OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Heart of BS13 Ltd

2025-03-31-accounts

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407 HEART OF BS13 LTD REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ~~a~~ _ ~~~~ ENDED 31 MARCH 2025 ~~~~

HEART OF BS13 LTD

FINANCIAL STATEMENTS

Year Ended 31st March 2025

Charity number: 1098338 Company number: 03845230

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD CONTENTS

Reference and administrative information 1
Trustees report 2 – 8
Independent examiner’s report 9
Statement of financial activities 10
Balance sheet 11
Cash Flow statement 12
Notes to the financial statements 13

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, 31 MARCH 2025

Charity registration number 1098338
Company number 03845230
Registered office The Gatehouse Centre
Hareclive Road
Bristol
BS13 9JN
Trustees David Croom Chair resigned 28 June 2024
Steven Gibson
Phil Haughton Chair
Sue Whale appointed 20 June 2023
Tristan Hurford appointed 30 July 2024
Catherine Evans appointed 30 July 2024
Laura Abbott appointed 9 July 2025
Chief Executive Alistair Dale appointed Aug 2024
Banker CAF Bank Triodos Bank
25 Kings Hill Avenue Deanery Road
West Malling Bristol
Kent BS1 5AS
ME19 4JQ
Independent Examiner Joanne Trowbridge MAAT
Bristol Community Accountants CIC
The Park
Daventry Road
Knowle
Bristol
BS4 1DQ

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

The Trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2025. Legal and administrative information set out on page 1 forms part of this report.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT

GOVERNING DOCUMENT

The organisation is a registered charity and a company limited by guarantee. Founded as an unincorporated association called Hartcliffe Health and Environmental Action Group (HHEAG) in 1990, it was incorporated on 21st September 1999 and registered as a charity on 3rd July 2003. The company was established under a Memorandum of Association (amended on 29th November 2002), which established the objects and powers of the company, and is governed under its Articles of Association.

Following a Special Resolution of the members, the charity changed its name to Heart of BS13 Ltd on 4th October 2019.

The trustees of the Charity, who are also the Directors of the Company for the purposes of Company Law, exercise all the powers of the Charity and Company. During the year, the Trustees delegated responsibility for the day to day running of the charity to the Chief Executive Officer. Alistair Dale was appointed as CEO in August 2024.

New trustees are encouraged to attend a training course on ‘being a good trustee’ to ensure that they have a good grasp of their responsibilities and obligations. Trustees are issued with an induction pack that outlines policies and procedures for the organisation and key facts about the organisation. New trustees with little board experience may be assigned a ‘buddy’ from among existing trustees who can offer guidance.

We would like to put on record our gratitude to all of our Trustees without whom we could not continue to do the work that we do.

RECRUITMENT AND APPOINTMENT OF TRUSTEES

All Trustees are nominated, seconded and appointed at an AGM The number of trustees shall not be less than five but (unless otherwise determined by ordinary resolution) shall not be more than fifteen.

OBJECTS AND ACTIVITIES

CHARITABLE OBJECTS

To preserve and protect health and to educate the public about the environment in Hartcliffe and the surrounding area.

OUR VISION

To reduce health inequality in BSI3.

OUR MISSION

To provide services and advocacy to challenge the structural inequalities that lead to poor health outcomes in BS13.

HOW OUR ACTIVITIES DELIVER PUBLIC BENEFIT

The Trustees have had regard to the Charity Commission's guidance on public benefit and endeavour to implement them in all the charity's work. All our activities are open to any local people who wish to improve their health and well-being. The numerous benefits of our services are outlined below.

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

STRATEGIC AIMS OF THE CHARITY

Our Values

ln all our work we value:

Volunteers

Volunteers have had a variety of roles in the organisation including as trustees, service providers and advisors.

Partnership Working

We believe that working with a range of statutory and voluntary sector organisations is central to developing high quality and sustainable services for this area. We work with many organisations, including:

NHS Bristol, North Somerset & South Gloucestershire (BNSSG) lntegrated Care Board, Bristol City Council, WECA, Feeding Bristol, BS13 GP's, health visitors and social workers; VCSE partners from across Hartcliffe and Withywood and wider from across the city and WECA region; Job Centre Plus; Domestic abuse services; Secondary mental health services; Local primary, secondary and special schools; Children's Centres; University of Bristol; Women Teaching Fabrication; Lamplighters CIC; Voscur.

DEVELOPMENTS AND ACHIEVEMENTS IN 2024-25

Overview

The charity has undergone a period of transition over this financial year with the arrival of our new CEO in August 2024 and the staff team doing a great job managing the charity in the interim period. We have then held a review of our current delivery and priorities, finances and ensuring we best meet the needs of the community that we serve. This has all been taking place whilst the ongoing cost-of-living crisis has continued to impact everyday lives with rising inflation and costs for energy, food and daily basic needs which have such an impact on health.

Our services have never been more needed, but this is against a backdrop of increasing costs for the charity and a more competitive market and environment when it comes to generating income.

Governance

Our Trustee team remained stable during this year which has been useful during this period of transition and we welcomed two new Trustees over this time as well as having one Trustee, David Croom step down, we thank him for his support of our charity over his time with us.

Trustees are recruited by open advertisement or via direct approaches from our existing Trustees. Once in post they are offered induction packs and training, including attending the ‘Being a Good Trustee’ course run by Voscur. Board meetings take place bi-monthly and some Trustees hold specific roles linked to their knowledge, skills and experience e.g. Treasurer/ Marketing/ Community. We review the skills and experience of the Board periodically and look to address any gaps in the skillset by further recruitment.

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

Activities

Our delivery programme has begun to change over this year moving away from the previous focus on three key delivery strands - food and nutrition programmes, our social enterprise Flower Farm (as part of the wider regeneration of Hartcliffe City Farm) and our work on Climate Action, back to a greater emphasis on our core mission of tackling health inequalities in our community.

Heart of BS13 Food & Nutrition Programmes

Our Community Freezer has formed the core service of our Food Programme and has provided over 120,000 nutritious and healthy meals to members of our community since the Covid pandemic. Over this financial year we supported around 80 households at any one time and almost 200 individual households over the year.

Community freezer: Heart of BS13's community freezer supports people who are struggling with food insecurity due to an emergency situation/ crisis or ongoing challenges linked to poverty. It is a lifeline for the BS13 residents it serves. Using fresh, high-quality produce that is both bought and donated to make free, delicious, nutritious meals that are frozen and then placed in our community freezer, we offer the option to struggling households to join the community freezer for up to 12 visits a year.

With the ongoing cost-of-living crisis our programme was never more needed but unfortunately the increased costs of food ingredients, energy, packaging and staff costs have had an impact on our services and we are having to review what the Community Freezer programme will look like in the 25-26 financial year and how we will maintain a reduced or altered service provision as funding has become harder to secure and costs have continued to rise.

Slow Cooker Club: We delivered another of our successful Slow Cooker Clubs this autumn/ winter. A 'whole family’ project designed to promote healthy eating, reduce energy bills and reduce food waste. This initiative has not only improved the nutrition of our community members and reduced their fuel bills but has also contributed to reducing food waste and associated environmental impacts.

Affordable Mobile Food Shop: We offered 15-20 households in BS13 access to affordable, high quality kitchen cupboard food staples each week sold from our e-cargo bike as part of an interim partnership project working with local VCSE organisations following the collapse of a planned local food cooperative programme.

JustBread Project: We worked with Hart’s Bakery and Batches Bread to find ways to make real bread more affordable to the BS13 community.

This year we have given out over 300 free JustBread loaves to families and individuals accessing our Community Freezer and sold 200+ via our affordable mobile food shop.

HAF (Holiday Activity & Food Sessions) – We successfully delivered Easter and Summer holiday programmes from our roundhouse and at the Flower Farm – sessions where young people had fun, gained new cooking skills, tried new foods, connected with other children, loved the farm space and being outdoors, were away from screens, ate a nutritious and tasty lunch together as a group and then had frozen meals to take home for their families.

HAF Festive Feast At-Home Cooking Activity –30 x households participated and received 2 x packs across the 2-week festive holiday break. A total of 60 x packs were distributed to families. Providing a fun at-home family activity, WhatsApp guidance, ingredient packs to cook together at home plus a tasty chef made family sized frozen ready meal. The activity aims to help struggling families to save on food bills over the holidays.

Pay It Forward (PIF) Meals range

We continued to sell our frozen PIF meals in a range of stores across the city aiming to both raise funds and awareness of the work of our charity, but unfortunately the rising food, utilities and staff costs have meant that we are unable to generate sufficient profit to mean the meals make any profit to fund our other charitable activities so we have taken the decision to cease this service in the following financial year. Thanks to everyone who bought and enjoyed our meals over the years!

Heart of BS13 Flowers at the Farm has continued to grow and develop during its fourth season as a social enterprise focused on growing and selling organic British grown flowers locally and providing an opportunity for local residents to get involved in the farm as volunteers, on training courses or placements. Here are some highlights of its achievements this year:

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

Community Engagement and Training

Flower Sales

Partnership Working

As part of our also continued work with Hartcliffe City Farm we have continued to support this site to re-open as a thriving community hub for local residents and to develop a vibrant community space that both educates and empowers participants, combining sustainable agriculture with social impact. We have also taken on an additional half acre plot of land on the site this year, plus one of our former trainees, has gone on to develop her own micro-flower farm enterprise on the site all helping with the overall offer and regeneration of the site.

Closed Loop Compost: Driving Climate Action and Soil Health

Our Closed Loop Compost micro-enterprise has continued to make strong progress in integrating food waste management with climate action and sustainable farming practices at the flower farm.

This year we have continued with our mission to showcase what is possible and the carbon-savings that can be achieved by composting food waste and turning it into living soil. We have engaged with local households to promote food waste recycling, hosted compost tours for local schoolchildren, educating the next generation about the benefits of composting and closed-loop systems and welcomed volunteers and community visitors, building awareness and participation in sustainable waste management practices.

We have also been able to build strong relationships with a number of local businesses who now use us to collect their food waste on a regular basis helping our Closed Loop Compost initiative to be a beacon of community-driven climate action, transforming waste into a valuable resource.

Climate Action Programme:

This has been the final full year of our lottery funded climate action programme engaging members of the local community in meaningful climate-action. A lot of the focus in this final year has been on developing citywide systems and a panel of specialists who are consulted on the environmental impact of projects are being developed and delivered in Bristol. This opportunity for our community to be heard as a part of these citywide initiatives has been a great way to end what has been an amazing project.

Alongside these citywide panels we have delivered education programmes for local schools, Green Skills and Young Leaders programmes, developed a new partnership after-school club provision working with HWCP (Hartcliffe & Withywood Community Partnership), run holiday provision for young people across all of the school holidays, and run workshops and research groups with local residents and the University of Bristol.

STAFF & VOLUNTEERS

The staff team are our organisation’s greatest asset, a number of them come from the community that we serve, and many have lived experience of the challenges that our community faces. They work alongside our volunteers across all areas of our work to deliver our programmes of activities for groups, individuals, and community members.

Our volunteers include our Trustees, 30 supported volunteers who help maintain and develop our flower farm, young volunteers, people working in our Community Freezer as well as a programme for corporate groups volunteering on our sites.

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

FINANCIAL REVIEW

During the financial year 24-25 we continued to have a diverse range of income streams with income from a wide range of sources including grants/ trusts, donations and philanthropy and through sales from our traded services via our 2 x social enterprises.

These social enterprises were developed with the aim of generating additional income to help to make our charity more sustainable into the future and this year saw continued growth from sales via our UK organic flower farm but a much more challenging one for our pay-it-forward range of meals due to the increased costs of food, utilities and staffing amongst other things. Therefore, a review of this service is being undertaken to determine whether we will be able to continue into 2025-26.

Our grant funding sources included a number of national funders such as, The National Lottery Community Fund (Climate Action Fund); Garfield Weston; Hubbub; and Monmouthshire Building Society. Plus, a number of regional or Bristol-based funders including, The John James Foundation; The Nisbet Trust; Bristol City Council (Household Support Fund; BIF2 grant and HAF – Holidays Activities & Food funding); OVO charitable foundation; Feeding Bristol; Quartet; Portishead Nautical Trust; St Stephen & St James Trust and the Vaughan Trust.

In addition to these sources, we had donations via local businesses or individual philanthropists and ran a successful crowdfunder over the Winter for our Community Freezer programme.

As our Executive Director left at the end of November 2023 (who was responsible for a lot of our fundraising capacity), the decision was made in the short-term to employ a fundraising consultant for the start of the financial year 24-25 to try and secure some additional grant income. Our new CEO then came into post in late August 2024 and has been reviewing our income generation strategy and plans.

We did end the year making a deficit though and as a result of this our unrestricted/ free reserves have been reduced from £126,624 at the start of the year to £95,523 by year's end. We are now planning a reduction in turnover (initially to about £350-400k) and a tighter budget for the financial year 2025-26 to enable us to balance our budget and ideally to allow us to increase our reserves position.

RESERVES POLICY

The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets ("the free reserves") held by the organisation should be between 3 and 6 months of the resources expended on core activities, which equates to £90,000 (3 months) to £180,000 (6 months) in unrestricted funds.

At the balance sheet date free reserves were £95,523 (2024 £126,624), and as outlined above we are reducing our budget to enable us to try and avoid using any of our reserves in 2025-26.

We have a designated reserve funds set aside to cover Redundancy costs (£43,121 at the balance sheet date [2024 £35,870]) which is sufficient to meet statutory redundancy and staff notice payments.

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

GOING CONCERN

The trustees consider that the charity has sufficient unrestricted reserves and cash flow to continue as a going concern for a period of at least 12 months from the date on which these financial statements are approved. The Trustees are confident that the charity is secure for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

RISK REGISTER

The CEO has regularly reviewed the risks faced by the organisation during the year and presented these at each of the Board meetings, particularly in relation to services, trading, financial, operational and governance risks. Actions to minimise and mitigate risks have been implemented.

Key risks to the organisation are typical for an organisation of its size and nature:

Financial risks – loss of funding; inability to cover costs

Staff risks – a reliance on key members of staff; risk of staff burnout

Reputational risks – managing key relationships and community partnerships; food poisoning; accident or injury

Operational risks– being split across multiple sites

The organisation continues to review these risks and manage such issue to mitigate against them happening.

FUNDRAISING

The charity predominantly fundraises from trusts, foundations, and statutory sources, and receives public donations collected via digital fundraising or personal/ business donations. The charity employed a professional fundraiser for a short period of time (3-4 months) when there was no CEO in place between appointments.

The charity has complied with the fundraising standards and code of contact. No complaints have been received regarding the charity’s fundraising activities.

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2025

STATEMENT OF THE TRUSTEES'S RESPONSIBILITIES

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006.

The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detect of fraud and other irregularities. The trustees confirm that to the best of their knowledge there is no information relevant to the independent examination of which the examiners are unaware.

The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant financial information and that this information has been communicated to the Examiners.

Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The total number of such guarantees at 31st March 2025 was 5 (2024 - 5). The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

This report was approved by the Trustees and signed on their behalf by:

1/9/2025

Laura Abbott, Treasurer Date………………………………

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2025

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HEART OF BS13 LTD (THE ‘CHARITY’)

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] March 2025.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.

I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

……………………………………………………..

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park Daventry Road Knowle Bristol BS4 1DQ

----- Start of picture text -----
1/9/2025
----- End of picture text -----

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 MARCH 2025

Note
Income
Donations
2
Charitable activities
3
Investments
Total income
Expenditure
Fundraising costs
4
Charitable activities:
5
Core
Climate action & horticulture
Food security
Total charitable activities
Total Expenditure
Net income/(expenditure)
Transfers between funds
Net movement in funds
Total funds brought forward
Total Funds Carried Forward		 Unrestricted
Funds
2025
£
14,752
102,403
3,102		 Restricted
Funds
2025
£
1,495
295,934
-		 Total Funds
2025
£
16,247
398,337
3,102		 Total Funds
2024
£
58,251
512,844
1,474
120,257 297,429 417,686 572,569
5,044
83,619
3,736
65,404		 -
20,356
148,136
168,180		 5,044
103,975
151,872
233,584		 19,642
156,591
211,807
141,135
152,759 336,672 489,431 509,533
157,803 336,672 494,475 529,175
(37,546)
6,445
(31,101)
126,624		 (39,243)
(6,445)
(45,688)
254,645		 (76,789)
-
(76,789)
381,269		 43,394
-
43,394
337,875
95,523 208,957 304,480 381,269

The statement of financial activities includes all gains and losses recognised in the year

The notes on pages 13 to 21 form part of these financial statements

As required by paragraph 4.67 of the SORP, the brought forward and carried forward funds above have been agreed to the Balance Sheet.

- 10 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

BALANCE SHEET

YEAR ENDED 31 MARCH 2025

2025 2024
Note £ £
Fixed assets 6 157,725 172,026
Current assets
Cash at bank and on hand 150,202 197,134
Debtors and prepayments 7 11,077 27,798
Stocks for resale 9,715 10,362
170,994 235,294
Current Liabilities
Creditors and accruals 8 (24,239) (26,051)
Net Current Assets 146,755 209,243
Net Assets 304,480 381,269
Statement of funds
Unrestricted funds:
General funds 10 52,402 75,754
Designated funds 10 43,121 50,870
Restricted funds 208,957 254,645
304,480 381,269

For the year ending 31 March 2025 the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

1/9/2025

Approved by the Board of Trustees on ….........................................................and signed on its behalf by

….......................................................................................... Laura Abbott Trustee

- 11 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

STATEMENT OF CASHFLOWS

YEAR ENDED 31 MARCH 2025

Cash flows from operating activities:
Adjustments for:
Depreciation Charges
Dividends, interest and rents from investments
(Increase) / decrease in stocks
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by (used in) operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Purchase of tangible assets
Net cash provided by (used in) investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at beginning of the reporting period
Cash and cash equivalents at end of the reporting period
Net income (expenditure) for the reporting period		 2025
£
(76,789)
15,356
(3,102)
647
16,721
(1,812)		 2024
£
43,394
25,551
(1,474)
(4,208)
7,393
(3,398)
(48,979)
3,102
(1,055)		 67,258
1,474
(33,006)
2,047
(46,932)
197,134		 (31,532)
35,726
161,408
150,202 197,134

The charity has no debt and therefore no analysis of net debt is presented

- 12 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

YEAR ENDED 31 MARCH 2025

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

1 Accounting Policies

Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) 2nd edition and the Charities Act 2011 and the Companies Act 2006.

Heart of BS13 meets the definition of a public benefit entity under FRS 102.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Preparation of the accounts on a going concern basis

The charity's general fund remained in surplus throughout the year, and there are adequate designated funds to cover an unexpected drop in funding. Budgeted expenditure is planned each year within available funds. Therefore the trustees are satisfied that the charity is a going concern on an ongoing basis - for further information see the "Reserves Policy" in the trustees annual report.

Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the items of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of activities is deferred until the criteria for income recognition have been met (see note 8).

Donated services and facilities

Donated professional services and facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity is probable and that economic benefit can be measured reliably. There were no such donations during the year in question. In accordance with the Charities SORP (FRS 102), the general volunteer time of trustees and volunteers is not recognised with any monetary value.

Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.

Fund Accounting

(i) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

(ii) Designated funds are unrestricted funds set aside by the trustees for particular purposes.

(iii) Restricted funds are subject to restrictions on their expenditure imposed by the donor or through the items of an appeal.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. The charity is not registered for Value Added Tax, therefore all expenditure is expressed inclusive of VAT. Expenditure is classified under the following activity headings:

(i) Costs of raising funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.

(ii) Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities, and those costs of indirect nature necessary to support them.

(iii) Other expenditure represents those items not falling into any other heading. There were no such costs during the year in question.

- 13 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Notes to the accounts cont….

Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. These include office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities.

Fixed Assets

Tangible fixed assets are written off over the expected useful life of the asset, at 50% per annum on the straight line method. However, for buildings and improvements to property, this is at 5% on the reducing balance method. Individual items costing less than £1,000 are not treated as fixed assets.

Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with as short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors

Creditors are recognised where the charity has present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

- 14 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

2
Income from donations
Individual donations
Corporate donations
Donations and legacies - prior year
Individual donations
Corporate donations
3
Charitable Activities
Government grants
Other grants
Activities income
Horticulture sales
Sales of meals
Hire of roundhouse
Sundry income
Charitable Activities - prior year
Government grants
Other grants
Activities income
Horticulture sales
Sales of meals
Hire of roundhouse
Sundry income		 Unrestricted
Funds
£
3,248
11,504		 Restricted
Funds
£
-
1,495		 Total Funds
2025
£
3,248
12,999		 Total Funds
2024
£
43,251
15,000
14,752 1,495 16,247 58,251
Unrestricted
Funds
£
-
-		 Restricted
Funds
£
43,251
15,000		 Total Funds
2024
£
43,251
15,000		 Total Funds
2024
£
85,062
353,727
867
35,618
33,330
4,090
150
- 58,251 58,251
Unrestricted
Funds
£
-
11,052
4,634
51,961
31,724
2,675
357		 Restricted
Funds
£
94,708
201,226
-
-
-
-
-		 Total Funds
2025
£
94,708
212,278
4,634
51,961
31,724
2,675
357
102,403 295,934 398,337 512,844
Unrestricted
Funds
£
-
6,325
-
35,318
31,267
-
-		 Restricted
Funds
£
85,062
347,402
867
300
2,063
4,090
150		 Total Funds
2024
£
85,062
353,727
867
35,618
33,330
4,090
150
72,910 439,934 512,844

The charity received government grants during the year from Bristol City Council totalling £91,196 (2024 £85,062). There are no unfulfilled conditions or contingencies attaching to these grants in 2024-25

- 15 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

4 Analysis of expenditure on fundraising

Analysis of expenditure on fundraising
Fees to payment platforms
Fee to fundraiser		 Total Funds
2025
£
491
4,553		 Total Funds
2024
£
408
19,234
5,044 19,642

5 Analysis of Expenditure on charitable activities

Wages and salaries
Cost of Sales
Activities and equipment
Resources
Training
Professional fees
Publicity
Recruitment
Refreshments
Travel expenses
Volunteer expenses
Depreciation
Total Direct Costs
Support costs
Wages and salaries
Subscriptions
Rent, rates, heat & light
Cleaning & refuse
Telephone
Repairs and renewals
IT support and software
Postage and stationery
Insurance
Accountancy
Fee for Independent Examinator
Bank charges
Sundry
Total Support Costs
Total Charitable Expenditure		 Core
2025
£
-
-
-
-
-
84
3,720
52
118
54
374
15,355		 Climate action
& horticulture
2025
£
113,632
5,603
4,061
9,379
780
5,602
3,896
58
298
1,999
96
-		 Food
Security
2025
£
46,339
35,442
108,692
8,027
19
334
12,347
219
-
413
100
-		 Total
2025
£
159,971
41,045
112,753
17,406
799
6,020
19,963
329
416
2,466
570
15,355		 Total
2024
£
161,158
26,442
5,947
75,778
1,363
52,797
5,333
-
280
504
791
25,551
19,757 145,404 211,932 377,093 355,944
£
61,534
167
8,748
-
133
397
4,775
411
4,045
2,777
782
60
389		 £
-
320
2,432
419
492
1,644
152
172
24
-
-
-
813		 £
-
-
18,189
918
233
1,696
175
199
-
-
-
-
242		 £
61,534
487
29,369
1,337
858
3,737
5,102
782
4,069
2,777
782
60
1,444		 £
96,616
736
29,945
2,169
861
7,871
5,733
1,707
4,015
1,701
712
60
1,463
84,218 6,468 21,652 112,338 153,589
103,975 151,872 233,584 489,431 509,533

Support costs are apportioned between the charitable activities according to staff time spent on each activity.

- 16 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

6 Tangible fixed assets

Cost
Opening balance
Additions
Depreciation
Opening balance
Charge for the year
At the end of the year
Net book value at 31/03/2025
Net book value at 31/03/2024
7
Debtors and prepayments
Debtors
Prepayments
8
Creditors and accruals
Amounts due within 12 months:
Trade Creditors
Other creditors
PAYE and National Insurance
Accrued staff holiday pay
Accruals
9
Staff costs
Wages and salaries
Employer's National Insurance
Employer pension contributions		 Equipment
£
51,190
-		 Improvements
to property
£
53,038
1,055		 Buildings
£
146,855
-		 Vehicles
£
26,216
-		 Total
2,025
£
277,299
1,055
51,190 54,093 146,855 26,216 278,354
51,190
-		 6,960
2,357		 27,961
5,945		 19,162
7,054		 105,273
15,356
51,190 9,317 33,906 26,216 120,629
- 44,776 112,949 - 157,725
- 46,078 118,894
2025
£
8,110
2,967		 7,054
2024
£
23,426
4,372		 172,026
11,077 27,798
2025
£
10,157
5,103
3,965
3,431
1,583		 2024
£
11,811
4,813
3,165
2,984
3,278
24,239 26,051
2025
£
213,236
3,815
4,454		 2024
£
247,164
10,777
4,833
221,505 262,774

The average number of staff employed during the year was 11 (2024: 12) and the average full time equivalent number of posts was 8 (2024: 8). No employee earned over £60,000 per annum during the year.

The key management personnel of the charity comprise the trustees and the Chief Executive Officer. The total employee benefits paid to the key management personnel during the year was £31,672 (2024 £53,951).

- 17 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

10 Analysis of charitable funds

Restricted funds
Flowers (formerly Horticulture)
Lottery Climate Action Fund (CAF)
Garfield Weston
Ken & Ilona donation
BIF2
Food Security
Feeding Bristol
Quartet: Bristol Local Food Fund
Nisbet Trust
John James
HAF
Hubbub
CAO Health Inequalities Funding
Portishead Nautical Trust
St Stephen & St James Trust
Ground-works Hatch
BCC Household Support Fund
Garfield Weston
National Grid Community Matters
Monmouthshire Building Society
Climate & environment action
Lottery Climate Action Fund (CAF)
Quartet - Trash Talks
Bristol City Council
OVO Charitable Foundation
National Trust
CSE - Centre for Sustainable Energy
UoB Civic Connections Fund
Garfield Weston
Core
Quartet Express Grant
Restricted Funds: Capital
Restricted Assets Fund
Buildings Capital Fund
Total Restricted Funds
Unrestricted Funds
Designated Funds:
Redundancy Provision
Reserve Fund
Total Designated Funds
General Funds
Total Unrestricted Funds
Total Funds		 Balance at
31/03/2024
£
21,348
3,105
15,000
-
-
-
833
-
1,872
10,500
-
-
-
3,000
-
2,685
1,000
-
-
5,500
3,750
-
8,333
3,983
-
-
1,710
-
53,131
118,895		 Income
£
15,280
-
-
10,578
24,500
5,000
10,000
10,000
14,130
16,000
3,200
1,500
5,000
-
70,000
-
-
1,495
-
86,738
-
10,508
-
500
3,500
4,500
-
5,000
-
-		 Expenditure
£
(21,348)
-
(15,000)
(10,578)
(22,000)
(5,000)
(10,833)
(10,000)
(15,330)
(23,283)
(2,579)
(1,500)
(5,000)
(3,000)
(67,160)
-
(1,000)
(1,495)
-
(79,738)
(3,750)
(1,406)
(8,333)
(4,483)
(3,500)
-
-
(5,000)
(9,411)
(5,945)		 Transfers
between
funds
£*
-
(3,105)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(2,685)
-
-
-
-
-
-
-
-
-
-
(1,710)
-
1,055
-		 Balance at
31/03/2025
£
15,280
-
-
-
-
2,500
-
-
-
672
3,217
621
-
-
-
2,840
-
-
-
-
12,500
-
9,102
-
-
-
4,500
-
-
44,775
112,950
254,645 297,429 (336,672) (6,445) 208,957
35,870
15,000		 -
-		 -
-		 7,251
(15,000)		 43,121
-
50,870
75,754		 -
120,257		 -
(157,803)		 (7,749)
14,194		 43,121
52,402
126,624 120,257 (157,803) 6,445 95,523
381,269 417,686 (494,475) - 304,480

- 18 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025

Purpose of restricted projects

The Flower Farm project (formerly Horticulture) manages our social enterprise flower farm based on the Hartcliffe City Farm site and includes our food waste closed loop compost project (which we will separate in our accounts for financial year 25-26)

The Food Security programme supports BS13 households living with food insecurity and poor nutrition.

The Climate & Environment Action programme delivers activities aimed at mitigating the climate and environmental crisis and engaging local residents in programmes linked to climate education and action.

The Restricted Assets fund holds the residual restricted value of equipment, improvements to property and vehicles.

The Buildings Capital Fund holds the residual restricted value of buildings that the charity has built on the community allotment.

The Redundancy Provision fund exists to provide for the cost of redundancy, should the charity be forced to close. These are calculated as the statutory notice and redundancy payments that would be due to current staff.

The Reserve fund - Trustees reassessed the requirement for a designated reserve fund and made the decision this should form part of the general fund and have therefore transferred the balance to general funds.

*Reasons for the transfers between funds

Transfers from restricted funds to the general fund are contributions for ongoing core costs from the projects in line with the funding The value of fixed assets purchased during the year is transferred from the respective restricted funds to separate them from the cash funds The redundancy provision was recalculated based on current staff.

Purpose of restricted funds

Purpose of restricted funds
Lottery Climate Action Fund (CAF) Funding for climate & nature programmes in community - flower farm & compost project.
Garfield Weston Towards core costs.
Ken & Ilona donation Donation to support flower farm enterprise development.
BIF2 Bristol Impact Fund 2. City Council investment in VCSE sector across the city.
Feeding Bristol Various grants for food insecurity (community freezer, slow cooker club, mobile food shop).
Quartet: Bristol Local Food Fund Food insecurity work.
Nisbet Trust Grant to support Community Freezer programme.
John James Grant to support Community Freezer programme.
HAF Holiday Activities & Food programme for children & young people.
Hubbub Various grants for food insecurity (slow cooker club, mobile food shop) & mental health training
for staff.
CAO Health Inequalities Funding To provide an event tackling health inequalities.
Portishead Nautical Trust Various projects for disadvantaged young people.
St Stephen & St James Trust Food insecurity work.
Ground-works Hatch Research & Development grant towards food social enterprise programme.
BCC Household Support Fund Voucher distribution to households in need via local VCSE network.
Garfield Weston Towards core costs.
National Grid Community Matters Energy advice and support to local residents.
Monmouthshire Building Society Community Food Hub Project.
Lottery Climate Action Fund (CAF) Funding for climate & nature programmes in community - work with young people & green skills.
Quartet - Trash Talks Fly tipping art sculpture project with young people.
Bristol City Council Youth & Play Support Grant to provide an after school youth club.
OVO Charitable Foundation Green Influencers fly tipping project.
National Trust To create an art installation with young people for Tyntesfield estate.
CSE - Centre for Sustainable Energy To provide a youth climate action project - Young Leaders course.
UoB Civic Connections Fund Community research project into impact of Wills Tobacco Factory.
Garfield Weston Towards core costs.
Quartet Express Grant Towards core costs.

- 19 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

11 Payments to trustees and related party transactions

The trustees received no remuneration or expenses payments during the year (2024: nil).

No trustees made donations to the charity in the year (2024: £200 from one trustee) .

Phil Haughton (Trustee) is director of Hartcliffe City Farm CIC (Co no: 03682509) which converted to a charity in February 2025 (charity no 1212299). During the year Hartcliffe City Farm provided resources and rental services to Heart of BS13 Ltd totalling £1,202 (2024: £1,566). In addition, Heart of BS13 Ltd invoiced Hartcliffe City Farm for meeting attendance totalling £320 (2024: £2,500)

Phil Haughton (Trustee) is a director of The Better Food Company (Co no: 03682509). During the year, food totalling £14,935 (2024: £15,230) were provided to The Better Food Company.

There were no other related party transactions during the year.

12 Detailed comparison with previous year

Statement of Financial Activities 2023-24
Income
Donations
Charitable activities
Investments
Expenditure
Fundraising Costs
Charitable activities
Core
Climate action & horticulture
Food security
Total charitable activities
Net Income / (Expenditure)
Transfer between funds
Net Movement in Funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
2024
£
-
72,910
-		 Restricted
Funds
2024
£
58,251
439,934
1,474		 Total
Funds
2024
£
58,251
512,844
1,474
72,910 499,659 572,569
19,516
156,591
29,956
57,168		 126
-
181,851
83,967		 19,642
156,591
211,807
141,135
263,231 265,944 529,175
(190,321)
235,205
44,884
81,740		 233,715
(235,205)
(1,490)
256,135		 43,394
-
43,394
337,875
126,624 254,645 381,269

- 20 -

Docusign Envelope ID: 5D6FA949-78E4-4064-9B3E-690587435407

HEART OF BS13 LTD

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2025

Analysis of expenditure on charitable activities 2023-24

Core
2024
£
Wages and salaries
-
Cost of Sales
-
Activities and equipment
169
Resources
450
Training
438
Professional fees
3,300
Publicity
3,206
Refreshments
66
Travel expenses
-
Volunteer expenses
-
Depreciation
25,551
33,180
Support costs
Wages and salaries
96616
Subscriptions
334
Rent, rates, heat & light
9577
Cleaning & refuse
-
Telephone
192
Repairs and renewals
2250
IT support and software
5613
Postage and stationery
1491
Insurance
4015
Accountancy
2413
Bank charges
60
Sundry
850
Total support costs
123,411
Total charitable expenditure
156,591
Movement in funds 2023-24
Restricted funds: revenue
Food Security
Climate & environment action
Restricted funds: capital
Restricted assets fund
Roundhouse capital fund
Total restricted funds
Unrestricted funds
Designated funds:
Redundancy Provision
Reserve Fund
Total Designated funds
General funds
Total unrestricted funds
Total funds
Horticulture (formerly Kitchen Garden Enterprise)		 Core
2024
£
-
-
169
450
438
3,300
3,206
66
-
-
25,551		 Climate action
& horticulture
2024
£
124,980
3,892
3,961
67,509
555
1,580
1,323
214
504
481
-		 Food
Security
2024
£
36,178
22,550
1,817
7,819
370
47,917
804
-
-
310
-		 Total
2024
£
161,158
26,442
5,947
75,778
1,363
52,797
5,333
280
504
791
25,551		 Transfer
between funds
£
(37,471)
(127,869)
(102,871)
33,006
-		 Balance at
31/03/2024
£
39,453
19,890
23,276
53,131
118,895
33,180 204,999 117,765 355,944
96616
334
9577
-
192
2250
5613
1491
4015
2413
60
850		 £
-
402
1,849
466
510
2,962
60
29
-
-
-
530		 £
-
-
18,519
1,703
159
2,659
60
187
-
-
-
83		 £
96,616
736
29,945
2,169
861
7,871
5,733
1,707
4,015
2,413
60
1,463
123,411 6,808 23,370 153,589
156,591 211,807 141,135 509,533
Balance at
31/03/2023
£
21,035
44,578
25,951
39,418
125,153		 Income
£
91,881
187,246
220,532
-
-		 Expenditure
£
(35,992)
(84,065)
(120,336)
(19,293)
(6,258)
256,135 499,659 (265,944) (235,205) 254,645
23,721
15,000		 -
-		 -
-		 12,149
-		 35,870
15,000
38,721 - - 12,149 50,870
43,019
81,740		 72,910
72,910		 (263,231)
(263,231)		 223,056
235,205		 75,754
126,624
337,875 572,569 (529,175) - 381,269

- 21 -