VOLUNTEER FRIENDS (A company limited by guarantee)
TRUSTEES’ REPORT AND ACCOUNTS
FOR THE YEAR ENDED 318™T MARCH, 2023
Charity Number 1098366 Company Number 4609837
VOLUNTEER FRIENDS
(A company limited by guarantee)
CONTENTS FOR THE YEAR ENDED 315" MARCH, 2023
| Page | |
|---|---|
| Report ofthe Trustees | 1-6 |
| Independent Examiner’s Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9-10 |
| NotestotheAccounts | 11-20 |
Page 1
VOLUNTEER FRIENDS (A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315" MARCH, 2023
The trustees, who are also directors of the Charity for the purposes of the Companies Act, submit their report and accounts for the year ended 31° March 2023.
Reference and administrative information
Charity Name Volunteer Friends (formerly known as Volunteer Centre — Nuneaton & Bedworth) Charity Registration Number 1098366 Company Registration Number 4609837 Registered Office and Operational Address Darlaston House 4 School Road Bulkington Warwickshire CV12 9JB Trustees R. T. Smith Chair L. R. Hayley (resigned 14 April 2022) D.S. Williamson L. R. Snow P. Monaghan M. S. Newman (appointed 20 February 2023) L. S. Smith (appointed 13 April 2023) Lead Officer M. Kalsi Company Secretary R. T. Smith Bankers NatWest Bank pic CAF Bank 1 Market Place 25 Kings Hill Avenue Nuneaton Kings Hill Warwickshire West Malling, Kent CV11 4YY ME19 4JQ _ Accountants Armstrongs Bishop Simmons Limited Chartered Accountants Gethin House 36 Bond Street Nuneaton Warwickshire CV11 4DA
Page 2
VOLUNTEER FRIENDS
(A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315’ MARCH, 2023 continued
Governing document
The organisation is a charitable company limited by guarantee, incorporated on 5" December 2002 and registered as a charity on 4" July 2003. It is governed by the Memorandum and Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £1.00.
Statement of Public Benefit
Objects of the charity, principal activities and organisation of the work The Charity’s objects and principal activities are to be performed for those within the Borough of Nuneaton & Bedworth and its surrounding districts.
The objects are to:
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e benefit the general population of Nuneaton & Bedworth and surrounding areas by providing services and community recreation and to encourage community action and social cohesion within the locality.
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e inspire and facilitate the support and training of people of all ages, abilities and interests to serve and engage with their community by providing , friendship and community recreation as deemed fit and necessary to fulfil and enhance the lives and wellbeing of residents in the Area of Benefit.
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e for the public benefit,encouraging social inclusion in all our activities by promoting voluntary service and community action for all people including those not in full time employment or unwaged individuals, people from diverse background and cultures through the continued development of their individual capabilities, competences, skills and understanding in social cohesion.
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e to hold forums, produce exhibitions, talks and other public events, as deemed appropriate.
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e to promote social inclusion for the public benefit by challenging discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment; poor educational or skills attainment; relationship and family breakdown and poor housing.
Developments, activities and achievements this year
- e Medicar Medicar Transport has been busy this year with our pool of volunteer drivers undertaking medical related trips, vaccine trips and social trips. The social trips have mainly been to attend VF’s social activities. We have also been fortunate in welcoming a few new drivers to our drivers’ team. Our figures may be lower this year in comparison to last year due to diverting some drivers across to cover dialysis trips.
Page 3
VOLUNTEER FRIENDS (A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31*t MARCH, 2023 continued
The volunteer drivers’ undertook journeys in 2022/23 covering over 22,121 miles and contributing 1,978 hours of their time.
- e Supported Shopping Service Our supported shopping service which takes place every Wednesdays to ASDA, Nuneaton has been busy and popular. We decided not to add an additional shopping day as we have managed quite well with running the service once a week. The driver provides a door to door pick up and drop off service and our team of volunteer escorts support our service users around the store.
In total, our volunteers gave 1,046 hours of their time to help us deliver this valuable service.
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e Public Health — Vaccine Transport In addition to the usual Medicar trips for medical related appointments, our volunteer drivers have been transporting vulnerable members of the community to get to their Covid and/or Flu vaccination appointments.
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e WMaAS Dialysis Trips We have a small team of volunteer drivers undertaking medical transport for renal patients requiring dialysis treatments. Since April 2022, our drivers have transported 8 patients to their treatments on a weekly basis.
In total, our volunteers did 626 return trips, and 77 one-way trips covering 14,684 miles and contributing 665 hours of their time.
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e Singing with Dementia Our Dementia Choir changed its name to Singing with Dementia last year to encourage more people to join the group without sounding like it was a professional choir. Our group has gone from strength to strength and our team of volunteers have done a great job with overseeing the running of the group.
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e Friendship Group Our Friendship Group lunches have proven very popular over the year. Our volunteer cooks have been making delicious, traditional meals such as cottage pie, roast chicken dinners, chicken casserole, lasagne and fish pie to name but a few. The groups enjoy a weekly quiz and a game or two of bingo after their two-course lunch. We also run a Friday morning coffee and craft group where service users enjoy a cuppa and chat, and some will knit or croquet.
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e Coventry and Warwickshire Co-operative Development Agency — Accelerate We have continued working on the Accelerate program as a partner providing volunteering opportunities as well as online cooking and Food Hygiene and Safety courses.
Page 4
VOLUNTEER FRIENDS (A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315 MARCH, 2023 continued
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e Woodcrafting Centre Our workshop space is a multi-purpose workshop suitable for wood craft and wood turning. Thanks to our team of enthusiastic and skilled volunteers, we are able to teach those who would like to learn new skills in woodcraft. The members have made some lovely items that VF has been able to sell to help generate some much-needed funds for the charity.
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e 3D Printing We have been fortunate in receiving some funding to deliver 3D design and print sessions for young people. We are still in the early stages of this project, however, the feedback has been great.
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e Disclosure and Barring Service We have continued to provide DBS guidance and processing service for a number of organisations and community groups.
2022/23 was a landmark year for Volunteer Friends that saw our hard-working team of volunteers and staff recognised for their dedication to helping others with the honour of a Queen’s Award for Voluntary Service, presented by the Lord Lieutenant of Warwickshire on behalf of Her Majesty the Queen, at a civic event in the Town Hall at Nuneaton and Bedworth Borough Council.
This outstanding achievement was celebrated at a summer garden party during volunteers’ week where all of our volunteers, staff and trustees received an individual commemorative engraved paperweight and certificate to mark the achievement.
The year saw Volunteer Friends continue to deliver an established range of projects that include Medicar Transport, Assisted Shopping trips, Friendship and Craft Group activities, Woodcraft groups for both young and older people as well as the popular Singing with Dementia Group. All our projects have been extremely busy and enabled by a welcome influx of new volunteer recruits.
In February 23 we recognised the difficulties some families were facing with the cost-ofliving crisis, so in response, volunteers have been delivering much needed food packages to those that are struggling to make ends meet. The year also saw us strengthen ties with the local network of GP surgeries who regularly refer clients to our services as part of a successful and very welcome social prescribing scheme.
Transactions and financial position
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e The Statement of Financial Activities shows net income of £26,051 and reserves of £136,852.
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e Transfers between funds were in accordance with financial standing orders
Funds
General funds are unrestricted funds which
are available for use at the discretion of the trustees in furtherance of the objects of the Charity and which are not designated for particular purposes.
Page 5
VOLUNTEER FRIENDS (A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315" MARCH, 2023 continued
Designated funds are unrestricted funds that have been set aside by the trustees for particular purposes. The Exit Costs reserve has been designated by the directors to provide for 3 months running costs to enable the Charity to cease its activities in the event of a significant drop in funding.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or which have been raised by the Charity for specific purposes. Details of the aims and use of each restricted fund are set out in note 16 and note 17 to the accounts.
Allocation of Costs
The Statement of Financial Activities shows costs allocated according to the purpose of the expenditure:-
Costs of generating voluntary income represents the staff time spent making funding applications and reporting to funders.
Charitable activities are the core and project activities of the Centre.
Governance Costs are expenditure on governance arrangements which relate to the general running of the Charity. These activities provide the governance infrastructure which allows the Charity to operate and to generate the information required for public accountability. They include the strategic planning processes that contribute to future development of the Charity.
Investment powers
In accordance with the Memorandum, the company invests monies, not immediately required, in short-term Bank and Building Society deposits.
Donations and grants
Details of grants and donations received in the year are set out in note 2 to the accounts.
Reserves policy
The Management Committee has established a policy of setting aside 3 months running costs in reserve fund, as exit costs, to enable the Charity to cease its activities in the event of a significant drop in funding. Equipment purchased which is fully funded by project grants is not capitalised but a sum equivalent to the cost is transferred to the Fixed Asset Replacement fund. For Motor Vehicles which are fully funded, the grants received for their purchase are treated as Restricted Funds and the annual depreciation charge is taken from that Restricted Fund until the vehicle is fully written down.
Risk Management
The charity aims to manage risk at all levels of the organisation and has written policies on Health and Safety, Child Protection and Volunteers. Risk management is actively carried out in relation to governance, finance, health and safety, equal opportunities and volunteer and staff safety.
Future Development
The charity is now seeking to identify gaps in its service and develop new projects to meet
Page 6
VOLUNTEER FRIENDS
(A company limited by guarantee)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 315’ MARCH, 2023 continued
the needs of its clients. Existing projects are also being evaluated to determine the future strategy.
Directors and Trustees
Members of the Management Committee, who are directors of the Charity for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report, are set out in the Reference and Administrative Information of this report. One third of board members are subject to retirement by rotation at each Annual General Meeting.
Potential new Directors/Trustees are identified on the basis of interest shown in volunteering and on the basis of relevant skills. Candidates are given the opportunity to find out in detail about the work of the Centre before being formally appointed by the Trustees. Newly appointed Trustees are supported in becoming familiar with the policies and detailed working of the organisation.
Statement of Directors’ and Trustees’ responsibilities
The directors and trustees are required by law to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources, and application of resources including the income and expenditure of the charitable company for the year. In preparing those financial statements, the Directors and Trustees are required to:
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a) select suitable accounting policies and then apply them consistently; b) observe the methods and principles in the Charities SORP; Cc) make judgements and estimates that are reasonable and prudent;
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d) state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in existence.
The directors and trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006
They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
Approval This report was approved by the directors and trustees on 7 December 2023 and signed ee R. T. Smith, Chairperson
Page 7
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF VOLUNTEER FRIENDS (A company limited by guarantee)
| report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 8 to 20.
Responsibilities and basis of report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Aaut bygs
Jane Biggs Chartered Certified Accountant Armstrongs Bishop Simmons Limited Chartered Accountants Gethin House, 36 Bond Street Nuneaton Warwickshire CV11 4DA
Date: 7 Necember 2023
Page 8
VOLUNTEER FRIENDS
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31% MARCH, 2023
| Total | Total | ||||
|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | 2023 | 2022 | |
| Income and endowments from: | £ | £ | £ | £ | |
| Donations and grants | 2 | 3,524 | 84,008 | 87,532 | 69,047 |
| Activities for Raising funds | 2 | 14,292 | - | 14,292 | 12,931 |
| Income from investments | 2 | 177 | - | 177 | 1 |
| Income from Charitable activities | 2 | 19,510 | 29,397 | 48,907 | 37,367 |
| Other income | - | - | - | 1,994 | |
| Total income and endowments | 37,503 | 113,405 | 150,908 | 121,340 | |
| Expenditure on: | |||||
| Expenditure on Raising funds | 3 | 1,311 | 4,684 | 5,995 | 4,937 |
| Expenditure on Charitable activities | 4 | 18,373 | 89,583 | 107,956 | 101,664 |
| Governance costs | 5 | 3,793 | 7,113 | 10,906 | 10,365 |
| Total expenditure | 23,477 | 101,380 | 124,857 | 116,966 | |
| Net income | 14,026 | 12,025 | 26,051 | 4,374 | |
| Transfers between funds | (40) | 40 | - | - | |
| Net movement in funds | 13,986 | 12,065 | 26,051 | 4,374 | |
| Reconciliation offunds | |||||
| Total funds broughtforward | 87,015 | 23,786 | 110,801 | 106,427 | |
| Totalfundscarriedforward | 101,001 | 35,851 | 136,852 | 110,801 |
Page 9
VOLUNTEER FRIENDS (A company limited by guarantee)
BALANCE SHEET AT 315" MARCH, 2023
| Note | 2023 | 2022 | ||||
|---|---|---|---|---|---|---|
| Fixed Assets | ||||||
| £ | £ | |||||
| Tangible Assets | 10 | 292 | 584 | |||
| Current Assets | ||||||
| Debtors | 11 | 15,028 | 10,883 | |||
| Cash at bankand in hand | 124,512 | 102,300 | ||||
| 139,540 | 113,183 | |||||
| Creditors: amounts falling due | ||||||
| within one year | 12 | (2,980) | (2,966) | |||
| Net CurrentAssets | 136,500 | 110,217 | ||||
| NetAssets | 13 | 136,852 | 110,801 | |||
| Funds ofthe Charity | ||||||
| Unrestricted funds | ||||||
| General funds | 72,001 | 58,015 | ||||
| Designated funds | 29,000 | 29,000 | ||||
| 101,001 | 87,015 | |||||
| Restricted funds | 35,851 | 23,786 | ||||
| TotalFunds | 16 | 136,852 | 110,801 |
Page 10
VOLUNTEER FRIENDS
(A company limited by guarantee)
BALANCE SHEET AT 315" MARCH, 2023 - continued
For the year ended 31 March 2023, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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e The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
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e The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small company’s regime and in accordance with FRS102 SORP.
The financial statements were approved by the Board on 7 December 2023 and signed on its behalf by:
==> picture [241 x 76] intentionally omitted <==
----- Start of picture text -----
ae . R. T. Smith, Chairperson
—_"Y L. Snow
----- End of picture text -----
==> picture [156 x 16] intentionally omitted <==
----- Start of picture text -----
Cop pany Registration No 04609837
----- End of picture text -----
The notes on pages 11 to 20 form part of these accounts.
Page 11
VOLUNTEER FRIENDS (A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315' MARCH, 2023
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Accounting Policies
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a) The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable tin the UK and Republic of Ireland (FRS102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of the financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
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b) The charity is a company limited by guarantee in England. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office is given in the charity information on page 1 of these financial statements.
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c) Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable.
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d) Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the period in which they are receivable.
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e) Incoming resources from fundraising and from investments is included when receivable.
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f) | Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT, which cannot be recovered.
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g) Expenditure on governance of the charity includes all expenditure not directly relating to the charitable activity.
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h) Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Office & Workshop Equipment - 25% Straight Line Computer Equipment - 33.3% Straight Line Building Refurbishment - Over the remainder of the lease Vehicles (New)/(Second Hand) - 25%/33.3% Straight Line The purchase of Office, Workshop and Computer equipment from project grants is written off in the year of purchase against the relevant restricted fund and not subjected to depreciation. Depreciation of the Minibuses is charged against the grants received with the balance of grants being carried forward to cover future depreciation charges.
Page 12
VOLUNTEER FRIENDS (A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315' MARCH, 2023
1. Accounting Policies (continued)
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i) | Where funds are received which apply to subsequent accounting periods, these are shown in the balance sheet as deferred income until the date at which they are classed as income, at which time they are transferred to income.
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j) | The cost of providing pension and related benefits is charged to the SOFA as incurred.
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k) | Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
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l) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure, which meets these criteria, is charged to the fund, together with a fair allocation of management and support costs.
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m) Designated funds are unrestricted funds earmarked by the management committee for particular purposes.
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n) Rentals under operating leases are charged to the Statement of Financial Activities as they fall due.
| 2. Analysis ofincome |
Total | Total | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | ||
| Incomefrom donations | £ | £ | £ | £ | |
| Donations | 3,524 | - | 3,524 | 3,007 | |
| Grants | |||||
| Medicar (WCC) | - | 4,050 | 4,050 | 4,050 | |
| Supported Shopping Service (WCC) | - | 4.299 | 4.299 | 3,800 | |
| Accelerate (Coventry& Warwickshire | - | 25,195 | 25,195 | 26,980 | |
| Co-operative Development Agency Limited) | |||||
| VASA(Hardship/Community Transport) | - | 30,000 | 30,000 | - | |
| Dementia Choir | - | - | - | 1,400 | |
| Bulkington Volunteers-Xmas lights | - | 175 | 715 | - | |
| Bulkington Volunteers-Greenshoots | - | 1,500 | 1,500 | - | |
| Severn Trent Water | - | 10,000 | 10,000 | - | |
| Bulkington Health Support Charity | - | 2,000 | 2,000 | - | |
| Nuneaton Round Table | - | 1,339 | 1,339 | - | |
| The Edward Gosling Foundation | - | - | - | 1,500 | |
| NBBC Discretionary Grant (Covid 19) | - | - | - | 5,000 | |
| 3D Printing Project (Bedworth Lions) | - | 500 | 500 | - | |
| WCC Loneliness & Social Isolation | - | 1,200 | 1,200 | - | |
| WCC Cost of Living Grant (Food Packages) | - | 350 | 350 | - | |
| Woodcrafting Centre - Adults | - | 800 | 800 | 12,895 | |
| Woodcrafting Centre—Youth | - | - | - | 3,245 | |
| Friendship Group (Summer Jubillee Party) | ~ | - | - | 500 | |
| Friendship Group (Meals & Social Activities) | - | 2,000 | 2,000 | 5,150 | |
| Cov &Warwickshire Charitable Trust (Equipment) | - | - | - | 1,520 | |
| 3,524 | 84,008 | 87,532 | 69,047 |
Page 13
VOLUNTEER FRIENDS
(A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023 2. Analysis of income (continued)
| Total | Total | |||
|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | =2022 | |
| £ | £ | £ | £ | |
| Activities for Raisingfunds | ||||
| Fundraising events | 4,758 | - | 4,758 | 2,457 |
| Project management charges | 3,463 | - | 3,463 | 4,300 |
| Disclosure & barring service checks | 4,471 | - | 4,471 | 5,244 |
| Reimbursed expenses | - | - | - | - |
| Room hire | 1,600 | - | 1,600 | 930 |
| 14,292 | - | 14,292 | 12,931 | |
| Income from investments | ||||
| Bank and Building Society Interest received | 177 | - | 177 | 1 |
| Income from Charitable activities | ||||
| Medicarcharges | - | 12,885 | 12,885 | 19,178 |
| Training fees received | 631 | 763 | 1,394 | 510 |
| Supported shopping service contributions | - | 2,305 | 2,305 | 1,565 |
| West Midlands Ambulance Service | ||||
| dialysis transport | - | 13,444 | 13,444 | - |
| The friendship group | 14,257 | - | 14,257 | 9,021 |
| Community reach meals charges | - | - | - | 2,100 |
| Woodcrafting centre sales | 4,432 | - | 4,432 | 4,993 |
| Sales (Direct) | 190 | - | 190 | - |
| 19,510 | 29,397 | 48,907 | 37,367 |
3. Expenditure on raising funds
| Total | Total | |||
|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Salaries, national insurance and pension | ||||
| Contributions | 1,311 | 4,684 | 5,995 | 4,937 |
Page 14
VOLUNTEER FRIENDS (A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315! MARCH, 2023
4. Expenditure on Charitable activities
| Total | Total | |||
|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Volunteer expenses | - | 16,055 | 16,055 | 14,093 |
| Salaries, national insurance and pension | ||||
| Contributions | 10,369 | 37,029 | 47,398 | 45,849 |
| Staffexpenses | - | - | - | - |
| Rent and room hire | 871 | 8,129 | 9,000 | 9,000 |
| Telephone and internet | 231 | 1,350 | 1,581 | 1,533 |
| Office expenses and equipment maintenance | 1,635 | 1,553 | 3,188 | 5,682 |
| Utilities | 2,480 | 1,935 | 4,415 | 4,384 |
| Training expenses | - | 126 | 126 | 606 |
| Insurance | 151 | 977 | 1,128 | 1,010 |
| Project costs | - | 19,020 | 19,020 | 13,987 |
| Event and meeting costs | 103 | - | 103 | - |
| DBS checks | 2,298 | - | 2,298 | 2,480 |
| Subscriptions | 235 | - | 235 | 168 |
| Management charges | - | 3,117 | 3,117 | 2,580 |
| Depreciation | - | 292 | 292 | 292 |
| 18,373 | 89,583 | 107,956 | 101,664 | |
| 5. Governance costs |
||||
| Total | Total | |||
| Unrestricted | Restricted | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Staff salaries, national insurance and | ||||
| pension contributions | 1,435 | 5,123 | 6,558 | 4,803 |
| Rent and room hire | 97 | 903 | 1000 | 1,000 |
| Telephoneand internet | 26 | 150 | 176 | 170 |
| Office expenses | 182 | 173 | 355 | 631 |
| Utilities | 276 | 215 | 491 | 487 |
| Insurance | 17 | 108 | 125 | 112 |
| Professional fees -Accountancy | 1,702 | 80 | 1,782 | 1,346 |
| Bank charges | 58 | 15 | 73 | 96 |
| Management charges | - | 346 | 346 | 1,720 |
| 3,793 | 7,113 | 10,906 | 10,365 |
Page 15
VOLUNTEER FRIENDS
(A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023
| 6. Staff costs and numbers |
2023 | 2022 |
|---|---|---|
| £ | £ | |
| Staff costs were as follows: | ||
| Salaries and wages | 51,595 | 53,337 |
| Employers National Insurance | - | - |
| Employers Pension costs | 8,356 | 2,251 |
| 59,951 | 55,588 |
No employee received emoluments of more than £60,000.
Average monthly number of full time equivalent employees in the year.
| 2023 | 2022 | |
|---|---|---|
| Fundraising | 0.2 | 0.2 |
| Charitable activities | 2.0 | 2.0 |
| Governance | 0.1 | 0.1 |
| 2.3 | 2.3 |
7. Taxation
As a Charity, Volunteer Friends is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
8. Trustees remuneration and expenses
No remuneration was paid to trustees in the year. £Nil (2022 ENil) was reimbursed for trustee expenses.
- Fees for examination of the accounts
| Fees for examination of the accounts | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Independent examiner's fees for reporting | ||
| ontheaccounts | 1,380 | 1,346 |
Page 16
VOLUNTEER FRIENDS
(A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315! MARCH, 2023
10. Fixed Assets
| 10. Fixed AssetsAssets |
||||||
|---|---|---|---|---|---|---|
| Unrestricted | ||||||
| Cost | Office | & | Computer | Building | Vehicles | Total |
| Workshop | Equipment | Refurbishment | ||||
| Equipment | ||||||
| £ | £ | £ | £ | £ | ||
| At 1% April 2022 | 2,976 | 710 | 17,382 | - | 21,068 | |
| Additions in the year | ~ | - | - | - | - | |
| Disposals | - | - | - | - | - | |
| At 31st March 2023 | 2,976 | 710 | 17,382 | - | 21,068 | |
| Depreciation | ||||||
| At 1st April 2022 | 2,392 | 710 | 17,382 | - | 20,484 | |
| Provided in the year | 292 | - | - | - | 292 | |
| Disposals | - | - | - | - | - | |
| At 31st March 2023 | 2,684 | 710 | 17,382 | - | 20,776 | |
| Net Book Value | ||||||
| At 31st March 2022 | 584 | - | - | - | 584 | |
| At31stMarch2023 | 292 | - | - | - | 292 |
11. Debtors
| Debtors | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Otherdebtors | 11,134 | 9,477 |
| Prepayments | 3,894 | 1,406 |
| 15,028 | 10,883 |
Page 17
VOLUNTEER FRIENDS (A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023
12. Creditors and Accruals
==> picture [315 x 99] intentionally omitted <==
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2023|2022|
|£|£|
|Other|creditors|414|-|
|Other taxes|and|social|security|(1,179)|-|
|Accruals|and|deferred|income|3,745|2.966|
|2,980|2,966|
----- End of picture text -----
- Analysis of Net Assets by Fund
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----- Start of picture text -----
||||||
|---|---|---|---|---|
|Unrestricted|Restricted|
|Funds|Funds|Total|
|£|£|£|
|Fixed|Assets|292|-|292|
|Current|Assets|103,051|36,489|139,540|
|Current|Liabilities|(2,342)|(638)|(2,980)|
|Funds|Balance|101,001|35,851|136,852|
----- End of picture text -----
The purpose of the designated funds (included in unrestricted funds above) is outlined in the trustees report.
14. Pension Scheme
The Charity operates a Stakeholder Pension Scheme, i.e. defined contribution, for the benefit of the employees. The pension charge for the year was £8,356 (2022 £2,251). At 31% March 2023 £414 (2022 £nil) was outstanding.
15. Lease Commitments
The Charity has non-cancellable operating leases with an annual commitment expiring:
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----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|Office|
|Buildings|Equipment|
|£|£|
|Within|one|year|10,000|Nil|
|Within|two|to|five|years|Nil|Nil|
----- End of picture text -----
Page 18
VOLUNTEER FRIENDS (A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023
| 16. Statement of Funds |
|||||
|---|---|---|---|---|---|
| As at | As at | ||||
| 1°April | Income | Expenditure | Transfer | 31°tMarch | |
| 2022 | 2023 | ||||
| £ | £ | £ | £ | £ | |
| Unrestricted Funds: | |||||
| General Fund | 58,015 | 37,503 | 23,477 | (40) | 72,001 |
| Designated Fund: | |||||
| Exit Costs Reserve | 20,500 | - | - | - | 20,500 |
| Redundancy Reserve | 8,500 | - | - | - | 8,500 |
| Total Unrestricted Funds | 87,015 | 37,503 | 23,477 | (40) | 101,001 |
| Restricted Funds: | |||||
| Medicar | 855 | 16,935 | 17,398 | - | 392 |
| Supported Shopping | 132 | 7.367 | 7.464 | - | 35 |
| Accelerate | 588 | 25,195 | 25,195 | (588) | - |
| WMAS Dialysis Transport | - | 13,444 | 13,478 | 34 | - |
| Dementia Choir | 980 | - | 980 | - | - |
| VASA Hardship | - | 20,000 | 1,043 | - | 18,957 |
| VASACommunity Transport | - | 10,000 | 10,000 | - | - |
| WCC Pharmacy (Covid 19) | 1,192 | - | 1,192 | - | - |
| WCC Vaccine Delivery | 4,729 | - | 3,445 | - | 1,284 |
| Woodcrafting Centre - Adults | 9,990 | 800 | 9,910 | ~ | 880 |
| Bedworth Lions 3D Printing | - | 500 | 170 | - | 330 |
| Bulkington Volunteers | 344 | - | 344 | - | - |
| Woodcrafting Centre—Youth | 555 | - | 555 | - | - |
| Friendship Group (Summer) | 500 | - | 1,094 | 594 | - |
| Friendship Group (Meals) | 3,921 | - | 3,921 | - | - |
| Severn Trent Water | - | 10,000 | 2,257 | - | 7,743 |
| Bulkington Health Support | - | 2,000 | - | - | 2,000 |
| Nuneaton Round Table | - | 1,339 | 1,339 | - | |
| WCC (Friendship Garden) | - | 2,000 | - | - | 2,000 |
| WCC (Loneliness & Social) | - | 1,200 | 1,200 | - | - |
| WCC (Cost of Living Grant) | - | 350 | 173 | - | 177 |
| Bulkington Volunteers-Xmas | lights - |
775 | 222 | - | 553 |
| Bulkington Volunteers-Greenshoots - |
1,500 | - | - | 1,500 | |
| Total Restricted Funds | 23,786 | 113,405 | 101,380 | 40 | 35,851 |
| TotalFunds | 110,801 | 150,908 | 124,857 | - | 136,852 |
The projects financed by the restricted funds help to meet the objects of the Charity as outlined in the Trustees report.
Page 19
VOLUNTEER FRIENDS
(A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023
17. Purposes of Restricted Funds
|[Project|Ss||Purpose
sdFunders||Purpose
sdFunders||Purpose
sdFunders|
|---|---|---|---|---|
||||appointments.||
|Service|||elderly and disabled|Dept. ofTransport £499.|
||||people.||
|Accelerate|||To provide employment|Coventry &Warwickshire|
||||support to people who are|Co-operative Development|
||||at a disadvantage when|Agency Limited £25,195.|
||||looking for work.||
|WMAS Dialysis|||To help with non-|West Midlands Ambulance|
|Transport|||emergency passenger|Service £13,444.|
||||journeys
to the Renal Unit.||
|Dementia Choir|||Funding to pilot
a Dementia
Choir.||Funds brought forward and
fund raising in previous|
|||||ear.|
|VASA Hardship|||To provide community|WarwickshireCC £20,000.|
||||transport to support those||
||||in greatest need to access||
||||vital medical appointments||
||||and social support groups.||
|VASA Community
Transport|||To support with core costs
ofrunning all Volunteer|| WarwickshireCC £10,000.|
||||Friends transport activities,||
||||medical and social.||
|Covid 19|||vulnerable people.||
|WCC Vaccine Delivery|||||To covertransportcostsfor||Funds broughtforward.|
|(Covid 19)|||Covid vaccinations.||
|Woodcrafting Centre
Adults||-||To enhancewoodworking
skills.|Funds brought forward for
Awards for All £9,900,|
|||||donation £800.|
|3D Printing|||To teach young people how|| Bedworth lions £500.|
||||to draw and design for3D||
||||printing.||
|Bulkington|Volunteers|||Ateam ofvolunteers|Funds broughtforward.|
||||providing food packages to||
||||those struggling as a result||
||||ofthe cost of living||
||||challenges.||
|Youth|||skills.||
Page 20
VOLUNTEER FRIENDS
(A company limited by guarantee)
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 315? MARCH, 2023
17. Purposes of Restricted Funds (continued)
| Severn Trent Water | Towards core costs. | Severn Trent Water |
|---|---|---|
| £10,000. | ||
| Bulkington Health | Towards friendship group | £2,000. |
| Support | and 3D printing | |
| Nuneaton Round Table |
Purchase of anewcooker and extraction unit forthe |
|
| Volunteer Friends kitchen. | ||
| Friendship Garden | To create a sensory garden | |
| on the patio area. | ||
| Loneliness & Social | Towards friendship group | WCC £1,200. |
| lunches. | ||
| Cost of Living Grant | To purchase items forfood | |
| packages. | ||
| Bulkington Volunteers | To purchaseXmas lights for | |
| -Xmas lights | the village of Bulkington. | £775. |
| Bulkington Volunteers | For planting inthe village of | |
| -Greenshoots | Bulkington. |