned for the year

*Dance United Partnership which had been suspended during lockdown was restarted

Training

The company received emergency funding for equipment such as laptops and training. This has enabled :-

FINANCIAL REVIEW

Principal funding sources Arts Council of Wales

The organisation continues to receive invaluable support and input from Carys Wynne-Williams of Arts Council of Wales and NEW Dance, having been successful in its application to remain one of ACW's revenue funded, has also been part of the ACW funded Resilience Programme and had been allocated an advisor / consultant to look at several areas including fundraising and marketing.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing board

The Charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. There is a use of 'Limited' exemption in place.

Each member promises, if the Charity is dissolved while he, she or it remains a member or within 12 months afterwards, to pay up to £5 towards the costs of dissolution and the liabilities incurred by the Charity while the contributor was a member.

Eleni operates as a registered Charity.

Page 2

Eleni

Report of the Trustees for the year ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure Board of Trustees.

Chair: Margaret Bithell

Vice Chair: Gwenno Jones

Treasurer: Margaret Bithell

Trustees:. Christine Dukes, Andrea Hulse, Jeanette Smith, Iolanda Banu Viegas

Advisor: Martin Gorst

The Board of Trustees very much appreciates the advice and input from the major stakeholders - notably Carys Wynne-Williams of the Arts Council of Wales, together with the representatives from Wrexham - Morgan Thomas, Denbighshire- Sian Fitzgerald and Flintshire County Councils.

The Board meet up to six times per year and sub-groups are formed to look in detail at specific issues. Policies are regularly revised and the Staff Handbook updated.

Staffing

Angela Fessi is now in her fifth year as Artistic Director of Eleni, Eve Butterly replaced Claire Tranmer as Lead DancerCo-ordinator, with Sian Griffiths as Administrator until July 2020, (replaced in April 2022 by Caitlin Kirkham) and Molly Morrison as Finance Officer.

Dance Activities are delivered by a team of freelance professional dance practitioners. These are delivered though the medium of Welsh and English.

Induction and training of new trustees

New Trustees undergo an Induction Process; this includes an identification of skills audit and consideration of each Trustee's appropriate continuing professional development. An induction package is provided (Company's Memorandum & Articles of Association, plus policies, handbook, guidelines, including Charities Commission circulars, training materials e.g. Trustees Roles and Responsibilities). Specific training courses are discussed. The opportunity to attend appropriate courses is also included.

Wider network

Fortunately we continue to have representation on the on the Board from all our principal stakeholders (ACW) and local authorities. All these members have been supportive and contribute to the running of the organisation.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

04498630 (England and Wales)

Registered Charity number

1098505

Registered office

Deeside Leisure Centre Chester Road West Queensferry Deeside Flintshire CH5 1SA

Trustees

Mrs C Wynne (resigned 1/10/21) Ms J S Whitham (resigned 1/10/21) Ms C Brierley (resigned 3/11/21) Mrs G E Jones Ms C Dukes Mrs M Brithell Ms A M Hulse Miss E C Clubb (resigned 2/11/21) Ms J L Smith (appointed 17/11/21) Ms I B T M Viegas (appointed 1/9/21)

Page 3

Eleni

Report of the Trustees for the year ended 31 March 2022

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

Salisbury & Company Chartered Accountants Irish Square Upper Denbigh Road St Asaph Denbighshire LL17 0RN

FINANCE

Eleni is a Revenue Funded Organisation of ACW, and this funding remains crucial to the company, whilst funding from the three local authorities also enables the company to create exciting projects within those counties. The company also secured funding from Rubicon Dance, ACW Emergency Recovery Fund, ACW National Lottery CREATE funding and Arts & Business Prosper. In order to expand its programme, the compnay will continue to research other funding streams.

In conclusion

As Chair, I would like to record my sincere appreciation of the support of the other Trustees, the advice and encouragement from the Arts Council and the local authorities and the tireless work of the staff and practitioners.

Approved by order of the board of trustees on 9 November 2022 and signed on its behalf by:

Mrs M Bithell - Trustee

Page 4

Independent Examiner's Report to the Trustees of Eleni

Independent examiner's report to the trustees of Eleni ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Aled Roberts BA FCA Salisbury & Company Chartered Accountants Irish Square Upper Denbigh Road St Asaph Denbighshire LL17 0RN

Date: .............................................

Page 5

Eleni

Statement of Financial Activities for the year ended 31 March 2022

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
62
Charitable activities
Income from Classes
28,371
Arts Council Wales grant income
79,454
Local Authority grant income
1,900
Investment income
3
8
Total
109,795
EXPENDITURE ON
Raising funds
10,780
Charitable activities
5
Staff Costs
104,270
Office expenses
15,578
Depreciation
1,508
Total
132,136
NET INCOME/(EXPENDITURE)
(22,341)
RECONCILIATION OF FUNDS
Total funds brought forward
98,950
TOTAL FUNDS CARRIED FORWARD
76,609		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
62
28,371
79,454
1,900
8
109,795
10,780
104,270
15,578
1,508
132,136
(22,341)
98,950
76,609		 2021
Total
funds
£
-
15,116
105,252
11,634
35
132,037
4,779
118,934
11,215
1,218
136,146
(4,109)
103,059
98,950

The notes form part of these financial statements

Page 6

Eleni

Balance Sheet 31 March 2022

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
10
3,721
CURRENT ASSETS
Debtors
11
12,024
Cash at bank and in hand
63,892
75,916
CREDITORS
Amounts falling due within one year
12
(3,028)
NET CURRENT ASSETS
72,888
TOTAL ASSETS LESS CURRENT LIABILITIES
76,609
NET ASSETS
76,609
FUNDS
13
Unrestricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
-
-
-
-
-		 2022
Total
funds
£
3,721
12,024
63,892
75,916
(3,028)
72,888
76,609
76,609
76,609
76,609		 2021
Total
funds
£
3,960
1,416
97,373
98,789
(3,799)
94,990
98,950
98,950
98,950
98,950

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 9 November 2022 and were signed on its behalf by:

Mrs M Bithell - Trustee

The notes form part of these financial statements

Page 7

Eleni

Notes to the Financial Statements for the year ended 31 March 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 25% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. DONATIONS AND LEGACIES

2. DONATIONS AND LEGACIES
2022 2021
£ £
Sale of Merchandise 62 -
3. INVESTMENT INCOME
2022 2021
£ £
Deposit account interest 8 35

Page 8

continued...

Eleni

Notes to the Financial Statements - continued for the year ended 31 March 2022

4. INCOME FROM CHARITABLE ACTIVITIES

Activity
Income from classes
Income from Classes
JRS grant
Income from Classes
Grants
Arts Council Wales grant income
JRS grant
Local Authority grant income
Grants
Local Authority grant income
Grants received, included in the above, are as follows:
ACW Revenue Funding
Denbighshire County Council
Wrexham County Borough Council
5.
CHARITABLE ACTIVITIES COSTS
Staff Costs
Office expenses
Depreciation		 Direct
Costs
£
104,270
9,704
1,508
115,482		 2022
£
25,106
3,265
79,454
-
1,900
109,725
2022
£
79,454
1,500
400
81,354
Support
costs
£
-
5,874
-
5,874		 2021
£
15,116
-
105,252
8,716
2,918
132,002
2021
£
105,252
2,918
-
108,170
Totals
£
104,270
15,578
1,508
121,356

6. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Depreciation - owned assets

2022 2021
£ £
1,508 1,217

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses are reimbursed for expenses incurred when undertaking business on behalf of the Charity.

Page 9

continued...

Eleni

Notes to the Financial Statements - continued for the year ended 31 March 2022

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

Dance practitioners
Administration		 2022
11
3
14		 2021
12
3
15

No employees received emoluments in excess of £60,000.

No employee is paid more than £60,000.

9.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Income from Classes
15,116
Arts Council Wales grant income
105,252
Local Authority grant income
11,634
Investment income
35
Total
132,037
EXPENDITURE ON
Raising funds
4,779
Charitable activities
Staff Costs
118,934
Office expenses
11,215
Depreciation
1,218
Total
136,146
NET INCOME/(EXPENDITURE)
(4,109)
RECONCILIATION OF FUNDS
Total funds brought forward
103,059
TOTAL FUNDS CARRIED FORWARD
98,950		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
funds
£
15,116
105,252
11,634
35
132,037
4,779
118,934
11,215
1,218
136,146
(4,109)
103,059
98,950

Page 10

continued...

Eleni

Notes to the Financial Statements - continued for the year ended 31 March 2022

10. TANGIBLE FIXED ASSETS

COST
At 1 April 2021
Additions
At 31 March 2022
DEPRECIATION
At 1 April 2021
Charge for year
At 31 March 2022
NET BOOK VALUE
At 31 March 2022
At 31 March 2021
11.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
Accrued expenses
.
13.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS		 Fixtures
and
fittings
£
6,711
-
6,711
5,387
331
5,718
993
1,324
At 1/4/21
£
98,950
98,950
Incoming
resources
£
109,795
109,795		 Computer
equipment
Totals
£
£
12,916
19,627
1,269
1,269
14,185
20,896
10,280
15,667
1,177
1,508
11,457
17,175
2,728
3,721
2,636
3,960
2022
2021
£
£
10,584
144
1,440
1,272
12,024
1,416
2022
2021
£
£
629
350
899
1,949
1,500
1,500
3,028
3,799
Net
movement
At
in funds
31/3/22
£
£
(22,341)
76,609
(22,341)
76,609
Resources
Movement
expended
in funds
£
£
(132,136)
(22,341)
(132,136)
(22,341)

Page 11

continued...

Eleni

Notes to the Financial Statements - continued for the year ended 31 March 2022

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1/4/20
£
Unrestricted funds
General fund
103,059
TOTAL FUNDS
103,059
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
132,037
TOTAL FUNDS
132,037		 Net
movement
At
in funds
31/3/21
£
£
(4,109)
98,950
(4,109)
98,950
Resources
Movement
expended
in funds
£
£
(136,146)
(4,109)
(136,146)
(4,109)		 At
31/3/21
£
98,950
98,950
(4,109)

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1/4/20 in funds 31/3/22
£ £ £
Unrestricted funds
General fund 103,059 (26,450) 76,609
TOTAL FUNDS 103,059 (26,450) 76,609

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
241,832
241,832		 Resources
Movement
expended
in funds
£
£
(268,282)
(26,450)
(268,282)
(26,450)		 Resources
Movement
expended
in funds
£
£
(268,282)
(26,450)
(268,282)
(26,450)
(26,450)

The charity made the decision to transfer the amount held in the designated fund to the general fund as it considers future possibilities of investment to ensure there is a sound footing for future years.

Page 12

continued...

Eleni

Notes to the Financial Statements - continued for the year ended 31 March 2022

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2022.

Page 13

Eleni

Detailed Statement of Financial Activities for the year ended 31 March 2022

2022 2021
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Sale of Merchandise 62 -
Investment income
Deposit account interest 8 35
Charitable activities
Income from classes 25,106 15,116
JRS grant 3,265 8,716
Grants 81,354 108,170
109,725 132,002
Total incoming resources 109,795 132,037
EXPENDITURE
Other trading activities
Purchases 9,655 4,135
Artists' Fees 1,125 341
10,780 4,476
Charitable activities
Wages 90,266 107,971
Social security 2,067 2,886
Pensions 1,499 1,772
Rent and venue hire 4,687 872
Insurance 1,272 1,215
Telephone 2,677 2,917
Postage and stationery 128 73
Travelling 4,668 446
Staff training 2,983 5,086
Repairs and maintenance 376 372
Computer expenses 3,211 1,032
Subscriptions 140 423
Fixtures and fittings 331 441
Computer equipment 1,177 777
115,482 126,283
Support costs
Finance
Bank charges 24 35
Governance costs
Accountancy and legal fees 5,850 5,352
Total resources expended 132,136 136,146
Net expenditure (22,341) (4,109)

This page does not form part of the statutory financial statements

Page 14