CHARITY COMMISSION FOR ENGLANO AND WALES Trustees, Annual Report for the period From 0110612023 ￿riod $tsrt date To 3110512024 P•rlod end dats Charfty name: South Cllfton & Distrlct Sports Communlty A88oclation Charfty registrallon number: 1098398 Objectivos and Activiti88 Summary of the purposes of Ihe charty as set out in its goveming dts￿ment Pwa 1.17 The prc*nol*)n of cOmm￿ty partiupation in heathy recreation by prOv￿1ng facilities for pkying swrts. Summary ofthe main activities in reLation to those purposes for th8 wblic benefrt, in particular, the actNities. projects or se￿ICe8 Idenlrf￿d in the accounts. statement confimiing whether the truslees have had regard to the guidance ssued by the Charity Commission on public benefft Parn 1.17 •*J Pr¢yrfide fa¢lifL￿ for amateur sport ts￿h indoor and ouldoor aKling childrenlyoung p￿pIe, the general publK. The Pavilicrf) is open lo communty group$ a￿1 for private hi￿. 1.18 We confirm the Trustee's are aware of the Put4ic 8erth Guidance. Addltlonal infonnatlon loptional) Youm choose to include further stat&nents where relevant a￿Ut. SORP We will consider making small donations tock to the ccfflmunty that supports us whth included a defibrillator cabinel to our vil*e hall (Coronation Hall) Ptrt 1.38 Polky on grant making P¥a 1.38 Poltcy on 8ocffjI investment including program related investment Pwa 1.38 Many events are held that invotve the communty frcrfn sporting to cebebr8ting nat￿nal day5. We have a Commrtkee regularty don*"ng their time, helping to maintain the playing ￿ldS and ensunng Ihat the enNironment is safe for all whose use the facilities. We have a very active C￿MMun Ihat use the facilitEs whi Contnbutbn made volunteers include the play ground for chiklren and are prepared to share their time. Our volunteers are integral to the continuance of South Cltfton and District Sports Communty Assc¢iation and we send them OUT uncondtth)nal thanks. Thank ou. Other Achievements and Performance Activity for the chanty has been about provKling the tscilrb'es for Collingham FC Junior teams. Ensuring the playground is maintained to a safe and secure standard for %nall chiklren lo play on wh￿h 15 well used. We have made Ihe facilrties availablé to various communrty group$ including a craft group, a successful refill ￿ation that opens every Saturday mming and in the past been wstted by our councilbrs. Our srtial evenings on a Fnday are proving very ￿pular wth familwJ from acros$ the communty visrting taking advantage of the food vans that attend and provKling a secure open environment for the chiklren to play whether on the sports field or using the playground equipment. When Men's and Women's intem8tional games are 8hown on terreslrial TV there are alway8 many people ￿rning to the PavIl￿n to share in the ups and dtr•vns of Sport. An Electric Vehicie Charger has been installed for cars wrth the of a grant obtained from Newark & Shetwcrfxl Dislnct Council for É3K. New fcotball posts were acquired wrth the aid of a grant via Collingham FC and the Football Foundation £1.2K. The pavilion continues to be improved from monies raised which has included the immediate outSKle lo be paved and the surroundings around the carpark gravelled. Various activtttes tske place on the main fEtd that include SFKKting activrties for young families and parents including rrxjnders. North Clrfton Primary School use the field for their annual SFKtrrts day. Nats'onal events such as King's Coronation were celebrated with a famity day on the sports ffiekj. Every Friday Night the Pavilion opens for villageldistricl communty social event with a fc#)d van appearing every two weeks. The popularty has grown such that families with ou ¢hildren n￿¥ visit ivin Summary of the main achievements of the charity. identifying the drfference the charity's work has made to the circumstsnces of rts beneficiaries and any wlder benefits to Socth as whole. Pw• 120 Financial Review Review of the chanty's financial position at the ￿K1 of the period Pn 121 Cash as of 31st May 2024 was £18.5K of vthich £8.2k is held on deposrt as reserve. Major funding is from our FrKlay night social evenin Our reserves axount for ones ye8rs aclivty and to provide emergency funding for an unforeseen event. A fund is required for grass cutting equipment vthich will .￿uIre raisin a further £20K. Statement explaining the policy for holding reserves stsling why they are held P*a 122 Amount of reserves hekl Reasons for holding zero reserves Detsils of fund materialty ni deficit Explanat￿￿ of any uncertainties about Ihe charity contbnuing a8 a going concem Para 1.Y2 £8.2K Pw•122 Pw• 124 Pwa 1.23 Additional Informatlon (oplional) You ma ch&)se to include further statements where re￿Vant about.. Our biggest funding came from our sc¢ial events generating net £12K. This induded our Friday n￿htS sc¢ials, opening for intemational sporting events. quiz nights monthty and nat￿nal Celébrat￿n$ such a$ the Kin 's Coronation. The continuing improvem6nl of facilities at the Ron Beal Pavilion and supporting the k)cal communty and providing sporting and sceial activrties for all. This includes the important refill station that opens every Saturday moming. The chanty's principal Sources of funds (including any fundraising) P•• 1.47 Invoslment polw aThl objeclives including any social Investment w1￿Y adopted P•B 1.46 Funding is supported by ¥olunteers therefore volunteers are cruci81 to the continuance of S(MJth Clffton and Distric* Sports Communty Associath)n. The abilty lo secure grants to fund projects that are needed to continue to offer Sports arKI provth safe and secure environment and ensure the playground can be repai￿rnalntalned. Field and playground maintenance ts also key to the success of this cha A description of the prinopal risks facing the charty Par• 1.46 Other a great opwrtunty for the children to interacl with e&h other in a safe environment. A quo nNJht started June 2023 and O￿n$ once per month. Our quiz rnasters are rotats'ng vdunteers wilh huge Sup￿1 from attendee's making this a successfiJl ￿la1 evening for Ihe distri c¢ynmunities. Additional inforniation (optlonal) You ma ch¢)ose to indude further statements vthere rekvant atM)ut: Achievements against objectives s8t P•rn 1.41 Perfomiance of fundraising activities 4anst 0￿.ectr¥es P¥• 1.41 Investment perfonnance against oty'ectives Pgra 1.41 Other Structure. Governance and Management Description of charity's tNsts'. Type of ￿nIng document 1.25 Trust deed. How is the charity constitLrted? Pwa 1.2S Unincorporated ass¢xbation. Ited Trustee sel￿tIOn rn8th(MJ8 including details of any ¢onstrtutional pYovision$ e.g. election to post or name of any person or body entrtled to appoint one or more trustees Parn 1.25 Addttlonal Infonnadon (opllonal) You ma choose to indude further statements wthere re￿vant obout.. Policies and wc¢edures adopted for the induction and training of trustees P*• 1.s1 The charity's organisational structure and any wvjer nelwork with wh￿h the charity works P¥a 1.01 Collingham FC junior teams p* on the grounds vftekly at lea*. Refill Ststw)n OFerates weekly. Relationship with any relaled parties 1.$1 Olher Reference and Administrative details Char name Other name the char use$ islered cha numI￿r Charty's principal address South Clrfton and District S rts Commun None 1098398 Coatyard Lane South Clifton Navark on Trent Nottinghamshwe NG23 7AH Asscciation Names of the charity trustO0s who manage the charity Dat¢• a¢i•d rfnol forThthol• Tru8t¢• nam• N*m• of pernon lor body) •ntitlod int trustse ifan Alan Griffiths Robert Michel Cobham Chaim]an Treasurer Andrew Coverdale Peter Makom Scott Secretary NIA Mike Foster Damian Grifffths NIA NIA 10 12 13 14 15 16 17 18 19 20 orale Irustee8- name8 ofthe diWors at the date the re Dlr•¢tor Mm• rtwasa Name of trustees holdirvj trtle to property bel￿ging to the charFty Tw•l•• n•m• Dats• a¢tsd If not forwhol• Funds held as custodian trustses on behalf of others Description of the assets NIA held in this ca￿llY Name and otlects ofthe charity on vthose behalf the assets are held and how this falls within the cust￿lIan charity's obj.ects NIA Detail$ of arrangements for safe custody and segregakn.on of such ass6ts from the charity's own assets NIA Addiiion•l Infomiatlon {opthnal} Names and addr•B808 of advi••rn10Olonal Infomiallon) Type of Nam• advisor Name of chl•f •xocutlv• or of •onlor staff m•mb•rn (Optlonal Inforn)atlon) Exemptions from disclosure Reason for non41isdosure of k rsonnel delails Other o tional information Declarations Tho trustees declar• that they have approved th• t￿￿. report above. Slgnod on behalf of the charity's trustees Signature(s) Full name($) Position (eg Socretary, Chalr, etc) 4JAn/ SAII CAA i I I{roL￿ 2DIs **SOUTH CLIFT INCOME AND** **Y** ||**Y**| |---|---| ||**31st May 2024**| |**INCOME**|| |Red Lion bar|28,918.84| |Social events and sale of goods|640.00| |Annual Fees|| |Donations|194.00| |Football and Cricket clubs annual charge|1,385.91| |Miscellaneous income|30.00| |Caravan Club and bike rallies/rentals|| |Wayleaves|| |Grant Funding|| |Interest|143.86| |Professional Services|30.00| |Utilities|1,350.00| ||-| ||-| ||-| ||-| |**TOTAL INCOME**
**Fixed assets**
Pavilion
**Cash at bank**
HSBC current account
HSBC development account
**Petty cash**|**32,692.61**| |---|---| ||**31st May 2024**
33,841.07
10,361.72
8,205.93| ||18,567.65
701.66| **53,110.38** **EX Y** ## **TON & DISTRICT SPORTS COMMUNITY ASSOCIATION** **D EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st MAY 2023** ## **INCOME** ## **Year ended** ## **31st May 2023** ## **31st May 2024** ## **EXPENDITURE** |30,014.60|General maintenance|1,597.33| |---|---|---| |128.00|Insurance and licence|1,322.49| |600.00|Social event and misc|6,050.82| |1,500.00|Light & heat
|2,677.04| |600.00|Hire costs (Coronation|102.00| |20.20|Rates and waste dispo|166.40| |-|Cleaning
|1,225.54| ||Stock for Red Lion
|15,368.42| |4,179.00|Professional Services|2,734.26| |37.51|Bank Account Service|90.28| |-|Advertising
|65.00| |-|Postage
|-| |-|Donation
|50.00| |-|Social Events
|221.00| |-||-| |-||-| ||**Total Expenditure**
|31,670.58| ||**Surplus for the yea**|1,022.03| |**37,079.31**|**TOTAL EXPENDITUR**|**32,692.61**| ## **ASSETS** ## **31st May 2023** ## **31st May 2024** ||**Funds brought forward**|| |---|---|---| |33,841.07|Pavilion fund
|33,841.07| ||Revenue account
|19,269.31| |||53,110.38| |9,892.62||| |8,062.07|**Surplus for the yea**|1,022.03| |17,954.69||| |562.59|**Funds carried forward**|| ||Pavilion fund
|33,841.07| ||Revenue account
|19,269.31| |**52,358.35**||**53,110.38**| ## **XPENDITURE** ## **Year ended** ## **31st May 2023** 9,268.50 358.00 3,453.49 897.91 114.00 155.48 1,468.77 15,849.80 2,060.00 98.20 - - - - - - 33,724.15 3,355.16 **37,079.31** ## **FUNDS** **31st May 2023** 33,841.07 18,517.28 52,358.35 3,355.16 33,841.07 18,517.28 **52,358.35** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Examiner's Report Report to tho trustee81 members of South Clifton & District Spofts Community Association On accounts for the year ended 3101 May 2024 Charfty no {If any) 1098398 Set out on pages I report to the twstees ￿ my examination of the accounts of ts above charity (Ihe Trust.) for the year ended 31105 12024. R••ponslbllltl•$ and As the charity trustees of the Trust. you are responsible for the preparation ba31$ of report of the accounts in accordance with'the requirements of the Charities Act 2011 ('the Acr}. I report in res￿ of my examination of th6 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed the applicable Directions given by the Chanty Commi88ion under section 1445){b) of the Ad. I have completed my examination. I confirni that no material matterB have come to my attention (other than that disclosed below ") in connection wilh the examination which giv88 me cau8e to belleve that In. any material Independent oxamln•rf• 8tat•m•nt accountiThJ record8 were not ke0 in accordance with 88ction 130 of the Act or the accounts do not a¢￿d wlih the accAxJnting record6 I have concerns arKI have Come across other matters in connection with the examination to which attention shoukl be dr*wn in order to enable a proper understanding of the accounts to be reached. . Pléase d818t8 the in the braGkets rfthey do not appty. Slgnod: atslii lao N•m•: Mr8 Debbie Coleman Relovant prof•sslonal qualificatlonls) or body (11 any): Association of Certified Accountants Address: Holly House, Front Street, S￿th Clrfton, NG23 7AA IER October 2018 Sectioii B Disclosure Onty complete if the examiner needs to high1￿ht matters of conc8m (see CC32. IndeperKlent examination of Chanty accourrts.. direth'ons and guidance for examiners). High risk area of any or8anisatFon 15 osh. The lack of proper cash recordings was evident and a major cause for corKem. Andrew and I worked through all the cash transartions and although a small adjustment had to be made to reconcile to the 'tash on hand closing balan￿- that Andrew assured me that he physically Counted. althou8h there was no written eviden￿ to confirm this. Glve hère brfef details of any Items that the examlnor wi8hos to dlsclose. l. With immediate effect malntsin a detalled cash book to record all cash movements, with supportin8 documentstion and signatures for all receipts and payments. 2. Periodic independent counts should be carried out on the 'ush on hand. held and documented. 3. This is good practice to safeguard the Treasurer and whose giving or receivlng cash. The role of Treasurer is an Important and vltal part of any or8anSsation and to find that the appolnted Treasurer is not a cornmSttee memberls another concern. How can they be responsible and held accountable to the committee? Especlally wlth the increased level of Income 8enefated. l. The role of Treasurer should be a commlttee member and with the current level of Income, consideration should be 8iven to someone wlth acCountin￿L￿kkeepIng background. 2. Agree a Flnance Pollcy to be followed and Implemented. Breakdown of Income and associated costs for a fundraising event were inwmplete. Recommend•tlons l. A fomi designed to be cornpleted detsllln8 all income. cate8orisin8 separatelv and list èll expense5 Of fundraising events. IER October 2018