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← The Ark Trust CIO

2023-03-31-accounts

Registered Charity No: 1098204

The Ark Trust ClO

Trustees’ Annual Report and Financial Statements For the year ended 31st March 2023

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Charity Information Page 1
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Trustees Report		 Page 3
Statement of Financial Activities Page 14
NotestotheFinancialStatements Page19

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Charity Information

Charity Number 1098204

Address TRAX, Mill Ride (off Fernbank Road), North Ascot, Berkshire, SL5 8JW

Trustees

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||||||| |---|---|---|---|---|---| |7|ae|Jon Codd| |‘aud _|3.4|Tommy|Docherty| |Stephanie|Guest| ||| |pel|Muriel Hanley| |John|Horbury|(elected|8th|October|2022)| |4|Neil McGiffen|

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Page 1

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Antony Robinson (Chair)

Zoe Robinson

Peter Tobin

“Susanna Tyrrell

Management

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Bankers

Andrea McCombie, Chief Executive

Banks look after our money

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CAF Bank HSBC UK Redwood Bank Limited
25 King’sAvenue 9 High Street The Nexus Building, Broadway
West Malling Bracknell Letchworth Garden City
Kent Berkshire Hertfordshire
ME194JQ RG121DN SG63TA

Independent Examiner

Sandra Fogwill, Camberley, Surrey, GU17 OBN

Sandra checks the money we received is spent how we said it was and that we have followed all the rules.

Page 2

Trustees’ Report

Structure, Governance and Management

FOR ENGLAND AND VAS

Since 25th August 2020 the Ark has been registered as a Charitable Incorporated' a. Organisation (CIO) - It has, however, been a local charitable organisation for 40 years.

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The Ark has a constitution. These are the rules that say what the charity does and how it is run.

The trustees delegate responsibility for the day-to-day operations and management of the charity to the Chief Executive.

=e, Every year, at the AGM, members can put themselves forward to @. ~ SA be appointed to the trustee board. The board can also co-opt (ask a ; os people to join) the board during the year if needed. The maximum number oftrustees the charity can have is 12.

¥ ed ¥ Training and support for new trustees is provided and all trustees dy AYa ' ‘ : , Y 1 ¥y finalised.must have a satisfactory DBS check before their appointment is [ye] All trustees give their time for free. As a user-led organisation, we work towards towards 75% of the the trustee board being people who could use the charity’s services or access a ee ss G2) it’s activities.

As a user-led organisation, we work towards towards 75% of the the trustee board being people who could use the charity’s services or access it’s activities.

(2 ew Membership of The Ark costs £10 (one off payment). In the event : o) ‘| Re, of The Ark stopping, this membership fee is each member’s gh “220Re Si . wg ie ay maximum contribution.

Page3

Risk Management

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MANASE Risk management means that we have thought about things that
NeEye 5k could affect The Ark and found ways to minimise any possible risk.
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The most serious risks to the charity are:

Public Benefit

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® 2 The trustees confirm they have complied with their duty to have
rr‘a 2 ‘waay dueCharity regard Commission to the guidanceand have on publickept this benefitin mind publishedwhen planning by the the
services and activities of the charity.
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Social Value

The Ark takes into account the wider economic, social and environmental impact of it’s actions and, through it’s Social Value Policy, works towards ensuring these are positive.

Page4

Fundraising Policy

FUNDRAISING cialis

The Ark is a member of the Fundraising Regulator—who provide advice and guidance for charities when raising funds.

The Ark does not pay professional fundraisers, individuals or companies to raise money for the charity.

When fundraising or asking for contributions towards activities, The Ark is mindful that many people who use it’s services and attend activities are vulnerable and may also have a limited income.

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The Ark does, when appropriate, raise funds from the public. We also have a donation button on our website.

Volunteers

s The contribution of volunteers across all of our projects and AF SHEE th activities has always been essential; this year they received formal ce recognition as, during the Platinum Jubilee in June 2022, we found The Queen’s Award out we had received the Queen’s Award for Voluntary Service; the for Voluntary Service equivalent to an MBE

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Page5

The organisation also received the following awards during the year:

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ay Ne i: : Charity of the year: SILVER winner
, | i ." a a = Lockdown star: GOLD Winner—Andrea McCombie
Hoo
make a Finalist for BBC Berkshire’s charity category
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Acknowledgements

We would like to acknowledge and thank the following groups and organisations for providing funding and other support during the year.

Baily Thomas Charitable Trust

Berkshire Primary Care

Bracknell Forest Council

Charities Aid Foundation

Frimley Health and Care Integrated Care System

Good Things Foundation

Google

Great Western Railways

Gu Honey

iNet Telecoms Ltd

Levelling Up Fund

Marks & Spencer

Microsoft

National Lottery

Pride of Bracknell

Tesco, Martins Heron, Bracknell

Winkfield Parish Council

The charity would also like to acknowledge and thank the individuals who have donated to our work during the year.

Page 6

Objectives and Aims

The Ark’s objectives, our purpose, is to:

The Ark aims to:

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  - e« Touse the creative arts, digital and new media as a means to inform and offer training to the wider community on disability issues.

As well as making sure projects, services and activities meet our objectives and aims, it is very important that people who use our services are involved in the planning, development, delivery and evaluation of these too.

Page7

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Achievements and Performance
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Arts, Education & Workshops

It was a busy year with drama, crafty coffee, life skills, tovertafel, oka ae hi upcycling, team building and developing digital skills. ‘i ue be if a “Crafty Coffee is a great place to meet up with friends and chat iAf. feNcs 0 faR while enjoying craft. Kate finds different activities. that suit ” ae om atiteea everyone and we also made Halloween bunting for the shop” - ST Ng ue < sZt We are planning even more sessions and workshops for next year: Doe Ay (ey Healthy Relationships, Empower, Voice & Choice, Numeracy and Radio Broadcasting. Festival Green Machine After a break, due to the pandemic, we were able to take a crew to aa ame 3 festivals in the year: Teddy Rocks, Rock ‘n’ Ribs and Boomtown. TEDDY ROCHS FESTIVAL eee =| The festivals give an opportunity for people to experience a music Eee ae Se festival, with the support of an inclusive team, whilst helping the foes pa = ies festivals to recycle and make their events greener and more Cae eet ese sustainable. Forget-me-Knot The shop helps to raise funds to support the charity’s work and sucmemr, also provides a place where people can meet up, have a ‘cuppa and = E FA Ere a chat’, join craft and activity groups, receive information, advice N i , eS Verge ee ( and support from staff or the local Dementia Advisor. y oe During the year we ran a supported employment project (STEPs), ae a | if, the Knit and Natter group made some amazing post box toppers SCE E and we had visits from the BBC Make a Difference team and the local MP. eel cee We have also started to sell our donated items online and to use z Py Vk // ™ social media, like Instagram, to make short videos to showcase our LO é _ ¥ goods—and our volunteers! A ey a SP Next year we need to work on increasing our sales, both in the shop and online, as well as recruiting more volunteers. We will also be working with one of our local schools to provide work experience placements to pupils with disabilities.

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Friday Night Project

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This weekly social event remains very popular with up to 80 people
ped attending—plus 25+ support staff from local care and support
in oe SD companies.
: \ by et As well as the weekly disco there were also special party events for
ae | f Valentine’s Day, Halloween and, at Christmas, our patron, Jamie
@@ Raven, came and performed a short magic show.
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HIVE projects

Community Response

. |[The][volunteer][network][were][still][providing][support][with][shopping,] eS ver 4 prescription collection, dog walking etc. throughout the year to a = WS Sie local residents that remain vulnerable to covid. The project also f; rad =A. supported people recently discharged from hospital or at risk of + S in AY hospital admission through additional ‘winter pressures’ funding. : tee & 40+ individuals (minimum) were supported every week. S mK Ys @j Although the funding from Bracknell Forest Council for the LP, y response and hub came to an end on March 31st, the charity is ly Bas ae = 7 = committed to continuing to run a scaled down service providing # :: j wit Lip emergency, short term support; this is not intended to be a Fs me Fae replacement for hospital discharge or social care support—which should be arranged and funded by the local authority and NHS.

Supporting the NHS

The charity’s volunteers continue to support our local vaccination centre and, thanks to additional funding, we were able to support people to stay safe and socially connected in their own homes. This work has included helping to prepare someone’s home when due back from hospital, befriending visits, medical equipment collections as well as the wider community response service.

Volunteer Transport

The service was fully up and running at the start of March and ss ie supported 26 individuals with 154 journeys during the month. c/a ae Funding contributing to the service includes Government Levelling Up Funding received via Bracknell Forest Council.

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Night Owls

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= eco: The group continues to meet about once a month. Pop World and
~ eg . oa ik cocktails is a favourite! The group have also continued to hold
“tia Nor wis occasional zoom events which does allow people who find
bdr Mo attending events in person difficult the opportunity to take part.
Senay Next year the focus will be on recruiting more volunteers,
\ aw particularly drivers, to help support the group.
Older People —digital support & activities
As a member of Bracknell’s Older People’s Consortium, we work
, Sue ‘ es health and the local authority, to support our older residents.
raft \ [7] i! [ a] i if | closely with our partners in the voluntary sector, as well as with
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Se Meo Sr = ) Our Warm Hub continued after January and is now for the over
iNoawy a es. al . )\ 55s, we have delivered. education. to help older people get online-
PX S= andalso rana trouble-shooting service.
Many of our carers are also older people with over 45% of them
F looking after someone with dementia, and we are mindful of this
Be a, =2when planning activities and support.
Ee trie, = fy) Many people with learning disabilities who access our activities and
> As. Oe Ss ov services are also older people and, next year, we will look at
e.) bal) ) : x trainingtargeted staffactivities—suchin providing supportas a social forgroup this grouptargetedandatalsoolderlookpeople. at
Out and About
LAY 3 Clee! —&,.- Supported by funding from Great Western Railways to encourage
Rat Hs travel independence and confidence on the railways, where
ran ‘4 ‘| t E A possible Out and About has used the train network to visit places of
% -) sees) Wied interest including a weekend break to Bath.
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Project 73 (social group for people with Autism but minimal support needs)
Liat aie j The group have met weekly in restaurants and bars as well as
Ve “a Z attending the cinema and taking part in activities such as bowling,
ei E ieee. laserquest and trampolining.
be z Project 73+ for the over 30s has started to meet monthly and
ee several members of the original P73 have made the transition.
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Radio Marmalade

Radio Marmalade secured funding from the National Lottery ‘Awards for All’ programme in November to support the purchase fi of new equipment and the development of a user’s guide, radio Tiail broadcasting lesson materials and website development. '’ — Two of the trustees, Neil and Tommy, with the support of 2 & = completedmembers ofduring staff, arethe leadingnext financial on theyear.project and it will be

SIGNAL4Carers

SIGNAL provides information, advice and support to unpaid carers (family/friends). By the end of the year 783 carers (an increase of 12% on last year) and 79 recent ex-carers were registered with the service alongside 30 professionals.

Post-pandemic we have been able to once again focus on in-person community engagement—to raise awareness of the service and the support available to carers—and have attended local events such as the borough’s Community Network Day as well as giving presentations at small groups/organisations such as The Macular Society and Young People With Dementia.

Sharon, the carers support worker, continues to support benefit applications through home visits and one-to-one sessions at TRAX.—68 benefit forms were completed with carers—an increase of 183% compared to last year. So far, all 54 that have been processed by DWP have been successful.

As well as 2 carers lunch and information events, weekly carers craft groups, coffee mornings and dementia information sessions (in partnership with Bracknell Forest Dementia Advisory Service) continued. Check-in telephone calls still continued and carers remain able to access support from the community hub.

As well as being a Carers Trust network partner, the issues faced by carers and the people they support are highlighted at multi-agency meetings/forums such as the Safeguarding Partnership Board, by taking part in work streams such as the Health & Wellbeing Board’s work on isolation and loneliness and support offered is strengthened by partnership working as has been demonstrated through Bracknell’s Older People’s Consortium. We have also taken part in, and have enabled and encouraged carers to engage with, the development of Bracknell’s new All Age Carers Strategy

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Page 12

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Future plans

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: EE => = Although it remains difficult to make plans with the current
Gat oe =) situation of living with the legacy of coronavirus and the cost of
ry > a aed = living crisis, we will focus on providing as much support as we can
ng
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services and support have been identified, and keeping the
ie M) finances of the charity healthy.
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In addition to funding some of our activities and projects, as part of their funding support CAF ring-fenced financial support to help develop organisational resilience.

Working with a consultant we updated our trustee training, s . ae policies, procedures and business & communication plan as well as implementing a cloud based volunteering platform.

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Charities Aid Foundation

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‘Anything is possible when you have the right people there to support you.’

Misty Copeland

Page 13

Statement of Financial Activities

Financial review

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é The financial results for the year met the trustees’ expectations.
Se ee The prudence of recent years’ financial policy to build up to the
2 —s e 4 optimum (best) amount of unrestricted reserves means the charity
ed om 3 on again enters the next financial year in a strong position to be able
DP ew to survive any continuing negative financial impacts of the legacy
Pls hike of the pandemic and now the cost of living crisis.
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Statement of Trustees’ responsibilities

The charity’s trustees must make sure that the charity keeps a record of the money it gets in and the money it spends.

Each year the charity must prepare their accounts and get them = Og audited or examined by someone who is not part of The Ark. This TT TE means that someone who knows a lot about money, like an BT [2B accountant, makes sure the accounts are okay. = = In preparing these accounts, the Trustees follow best practice and:

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SAW ° Financial statements comply with the Charities Act 2011
| A The trustees are also responsible for protecting the assets of The
————— Ark. Assets means a useful or valuable thing.
Sl cee
ei Under section 144 of the Charities Act 2011 the trustees consider
that although an audit is not required for this year, an independent
examination is needed.
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@. ® Remuneration policy for key management personnel
Go No employees received employee benefits (excluding employer
eee) pension costs) of more than £60,000 for the reporting period.
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Investment policy

The trustees have the power to invest the charity’s funds and have 4 aul madehave placed the decision,£80,000atinto this time,a high tointerest, take no90 risksday financiallynotice account. and The trustees plan to put a further £85,000 in a similar account early next year.

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Reserves policy

The optimum, or best, level of reserves is based on 6 months ( turnover (income) minimum and no more than 9 months. Restricted reserves do not count towards this figure. We end this year with unrestricted, unallocated reserves of £159,500, which SSS puts the charity in a good position going into 2023/24—which may prove very difficult financially due to reduction in funding/contract opportunities, increased demand for our services and rising costs and inflation.

Restricted funds

Restricted funds are used for specific purposes as laid down by the donor or contracting party. Expenditure which meets these criteria is charged to the fund together with a fair allocation of management and support costs. Where funds are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds. It will be used in subsequent years in line with the restrictions placed by the donor or stipulated in the contract.

Particulars of any outstanding Guarantee given by the charity

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- a The trustees declare that the charity has given no guarantee where
Hy ‘ lf potential liability is outstanding at the date of the statement of
i. |, assets and liabilities other than the restricted funds detailed in the
yy Jf income and expenditure statement and mentioned above. This
EF includes financial support received to the following projects:
Community Defibrillator, Community Hub, Radio Marmalade, Stay
Up Late, Transport and Workshops.
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Particulars of any outstanding debt

The trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets and liabilities.

— Financial outlook r\p) 2023/24 will continue to be challenging for many charities; in many ways more difficult than during the pandemic. The trustees charitableand CEO willwork workstreams hard toand seekto alternativereduce costs, fundingwhilst tostillsubsidisecontinuing to support the increased needs of its beneficiaries.

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The Ark Trust ClO

Statement offinancial activities for the 12 months ended 31st March 2023

Unrestricted Restricted funds Totalfunds 2023 Total funds 2022
funds 2023 2023
£ £ £ £
Income from:
Donations and legacies
Donations & gifts 8,058 1,255 9,313 4,517
Grants 16,457 139,756 156,213 123,543
Membership subs 0 40 40 0
Charitable activities
Activity & holiday fees 43,056 0 43,056 18,810
Contracts 18,515 80,000 98,515 118,545
Other trading activities
Interest income 1,674 0 1,674 1,082
Sale offixed asset (surplus) 600 0 600 0
Shop sales 18,428 0 18,428 8,798
Less:COGS -1,000 0) -1,000 -1,337
Total incoming resources 105,788 221,051 326,839 273,958
Resources expended
Staff& professionalfees
Activity & project delivery 39,484 127,970 167,454
Management/back office 15,811 44,410 60,221
55,295 172,380 227,675 200,643
_
Utilities
& communications		 5,208 5,564 10,772 11,395
Activity& holiday costs 4,217 7,771 11,987 14,648
General overheads 14,876 16,762 31,638 27,396
Equipment& repairs 3,866 12,177 16,044 10,861
Transport& vehicle costs 994 831 1,825 280
Rent, rates& insurance 1,371 20,843 22,214 19,297
Total resources expended 85,828 236,327 322,155 284,520
Surplus/loss 19,960 -15,276 4,684
Page16

The Ark Trust ClO

Statement of financial activities for the 12 months ended 31st March 2023 continued..

Unrestricted Restricted Total
Net incoming resources 176,923 53,175 230,098
April 1, 2022
Transfers between funds 0 0 0
Surplus at March 31, 2023 19,960 -15,276 4,684
FundsatMarch31,2023 196,883 37,899 234,782

Breakdown of unrestricted reserves allocation

Allocated/committed 37,383
Unallocated/Free 159,500
Total 196,883

Page 17

The Ark Trust ClO

Balance sheet as at 31st March 2023

2023 2022
£ £
Fixed Assets
Tangible assets 31,030 18,583
Current Assets
Debtors 7,826 7,601
Cash at bank and in hand 256,850 305,087
Prepayments and accrued income 7,480 12,576
272,156 325,264
Creditors
Amounts falling due within one year 6,733 5,967
Accruals and deferred income 61,671 107,782
68,404 113,749
Net Current Assets less liabilities 203,752 211,515
Total Assets less liabilities 234,782 230,098
Reserves
Unrestricted fund 159,500 176,923
Allocated/committed funds 37,383 0
Restricted fund 37,899 53,175
Total reserves 234,782 230,098
Page18

Notes to the Financial Statements

2 These are the statements we have to make when we file (send) be tead.c our accounts to the Charity Commission. They are not easy to <- read. If you would like to know more so you can understand > 4 them,have a pleasebriefing contact thesession. Ark office who will arrange for you to

Basis of preparation

Basis of accounting

The accounts have been prepared in accordance with the Statements of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1st January 2015.

Assets and liabilities are initially recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The charity meets the definition of a public benefit entity as defined by FRS 102.

Going concern

These accounts are prepared on a going concern basis; the charity has sufficient resources and the trustees have no reason to believe that the charity will not continue to operate next year or for the foreseeable future.

Change of accounting policy

The financial statements have been prepared to give a ‘true and fair’ view and no changes have been made to the accounting policies adopted.

Change to accounting estimates and material errors

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

No material prior year errors have been identified in the reporting period (3.47 FRS102 SORP)

Interest receivable

Interest on funds held on deposit is included when receivable; this is upon notification of the interest paid/payable at the bank.

Page 19

Income

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Expenditure and liabilities

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and support costs

Support costs include central functions and have been allocated to activities on a basis consistent with the use of resources.

Redundancy cost

The charity made no redundancy payments during the reporting period.

Creditors

The charity has creditors which are measured at settlement amounts less trade discounts.

Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash value or other consideration expected to be received.

Page 20

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Assets

Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year and cost at least £750.

They are valued at cost.

The depreciation method is straight line, spread across the assets’ useful life taking into account any residual value.

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||||||||| |---|---|---|---|---|---|---|---| |Motor|‘Fixtures&|Equipment| |Vehicles|Fittings| |£|£|£| |Cost|or|Value| |At|1st|April|2022|3,750|21,988|16,641| |Additions|17,500|6,630|1,013| |Disposals|-3,750|)|-895| |At|31st|March|2023|17,500|28,618|16,759| |Depreciation| |At|1st|April|2022|3,000|10,034|10,762| |Adjustments|for|disposals|-3,250|0|-895| |Charge|for the|period|3,750|4,642|3,804| |At|31st|March|2023|3,500|14,676|13,671| |Net|Book|Values| |At|the|start|of the|year|750|11,954|5,879| |At|the|end|of the|year|14,000|13,942|3,088|

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Taxation

The charitable status of the organisation has been confirmed by the Inland Revenue. This means that the charity is not liable to corporation tax on its surplus or gains to the extent that they are applied for charitable purposes.

Trustees remuneration, expenses and related party transaction

None of the trustees received any remuneration for their role during the year and there were no related party transactions. Trustees are offered reimbursement for travel expenses incurred—to remove any barrier to prevent attendance at meetings.

Independent Examiner’s Report

The Independent Examiner’s report to the Trustees of The Ark Trust CIO is attached to this report.

Declaration

The trustees declare that they have approved the trustee’s report above.

Signed on behalf of the charity trustee board by the following trustees:

Name: (WALCO Hh[ANLE] Signature: MitHanley Date: 13/1] 2Bp

Signature:Name: To =Y Me i] Date: { S-] ~ 2024

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eB = ay Contact information
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2 S79 Email info@theark.org.uk
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Independent examiner’s report to the trustees of “The Ark Trust Ltd”

I report on the financial statements of the company for the year ended 31 March 2023. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity trustees as a body, for my work.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) ofthe Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Chartered Institute of Management Accountants.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: S Fogwill

Relevant professional qualification or body: Chartered Institute ofManagement Accountants

Address: 24 Woodville Close, Blackwater, Camberley, GU17 0BN

Date: 9 January 2024

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