2023-06-30-accounts

REGISTERED COMPANY NUMBER: 04774277 (England and Wales) REGISTERED CHARITY NUMBER: 1098409

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

FOR

AQUABOX

Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

AQUABOX

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2023

		Page
Report of the Trustees	1	to	11
Independent Examiner's Report		12
Statement of Financial Activities		13
Balance Sheet	14	to	15
Notes to the Financial Statements	16	to	21
Detailed Statement of Financial Activities	22	to	23

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Mission

Aquabox exists to save lives following natural and man-made disasters by supplying water purification equipment and other aid to people in dire need. Where practical, we also provide support to people suffering as a result of endemic problems of poverty, disease and drought.

Vision

Our vision for Aquabox is, by 2024/25, to:

• Double our output of family filters from 3,000 to 6,000 filters per annum

• Provide water filtration units to meet the needs of 100,000 people.

• Provide water filtration capacity capable of dispensing over 4 billion litres of water over the life-time of the filters.

• Provide shelter building tools and materials, essential household items and other humanitarian aid sufficient for 3,000 people.

Key Objectives

In order to achieve this vision, we will year-by-year:

• increase annual income (after deducting any fundraising or promotional costs) so that, by 2024-2025, we have a net income in excess of £300,000

• increase our operational capacity

• increase our organisational efficiency and effectiveness

• increase awareness of Aquabox throughout UK & Ireland and globally

• develop partnerships globally which will include,

• within Rotary International and, particularly, with other Rotary disaster first-responders

• within a network of our affiliates and distribution partners, who can help us to deliver aid.

A final key objective, which will underpin all our efforts, is that we will operate ethically and lawfully and adhere to our core values of compassion, integrity, fairness, openness and respect and consideration for everyone with whom we interact.

Page 1

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

Objectives and Strategies for 2020 - 2024

Business Plan objectives and strategies fixed for 2020/21-2024/25 are the first step in achieving the key objectives listed above and are noted below:

1 Increase revenue, smooth out the income stream by implementing a fundraising strategy which will encourage regular donations, and manage expenditure efficiently through good purchasing practices:

1.1 Expand the volunteer regional ambassadors network in order to raise our profile in targeted regions and to enhance our fundraising programme.

1.2 Explore the value of and evaluate alternative ways to broaden our income stream, such as crowd funding, larger community projects and corporate sponsorship.

2 Raise our profile by:

2.1 Broadening our support base across a wider range of organisations and attracting individual supporters from an extended geographic area within and outside UK & Ireland.

2.2 Networking with other agencies and NGOs who share our values and vision.

2.3 Recruiting new trustees and volunteers to our leadership team, developing our website Facebook and Linked-In presence, as well as refreshing our promotional and marketing materials.

2.4 Seeking more opportunities to profile what we do in the media.

3 Increase our operational efficiency, effectiveness and capacity by:

3.1 Strengthening the trustees' board and operational management team.

3.2 Building relationships with other NGOs, particularly with other Rotary first-responders, to achieve greater efficiency and effectiveness in distribution.

3.3 Improve the specific details and accuracy of the feedback received from our distribution partners in order to assess the effectiveness of our response and the outcomes to the end users.

3.4 Documenting standard business processes.

3.5 Through feedback from recipients and partners, conduct regular reviews of the aid consignments to ensure they are appropriate and provide the most effective relief to the communities to whom the aid is being targeted.

3.6 Upgrade the depot facilities to ensure that the filter assembly and box-packing operations are carried out in an efficient manner, in compliance with all relevant health and safety legislation and guidelines in order to safeguard our volunteers.

4 Strengthen and diversify the board of trustees to help identify and drive the changes required to allow us to assist more victims of disasters, whilst ensuring we adhere to our core values and maintain the highest standards of governance.

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

Main Activities

The main activities which we undertake on an on-going basis in support of our operational objective of delivering aid are described in detail below.

Procurement

We have continued to bear down on costs through good purchasing practices. This includes sourcing some of the expensive stock items in bulk, directly from the manufacturers on a global basis. The balance of aid items has been purchased from wholesalers in the UK with the exception of donated towels - which are used to protect the family filters in the Gold Boxes. Donations of other aid, such as adult clothing, which are not on our standard packing list, are forwarded to other charities seeking such items for distribution, including Jubilee Outreach Yorkshire. Despite these efforts, high rates of inflation during the year have resulted in some increases in purchase prices and shipping costs which the charity has had to absorb.

Filter Assembly

We have a dedicated team of over 30 volunteers with technology and manufacturing skills who assemble and test Family Filters which are manufactured under a licencing agreement with Griffaid/Safe Water Trust,(SWT), a Rotary linked charity. The head of the filter assembly team regularly visits Gambia, as part of a long-term monitoring programme, to evaluate the performance of the filters in the field, carrying out any maintenance to the filters and providing refresher training.

We recognise the support we receive from Grifaid/SWT and we reciprocate by providing feedback on filter performance to help with the on-going development of the filter design.

Feedback from partners and recipient communities over the past 3 years has emphasised the value of the water filters as a means of providing potable water and preventing the spread of waterborne diseases. In response to this feedback, our Business Plan reflects a move from the Humanitarian Aid "Gold Boxes" to an increase in the supply of water filters. In support of this change, we provide the Aqua 12s (12 family filters in one Aquabox) as our key "first response" in the aftermath of disasters, along with the community filters (which are purchased from Griffaid/SWT). To meet this increased demand for family filters, the Trustees agreed, at the beginning of 2023, to undertake a manufacturing improvement programme AQUABOOST. AQUABOOST is being led by new trustee Dominic Wish with the support of local corporate partners. These companies have agreed to provide manufacturing excellence experts, as a part of their CSR programmes, to define the project deliverables, lead process improvement workshops with the filter assembly volunteers support the filter expansions programme. The key objectives of the project are to double the output of family filters through, redesigning and streamlining the filter assembly process, eliminating "waste" and enhancing the integrity of the operations and the working environment. The target is to complete these changes during 2024.

Warehousing and Box Packing

We are indebted to the 25 volunteers who undertake warehousing duties, box packing and prepare the consignments for dispatch.

Aquabox Depot HqO - the Home of Aquabox

Moving into the new depot has provided Aquabox with space and facilities to enhance our filter assembly, box packing and warehouse operations. The new building also provides an office and visitor reception area where visiting groups can be hosted and meetings held. Within the new unit, all working areas are on ground level which improves access for volunteers and visitors. As part of the Aquaboost project, the opportunity will be taken to invest in new equipment and to upgrade ventilation systems in the working areas.

Selecting Destinations for Aid and Logistics

The Trustees take an active role in deciding where aid should be sent, the composition of any aid consignment and quantities to send. Prior to sending any aid, a rigorous due diligence exercise is undertaken in order to assess the nature of the disaster, the type of aid that would best suit the needs of the impacted communities, the availability of suitable logistics and distribution partners, the response from other charities, our history of previous support in the location and our other commitments. Freighting arrangements, shipping and customs clearance documentation are managed by our Head of Logistics.

Partner Selection

All new distribution partners are subjected to a due diligence process which includes:

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

1. Undertaking audits of their governance structures, company accounts, current operations and past performances, in order to provide confidence that they have the skills and expertise to manage the receipt of goods, customs clearance process and secure the release of imported consignments in a legal and compliant manner

2. Ensuring that the partner has undertaken needs assessments including holding consultations with others NGOs, disaster response coordination teams, government, community and local leaders.

3. Gaining the assurance that the partner has the competence to coordinate the distribution of the aid effectively and is able to provide relevant feedback to Aquabox.

Administration

The move to HqO, together with the introduction of good business procedures, including the installation of a SAGE accounting system, more rigorous health and safety procedures and standard work practices, has enhanced the effectiveness of the charities operations. The Depot Manager, David Wildgoose, oversees the Aquabox operations, including, the management of volunteers, the charity's finances, stock control, procurement and communications with our supporters. Having such a competent and experienced manager at the helm has enabled Aquabox to move forward and make the most of its new facilities.

Volunteers

Complementing the work of the box packing and filter assembly teams, we have a further 30 volunteers who are involved in a range of supporting activities, including speaking engagements, communications and PR, administration, legal advice, IT support. In total, we have over 100 volunteers and the Trustees gratefully acknowledge the contribution that they make. Without their efforts, and that of our generous supporters, Aquabox would not be able to continue to save lives in the aftermath of disasters in the way it does.

Public Benefit

The Trustees have referred to the guidance in the Charity Commission's guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities.

Page 4

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE Disaster Response July 2022 to June 2023

Shipments to Yemen

Aquabox continues to support the people of Yemen in conjunction with Jubilee Outreach Yorkshire (JOY). During the year, Aquabox supported two shipments with a total of 500 Gold Boxes, where Aquabox shared space, utilising 50% of the two 40-foot containers. Once loaded, the container was transported to Shipley in Yorkshire where JOY loaded the remaining space with food, medicines, and other items to be distributed within the conflict areas. Since 2018, Aquabox has supported JOY both with the provision of the Family Filters plus general aid but also with assistance in the cost of shipment.

Shipments to Nepal

Aquabox continues to support the people of Nepal and a further consignment of 250 Gold Boxes was shipped through the combined efforts of our contact in the Devon and Somerset Fire and Rescue Service, the MOD, Gurkha Welfare Trust and Rotary in Pokhara. Areas of Nepal continue to be subject to local disasters during the monsoon period with flooding and landslides. Our Gold Boxes continue to be held in store by the Gurkhas and Rotary ready to immediate response when these events arise. A further shipment is scheduled for early July and when completed, since 2018, Aquabox will have supplied 1680 Gold Boxes to those in need in Nepal.

Shipment to Malawi

Following a request from our partners in Malawi, "Seed Sowers Trust", Aquabox air freighted 144 Family filters in response to the flash flooding in the country. As the airport in Blantyre was out of action due the effects of the floods, the airfreight was sent to Lilongwe and then trucked by road, a journey of over 300 kilometres, to the disaster area.

Shipment to Pakistan

Since 2022, when we established a close working relationship with the "International Emergency Team UK", we have now completed a second shipment of Gold Boxes plus an airfreight shipments of 288 family and 20 community filters to the areas badly effected by flooding in the autumn of 2022.

Distribution was successfully carried out by our joint partners in Pakistan, Kasguma Health Welfare Trust.

Shipments to Ukraine

In 2022/23, seven shipments were processed for Ukraine which were financed by a number of charities and organisations as listed below. All shipments were transported by road through the services of volunteers from the Ukrainian community and Rotarians. These routes have proved to be frequent and extremely reliable. The shipments focused on our Family Filters and Community Filters supplied by Grifaid/Safe Water Trust. Distribution in the Ukraine is through WASH, organised by the Rotary Club of Ukraine Unity, and provides clean water to families, schools, and communities in the areas of conflict where water supplies are no longer to be trusted.

A special thanks to the generosity of the Rotary Clubs of Potsdam and Stade in Germany who together donated more than £38,000 in the period under review.

In addition to the above, 20 Family filters were supplied to one of our supporters in Belfast who arranged his own distribution to the Ukraine.

Shipments to Puerto Rico

Aquabox was contacted by its long-standing supporters in the form of The Rotary Club Liberty based in New York. As a result, we airfreighted 96 Family Filters which were collected from the airport by the club members and distributed in the areas of need.

Shipments to Turkey / Syria Earthquake Area.

Working with our partners "Hand in Hand for Aid and Development", together with the German transport Company "Schenker AG ", who provided shipment to the Port of Mersin free of all costs, and working with our partners at Water Survival Box, we were able to send a 20-foot container with a combination of Gold Boxes, WSB red boxes plus Family and Community filters. A further shipment is planned for late August/September, organised by HIHFAD. Our thanks go to the Rotary Club of Stade who introduced us to the management team at Schenker AG, resulting in the sponsorship of the shipping costs.

Total Aid Dispatched

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

In total, over the year, we dispatched 118 Community Filters, over 2500 Family Filters and 1050 Gold Aquaboxes (which each contained a Family Filter). The combined capacity of the filters is sufficient to meet the daily requirements for clean water of approximately 85,000 - 90,000 people. The aid in the Aquaboxes was sufficient to sustain 1050 families, at least 8,400 people mainly in areas of endemic natural disasters and refugee environments.

The demand for Family and Community filters remains very high, exacerbated by the situation in Ukraine, and lately in Turkey/Syria. The Trustees are looking to increase the production of Family Filters at our facilities in Cromford and to contract a regular supply of Community Filters from our supplier Grifaid/Safe Water Trust in order to keep-up with demand.

Gold Boxes are being packed by a group of volunteers as and when production of Family filters allows, or in response to an urgent requirement. (There is one family filter in each Gold Box.)

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE Table 1: Aid Distributed in Financial Year 2021 - 2022

		Community		Partner
Country	Aquabox Golds	Filters	Family Filters	Agency	Estimated Cost
Turkey			24	Project Orphan	£840.00
Nepal	250			Gurkhas	£37,900.00
Yemen	250			JOY	£37,500.00
	250				£39,500.00
Bristol			1	RC Clifton	£46.86
Holland			1	Private	£78.15
Newcastle			1	Private	£58.00
Puerto Rico			96	RC Liberty	£4,160.00
Pakistan	250			IETUK/KHWT	£37,800.00
Pakistan		20	288	IETUK/KHWT	£15,430.00
Turkey/Syria	50	30	420	HIHFAD	£29,700.00
France			2	Private	£100.00
Ukraine		12	432	Rotary 1220	£19,120.00
Ukraine		12		RC Stade	£3,000.00
Ukraine			288	RC Stade	£10,080.00
Ukraine		20	432	RC Potsdam	£21,320.00
Ukraine		15	240	RC Potsdam	£11,800.00
Ukraine			108	RC Potsdam	£3,930.00
Ukraine		2		C Truro	£520.58
				Private Belfast
Ukraine		2	18	N. Ireland	£1,289.82
				RC Ukraine
Ukraine		20	288	Unity	£15,780.00
Malawi			168	Seed Sowers	£8,380.00

Total Value of aid supplied in 2022/2023 - £295,126.59

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE

Benefits of the Aid Supplied

Fundraising Response 2022-23

In order to achieve our long-term goal of providing water filtration for 100,000 and over 4 billion litres over the lifetime of the water filters as well as providing disaster aid for 3,000 annually, we need to increase our donated income. 60% of our income currently comes from Rotary Clubs, primarily across the UK. Whilst we wish to continue to develop and grow our relationships with Rotary groups in the UK, we recognise that the charity sector is becoming increasingly more competitive. At the same time, the number of Rotarians in the UK is decreasing. To address these challenges, the Trustees are developing a broader fund raising strategy.

The key focus of our new strategy is to:

1. Increase our profile to organisations across the country and across the world, particularly to Rotary Clubs, through the delivery of more Club talks, depot visits and a greater presence at district conferences. This has been aided by the active recruitment of Aquabox Ambassadors across the UK, Australia, France, Canada, Germany, Sweden and the US.

2. Develop relationship with companies with a view to encouraging them to support Aquabox as a means of meeting their Corporate Social Responsibilities (CSR) and Environment, Social, Governance (ESG) goals. Through the recruitment of Trustees and consultants with recent business experience, we are making good progress with this corporate strategy and have a number of new corporate partnerships in place. Aquabox membership of the East Midlands Chamber of Commerce has also provided the opportunity to connect with local companies as potential supporters. Aquabox will also seek opportunities to attend relevant conferences, including the Utility Weekly Live Exhibition, which takes place at the NEC each year, along with other water and business focused events.

3. Increase our community fundraising efforts locally, nationally and internationally. During the year, Aquabox Trustee Roz Adamson has formed a Community Liaison Group (CLG). The CLG is driving this community programme. In addition, through the expanded Ambassadors network, we are broadening our support base with schools, churches, community groups and uniformed organisations, as well as rotary clubs and districts overseas.

4. Improve our communication through the website and social media platforms, to encourage more corporate support, and heighten our profile in the media. During the year we commenced a project to upgrade the Aquabox website and increase the charities Facebook presence. These initiatives will go live later in 2023. .

These initiatives are starting to yield results. Nevertheless, we have continued to assemble filters and pack "Gold Boxes" and this has enabled Aquabox to continue responding to major disasters across the world. A second successful online Christmas campaign was run, via Just Giving, and in addition, the Yemen focused, Global Giving campaign, has continued to bring in donations. The Aquabox Ambassadors, now 24 in total, continued to work hard and are having a positive impact across the UK, Australia, France, Canada Germany, Sweden and the US. As a result of these initiatives, revenues have increased, and it has been possible to distribute almost £300k worth of aid during the year. It has been possible to increase the charity's reserves. This surplus will be used to fund the purchase of new equipment and facilities associated with the Aquaboost project, thereby enabling the charity to double its output of filters and distribute more aid going forward. In addition, the Trustees plan to upgrade the warehousing infrastructure, including the purchase of lifting equipment, as well as the completion of Health and Safety projects. These projects will enable Aquabox to produce and supply more aid, thereby saving more lives across the world, as well as providing a safe and pleasant work place for our volunteers.

FINANCIAL REVIEW

Year End Financial Position

The total funds of the charity at financial year end were £692,425, versus £564,518 for the previous financial year, 2021/22. £9,926 of the funds were restricted, as shown on page 14 of the accounts.

The increased surplus in the 30 June 2023 accounts will be used to deliver the Aquaboost project, as well as increasing the aid consignments Aquabox is able to send as outlined above.

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

FINANCIAL REVIEW

Investment Policy and Returns

Under the Memorandum and Articles of Association, the Charity has the power to make any investment which the Trustees think fit, whilst retaining a low risk approach. The trustees have reviewed the investment strategy and are agreed that the mix of investments and current account deposits currently in place align with the charity's immediate cash-flow requirements and provide a balanced approach between investment income and access to funds at short notice.

The interest received as an average across all our deposits was about 1.5% in the year, which reflects our low risk approach to investment.

Reserves policy

Our reserves policy recognises that our income is heavily dependent on the timing of major disasters and our supporters' responses to those disasters. Income varies significantly within and between years. Our reserves need to be sufficient for us to provide support to those in real need throughout the year. We need to cover income downturns and unforeseen liabilities, as well as our working capital requirements. The current reserves target, fixed by the Trustees and which takes account of these factors, is £250,000. This reflects the planned expansion to filter output and the inflationary pressures on the Aquabox cost of goods

Reserves Held at Year End

Reserves at the year end were £314,566.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is constituted as a Company Limited by Guarantee and is, therefore, governed by Memorandum and Articles Of Association. The company was incorporated on 22nd May 2003 and the Articles of Association were amended by special resolution on 7th February 2008 and further amended by special resolutions on 8th May 2021 and 18th March 2022.

Trustees

The Board of Trustees is responsible for the provision of overall policy, direction and management of the Charity's affairs. All trustees must be members of Aquabox. The Board is responsible for compliance with the statutory requirements of the Charity Commission in the UK.

Board meetings are held monthly.

There are 6 Trustees on the Board. Every Trustee must sign a declaration of willingness to act as a trustee of the Charity before he or she is eligible to vote at Board meetings. All of the Trustees must retire at each annual general meeting but can be re-elected the members at the same meeting.

The Trustees may, at any time, co-opt any suitable qualified person to be a trustee to fill a vacancy in their number, but a co-opted Trustee will only hold office until the next annual general meeting.

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AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk Management

The Charity's Risk Management Strategy comprises: - an annual review of the principal risks to which the Charity is exposed

• the establishment of appropriate processes to mitigate risks

• taking action to minimise or manage any impact on the Charity if the risks materialise.

Major Risks

The main risks identified and associated mitigation measures are:

Risk 1: Reputational damage with associated loss of support and income.

Mitigation: Adoption of and adherence to clear values; embodying best practice and regulatory compliance in internal policies and guidelines, particularly in relation to fundraising; training; monitoring and evaluation; trustee oversight.

Risk 2: Serious injuries.

Mitigation: Providing H&S guidelines, undertaking H&S audits, risk assessments, compliance with regulations and best practice, regular training/awareness raising, monitoring and reporting.

Risk 3: Significant reduction in income leading to shortfalls against committed expenditure and requiring major changes to our operations.

Mitigation: We have started to seek more diverse income sources; we are developing our fundraising capacity; maintenance of adequate reserves; regular monitoring and reporting.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04774277 (England and Wales)

Registered Charity number

1098409

Registered office

Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Trustees

R Cassidy R Adamson K H Barclay (resigned 21.4.23) R J Keeling P A Kidd (resigned 3.7.23) R Barlow (appointed 21.4.23) D Wish (appointed 21.4.23) Ms P E Fraser (appointed 1.9.22)

Company Secretary

Independent Examiner

I M Hayes FCA Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Page 10

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ R Cassidy - Trustee

Page 11

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AQUABOX

Independent examiner's report to the trustees of Aquabox ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I M Hayes FCA

Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Date: .............................................

Page 12

AQUABOX

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 June 2023

Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 394,490 Investment income 3 4,235 Other income 350 Total 399,075 EXPENDITURE ON Charitable activities 4 Aquabox costs 271,168 NET INCOME 127,907 Transfers between funds 14 (9,926) Net movement in funds 117,981 RECONCILIATION OF FUNDS Total funds brought forward 564,518 TOTAL FUNDS CARRIED FORWARD 682,499	Restricted funds £ - - - - - - 9,926 9,926 - 9,926	30.6.23 Total funds £ 394,490 4,235 350 399,075 271,168 127,907 - 127,907 564,518 692,425	30.6.22 Total funds £ 227,604 992 900 229,496 188,980 40,516 - 40,516 524,002 564,518

The notes form part of these financial statements

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AQUABOX

BALANCE SHEET 30 June 2023

Unrestricted fund Notes £ FIXED ASSETS Tangible assets 10 21,549 CURRENT ASSETS Stocks 11 139,111 Debtors 12 32,002 Cash at bank and in hand 521,370 692,483 CREDITORS Amounts falling due within one year 13 (31,533) NET CURRENT ASSETS 660,950 TOTAL ASSETS LESS CURRENT LIABILITIES 682,499 NET ASSETS 682,499 FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS	Restricted funds £ - - - 9,926 9,926 - 9,926 9,926 9,926	30.6.23 Total funds £ 21,549 139,111 32,002 531,296 702,409 (31,533) 670,876 692,425 692,425 682,499 9,926 692,425	30.6.22 Total funds £ 20,768 94,000 18,471 437,871 550,342 (6,592) 543,750 564,518 564,518 564,518 - 564,518

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

• (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

• (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

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AQUABOX

BALANCE SHEET - continued 30 June 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. R Cassidy - Trustee

............................................. R J Keeling - Trustee

The notes form part of these financial statements

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AQUABOX

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Leasehold improvements - 10% on cost Plant and machinery - 20% on reducing balance Fixtures and fittings - 20% on reducing balance Computer equipment - Straight line over 3 years

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 16

AQUABOX

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

2. DONATIONS AND LEGACIES

==> picture [450 x 432] intentionally omitted <==

----- Start of picture text -----
||||| |---|---|---|---| |30.6.23|30.6.22| |£|£| |Donations|381,605|223,615| |Gift aid|12,885|3,989| |394,490|227,604| |INVESTMENT INCOME| |30.6.23|30.6.22| |£|£| |Investment income|4,235|992| |CHARITABLE ACTIVITIES COSTS| |Support| |Direct|costs (see| |Costs|note 5)|Totals| |£|£|£| |Aquabox costs|269,038|2,130|271,168| |SUPPORT COSTS| |Governance| |costs| |£| |Aquabox costs|2,130| |NET INCOME/(EXPENDITURE)| |Net income/(expenditure) is stated after charging/(crediting):| |30.6.23|30.6.22| |£|£| |Depreciation - owned assets|5,438|4,821| |Surplus on disposal of fixed assets|(350)|(900)|

----- End of picture text -----

3. INVESTMENT INCOME

4. CHARITABLE ACTIVITIES COSTS

5. SUPPORT COSTS

6. NET INCOME/(EXPENDITURE)

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2023 nor for the year ended 30 June 2022.

Trustees' expenses

==> picture [441 x 34] intentionally omitted <==

----- Start of picture text -----
|||| |---|---|---| |30.6.23|30.6.22| |£|£| |Trustees' expenses|990|1,613|

----- End of picture text -----

continued...

Page 17

AQUABOX

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

30.6.23 Administrative 1 No employees received emoluments in excess of £60,000. 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 227,604 - Investment income 992 - Other income 900 - Total 229,496 - EXPENDITURE ON Charitable activities Aquabox costs 188,980 - NET INCOME 40,516 - RECONCILIATION OF FUNDS Total funds brought forward 524,002 - TOTAL FUNDS CARRIED FORWARD 564,518 -

30.6.22 1 Total funds £ 227,604 992 900 229,496 188,980 40,516 524,002 564,518

continued...

Page 18

AQUABOX

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

10. TANGIBLE FIXED ASSETS

Leasehold Plant and improvements machinery £ £ COST At 1 July 2022 14,259 17,867 Additions - 570 Disposals - - At 30 June 2023 14,259 18,437 DEPRECIATION At 1 July 2022 5,692 7,263 Charge for year 1,614 2,234 Eliminated on disposal - - At 30 June 2023 7,306 9,497 NET BOOK VALUE At 30 June 2023 6,953 8,940 At 30 June 2022 8,567 10,604 11. STOCKS Stocks 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors VAT Prepayments	Fixtures and fittings £ 6,446 5,699 (900) 11,245 5,027 1,414 (850) 5,591 5,654 1,419	Computer equipment £ 783 - - 783 605 176 - 781 2 178 30.6.23 £ 139,111 30.6.23 £ 12,885 15,909 3,208 32,002	Totals £ 39,355 6,269 (900) 44,724 18,587 5,438 (850) 23,175 21,549 20,768 30.6.22 £ 94,000 30.6.22 £ - 15,495 2,976 18,471

continued...

Page 19

AQUABOX

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors Social security and other taxes Accrued expenses MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Turkey/Syria TOTAL FUNDS Net movement in funds, included in the above are a Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS	At 1.7.22 £ 564,518 - 564,518 s follows:	Net movement in funds £ 127,907 - 127,907 Incoming resources £ 399,075 399,075 At 1.7.21 £ 524,002 524,002	30.6.23 30.6.22 £ £ 30,423 5,265 - 147 1,110 1,180 31,533 6,592 Transfers between At funds 30.6.23 £ £ (9,926) 682,499 9,926 9,926 - 692,425 Resources Movement expended in funds £ £ (271,168) 127,907 (271,168) 127,907 Net movement At in funds 30.6.22 £ £ 40,516 564,518 40,516 564,518

14. MOVEMENT IN FUNDS

continued...

Page 20

REGISTERED COMPANY NUMBER: 04774277 (England and Wales) REGISTERED CHARITY NUMBER: 1098409

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

FOR

AQUABOX

Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

AQUABOX

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2023

		Page
Report of the Trustees	1	to	11
Independent Examiner's Report		12
Statement of Financial Activities		13
Balance Sheet	14	to	15
Notes to the Financial Statements	16	to	21
Detailed Statement of Financial Activities	22	to	23

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Mission

Aquabox exists to save lives following natural and man-made disasters by supplying water purification equipment and other aid to people in dire need. Where practical, we also provide support to people suffering as a result of endemic problems of poverty, disease and drought.

Vision

Our vision for Aquabox is, by 2024/25, to:

• Double our output of family filters from 3,000 to 6,000 filters per annum

• Provide water filtration units to meet the needs of 100,000 people.

• Provide water filtration capacity capable of dispensing over 4 billion litres of water over the life-time of the filters.

• Provide shelter building tools and materials, essential household items and other humanitarian aid sufficient for 3,000 people.

Key Objectives

In order to achieve this vision, we will year-by-year:

• increase annual income (after deducting any fundraising or promotional costs) so that, by 2024-2025, we have a net income in excess of £300,000

• increase our operational capacity

• increase our organisational efficiency and effectiveness

• increase awareness of Aquabox throughout UK & Ireland and globally

• develop partnerships globally which will include,

• within Rotary International and, particularly, with other Rotary disaster first-responders

• within a network of our affiliates and distribution partners, who can help us to deliver aid.

A final key objective, which will underpin all our efforts, is that we will operate ethically and lawfully and adhere to our core values of compassion, integrity, fairness, openness and respect and consideration for everyone with whom we interact.

Page 1

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

Objectives and Strategies for 2020 - 2024

Business Plan objectives and strategies fixed for 2020/21-2024/25 are the first step in achieving the key objectives listed above and are noted below:

1 Increase revenue, smooth out the income stream by implementing a fundraising strategy which will encourage regular donations, and manage expenditure efficiently through good purchasing practices:

1.1 Expand the volunteer regional ambassadors network in order to raise our profile in targeted regions and to enhance our fundraising programme.

1.2 Explore the value of and evaluate alternative ways to broaden our income stream, such as crowd funding, larger community projects and corporate sponsorship.

2 Raise our profile by:

2.1 Broadening our support base across a wider range of organisations and attracting individual supporters from an extended geographic area within and outside UK & Ireland.

2.2 Networking with other agencies and NGOs who share our values and vision.

2.3 Recruiting new trustees and volunteers to our leadership team, developing our website Facebook and Linked-In presence, as well as refreshing our promotional and marketing materials.

2.4 Seeking more opportunities to profile what we do in the media.

3 Increase our operational efficiency, effectiveness and capacity by:

3.1 Strengthening the trustees' board and operational management team.

3.2 Building relationships with other NGOs, particularly with other Rotary first-responders, to achieve greater efficiency and effectiveness in distribution.

3.3 Improve the specific details and accuracy of the feedback received from our distribution partners in order to assess the effectiveness of our response and the outcomes to the end users.

3.4 Documenting standard business processes.

3.5 Through feedback from recipients and partners, conduct regular reviews of the aid consignments to ensure they are appropriate and provide the most effective relief to the communities to whom the aid is being targeted.

3.6 Upgrade the depot facilities to ensure that the filter assembly and box-packing operations are carried out in an efficient manner, in compliance with all relevant health and safety legislation and guidelines in order to safeguard our volunteers.

4 Strengthen and diversify the board of trustees to help identify and drive the changes required to allow us to assist more victims of disasters, whilst ensuring we adhere to our core values and maintain the highest standards of governance.

Page 2

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

Main Activities

The main activities which we undertake on an on-going basis in support of our operational objective of delivering aid are described in detail below.

Procurement

We have continued to bear down on costs through good purchasing practices. This includes sourcing some of the expensive stock items in bulk, directly from the manufacturers on a global basis. The balance of aid items has been purchased from wholesalers in the UK with the exception of donated towels - which are used to protect the family filters in the Gold Boxes. Donations of other aid, such as adult clothing, which are not on our standard packing list, are forwarded to other charities seeking such items for distribution, including Jubilee Outreach Yorkshire. Despite these efforts, high rates of inflation during the year have resulted in some increases in purchase prices and shipping costs which the charity has had to absorb.

Filter Assembly

We have a dedicated team of over 30 volunteers with technology and manufacturing skills who assemble and test Family Filters which are manufactured under a licencing agreement with Griffaid/Safe Water Trust,(SWT), a Rotary linked charity. The head of the filter assembly team regularly visits Gambia, as part of a long-term monitoring programme, to evaluate the performance of the filters in the field, carrying out any maintenance to the filters and providing refresher training.

We recognise the support we receive from Grifaid/SWT and we reciprocate by providing feedback on filter performance to help with the on-going development of the filter design.

Feedback from partners and recipient communities over the past 3 years has emphasised the value of the water filters as a means of providing potable water and preventing the spread of waterborne diseases. In response to this feedback, our Business Plan reflects a move from the Humanitarian Aid "Gold Boxes" to an increase in the supply of water filters. In support of this change, we provide the Aqua 12s (12 family filters in one Aquabox) as our key "first response" in the aftermath of disasters, along with the community filters (which are purchased from Griffaid/SWT). To meet this increased demand for family filters, the Trustees agreed, at the beginning of 2023, to undertake a manufacturing improvement programme AQUABOOST. AQUABOOST is being led by new trustee Dominic Wish with the support of local corporate partners. These companies have agreed to provide manufacturing excellence experts, as a part of their CSR programmes, to define the project deliverables, lead process improvement workshops with the filter assembly volunteers support the filter expansions programme. The key objectives of the project are to double the output of family filters through, redesigning and streamlining the filter assembly process, eliminating "waste" and enhancing the integrity of the operations and the working environment. The target is to complete these changes during 2024.

Warehousing and Box Packing

We are indebted to the 25 volunteers who undertake warehousing duties, box packing and prepare the consignments for dispatch.

Aquabox Depot HqO - the Home of Aquabox

Moving into the new depot has provided Aquabox with space and facilities to enhance our filter assembly, box packing and warehouse operations. The new building also provides an office and visitor reception area where visiting groups can be hosted and meetings held. Within the new unit, all working areas are on ground level which improves access for volunteers and visitors. As part of the Aquaboost project, the opportunity will be taken to invest in new equipment and to upgrade ventilation systems in the working areas.

Selecting Destinations for Aid and Logistics

The Trustees take an active role in deciding where aid should be sent, the composition of any aid consignment and quantities to send. Prior to sending any aid, a rigorous due diligence exercise is undertaken in order to assess the nature of the disaster, the type of aid that would best suit the needs of the impacted communities, the availability of suitable logistics and distribution partners, the response from other charities, our history of previous support in the location and our other commitments. Freighting arrangements, shipping and customs clearance documentation are managed by our Head of Logistics.

Partner Selection

All new distribution partners are subjected to a due diligence process which includes:

Page 3

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

OBJECTIVES AND ACTIVITIES

1. Undertaking audits of their governance structures, company accounts, current operations and past performances, in order to provide confidence that they have the skills and expertise to manage the receipt of goods, customs clearance process and secure the release of imported consignments in a legal and compliant manner

2. Ensuring that the partner has undertaken needs assessments including holding consultations with others NGOs, disaster response coordination teams, government, community and local leaders.

3. Gaining the assurance that the partner has the competence to coordinate the distribution of the aid effectively and is able to provide relevant feedback to Aquabox.

Administration

The move to HqO, together with the introduction of good business procedures, including the installation of a SAGE accounting system, more rigorous health and safety procedures and standard work practices, has enhanced the effectiveness of the charities operations. The Depot Manager, David Wildgoose, oversees the Aquabox operations, including, the management of volunteers, the charity's finances, stock control, procurement and communications with our supporters. Having such a competent and experienced manager at the helm has enabled Aquabox to move forward and make the most of its new facilities.

Volunteers

Complementing the work of the box packing and filter assembly teams, we have a further 30 volunteers who are involved in a range of supporting activities, including speaking engagements, communications and PR, administration, legal advice, IT support. In total, we have over 100 volunteers and the Trustees gratefully acknowledge the contribution that they make. Without their efforts, and that of our generous supporters, Aquabox would not be able to continue to save lives in the aftermath of disasters in the way it does.

Public Benefit

The Trustees have referred to the guidance in the Charity Commission's guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities.

Page 4

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE Disaster Response July 2022 to June 2023

Shipments to Yemen

Aquabox continues to support the people of Yemen in conjunction with Jubilee Outreach Yorkshire (JOY). During the year, Aquabox supported two shipments with a total of 500 Gold Boxes, where Aquabox shared space, utilising 50% of the two 40-foot containers. Once loaded, the container was transported to Shipley in Yorkshire where JOY loaded the remaining space with food, medicines, and other items to be distributed within the conflict areas. Since 2018, Aquabox has supported JOY both with the provision of the Family Filters plus general aid but also with assistance in the cost of shipment.

Shipments to Nepal

Aquabox continues to support the people of Nepal and a further consignment of 250 Gold Boxes was shipped through the combined efforts of our contact in the Devon and Somerset Fire and Rescue Service, the MOD, Gurkha Welfare Trust and Rotary in Pokhara. Areas of Nepal continue to be subject to local disasters during the monsoon period with flooding and landslides. Our Gold Boxes continue to be held in store by the Gurkhas and Rotary ready to immediate response when these events arise. A further shipment is scheduled for early July and when completed, since 2018, Aquabox will have supplied 1680 Gold Boxes to those in need in Nepal.

Shipment to Malawi

Following a request from our partners in Malawi, "Seed Sowers Trust", Aquabox air freighted 144 Family filters in response to the flash flooding in the country. As the airport in Blantyre was out of action due the effects of the floods, the airfreight was sent to Lilongwe and then trucked by road, a journey of over 300 kilometres, to the disaster area.

Shipment to Pakistan

Since 2022, when we established a close working relationship with the "International Emergency Team UK", we have now completed a second shipment of Gold Boxes plus an airfreight shipments of 288 family and 20 community filters to the areas badly effected by flooding in the autumn of 2022.

Distribution was successfully carried out by our joint partners in Pakistan, Kasguma Health Welfare Trust.

Shipments to Ukraine

In 2022/23, seven shipments were processed for Ukraine which were financed by a number of charities and organisations as listed below. All shipments were transported by road through the services of volunteers from the Ukrainian community and Rotarians. These routes have proved to be frequent and extremely reliable. The shipments focused on our Family Filters and Community Filters supplied by Grifaid/Safe Water Trust. Distribution in the Ukraine is through WASH, organised by the Rotary Club of Ukraine Unity, and provides clean water to families, schools, and communities in the areas of conflict where water supplies are no longer to be trusted.

A special thanks to the generosity of the Rotary Clubs of Potsdam and Stade in Germany who together donated more than £38,000 in the period under review.

In addition to the above, 20 Family filters were supplied to one of our supporters in Belfast who arranged his own distribution to the Ukraine.

Shipments to Puerto Rico

Aquabox was contacted by its long-standing supporters in the form of The Rotary Club Liberty based in New York. As a result, we airfreighted 96 Family Filters which were collected from the airport by the club members and distributed in the areas of need.

Shipments to Turkey / Syria Earthquake Area.

Working with our partners "Hand in Hand for Aid and Development", together with the German transport Company "Schenker AG ", who provided shipment to the Port of Mersin free of all costs, and working with our partners at Water Survival Box, we were able to send a 20-foot container with a combination of Gold Boxes, WSB red boxes plus Family and Community filters. A further shipment is planned for late August/September, organised by HIHFAD. Our thanks go to the Rotary Club of Stade who introduced us to the management team at Schenker AG, resulting in the sponsorship of the shipping costs.

Total Aid Dispatched

Page 5

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

In total, over the year, we dispatched 118 Community Filters, over 2500 Family Filters and 1050 Gold Aquaboxes (which each contained a Family Filter). The combined capacity of the filters is sufficient to meet the daily requirements for clean water of approximately 85,000 - 90,000 people. The aid in the Aquaboxes was sufficient to sustain 1050 families, at least 8,400 people mainly in areas of endemic natural disasters and refugee environments.

The demand for Family and Community filters remains very high, exacerbated by the situation in Ukraine, and lately in Turkey/Syria. The Trustees are looking to increase the production of Family Filters at our facilities in Cromford and to contract a regular supply of Community Filters from our supplier Grifaid/Safe Water Trust in order to keep-up with demand.

Gold Boxes are being packed by a group of volunteers as and when production of Family filters allows, or in response to an urgent requirement. (There is one family filter in each Gold Box.)

Page 6

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE Table 1: Aid Distributed in Financial Year 2021 - 2022

		Community		Partner
Country	Aquabox Golds	Filters	Family Filters	Agency	Estimated Cost
Turkey			24	Project Orphan	£840.00
Nepal	250			Gurkhas	£37,900.00
Yemen	250			JOY	£37,500.00
	250				£39,500.00
Bristol			1	RC Clifton	£46.86
Holland			1	Private	£78.15
Newcastle			1	Private	£58.00
Puerto Rico			96	RC Liberty	£4,160.00
Pakistan	250			IETUK/KHWT	£37,800.00
Pakistan		20	288	IETUK/KHWT	£15,430.00
Turkey/Syria	50	30	420	HIHFAD	£29,700.00
France			2	Private	£100.00
Ukraine		12	432	Rotary 1220	£19,120.00
Ukraine		12		RC Stade	£3,000.00
Ukraine			288	RC Stade	£10,080.00
Ukraine		20	432	RC Potsdam	£21,320.00
Ukraine		15	240	RC Potsdam	£11,800.00
Ukraine			108	RC Potsdam	£3,930.00
Ukraine		2		C Truro	£520.58
				Private Belfast
Ukraine		2	18	N. Ireland	£1,289.82
				RC Ukraine
Ukraine		20	288	Unity	£15,780.00
Malawi			168	Seed Sowers	£8,380.00

Total Value of aid supplied in 2022/2023 - £295,126.59

Page 7

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

ACHIEVEMENT AND PERFORMANCE

Benefits of the Aid Supplied

Fundraising Response 2022-23

In order to achieve our long-term goal of providing water filtration for 100,000 and over 4 billion litres over the lifetime of the water filters as well as providing disaster aid for 3,000 annually, we need to increase our donated income. 60% of our income currently comes from Rotary Clubs, primarily across the UK. Whilst we wish to continue to develop and grow our relationships with Rotary groups in the UK, we recognise that the charity sector is becoming increasingly more competitive. At the same time, the number of Rotarians in the UK is decreasing. To address these challenges, the Trustees are developing a broader fund raising strategy.

The key focus of our new strategy is to:

1. Increase our profile to organisations across the country and across the world, particularly to Rotary Clubs, through the delivery of more Club talks, depot visits and a greater presence at district conferences. This has been aided by the active recruitment of Aquabox Ambassadors across the UK, Australia, France, Canada, Germany, Sweden and the US.

2. Develop relationship with companies with a view to encouraging them to support Aquabox as a means of meeting their Corporate Social Responsibilities (CSR) and Environment, Social, Governance (ESG) goals. Through the recruitment of Trustees and consultants with recent business experience, we are making good progress with this corporate strategy and have a number of new corporate partnerships in place. Aquabox membership of the East Midlands Chamber of Commerce has also provided the opportunity to connect with local companies as potential supporters. Aquabox will also seek opportunities to attend relevant conferences, including the Utility Weekly Live Exhibition, which takes place at the NEC each year, along with other water and business focused events.

3. Increase our community fundraising efforts locally, nationally and internationally. During the year, Aquabox Trustee Roz Adamson has formed a Community Liaison Group (CLG). The CLG is driving this community programme. In addition, through the expanded Ambassadors network, we are broadening our support base with schools, churches, community groups and uniformed organisations, as well as rotary clubs and districts overseas.

4. Improve our communication through the website and social media platforms, to encourage more corporate support, and heighten our profile in the media. During the year we commenced a project to upgrade the Aquabox website and increase the charities Facebook presence. These initiatives will go live later in 2023. .

These initiatives are starting to yield results. Nevertheless, we have continued to assemble filters and pack "Gold Boxes" and this has enabled Aquabox to continue responding to major disasters across the world. A second successful online Christmas campaign was run, via Just Giving, and in addition, the Yemen focused, Global Giving campaign, has continued to bring in donations. The Aquabox Ambassadors, now 24 in total, continued to work hard and are having a positive impact across the UK, Australia, France, Canada Germany, Sweden and the US. As a result of these initiatives, revenues have increased, and it has been possible to distribute almost £300k worth of aid during the year. It has been possible to increase the charity's reserves. This surplus will be used to fund the purchase of new equipment and facilities associated with the Aquaboost project, thereby enabling the charity to double its output of filters and distribute more aid going forward. In addition, the Trustees plan to upgrade the warehousing infrastructure, including the purchase of lifting equipment, as well as the completion of Health and Safety projects. These projects will enable Aquabox to produce and supply more aid, thereby saving more lives across the world, as well as providing a safe and pleasant work place for our volunteers.

FINANCIAL REVIEW

Year End Financial Position

The total funds of the charity at financial year end were £692,425, versus £564,518 for the previous financial year, 2021/22. £9,926 of the funds were restricted, as shown on page 14 of the accounts.

The increased surplus in the 30 June 2023 accounts will be used to deliver the Aquaboost project, as well as increasing the aid consignments Aquabox is able to send as outlined above.

Page 8

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

FINANCIAL REVIEW

Investment Policy and Returns

Under the Memorandum and Articles of Association, the Charity has the power to make any investment which the Trustees think fit, whilst retaining a low risk approach. The trustees have reviewed the investment strategy and are agreed that the mix of investments and current account deposits currently in place align with the charity's immediate cash-flow requirements and provide a balanced approach between investment income and access to funds at short notice.

The interest received as an average across all our deposits was about 1.5% in the year, which reflects our low risk approach to investment.

Reserves policy

Our reserves policy recognises that our income is heavily dependent on the timing of major disasters and our supporters' responses to those disasters. Income varies significantly within and between years. Our reserves need to be sufficient for us to provide support to those in real need throughout the year. We need to cover income downturns and unforeseen liabilities, as well as our working capital requirements. The current reserves target, fixed by the Trustees and which takes account of these factors, is £250,000. This reflects the planned expansion to filter output and the inflationary pressures on the Aquabox cost of goods

Reserves Held at Year End

Reserves at the year end were £314,566.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Charity is constituted as a Company Limited by Guarantee and is, therefore, governed by Memorandum and Articles Of Association. The company was incorporated on 22nd May 2003 and the Articles of Association were amended by special resolution on 7th February 2008 and further amended by special resolutions on 8th May 2021 and 18th March 2022.

Trustees

The Board of Trustees is responsible for the provision of overall policy, direction and management of the Charity's affairs. All trustees must be members of Aquabox. The Board is responsible for compliance with the statutory requirements of the Charity Commission in the UK.

Board meetings are held monthly.

There are 6 Trustees on the Board. Every Trustee must sign a declaration of willingness to act as a trustee of the Charity before he or she is eligible to vote at Board meetings. All of the Trustees must retire at each annual general meeting but can be re-elected the members at the same meeting.

The Trustees may, at any time, co-opt any suitable qualified person to be a trustee to fill a vacancy in their number, but a co-opted Trustee will only hold office until the next annual general meeting.

Page 9

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk Management

The Charity's Risk Management Strategy comprises: - an annual review of the principal risks to which the Charity is exposed

• the establishment of appropriate processes to mitigate risks

• taking action to minimise or manage any impact on the Charity if the risks materialise.

Major Risks

The main risks identified and associated mitigation measures are:

Risk 1: Reputational damage with associated loss of support and income.

Mitigation: Adoption of and adherence to clear values; embodying best practice and regulatory compliance in internal policies and guidelines, particularly in relation to fundraising; training; monitoring and evaluation; trustee oversight.

Risk 2: Serious injuries.

Mitigation: Providing H&S guidelines, undertaking H&S audits, risk assessments, compliance with regulations and best practice, regular training/awareness raising, monitoring and reporting.

Risk 3: Significant reduction in income leading to shortfalls against committed expenditure and requiring major changes to our operations.

Mitigation: We have started to seek more diverse income sources; we are developing our fundraising capacity; maintenance of adequate reserves; regular monitoring and reporting.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04774277 (England and Wales)

Registered Charity number

1098409

Registered office

Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Trustees

R Cassidy R Adamson K H Barclay (resigned 21.4.23) R J Keeling P A Kidd (resigned 3.7.23) R Barlow (appointed 21.4.23) D Wish (appointed 21.4.23) Ms P E Fraser (appointed 1.9.22)

Company Secretary

Independent Examiner

I M Hayes FCA Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Page 10

AQUABOX

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 June 2023

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ R Cassidy - Trustee

Page 11

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AQUABOX

Independent examiner's report to the trustees of Aquabox ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I M Hayes FCA

Mills & Black Derwent House 141-145 Dale Road Matlock Derbyshire DE4 3LU

Date: .............................................

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AQUABOX

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 June 2023

Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 394,490 Investment income 3 4,235 Other income 350 Total 399,075 EXPENDITURE ON Charitable activities 4 Aquabox costs 271,168 NET INCOME 127,907 Transfers between funds 14 (9,926) Net movement in funds 117,981 RECONCILIATION OF FUNDS Total funds brought forward 564,518 TOTAL FUNDS CARRIED FORWARD 682,499	Restricted funds £ - - - - - - 9,926 9,926 - 9,926	30.6.23 Total funds £ 394,490 4,235 350 399,075 271,168 127,907 - 127,907 564,518 692,425	30.6.22 Total funds £ 227,604 992 900 229,496 188,980 40,516 - 40,516 524,002 564,518

The notes form part of these financial statements

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AQUABOX

BALANCE SHEET 30 June 2023

Unrestricted fund Notes £ FIXED ASSETS Tangible assets 10 21,549 CURRENT ASSETS Stocks 11 139,111 Debtors 12 32,002 Cash at bank and in hand 521,370 692,483 CREDITORS Amounts falling due within one year 13 (31,533) NET CURRENT ASSETS 660,950 TOTAL ASSETS LESS CURRENT LIABILITIES 682,499 NET ASSETS 682,499 FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS	Restricted funds £ - - - 9,926 9,926 - 9,926 9,926 9,926	30.6.23 Total funds £ 21,549 139,111 32,002 531,296 702,409 (31,533) 670,876 692,425 692,425 682,499 9,926 692,425	30.6.22 Total funds £ 20,768 94,000 18,471 437,871 550,342 (6,592) 543,750 564,518 564,518 564,518 - 564,518

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 June 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 30 June 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

• (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

• (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

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BALANCE SHEET - continued 30 June 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. R Cassidy - Trustee

............................................. R J Keeling - Trustee

The notes form part of these financial statements

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AQUABOX

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 June 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Leasehold improvements - 10% on cost Plant and machinery - 20% on reducing balance Fixtures and fittings - 20% on reducing balance Computer equipment - Straight line over 3 years

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

2. DONATIONS AND LEGACIES

==> picture [450 x 432] intentionally omitted <==

----- Start of picture text -----
||||| |---|---|---|---| |30.6.23|30.6.22| |£|£| |Donations|381,605|223,615| |Gift aid|12,885|3,989| |394,490|227,604| |INVESTMENT INCOME| |30.6.23|30.6.22| |£|£| |Investment income|4,235|992| |CHARITABLE ACTIVITIES COSTS| |Support| |Direct|costs (see| |Costs|note 5)|Totals| |£|£|£| |Aquabox costs|269,038|2,130|271,168| |SUPPORT COSTS| |Governance| |costs| |£| |Aquabox costs|2,130| |NET INCOME/(EXPENDITURE)| |Net income/(expenditure) is stated after charging/(crediting):| |30.6.23|30.6.22| |£|£| |Depreciation - owned assets|5,438|4,821| |Surplus on disposal of fixed assets|(350)|(900)|

----- End of picture text -----

3. INVESTMENT INCOME

4. CHARITABLE ACTIVITIES COSTS

5. SUPPORT COSTS

6. NET INCOME/(EXPENDITURE)

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2023 nor for the year ended 30 June 2022.

Trustees' expenses

==> picture [441 x 34] intentionally omitted <==

----- Start of picture text -----
|||| |---|---|---| |30.6.23|30.6.22| |£|£| |Trustees' expenses|990|1,613|

----- End of picture text -----

continued...

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

8. STAFF COSTS

The average monthly number of employees during the year was as follows:

30.6.23 Administrative 1 No employees received emoluments in excess of £60,000. 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted fund funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 227,604 - Investment income 992 - Other income 900 - Total 229,496 - EXPENDITURE ON Charitable activities Aquabox costs 188,980 - NET INCOME 40,516 - RECONCILIATION OF FUNDS Total funds brought forward 524,002 - TOTAL FUNDS CARRIED FORWARD 564,518 -

30.6.22 1 Total funds £ 227,604 992 900 229,496 188,980 40,516 524,002 564,518

continued...

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

10. TANGIBLE FIXED ASSETS

Leasehold Plant and improvements machinery £ £ COST At 1 July 2022 14,259 17,867 Additions - 570 Disposals - - At 30 June 2023 14,259 18,437 DEPRECIATION At 1 July 2022 5,692 7,263 Charge for year 1,614 2,234 Eliminated on disposal - - At 30 June 2023 7,306 9,497 NET BOOK VALUE At 30 June 2023 6,953 8,940 At 30 June 2022 8,567 10,604 11. STOCKS Stocks 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors VAT Prepayments	Fixtures and fittings £ 6,446 5,699 (900) 11,245 5,027 1,414 (850) 5,591 5,654 1,419	Computer equipment £ 783 - - 783 605 176 - 781 2 178 30.6.23 £ 139,111 30.6.23 £ 12,885 15,909 3,208 32,002	Totals £ 39,355 6,269 (900) 44,724 18,587 5,438 (850) 23,175 21,549 20,768 30.6.22 £ 94,000 30.6.22 £ - 15,495 2,976 18,471

continued...

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors Social security and other taxes Accrued expenses MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Turkey/Syria TOTAL FUNDS Net movement in funds, included in the above are a Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS	At 1.7.22 £ 564,518 - 564,518 s follows:	Net movement in funds £ 127,907 - 127,907 Incoming resources £ 399,075 399,075 At 1.7.21 £ 524,002 524,002	30.6.23 30.6.22 £ £ 30,423 5,265 - 147 1,110 1,180 31,533 6,592 Transfers between At funds 30.6.23 £ £ (9,926) 682,499 9,926 9,926 - 692,425 Resources Movement expended in funds £ £ (271,168) 127,907 (271,168) 127,907 Net movement At in funds 30.6.22 £ £ 40,516 564,518 40,516 564,518

14. MOVEMENT IN FUNDS

continued...

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NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 June 2023

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming resources £ 229,496 229,496	Resources Movement expended in funds £ £ (188,980) 40,516 (188,980) 40,516

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds General fund Restricted funds Turkey/Syria TOTAL FUNDS	At 1.7.21 £ 524,002 - 524,002	Net movement in funds £ 168,423 - 168,423	Transfers between funds £ (9,926) 9,926 -	At 30.6.23 £ 682,499 9,926 692,425

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds General fund TOTAL FUNDS	Incoming resources £ 628,571 628,571	Resources Movement expended in funds £ £ (460,148) 168,423 (460,148) 168,423

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 June 2023.

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DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 June 2023

	30.6.23	30.6.22
	£	£
INCOME AND ENDOWMENTS
Donations and legacies
Donations	381,605	223,615
Gift aid	12,885	3,989
Investment income	394,490	227,604
Investment income	4,235	992
Other income
Gain on sale of tangible fixed assets	350	900
Total incoming resources	399,075	229,496
EXPENDITURE
Charitable activities
Wages	18,946	13,977
Pensions	381	266
Premises costs	25,318	24,326
Insurance	2,620	2,537
Sundries	1,566	228
Equipment and consumables supplied	162,062	103,788
Aquafilter community filtration system	29,145	22,822
Transport costs	9,441	4,448
Computer consumables	1,541	1,102
Postage, stationery and telephone	1,718	1,248
Printing and promotions	1,532	1,377
Repairs and renewals	90	210
Training	736	1,373
Bank charges	185	180
Marketing	7,450	673
Equipment hire	-	200
Cleaning	390	346
Subscriptions	287	206
Currency Charges	192	174
Leasehold improvements	1,614	1,614
Plant and machinery	2,234	2,675
Fixtures and fittings	1,414	354
Computer equipment	176	178
	269,038	184,302
Support costs
Governance costs
Trustees' expenses	990	1,613
Carried forward	990	1,613

This page does not form part of the statutory financial statements

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DETAILED STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30 June 2023

	30.6.23	30.6.22
	£	£
Governance costs
Brought forward	990	1,613
Accountancy fees	1,140	1,195
Legal fees	-	1,040
Travelling and conference expenses	-	830
	2,130	4,678
Total resources expended	271,168	188,980
Net income	127,907	40,516

This page does not form part of the statutory financial statements

Page 23