## **Bath Minerva Choir** ## **Chair’s Report on behalf of the Trustees** In 2021 we have been able to take advantage of the relaxation of Covid lockdown rules in May, and have some hybrid Zoom/in person rehearsals in Widcombe Community Centre in preparation for a small-scale event we planned for 26 June. Our priority was to get the Choir together in person as soon as possible if we could, but we continued to be hampered by ambiguity over Government guidelines and the real requirement to keep strict Covid discipline, which meant we had to rehearse socially distanced and in masks. While it was good for some of us to be together again, many people could not attend the rehearsals due to numbers restrictions or chose to attend via Zoom anyway. Luckily (and brilliantly enabled by Will Starling) Zoom rehearsals were well attended and helped to give us some sense of community and cohesion despite the challenges. Gavin put together a short but delightful programme suitable for our rehearsal limitations and we were finally able to organise an outdoor event for choir members, friends and family on the lawn at Hartham Park. Thanks were due once again to Jennifer Thomas and her husband for allowing us to make use of the Park at the last minute. There were many organisational challenges in bringing this event together, but we did manage to make it happen despite all odds. We were very lucky to be rewarded with a dry and sunny evening and we enjoyed a very pleasant informal concert. One important lesson we learned from the event was that Zoom rehearsals are simply not enough on their own to enable a choir to practice effectively together and give individual members the confidence to sing in public. These limitations were exacerbated by the additional challenges of singing outside, but Gavin’s usual skill and motivational flair carried us through! After the summer, our attention then turned to arrangements for Covid-restricted rehearsals in September for our November concert. We were keen to get as many people as possible singing in person - without masks from the outset - which we were able to do after a carefully considered risk assessment. Our arrangements were intended to provide safe rehearsals that met Government requirements, but crucially to be effective and give confidence to our members so that as many as possible would attend. Nevertheless, we continued to provide Zoom access so that people that needed to take extra care or self-isolate could take part. Thanks again to Will for enabling this to all happen via Zoom. We were of course rehearsing for our first concert in the Abbey for a long time on 27 November. Organising this major concert under changing Covid restrictions, in a newly and completely refurbished Abbe with an new Abbey team created many planning challenges. We performed Paul Carr’s Four New Seasons to compliment Vivaldi’s Four Seasons. The Bath Philharmonic provided accompaniment and Bramiah Kanneh-Mason (Sheku’s older brother) was guest soloist. Gavin pulled it off musically once again and it was a tribute to him that it worked so well, particularly as he was recovering from Covid! The newly reopened Bath Abbey received record visitor numbers the afternoon before the concert. Our performance coincided with Luke Jerram’s touring exhibition “Museum of the Moon” (a large illuminated moon suspended over the choir) and that Saturday was a busy Christmas shopping day with newly relaxed restrictions. All this made our arrangements and final rehearsal in the Abbey very difficult as it was full of noisy visitors! Added to unexpected challenges of the new layouts for the choir and orchestra it made for an adrenaline filled preparation for the concert. Particular thanks go to Jackie Seeger for doing such a good job of her first major Minerva event under such difficult circumstances, and also to Frances and Martin Ansell who overcame many issues right up to the last minute to sell so many tickets and ensure that the seats on the night matched them! However, in the end it was all right on the night and a wonderful performance in front of a packed and appreciative audience. BATH MINERVA CHOIR FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Charity Number 1098142 BATH MINERVA CHOIR FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2018 CONTENTS PAGE Trustees and professional advisers Trustees, annual report Independent examiner's repoTt Statement of financial activities Balance sheet Notes to the financial statements 6-7 BATH MINERV A CHOIR TRUSTEES AND PROFESSIONAL ADVISORS Trustees F Ansell S Heward C Spencer W Starlins S Strang C Smith J Wiesner R Hawkes P Betteridge L Ware J Seeger resigned 28 February 2021 resigned 19 June 2021 Treasurer appointed 21 March 2021 Tesigned 2 May 2021 Chair appointed 19 June 2021- Secretary appointed 28 February 2021 Registered Address 4 The Cleeve Corsham Wiltshire SN13 9JG Independent Examlner of Financial Accounts M Harley Bankers CAF Bank Ltd 25 Kings Hill Avenue King5 Hill West Malling Kent ME19 4JQ TSB Midsomer Norton Branch 2 Silver Stseet Midsomer Norton Bath BA2 2HB BATH MINERVA CHOIR tNDEPENDENT EXAMINER'S REPORT To the Trustees and Members of Bath Minerva Choir, Charity Number 1098142 I hereby report on the accounts of Bath Minerva Choir for the year ended 31 December 2021, whith are set out on pages 4 to 7. Respeetive responsibilities of trustees and examiner The trustees are re5pon5ible for the preparation of the accounts of the charity. The trustees consider that an audit 15 not required for this year under section 14412) of the Charities Act 2011 (the 2011 Act), and an independent examination is appropriate. It is my responsibility to:_ examine the accounts under Section 145 of the 2011 Act to follow the procedures laid down in the General Directions siven by the commission under section 145{51(bl of the 2011 Act $tate whether particular matter5 have come to my attention. Basis of independent examinerfs report My examination was carried out taking in aCCOTdance with General Direitions given by the Charitie5 Commission. An examinatson includes a review of the accounting records kept by the tharity and compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as tmstees concemins such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent examinerf8 statement In connection with my examination, no matter has come to my attention.. which 8ives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with regulations made under section 130 of the 2011 Act,. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or To whicty in my opinion attention should be drawn in order lo enable a proper understanding of the accounts to be reached. M J Harley MA ACMA CCMA Date.. BATH MINERVA CHOIR STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021 Unrestri¢ted Designated Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Note INCOMING RESOURCES Ineomins resources from charitable activites Contributions from members lincludins tax refunds) and donations Receipts from fund-raising and sponsorship Income from concerts Other income 16.239 3,018 16,239 3,018 20,523 90 19,090 6,659 8,(X]O 90 150 ActI￿tIeS for 8eneratin8 funds Interest receivable TotaI incoming Tesources 31,878 8,000 39,878 26,562 RESOURCES EXPENDED Cost of generating voluntary income Costs in furtherance of charitable objects Management & administration 2a 24,295 1,185 8,000 32,295 1,185 13,946 786 2b Total resources expended 25,480 8,000 33,480 14,732 Nel incominyJloutsoin8) resources and net movement in funds 6,398 6,398 11,830 Funds brou8ht forwaTd 64,730 64,730 52,900 Funds carrÈed forward 71,128 71,128 64,730 All activities of the Charity are classed as continuing The notes on pages 6 & 7 form part of these financial statements BATH MINERVA CHOIR BALANCE SHEET AS AT 31 DECEMBER 2021 Unrestricted funds Note 2021 UnTestricted funds 2020 Current A6sets Debtors & Prepayments Cash at bank and in hand 4,794 74,047 78,841 3,603 64,704 68,307 Current Liabilities Amounts falling due within one year 7,713 3,577 Total assets less liabilities 71,128 64,730 Repre$ented by. Surplus on statement of financial activites 71,128 64,730 These Einancial statements were approved by the Trustees on and are signed on on their behalf by.. P Betteridge Chairman The notes on pages 6 and 7 form part of these financial statements BATH MINERVA CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 I ACCOUNTING POLICIES a) Basis of accounting The financial statements have been prepared in accordance with Accounting and Reportins by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK IFRS 1021 issued July 2014 and with the Charities Act 2011. b) Fund accounting Unreslricled funds are available for use at the discretion of the trustee5 in furtherance of the general objectives of the tharity. Restricted funds are for use for the purpose for which they where donated. c) Incoming resources Incorne comprises amounts received in the form of subscriptions, donations and gifts, plus amounts arisin8 from fund-raising activities and event5 All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. d) Resources expended Expenditure is reiognised on an accrual basis as a liability is incurred. Expenditure includes any V AT which is reported as part OE the expenditure to which il Telales 2 RESOURCES USED 2021 2021 2021 2020 Unte5tsicted Desx8nated Funds Funds TOTAL Costs in turtherance of charitable objects Rehearsal cosls.. Conductor Accompanist Room hire 5,625 2,575 939 5,625 2.575 939 6,017 2,935 734 Fundraising costs Concert expenditure.. 320 320 1,616 13 1,631 500 50U 13,946 Previous year Spring Autumn 150 150 12,570 2,116 24,295 8,000 20,570 2,116 32,295 Summer 8,000 2b Management & administration NFMS subs, library membership & insurance Postase & Stationery Web site and marketing Refreshments & sundry expendiMre 577 51 577 51 180 567 49 377 377 170 1,185 1,185 786 BATH MINERVA CHOIR NOTES TO THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 DECEMBER 2021 2021 2020 DEBTORS Income tax recoverable Prepayments & other debtors 1,760 1,843 3,603 1,350 4,794 CREDITORS Amounts falling due within one year Other creditors Accruals and deferred income 1.607 6,106 7,713 462 3,115 3.577 TRUSTEES REMUNEIiATION The charity did not remunerate any Trustee or reiTnburse any expense to any Trustee durins the year MOVEMEKTS ON FUNDS Openins Balance At l Jan 2021 Income in year Expenditure in year Closins Balan¢e At 31 Dec 2021 Unrestricted Funds 64,730 39,878 -33,480 71,128 DeS1￿￿ted Funds Paul Carr premiere donation 8,000 -8,000 64,730 47,878 -41,480 71,128 BATH MINERVA CHOIR FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Charity Number 1098142 BATH MINERVA CHOIR FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2018 CONTENTS PAGE Trustees and professional advisers Trustees, annual report Independent examiner's repoTt Statement of financial activities Balance sheet Notes to the financial statements 6-7 BATH MINERV A CHOIR TRUSTEES AND PROFESSIONAL ADVISORS Trustees F Ansell S Heward C Spencer W Starlins S Strang C Smith J Wiesner R Hawkes P Betteridge L Ware J Seeger resigned 28 February 2021 resigned 19 June 2021 Treasurer appointed 21 March 2021 Tesigned 2 May 2021 Chair appointed 19 June 2021- Secretary appointed 28 February 2021 Registered Address 4 The Cleeve Corsham Wiltshire SN13 9JG Independent Examlner of Financial Accounts M Harley Bankers CAF Bank Ltd 25 Kings Hill Avenue King5 Hill West Malling Kent ME19 4JQ TSB Midsomer Norton Branch 2 Silver Stseet Midsomer Norton Bath BA2 2HB BATH MINERVA CHOIR tNDEPENDENT EXAMINER'S REPORT To the Trustees and Members of Bath Minerva Choir, Charity Number 1098142 I hereby report on the accounts of Bath Minerva Choir for the year ended 31 December 2021, whith are set out on pages 4 to 7. Respeetive responsibilities of trustees and examiner The trustees are re5pon5ible for the preparation of the accounts of the charity. The trustees consider that an audit 15 not required for this year under section 14412) of the Charities Act 2011 (the 2011 Act), and an independent examination is appropriate. It is my responsibility to:_ examine the accounts under Section 145 of the 2011 Act to follow the procedures laid down in the General Directions siven by the commission under section 145{51(bl of the 2011 Act $tate whether particular matter5 have come to my attention. Basis of independent examinerfs report My examination was carried out taking in aCCOTdance with General Direitions given by the Charitie5 Commission. An examinatson includes a review of the accounting records kept by the tharity and compari50n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as tmstees concemins such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent examinerf8 statement In connection with my examination, no matter has come to my attention.. which 8ives me reasonable cause to believe that in any material respect the requirements.. To keep accounting records in accordance with regulations made under section 130 of the 2011 Act,. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or To whicty in my opinion attention should be drawn in order lo enable a proper understanding of the accounts to be reached. M J Harley MA ACMA CCMA Date.. BATH MINERVA CHOIR STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 December 2021 Unrestri¢ted Designated Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Note INCOMING RESOURCES Ineomins resources from charitable activites Contributions from members lincludins tax refunds) and donations Receipts from fund-raising and sponsorship Income from concerts Other income 16.239 3,018 16,239 3,018 20,523 90 19,090 6,659 8,(X]O 90 150 ActI￿tIeS for 8eneratin8 funds Interest receivable TotaI incoming Tesources 31,878 8,000 39,878 26,562 RESOURCES EXPENDED Cost of generating voluntary income Costs in furtherance of charitable objects Management & administration 2a 24,295 1,185 8,000 32,295 1,185 13,946 786 2b Total resources expended 25,480 8,000 33,480 14,732 Nel incominyJloutsoin8) resources and net movement in funds 6,398 6,398 11,830 Funds brou8ht forwaTd 64,730 64,730 52,900 Funds carrÈed forward 71,128 71,128 64,730 All activities of the Charity are classed as continuing The notes on pages 6 & 7 form part of these financial statements BATH MINERVA CHOIR BALANCE SHEET AS AT 31 DECEMBER 2021 Unrestricted funds Note 2021 UnTestricted funds 2020 Current A6sets Debtors & Prepayments Cash at bank and in hand 4,794 74,047 78,841 3,603 64,704 68,307 Current Liabilities Amounts falling due within one year 7,713 3,577 Total assets less liabilities 71,128 64,730 Repre$ented by. Surplus on statement of financial activites 71,128 64,730 These Einancial statements were approved by the Trustees on and are signed on on their behalf by.. P Betteridge Chairman The notes on pages 6 and 7 form part of these financial statements BATH MINERVA CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 I ACCOUNTING POLICIES a) Basis of accounting The financial statements have been prepared in accordance with Accounting and Reportins by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK IFRS 1021 issued July 2014 and with the Charities Act 2011. b) Fund accounting Unreslricled funds are available for use at the discretion of the trustee5 in furtherance of the general objectives of the tharity. Restricted funds are for use for the purpose for which they where donated. c) Incoming resources Incorne comprises amounts received in the form of subscriptions, donations and gifts, plus amounts arisin8 from fund-raising activities and event5 All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. d) Resources expended Expenditure is reiognised on an accrual basis as a liability is incurred. Expenditure includes any V AT which is reported as part OE the expenditure to which il Telales 2 RESOURCES USED 2021 2021 2021 2020 Unte5tsicted Desx8nated Funds Funds TOTAL Costs in turtherance of charitable objects Rehearsal cosls.. Conductor Accompanist Room hire 5,625 2,575 939 5,625 2.575 939 6,017 2,935 734 Fundraising costs Concert expenditure.. 320 320 1,616 13 1,631 500 50U 13,946 Previous year Spring Autumn 150 150 12,570 2,116 24,295 8,000 20,570 2,116 32,295 Summer 8,000 2b Management & administration NFMS subs, library membership & insurance Postase & Stationery Web site and marketing Refreshments & sundry expendiMre 577 51 577 51 180 567 49 377 377 170 1,185 1,185 786 BATH MINERVA CHOIR NOTES TO THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 DECEMBER 2021 2021 2020 DEBTORS Income tax recoverable Prepayments & other debtors 1,760 1,843 3,603 1,350 4,794 CREDITORS Amounts falling due within one year Other creditors Accruals and deferred income 1.607 6,106 7,713 462 3,115 3.577 TRUSTEES REMUNEIiATION The charity did not remunerate any Trustee or reiTnburse any expense to any Trustee durins the year MOVEMEKTS ON FUNDS Openins Balance At l Jan 2021 Income in year Expenditure in year Closins Balan¢e At 31 Dec 2021 Unrestricted Funds 64,730 39,878 -33,480 71,128 DeS1￿￿ted Funds Paul Carr premiere donation 8,000 -8,000 64,730 47,878 -41,480 71,128