Charity No: 1098480
Friends of Paddock Wood Primary School (Including 200 Club)
Accounts for the year ended 31 March 2023
Friends of Paddock Wood Primary School
| Charity Information | |
|---|---|
| Trustees | M Kennard |
| V Thompsett | |
| V Vellacott | |
| Secretary | J Brown |
| Charity Number | 1098480 |
| Registered Office | c/o Paddock Wood Primary Academy |
| Old Kent Road | |
| Paddock Wood | |
| Tonbridge | |
| Kent | |
| TN12 6JE | |
| Independent Examiner | Claire Holly |
Friends of Paddock Wood Primary School Trustees Annual Report for the year ended 31 March 2023
The Trustees submit their annual report and accounts for the year ended 31 March 2023 in accordance with current statutory requirements and the charity’s governing document.
Structure, Governance and Management
The Charity is governed by its Constitution and is made up of the members of the Friends of Paddock Wood Primary School Committee.
New Trustees are elected following proposal and appointment at Committee meetings.
Objectives and Activities
The objective of Friends of Paddock Wood Primary School is fundraising for Paddock Wood Primary School to provide additional funds for educational and environmental projects within the school.
The main activity of the charity is to organise fundraising events throughout the school year.
The Trustees have paid due regard to the Charity Commissioners’ guidance on public benefit in deciding what activities the charity should undertake. It is considered that the use of funds raised to improve the school and support its activities is very much to the public benefit.
Achievements and Performance
During the year to 31 March 2023 donations were made to the school as detailed in Note 3 to the accounts totalling over £12,000. Highlights this year were for Lola, the new school Labrador puppy (the PTA paid for mentoring for her to allow support of children across all age groups) and for new cooking workstations and equipment to offer an extra-curricular activity.
The Fireworks event continued to be our biggest success of the year raising over £6,000 in profit, we were also able to offer our proven favourites such as discos and Krispy Kreme sales!
Financial Review
At 31 March 2023 the Charity announces a profit this year of £353.38 .
It is planned for funds raised by the Bonus Club to continue to be used for the maintenance of playground equipment. Future fundraising efforts are aimed at raising funds for various projects which can be requested from the Committee throughout the year via an application form.
Reserves policy
A contingency reserve of up to £2,000 is ideally to be maintained to ensure funds are available for upfront costs involved when organising events and in case of any unpredictable expense that arises. This is now held in a separate reserve account so that it is protected.
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees on 22 June 2023.
Michelle Kennard Chair & Trustee
Friends of Paddock Wood Primary School Receipts and payments account For the year ended 31 March 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Receipts | |||||
| Fayres | 7,750.39 | 1,253.62 | |||
| Discos | 2,801.87 | 2,555.28 | |||
| Quiz nights | 292.23 | ||||
| Fireworks Night | 12,276.77 | 14,241.34 | |||
| Doughnut Sale | 1,668.27 | 1,067.80 | |||
| Commissions | 451.21 | 369.50 | |||
| Treasure Hunt | 78.92 | 161.90 | |||
| Raffle | 685.50 | ||||
| Lights Up | 629.34 | ||||
| Leavers | 772.50 | ||||
| Xmas Cards | 102.08 | ||||
| Kid’s Night Out | 179.74 | ||||
| Break the rules | 1,109.40 | ||||
| Miscellaneous | 12.94 | 122.89 | |||
| Interest received | 16.67 | 0.24 | |||
| Online charges | (619.35) | ||||
| 26,601.41 | 21,379.64 | ||||
| 200 Club | |||||
| Membership Receipts | 2 | 1,171.00 | 1,172.00 | ||
| Bank Interest | 17.95 | 0.18 | |||
| Payouts | (620.00) | (587.00) | |||
| Maintenance | (1,281.98) | (2,872.54) | |||
| (713.03) | (2,287.36) | ||||
| Payments | |||||
| Fayres Expenses | 4,387.02 | 442.98 | |||
| Discos | 541.58 | 580.27 | |||
| Quiz nights | 42.69 | ||||
| Fireworks Night | 5,078.90 | 4,805.54 | |||
| Doughnuts Sale | 950.00 | 620.91 | |||
| Xmas cards | 8.60 | ||||
| Lights Up | 75.00 | 479.31 | |||
| Leavers | 824.39 | 426.74 | |||
| Admin | 404.80 | 573.00 | |||
| Kid’s Night Out | 19.86 | ||||
| Sundry Expenses | 452.58 | 76.67 | |||
| Miscellaneous | 6.37 | ||||
| Donations to Paddock Wood Primary Academy |
3 | 12,720.27 | 10,171.42 | ||
| Bank charges | 72.00 | 96.50 | |||
| (25,535.00) | (18,322.40) | ||||
| Net Receipts/(Payments) | 353.38 | 769.88 | |||
| Retained Surplus brought forward | 18,351.98 | 17,527.10 | |||
| Retained Surplus carried forward | 18,705.36 | 18,296.98 +£55 accruals cleared |
|||
| All receipts are unrestricted funds |
Receipis Receipts Sumrner Fayre Fireworks Di%os Xmasfayre Kids Night (Xjt Quii Nights Xmascards Commissions Interest Received • LeavÈrs Treasure Hunt Break thè rules Raffle Pumpkins Lights Up Doughnuts Online charges Top evenls - Profit ai a glance Profit at a glance S,(.(mI 7,[.(? 6,(.[1} S,[. 4,(m.( 3,1. 2.0(Q.( I,0. Sutnmer Fayre Fireworks Di5C05 Break the rules w tkxJ8hnut5
Friends of Paddock Wood Primary School Statement of assets and liabilities as at 31 March 2023
| ~~a ~~ ~~es~~ |
~~GG~~ | ~~GG~~ | 2023 ~~GG~~ |
~~GG~~ | 2022 ~~GG~~ |
|---|---|---|---|---|---|
| Current assets ~~es~~ ~~es~~ |
£ | £ | £ | £ | |
| ~~es~~ ~~es~~ |
|||||
| Cash at bank ~~es~~ ~~a~~ |
Cash ~~GO~~ |
0.00 ~~GO~~ |
~~GO~~ | 0.00 ~~GO~~ |
~~GO~~ |
| ~~a~~ ~~GG~~ |
Current account ~~GO~~ ~~GG~~ |
10,917.82 ~~GO~~ ~~GG~~ |
~~GO~~ ~~GG~~ |
7,171.88 ~~GO~~ ~~GG~~ |
~~GO~~ ~~GG~~ |
| ~~GG~~ ~~QO~~ |
Reserve account ~~GG~~ ~~QO~~ |
2,011.52 ~~GG~~ ~~QO~~ |
~~GG~~ ~~QO~~ |
2,002.71 ~~GG~~ ~~QO~~ |
~~GG~~ ~~QO~~ |
| ~~a~~ | 200 Club account ~~GO~~ |
2,785.91 ~~GO~~ |
~~GO~~ | 2,193.96 ~~GO~~ |
~~GO~~ |
| ~~a~~ ~~GG~~ ~~ee~~ |
CAF account ~~GO~~ ~~GG~~ ~~a~~ |
2,990.11 ~~GO~~ ~~GG~~ |
~~GO~~ ~~GG~~ |
6,983.43 ~~GO~~ ~~GG~~ |
~~GO~~ ~~GG~~ |
| ~~GG~~ ~~GG~~ ~~ee~~ |
~~GG~~ ~~GG~~ ~~a~~ |
~~GG~~ ~~GG~~ |
~~GG~~ ~~GG~~ |
~~GG~~ ~~GG~~ |
~~GG~~ ~~GG~~ |
| ~~GG~~ ~~ee~~ |
Accruals ~~GG~~ ~~a~~ |
~~GG~~ | ~~GG~~ | (55.00) ~~GG~~ |
~~GG~~ |
| Net assets ~~ee~~ |
~~a~~ | 18,705.36 | 18,296.98 |
We approve the accounts as set out in this document showing a net profit of £353.38 and we confirm that we have made available all relevant records and information for their purpose.
These accounts were approved by the trustees on 22 June 2023.
Vikki Vellacott Treasurer
Michelle Kennard Chair & Trustee
Friends of Paddock Wood Primary School Notes to the accounts For the year ended 31 March 2023
1 Accounting policies
The Charity, by virtue of its size, elects to prepare accounts on a receipts and payments basis in accordance with schedule 2 of the Charities Act 2011.
2 Bonus 200 Club
The receipts and payments of the Bonus 200 Club have been included within these accounts to accurately reflect that the annual surplus of the club will be made available to the Friends of Paddock Wood Primary School for charitable purposes.
5% of member receipts are held to fund the Christmas draw. This is a prize drawn in addition to the monthly draw for December.
3 Paddock Wood Primary Academy Donations
| Revamp of pond area | 1,950.00 | |
|---|---|---|
| Dog mentor course | 1,640.00 | |
| Gingerbread for new starters | 59.00 | |
| Play leader’s equipment | 776.71 | |
| Clicker 8 therapy software | 2,970.00 | |
| Pantomime and deposit for next year | 2,098.90 | |
| Cooking utensils | 184.99 | |
| Football kit | 240.67 | |
| Kitchen units | 2,152.00 | |
| Chess Club | 50.00 | |
| Draw / talk course | 598.00 | |
| Total: | £12,720.27 |
Independent examiner’s report to the trustees of Friends of Paddock Wood Primary School
To the Friends of Paddock Wood Primary School c/o Paddock Wood Primary School Old Kent Road Paddock Wood Tonbridge Kent TN12 6JE
Independent Audit Report for the year ended 31[st] March 2023
We have audited the accounts spreadsheet and Year End Accounts summary of the Friends of Paddock Wood Primary School as of 31[st] March 2023, and the related statements of activities and change in net assets, expenses and cashflow for the year then ended.
These financial statements are the responsibility of the Friends of Paddock Wood Primary School’s management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United Kingdom. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Friends of Paddock Wood Primary School’s internal control over financial reporting. Accordingly, we express no such opinion.
An audit includes examining, on a test basis evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion the financial statements referred to above represent fairly, in all material respects, the financial position of the Friends of Paddock Wood Primary School’s as of 31[st] March 2023 and it’s change in net assets and its cash flow for the year then ended in conformity with the accounting principles generally accepted in the United Kingdom.
Claire Holly FMAAT
14[th] June 2023