2021-03-31-accounts - Voluntary And Community Action Trafford Ltd

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Voluntary and Community Action Trafford

Trustees Report and Financial Statements

for the year April 1[st] 2020 to March 31[st] 2021

www.vcatrafford.org Registered Charity No. 1098222 / Company No. 4399868

Voluntary and Community Action Trafford Report & Financial Statements April 2020 – March 2021

Trustees and Directors

Ralph Rudden Jacki Wilkinson Joan Ball Eddie Kelson Justine Bailey Joanne Bennett

Chair Vice chair

Company Secretary Rose Thompson

Members of Staff Rose Thompson Muriel Howarth

Registered Office Oakland House Ground Floor East Talbot Road Old Trafford M16 0PQ

Independent Examiners & Accountants

Stephanie Stevens Hobday-Stevens Limited Shaw House, 1 Shaw Street Ashton-under-Lyne OL6 6QJ

Bankers

The Royal Bank of Scotland 14-16 The Mall Sale Manchester M33 1XZ

Charity number 1098222 Company number 4399868

Voluntary and Community Action Trafford

Governing Document

The Charity is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated March 20 2002, as amended by special resolution to change the name of the charity dated June 5 2003. It is registered as a charity with the Charity Commission. The Directors have the power to admit any constituted voluntary or community group or individual to membership and also have the power to remove members.. Trustees may permit any member to retire provided that after such retirement the number of members is not less than two.

Appointment of Directors and Trustees

The Directors, who are the Trustees, are appointed by the members at the annual general meeting and are collectively known as the VCAT Board. At each AGM, one third of the Directors retire by rotation, being the longest in office. They are eligible for re-election. Other than a retiring trustee, the only people eligible for election as trustees are those either nominated by the Board or by a member giving not less than 7 and not more than 28 clear days’ notice of the intention to propose a person for election. The Charity, by ordinary resolution, or the Trustees, may appoint a person who is willing to act, to fill a vacancy, providing that a Trustee so appointed shall hold office only until the next AGM.

Trustee recruitment, induction and training

VCAT has a recruitment and induction policy which includes all new Trustees, involving skills and knowledge. VCAT has no specific policy for Trustee Training, but training opportunities and governance information is forwarded to Trustees.

Organisation

The Board, which must not be less than three members and not more than nine, administers the Charity and meets as necessary, usually 6 times a year. There are sub-committees which meet more regularly and report to the full Board. The day to day operations of the Charity are the responsibility of the Chief Executive, Mark Nesbitt, to whom the Trustees have delegated authority for operational matters including finance, employment and development, within the overall strategy agreed by the Board of Trustees.

Risk management

The Board has undertaken a review of the major risks to which the company is exposed and established systems and processes to mitigate those risks. The major financial risks facing the charity are – changes in funding streams, sustainability of projects and changes in local and government policy. Risks to funding are considered as part of the business planning process. The sustainability of projects is to be mitigated by consistent dialogue with partners and funders. Each project has its own business and strategic plan. Internal risks are mitigated by processes that are accountable and monitored. Such procedures are reviewed to ensure the company meets its legal and operational objectives.

Public benefit

The trustees annually review the membership of the organisation and the objectives within the memorandum. This review also looks at the services offered by the charity and the benefits to the public. The trustees have referred to the guidance of the charity commission and in the context of planning future activities to ensure they contribute to the aims and objectives of the organisation. The trustees will refer to the public benefit test against the aims and objectives of the charity and in relation to the specific services the charity offers the public in Trafford.

Voluntary and Community Action Trafford

The Charity’s objectives, as described in the VCAT Memorandum and Articles of Association are:

To promote for the benefit of the community primarily, in Trafford any charitable purpose, in particular the advancement of education, furtherance of health and the relief of poverty, sickness and distress
To promote and organise co-operation in the achievement of the above, in particular bringing together representatives of statutory authorities and voluntary organisations
• To promote, for the public benefit, urban regeneration in areas of social and economic deprivation primarily, primarily in Trafford
To develop the capacity and skills of members of the socially and / or economically disadvantaged communities in Trafford

VCAT aims to develop an effective and highly skilled voluntary and community sector, capable of making a strong contribution towards a fair and open society in Trafford.

To achieve this, VCAT:

Supports VCSE members drawn from across the diversity of Trafford's Third Sector.
• Provides support to members to assist their resilience, sustainability and their organisational development. This includes fundraising, income diversification, HR advice, constitutions and governance, social enterprise and charity formation and the co-ordination of the local voluntary sector.
Works with new and existing organisations whom seek to address social needs, challenge inequality and promote the sector.
• Identifies gaps in the provision of services and work with other agencies to develop a new service or encourages an existing agency to extend its services.
• Broker relationships, consortiums and partnerships
Brings organisations together to discuss issues of common concern and to avoid duplication of effort.

Voluntary and Community Action Trafford

Shared Space Initiative

Our Shared Space Initiative at Oakland House, continues to deliver fantastic opportunities for our partners to work, share expertise, knowledge and work together. Our Shared Space Initiative is estimated to have saved our partners circa £100,000 in rent and other associated costs.

What is Shared Space?

Shared Space is a shared open plan contemporary office available on the ground floor of our new home in Oakland House on Talbot Road, Old Trafford. VCAT Shared Space is run to support the flexible requirements of today’s community, voluntary and third sectors and can offer a base for your organisation, partnership or project.

Shared Space offers a supportive office working environment with peer support for lone staff or volunteer workers and can also provide temporary or short term cover due to illness etc. Shared Space can also offer managed office facilities and support (PC/ printer / photocopier/ WiFi/ telephone / mailbox service / office furniture).

Shared Space also enables organisations to directly benefit from the development support of VCAT staff and our services Our website is https://www.sharedspaceinitiative.org/

Shared Space partners during 2020-2021

Trafford Parents Forum

Voice of BME Trafford Dedicated Shining Angels RCCG – House of Joy CDI Counselling Ethnic Enable Parental Engagement Network The UK Academy for Training, Innovation & Skills INTEGRITY NEUROPSYCHOLOGY SERVICES (INSNEURO) Walton Cottage Goddards Solicitors Inspire Future Training

Voluntary and Community Action Trafford

The trustees (who are also the directors of the company for the purposes of company law) are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (Financial Reporting Standard 102 and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Voluntary and Community Action Trafford

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Disclosure of information to independent examiners

Each person who was a director at the time this report was approved confirms that:

so far as he is aware, there is no relevant information of which the charity's independent examiner is unaware; and
he has taken all the steps that he ought to have taken as a director in order to make himself aware of any relevant information and to establish that the charity's independent examiner is aware of that information.

This report was approved by the board and signed on its behalf.

16/12/2021

Ralph Rudden

Chair of Trustees

Voluntary and Community Action Trafford Independent examiners' report to the members of Voluntary and Community Action Trafford

I report on the unaudited accounts of Voluntary and Community Action Trafford for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.

Respective responsibilities of trustees' and independent examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. I am qualified to undertake the examination, being a qualified member of the Association of Accounts Technicians (AAT).

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 386 of the Companies Act 2006; and
to prepare accounts which accord with the accounting records, comply with the accounting requirement of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Catheryn Day MAAT Independent examiner

Chichester House 2 Chichester Street Rochdale Lancashire OL16 2AX

Date …15 December 2021......

Voluntary and Community Action Trafford Statement of financial activities for the year ended 31 March 2021

Notes Income and endowments from: Donations and legacies 2 Investments 3 Charitable activities 4 Other 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net income Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forward 16 Total funds carried forward 16	Unrestricted £ 7,165 - 67,695 2,218 77,078 55,951 3,600 59,551 17,527 - 17,527 13,030 30,557	Restricted £ 5,082 - - - 5,082 5,082 - 5,082 - - - - -	Total 2021 £ 12,247 - 67,695 2,218 82,160 61,033 3,600 64,633 17,527 - 17,527 13,030 30,557	Total 2020 £ - 63 71,959 16,062 88,084 77,474 2,310 79,784 8,300 - 8,300 4,730 13,030

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

Voluntary and Community Action Trafford Balance Sheet as at 31 March 2021

	Notes	Unrestricted	Restricted	Total 2021	Total 2020
		£	£	£	£
Fixed assets
Tangible assets	12	297	-	297	594
Current assets
Debtors	13	2,764	-	2,764	2,147
Cash at bank and in hand		29,779	-	29,779	13,335
Creditors: amounts falling due	Creditors: amounts falling due	32,543	-	32,543	15,482
within one year	14	(2,283)	-	(2,283)	(3,046)
Net current assets		30,260		30,260	12,436
Net assets		30,557	-	30,557	13,030
Funds of the charity
Unrestricted funds	16	30,557	-	30,557	13,030
Total funds		30,557	-	30,557	13,030

The trustees are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Act.

The trustees have acknowledged on the balance sheet as at 31 March 2021 their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

Mr Ralph Rudden Trustee 16/12/2021 Approved by the board on ….......................................

Voluntary and Community Action Trafford Notes to the Accounts for the year ended 31 March 2021

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Charity's work or for specific projects being undertaken by the Charity.

Incoming resources

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

Income received in advance of the provision of specified services it is deferred until the criteria for income recognition is met.

Resources expended

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Depreciation

Individual items costing over £500 are capitalised and depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

Computer equipment 33% straight line Fixtures, fittings and equipment 20% straight line

Pensions

The charity operates a defined contribution pension scheme, making contributions to employer or personal pension schemes. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

Voluntary and Community Action Trafford Notes to the Accounts

for the year ended 31 March 2021

2 Donations and legacies Grants Donations 3 Investment income Bank interest receivable 4 Incoming from charitable activities Rental income and room bookings Other income Project grants TMHAS Women in Business Lloyds TSB Transitions 5 Other income Secondment	Unrestricted Restricted £ £ 7,140 5,082 25 - 7,165 5,082 Unrestricted Restricted £ £ - - - - Unrestricted Restricted £ £ 42,631 - 25,064 - - - - - - - - - 67,695 - Unrestricted Restricted £ £ 2,218 - 2,218 -	Total 2021 £ 12,222 25 12,247 Total 2021 £ - - Total 2021 £ 42,631 25,064 - - - - 67,695 Total 2021 £ 2,218 2,218	Total 2020 £ - - - Total 2020 £ 63 63 Total 2020 £ 29,151 10,077 6,481 12,306 10,067 3,877 71,959 Total 2020 £ 16,062 16,062

Voluntary and Community Action Trafford Notes to the Accounts

for the year ended 31 March 2021

6 Charitable activities Bank charges Catering & room hire Cleaning Depreciation Employers NI Entertaining Insurance Light and heat Other legal and prof Pensions Rent Repairs and maintenance Room hire Software Stationery and printing Subscriptions Sundry Telephone and fax Travel and subsistence Volunteer Expenses Wages and salaries Web costs 7 Other expenditure Accountancy fees 8 Net incoming/ (outgoing) resources This is stated after charging: Depreciation of owned fixed assets Independent examiners fee Other accountancy fees	Unrestricted Restricted £ £ 77 - - - 1,062 - 297 - - - - - 575 - 2,650 - 4,072 - 613 - 7,140 - - - 42 - 676 - 44 - - 342 - 44 - 1,750 - 310 - - - 36,345 5,082 - - 55,951 5,082 Unrestricted Restricted £ £ 3,600 - 3,600 -	Total 2021 £ 77 - 1,062 297 - - 575 2,650 4,072 613 7,140 - 42 676 (44) 342 44 1,750 310 - 41,427 - 61,033 Total 2021 £ 3,600 3,600 2021 £ 297 900 2,700	Total 2020 £ 98 53 1,603 514 (185) 164 1,572 3,568 23,681 1,935 6,998 328 2,526 557 799 160 335 2,222 712 296 29,538 - 77,474 Total 2020 £ 2,310 2,310 2020 £ 514 900 1,410

Voluntary and Community Action Trafford Notes to the Accounts

for the year ended 31 March 2021

9 Staff costs Gross salaries and wages Social security costs Pension costs	2021 £ 41,427 - 613 42,040	2020 £ 29,538 (185) 1,935 31,288

No employee received emoluments of more than £60,000 per annum.

10 Staff numbers

The number of employees during the year was as follows:

Management and administration Charitable activities	2021 1.0 2.0 3.0	2020 1.0 4.0 5.0

11 Trustees' remuneration and expenses

No members of the Executive Committee received any remuneration during the year (prior year - nil). One Trustee received expenses to cover travel disbursements, totalling £- during the year (2020: £295.80).

12 Tangible fixed assets

Cost At 1 April 2020 At 31 March 2021 Depreciation At 1 April 2020 Charge for the year At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 13 Debtors Trade debtors Other debtors	2021 £ - 2,764 2,764	Tangible fixed assets £ 12,506 12,506 11,912 297 12,209 297 594 2020 £ 1,747 400 2,147

Voluntary and Community Action Trafford Notes to the Accounts for the year ended 31 March 2021

14 Creditors: amounts falling due within one year


Creditors: amounts falling due within one year	2021	2020
	£	£
Accruals	1,440	1,440
Other creditors	843	1,606

15 Taxation

The charity is exempt from tax on income and gains falling within S505 of the Income & Corporation Taxes Act 1988 (ICTA 1998) or S256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

16	Fund movements Restricted funds CJRS Unrestricted funds General funds Total funds	At 1 April 2020 Incoming resources Outgoing resources - 5,082 (5,082) 13,030 77,078 (59,551) 13,030 82,160 (64,633)	Transfers £ - - -	At 31 March 2021 £ - 30,557 30,557