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← The Ark Trust CIO

2022-03-31-accounts

ted =easy read-a

Registered Charity No: 1098204

The Ark Trust ClO

Trustees’ Annual Report and Financial Statements For the year ended 31st March 2022

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Contents

Charity Information Page 1
Trustees’ Report Page 3
Statement of Financial Activities Page 15
NotestotheFinancialStatements Page19

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Charity Information

Charity Number 1098204

Address TRAX, Mill Ride (off Fernbank Road), North Ascot, Berkshire, SL5 8JW

Trustees

S Simon Adams (Resigned 20th January 2022) f ay Jon Codd F ‘Su Tommy Docherty Sper) Stephanie Guest Jel Muriel Hanley ; Neil McGiffen 3 Antony Robinson (Chair)

Page 1

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Zoe Robinson

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2 "—\ Peter Tobin
2 Susanna Tyrrell
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Susanna Tyrrell

Management

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3
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Andrea McCombie, Chief Executive

Bankers

Banks look after our money

CAF Bank HSBC UK Redwood Bank Limited
25 King’s Avenue 9 High Street The Nexus Building, Broadway
West Malling Bracknell Letchworth Garden City
Kent Berkshire Hertfordshire
ME194JQ RG121DN SG63TA

Independent Examiner

Sandra Fogwill, Camberley, Surrey, GU17 OBN

Sandra checks the money we received is spent how we said it was and that we have followed all the rules.

Page 2

Trustees’ Report

Structure, Governance and Management

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In 2019 The Ark Trust Ltd, which was registered as a charity on the 25th June 2003, started the process to convert (change) to a Charitable Incorporated Organisationer (CIO) - The Ark Trust CIO.

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This was finally completed on the 25th August 2020.

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Spat
Ge Rules The Ark has a constitution. These are the rules that say what the
ae charity does and how it is run.
{a The trustees delegate responsibility for the day-to-day operations
: — and management of the charity to the Chief Executive.
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Every year, at the AGM, members can put themselves forward to be appointed to the trustee board. The board can also co-opt (ask people to join) the board during the year if needed. The maximum | ; number of trustees the charity can have is 12. Training and and support for new trustees for new trustees is provided and all trustees must have a a satisfactory DBS check before their appointment is finalised.

¥ v y Training and and support for new trustees for new trustees vw - must have a a satisfactory DBS check Y Y Y finalised. [x] All trustees give their time for free.

As a user-led organisation, we work towards 75% of the trustee board being people who could use the charity’s services or access it’s activities.

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we eer Membership of The Ark costs £10 (one off payment). In the event ;ComeLY,EL ofmaximumThe Ark stopping,contribution. this membership fee is each member’s

Page 3

Risk Management

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MANAGE! Risk management means that we have thought about things that
Wwme 54 could affect The Ark and found ways to minimise any possible risk.
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The most serious risks to the charity are:

Early in 2020 we identified that coronavirus could be a big problem and made sure the charity was as prepared as possible, this meant we could still support people and the charity remained financially stable. Coronavirus ,or a similar pandemic, remains the biggest threat to the charity.

Public Benefit

The trustees confirm they have complied with their duty to have é e due regard to the guidance on public benefit published by the la g. Charity Commission and have kept this in mind when planning the : — services and activities of the charity.

Social Value

The Ark takes into account the wider economic, social and environmental impact of it’s actions and, through it’s Social Value Policy, works towards ensuring these are positive.

Page4

Fundraising Policy

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-uNDRAISING
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The Ark is a member of the Fundraising Regulator—who provide advice and guidance for charities when raising funds.

The Ark does not pay professional fundraisers, individuals or companies to raise money for the charity.

When fundraising or asking for contributions towards activities, The Ark is mindful that many people who use it’s services and attend activities are vulnerable and may also have a limited income.

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Thealso Arkhave does,a donation when appropriate,button on ourraisewebsite. funds from the public. We

Volunteers

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The Queen’s Award
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The contribution of volunteers across all of our projects and activities has always been essential; this year they received formal recognition as the organisation was nominated for a Queen’s Award for Voluntary Service. The assessment process was completed in November/December 2021.

for Voluntary Service — During the Platinum Jubilee in June 2022 we found out we had received the honour; the equivalent to an MBE.

In addition to our trustees, at the end of March 2022 we still had “eG 389 active community response and vaccine volunteers and 16 Courter) volunteers that help us provide social activities, radio shows, maintain our buildings, support fund raising events and to run our shop.

“Never doubt that a small group of thoughtful, committed citizens can change the world: indeed, it’s the only thing that ever has.” - Margaret Mead

Page 5

Acknowledgements

We would like to acknowledge and thank the following groups and organisations for providing funding and other support during the year.

Arnold Clarke Community Fund

AmazonSmile

Baily Thomas Charitable Trust

Berkshire Primary Care

Bracknell Forest Council Care Plus

Charities Aid Foundation

European Social Fund

Frimley Health and Care Integrated Care System

Get Berkshire Active

Good Things Foundation

Google

Great Western Railways

Gu Honey

iNet Telecoms Ltd

Kynock Vets, Crowthorne

Microsoft

Morrisons Foundation

NHS Charities Together

Postcode Neighbourhood Trust

Scheinberg Relief Fund

Tesco, Martins Heron, Bracknell

Winkfield Parish Council

The charity would also like to acknowledge the financial support from government in response to the covid pandemic; administered by HMRC and the local authority.

The charity would also like to acknowledge and thank the individuals who have donated to our work during the year.

Page 6

Objectives and Aims

|

The Ark’s objectives, our purpose, is to:

The Ark aims to:

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When planning projects, services and activities we make sure they meet our objectives and aims. We also ask members and beneficiaries what help and support they need at events such as our AGM.

Page7

Achievements and Performance iJmrffftalade.org. 34MuksfrA*s 1-3P"M MT Page 8

Arts, Education & Workshops

a. are __2 ... By September 2021 all regular sessions and workshops were held rr 4 " v4 PRE z 4, in person, although during the winter wave of covid additional “4 » a, protection measures were introduced again. eee The drama group were especially happy to be meeting in person mS ese and worked towards a show in the summer of 2022; to be | performed in the community to friends and family. Community Hub and vaccination centre support—HIVE We continued to work with Bracknell Forest Council and health ae> = 9 partners to support local residents with tasks such as shopping and =~ Sal P= tua) prescription collection when they are unable to do this themselves aedEW? "=. due to coronavirus, disability or ill health. 4844 tasks have been By i: ea V \ completed this year. As well as hosting a telephone support line, Ys : ie oF= managing the volunteers and allocating jobs, we also provide wep Ss o information, advice and befriending and support our health and Pas. st SS social care colleagues to remove barriers preventing hospital a === discharge. | age SS —_ icc = <3 We also manage the volunteers at one of the local vaccination — “centres. Over 650 volunteer hours have been given each week. Volunteers at the vaccine centre over Christmas From the community response further projects, such as the Volunteer Transport Scheme have developed. We will manage these projects together as HIVE and will be recruiting a new member of staff.

Day Trips and Holidays—Out and About

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In March we were finally able to go on our 80s holiday, after it had
We eo ee fee time dancing to the live music and some even managed a walk to
“mre y been postponed twice due to the pandemic. Everyone had a great
|| ie A ae the beach — even if it wasa little cold!
ee aoe Under the new ‘Out and About’ project supported walks, day trips
oe and activities such as Escape Rooms took place. Funding from
Sen an gz Great Western Railways also helped us to support people to
a = cA m@@@ become more confident accessing the rail network.
ee” Sea “! have attended a few Out and About trips with The Ark which to
[ =nf my delight were easy to travel to and also did not cost much. It
mlgit/ \y | helped me talk to people | lost contact with. The trips were fun,
— ‘ enjoyable and made me laugh.” - Steph
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Sa SS) Festival Green Machine ie Oa | | oo Vee MER Due to the risk no festivals were attended during this year, but 4 ES lps. aa Pa Ff; were booked in for the 2022 Festival season. Page 9

Forget-me-Knot

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NeWH: NF.4 aoa Y urry ij Therestrictions shop re-openedin place. in May but with reduced hours and
a See In September we employed a full-time manager and, with
Se S ea © 4 ‘estrictions eased, were also able to start hosting some of our
Ss = community groups again — such as knit and natter.
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Friday Night Project

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\ a. "ty y In September 2021 Friday Night Project returned. Unfortunately
— ¥E Af| lee') ae thebut venuethere areno nolonger providesalternative locala barvenues or hasbig a licenceenough tothatsell arealcohol,
a GY) available every week.
Between 65-75 people, and about 25 external support staff, usually
: attend. In January we had to close for a month due to rising
numbers of covid cases.
'
a | We have had a few parties and when we hire a photobooth that is
always popular.
We have tried to make Friday Night a ‘Stay Up Late’ event but,
Everyone loves a fancy mainly due to lack of transport and external care company shift
dress night! times, we have only manged to get to 9.15pm!
Night Owls
Dee ser eae In June the group were finally able to meet up, initially outside, and
ea i ea? have enjoyed events such as outdoor cinema, pub nights, bowling
ee i Gemie and Laser Quest.
Fy a get IDA 4 All councils in Berkshire were asked how they ensure the service
[eee \Be | and support they provide enables people with learning disabilities
ae ie =p tO Stay up late and receive person-centred care. The lack of
4 Ic a b=4 meaningful responses from most areas shows there is more work
Ys! aeae to be done!
Older People’s Consortium— Digital
(ee a i | Since the summer of 2021, we have been runninga digital inclusion
ee,4Wo7 eeI |1 supportedproject on behalf of34 peoplethe consortium.over 55. PeopleSohave far thebeen projectsupported has to keep
3 Se t safe online, become more confident and to register with online
: services such as GPs, supermarkets and banks.
Successful funding applications meant we have been able to
expand the project to include everyone over 18.
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Page 10

Project 73

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a te In May the group were able to stop meeting on zoom and get out
te ~ @ &, ~—_ into the community; there was evena trip to a local Comicon.
o wa | al * oe Working with some of the members, events aimed at people
he , an & ., identifying as female were planned, but were cancelled, due to lack
ea ¥ he of interest. Plans for Project 73+ (for those over 30) are going well.
if of ee as At “I enjoy the activities | have been on and| enjoy the courses as
Lp. ‘owGUN Ne) well.” - Peter
Quarantine Club
id ak Pe The group, now known as Friends of the Ark, continued until
iss (raeira ee yakAe F | Fr e startedbruary 2022at any but time. has now been ‘paused’; if needed, it can be
Radio Marmalade
Ra allo I Narmalade Wiewemels regular DJs were able to return to the studio this year but
eee o supported sessions and lessons are still on hold.
———‘e ay1, The development of Radio Marmalade will be one of the priorities
S for 2022/23 and 2023/24.
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SIGNAL4Carers

SIGNAL provides information, advice and support to unpaid carers (family/friends). By the end of the year 703 carers and 57 recent ex-carers were registered with the service.

Until June 2021 the majority of the service continued to be delivered by telephone and digitally; check in telephone calls, zoom calls and coffee mornings, newsletters, website, emails etc.

We were then able to start home visits—24 benefit forms were completed with carers and 8 other forms such as blue badge applications. Weekly carers craft groups, coffee mornings and dementia information sessions (in partnership with Bracknell Forest Dementia Advisory Service) resumed. Check-in telephone calls still continued and carers remain able to access support from the community hub.

As well as being a Carers Trust network partner, the issues faced by carers and the people they support are highlighted at multi-agency meetings/forums such as the Safeguarding Partnership Board, by taking part in work streams such as the Health & Wellbeing Board’s work on isolation and loneliness and support offered is strengthened by partnership working as has been demonstrated through Bracknell’s Older People’s Consortium.

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Page 11

Future plans

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= rs ae -.' Although it remains difficult to make plans with the current
Gps => =| situation of living with coronavirus and the cost of living crisis, we
ae =p > a = Will focus on providing as much support as we can to our members
Els 7 and =) and beneficiaries, particularly when gaps in services and support
-” a have been identified, and keeping the finances of the charity
qin healthy.
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Last year the following plans for the organisation were made. Progress on delivery was, once again, disrupted by coronavirus but many have been achieved or work has started. (Key: Achieved Workin Progress Not started)

Area of activity

Arts, Education & Workshops

Short-term plans

Longer term plans

  - Less focus on arts based activities

Community Hub and vaccination centre support

Day Trips and Holidays

Page 12

Future plans continued...
Area of activity Short-term plans Longerterm plans
Festival Green Machine * To get back ina field! ° Environmental training
e Access audits and
training for external
festival staff
Forget-me-Knot ° Re-opening > Develop the community
. Recruitment ofashop space and partnerships
manager ° Upcycling workshops
. Complete the ° Expand supported
community Defib employment and
project volunteering
2 Online store and B Become profitable
advertising through sales alone
Friday Night Project ° To open again
HIVE (community helping e Voice and Inclusion > To work on the
community) Partnerships launched projects;
:
>		 Community Transport
a
Befriending		 evaluate and develop
into long-term
sustainable projects
° Permanent community
response to support
disabled and older
residents
Night Owls ° Increase the variety of + Build up volunteer base
events (and locations)
° Volunteer transport activities (link up with
(link to HIVE) Out and About)
e Add StayupLatetagto + Campaigning
anyeventfinishing after
Spm
Project 73 ° Making Project 73 more + Start a new group for
accessible to those who older age range
identify asfemale ,
(different activities?)		 « Lookatlonger activities
(weekendsaway etc.)
° Financial sustainability
Page13

Future plans continued...

Area of activity

Quarantine Club

Radio Marmalade

Signal4Carers

Short-term plans

Longer term plans

General organisational development/business plan

Page 14

Statement of Financial Activities

Financial review

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ee The financial results for the year were better than the trustees’
—“— EN e expectations and the global coronavirus pandemic confirms the
ao = Se ae prudence of recent years’ financial policy to build up to the
~ Lz. JF optimum (best) amount of unrestricted reserves. This means the
a y PRC i charity again enters the next financial year in a strong position to
Lise?” 7 , be able to survive any continuing negative financial impacts of the
pandemic and now the cost of living crisis.
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Statement of Trustees’ responsibilities

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The charity’s trustees must make sure that the charity keeps a record of the money ‘it gets "in and the money «it spends.

Each year the charity must prepare their accounts and get them audited or examined by someone who is not part of The Ark. This means that someone who knowsa lot about money, like an accountant, makes sure the accounts are okay.

In preparing these accounts, the Trustees follow best practice and:

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The trustees are also responsible for protecting the assets of The Ark. Assets means a useful or valuable thing.

Under section 144 of the Charities Act 2011 the trustees consider that although an audit is not required for this year, an independent examination is needed.

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@ ® Remuneration policy for key management personnel
Gos No employees received employee benefits (excluding employer
eo pension costs) of more than £60,000 for the reporting period.
bk Investment policy
: made the decision, at this time, to take no risks financially and
coal The trustees have the power to invest the charity’s funds and have
” have placed £80,000 into a high interest, 90 day notice account.
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Reserves policy

The optimum, or best, level of reserves is based on 6 months ( turnover (income) minimum and no more than 9 months. "i Restricted reserves do not count towards this figure. We end this year with unrestricted reserves of £176,923, which puts the Sart charity in a good position going into 2022/23—which may prove very difficult financially not only due to the continuing impact of the coronavirus pandemic but with no additional financial support from Government and rising costs and inflation.

Restricted funds

Restricted funds are used for specific purposes as laid down by the donor or contracting party. Expenditure which meets these criteria is charged to the fund together witha fair allocation of management and support costs. Where funds are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds. It will be used in subsequent years in line with the restrictions placed by the donor or stipulated in the contract.

Particulars of any outstanding Guarantee given by the charity

Particulars of any outstanding debt

The trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets and liabilities.

waif OC Financial outlook | OF 2022/23 will continue to be challenging for many charities; in WV) many ways more difficult than at the height of the pandemic. The im) trusteessubsidise andcharitable CEO willwork workstreams hard to seekand to alternativereduce costs, fundingwhilst tostill aS continuing to support the increased needs of its beneficiaries.

Page 16

The Ark Trust ClO

Unrestricted Restricted funds Total funds 2022 Total funds 2021
funds 2022 2022
£ £ £ £
Income from:
Donations andlegacies
Donations&
gifts		 4,517 0 4,517 3,329
Grants 19,205 104,338 123,543 111.431
Membership subs 0 0 0 60
Charitable activities
Activity & holiday fees 18,810 0 18,810 1,297
Contracts 21,381 97,164 118,545 185,324
Other trading activities
Room hire 0 0 0 20
Interest income 1,082 0 1,082 711
Shop sales 8,798 0 8,798 100
Less: COGS -1,337 0 -1,337 -313
Total incoming resources 72,456 201,502 273,958 301,959
Resources expended
Staff& professional fees 53,695 146,948 200,643 223,740
Utilities & communications 5,754 5,641 11,395 11,421
Activity & holiday costs 9395 5,253 14,648 6,865
General overheads 15,895 11,501 27,396 36,876
Equipment & repairs 4,628 6,233 10,861 8,805
Transport & vehicle costs 280 0 280 826
Rent, rates& insurance 16,491 2,806 19,297 13,314
Total resources expended 106,138 178,382 284,520 301,847
Net incoming resources 210,605 30,055 240,660
April 1, 2021
Transfers between funds 0 0 0
Surplus at March 31, 2022 -33,682 23,120 -10,562
FundsatMarch31,2022 176,923 53,175 230,098

Page 17

The Ark Trust ClO

2022 2021
£ £
Fixed Assets
Tangible assets 18,583 21,243
Current Assets
Debtors 7,601 7,333
Cash at bank and in hand 305,087 219,209
Prepayments and accrued income 12,576 21,054
325,264 247,596
Creditors
Amounts falling due within one year 5,967 2,760
Accruals and deferred income 107,782 25,419
113,749 28,179
Net Current Assets less liabilities 211,515 219,417
Total Assets less liabilities 230,098 240,660
Reserves
Unrestricted fund 176,923 210,605
Restricted fund 53,175 30,055
Totalreserves 230,098 240,660

Page 18

Notes to the Financial Statements

2 These are the statements we have to make when we file (send) g *Tead-d our accounts to the Charity Commission. They are not easy to -_ read. If you would like to know more so you can understand x them,have a pleasebriefing contact thesession. Ark office who will arrange for you to

Basis of preparation

Basis of accounting

The accounts have been prepared in accordance with the Statements of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1st January 2015.

Assets and liabilities are initially recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The charity meets the definition of a public benefit entity as defined by FRS 102.

Going concern

These accounts are prepared on a going concern basis; the charity has sufficient resources and the trustees have no reason to believe that the charity will not continue to operate next year or for the foreseeable future.

Change of accounting policy

The financial statements have been prepared to give a ‘true and fair’ view and no changes have been made to the accounting policies adopted.

Change to accounting estimates and material errors

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).

No material prior year errors have been identified in the reporting period (3.47 FRS102 SORP)

Interest receivable

Interest on funds held on deposit is included when receivable; this is upon notification of the interest paid/payable at the bank.

Page 19

Income

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Expenditure and liabilities

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and support costs

Support costs include central functions and have been allocated to activities on a basis consistent with the use of resources.

Redundancy cost

The charity made no redundancy payments during the reporting period.

Creditors

The charity has creditors which are measured at settlement amounts less trade discounts.

Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash value or other consideration expected to be received.

Page 20

Assets

Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year and cost at least £750.

They are valued at cost.

The depreciation method is straight line, spread across the assets’ useful life taking into account any residual value.

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||||||||| |---|---|---|---|---|---|---|---| |Motor|Fixtures &|Equipment| |Vehicles|Fittings| |£|£|£| |Cost|or|Value| |At|1st|April|2021|3,750|20,988|11,641| |Additions|0|1,000|5,000| |Disposals|0|0|0| |At|31st|March|2022|3,750|21,988|16,641| |Depreciation| |At|1st|April|2021|2,000|6,719|6,467| |Charge|for the|period|1,000|3,315|4,295| |At|31st|March|2022|3,000|10,034|10,762| |Net|Book|Values| |At the|start|of the|year|1,750|14,269|5,224| |At|the|end|of the|year|750|11,954|5,879|

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Page 21

;

Taxation

The charitable status of the organisation has been confirmed by the Inland Revenue. This means that the charity is not liable to corporation tax on its surplus or gains to the extent that they are applied for charitable purposes.

Trustees remuneration, expenses and related party transaction

None of the trustees received any remuneration for their role during the year and there were no related party transactions. Trustees are offered reimbursement for travel expenses incurred—to remove any barrier to prevent attendance at meetings.

Independent Examiner’s Report

The Independent Examiner’s report to the Trustees of The Ark Trust CIO is attached to this report.

Declaration

The trustees declare that they have approved the trustee’s report above.

Signed on behalf of the charity trustee board by the following trustees:

Name: Tony RoQinsonl Signature: HtVy #} = 4/ ~~ Date: lo -l¢>2@20

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Name: Sa. Cavp |
Signature: Le
Dates le. \ . 2a
i hy Contact information
Eo | Tel 01344 266899
Ia 3 _ ae
a S44 Email info@theark.org.uk
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Page 22

Independent examiner’s report to the trustees of “The Ark Trust Ltd”

I report on the financial statements of the company for the year ended 31 March 2022. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity trustees as a body, for my work.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Chartered Institute of Management Accountants.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:

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,
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have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: S Fogwill

Relevant professional qualification or body: Chartered Institute of Management Accountants

Address: 24 Woodville Close, Blackwater, Camberley, GU17 0BN

Date: 21 October 2022

a, Ses