Trustees’ Annual Report 2024
| Financial Year: | 1 April 2023– 31 March 2024 | |
|---|---|---|
| Charity Name: | Swanwick Pre School | |
| Charity Number: | 1098128 | |
| Company Number: | 4646503 | |
| Registered office: | Pentrich Road | |
| Swanwick | ||
| Alfreton | ||
| Derbyshire | ||
| DE55 1BN | ||
| Bank: | Yorkshire Bank | |
| 26 St Peter’s Street | ||
| Derby | ||
| DE1 1SL | ||
| Accountants: | Pedley & Co | |
| Chartered Certified Accountants | ||
| 82 Nottingham Road | ||
| Somercotes | ||
| Alfreton | ||
| Derbyshire | ||
| DE55 4LY | ||
| Approved By: | Ofsted | |
| Building C | ||
| Cumberland Place | ||
| Park Row | ||
| Nottingham | ||
| NG1 6HJ | ||
| Trustees (xx) | Charlotte Fisher | Chair |
| Hannah O’Hanlon | Committee | |
| Lindsay Wharton-Howett | Secretary | |
| Beverley Green | Committee | |
| Lynda Wardle | Committee | |
| Alison Pickering | Committee | |
| Hannah Swanborough | Committee | |
| Caroline Lawson | Committee | |
| Chloe Ashley | Committee | |
| Alex Morley | Committee | |
| Rebecca Wall | Committee | |
| Jessica Wolden | Committee | |
| Heather Beveridge | Committee | |
| Frances Mendham | Committee |
Governing Documents: Memorandum and Articles of Association Incorporated 24[th] Jan. 2003, Articles of Association adopted by Special Resolution 8[th] Feb. 2016
Charity Constituted:
Limited Company
Trustee Selection: Elected from membership & appointed by existing trustees
Our pre-school has been established for over 50 years. We are based in a converted church in the village of Swanwick, Derbyshire and provide high quality care and education for pre-school children from two and a half to five years old. Our staff are friendly, dedicated and highly qualified. A committee of parents works in partnership with staff to manage the pre-school.
Our Aims
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Provide high quality care and education for children primarily below statutory school age
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Work in partnership with parents to help children learn and develop
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Add to the life and wellbeing of our local community
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Offer children and their parents a service which promotes equality and values diversity
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Our Pre-school is committed to safeguarding and promoting the welfare of our children.
Objectives
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(A) To offer appropriate play, education and care facilities, for all children whatever their race, culture, religion, means or ability
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(B) To keep parents informed and consulted on all levels
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(C) To continue to develop the Pre-school
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(D) Instigating and adhering to and furthering the aim of the Early Years Alliance;
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(E) To increase the contact between Pre-school and Swanwick Primary School to which we are currently seen as the main 'feeder', in order to make the transition to Primary School as easy as possible for the children.
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(F) To play a part in life in our local community,
Main Activities
Education of pre-school children from 2½ - 4 years within sessions not exceeding 3 hours per day per child in accordance with Ofsted regulations and preparing these children for full time education. We offer lunchtime sessions to children the year before they start school to enable them to become more independent.
Summary
Two Sessions of 26 children each are held Mon - Fri for 38 weeks a year. Each session is three hours long and parents can opt for between one and a maximum of seven sessions per week per child and three lunchtime sessions per week. 2023/24 assisted with the education of over 65 children from the local community and surrounding areas.
The pre-school is Ofsted approved as suitable for a maximum of 26 children. In March 2023 we were inspected by Ofsted and we maintained our good grade. The pre-school has continued with its plan to update the building to deal with modern requirements.
This financial year started positively with an increase of children in sessions in the summer term. However, the autumn term was more financially challenging due to the cost-of-living crisis, some
families waited until their child was funded as they could not afford fees with all the increased household costs. This improved in the spring term, with session numbers increasing. This financial year we reviewed our outdoor learning and put together a plan to improve positive outcomes from outdoor play. We fundraised and got a donation from a local group to enable us to start this work, starting with having fitted seating into our outdoor shelter in order to use it as an outdoor classroom. We also replaced our scooters, pushchairs and outdoor cars. Further maintenance was carried out to complete general repairs and a new heating unit. Whilst this work was carried out we always endeavored to keep a watchful eye on cost to ensure we can keep operating, especially in a year with ever increasing costs; including rises in minimum wage.
With limited family budgets, fundraising has still been challenging within this financial year. The committee worked hard to find ways to fundraise. We had Christmas card sales, sponsored obstacle course, fill a smartie tube with 20p’s and photographs. We also did a Santa on the Farm event in conjunction with Blend Youth which is part of the Amber Valley CIDS Group. This was an excellent event, on the farm, which the children thoroughly enjoyed. Amber Valley Rotary also supported us on this event.
It has been our upmost priority to make sure that we always ensure the safety of our staff and children, with a rigorous risk assessment in place.
Future Plans
The trustees intend to continue keeping the high standard of education, whilst continuing to keep the building in good condition and develop where possible.
Fees paid by families and Derbyshire County Council finance our future plans. The trustees need to maintain a balance, ensuring our current children benefit whilst, at the same time, ensuring a sound financial base for future generations.
The trustees voted to introduce an additional lunch time session in the Autumn term to meet the demand for lunch time sessions.
Financial Review
Children aged two can now access two-year funding for working parents. Some families of children this age may also access free education if they qualify for certain benefits. The majority of children over three years take advantage of the government scheme, which provides full funding for up to 15 hours per week per child for universal funding and an additional 15 hours per week for extended funding, if the parents meet the criteria. When part of this provision is paid to an alternative provider (i.e. approved child minder) any shortfall is met by the parents/guardians.
We charge £21.60 per 3-hour session for children who are not using funding.
Trustees regularly review the finances, budgets and reserve policy to ensure the pre-school is being managed effectively.
The Directors voted to keep three months of outgoings to be held in reserve at all times. This will be reviewed annually by the board of directors.
All pension liabilities have been met for auto enrolment.
17[th] January 2025
----------------------------------Date Approved
Charlotte Fisher
Charlotte Fisher
---------------------------------------------------------(Signed on behalf of Swanwick Pre School)
Hannah O’Hanlon
Hannah O’Hanlon
---------------------------------------------------------(Signed on behalf of Swanwick Pre School)
Report of the Directors and
Unaudited Financial Statements For The Year Ended 31 March 2024
for
Swanwick Pre School
Swanwick Pre School
Contents of the Financial Statements For The Year Ended 31 March 2024
| Page | |
|---|---|
| Company Information | 1 |
| Report of the Directors | 2 |
| Income Statement | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 6 |
| Report of the Accountants | 8 |
| Detailed Income and Expenditure Account | 9 |
Swanwick Pre School
Company Information For The Year Ended 31 March 2024
DIRECTORS: Mrs Rebecca Elise Wall Mrs Lynda Wardle Mrs Lyndsey Marie Wharton-Howett Mrs Alison Joanne Pickering Mrs Rachel Judith Felix Mrs Charlotte Emily Fisher Mrs Estella Orridge Ms Georgina Catherine Draper Mrs Kirsty Louise Griffiths Ms Anna Lisles Miss Alex Catherine Morley Mrs Hannah O'Hanlon Mrs Heather Jane Beveridge Miss Jessica Wolden Miss Frances Louise Mendham
REGISTERED OFFICE: Pentrich Road Swanwick Alfreton Derbyshire DE551BN REGISTERED NUMBER: 04646503 (England and Wales) ACCOUNTANTS: Pedley & Co. Chartered Certified Accountants 82 Nottingham Road Somercotes Alfreton Derbyshire DE55 4LY
Page 1
Swanwick Pre School
Report of the Directors
For The Year Ended 31 March 2024
The directors present their report with the financial statements of the company for the year ended 31 March 2024.
DIRECTORS
The directors shown below have held office during the whole of the period from 1 April 2023 to the date of this report.
Mrs Lynda Wardle Mrs Lyndsey Marie Wharton-Howett Mrs Alison Joanne Pickering Mrs Rachel Judith Felix Mrs Charlotte Emily Fisher Mrs Estella Orridge Ms Georgina Catherine Draper Mrs Kirsty Louise Griffiths Ms Anna Lisles Miss Alex Catherine Morley
Other changes in directors holding office are as follows:
Mrs Rebecca Elise Wall - appointed 28 September 2023 Mr Martin Wesley Dye - resigned 28 September 2023 Mrs Hannah O'Hanlon - appointed 28 September 2023 Mrs Heather Jane Beveridge - appointed 28 September 2023 Miss Jessica Wolden - appointed 28 September 2023 Miss Frances Louise Mendham - appointed 28 September 2023
This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.
ON BEHALF OF THE BOARD:
Mrs Charlotte Emily Fisher - Director
6 June 2024
Page 2
Swanwick Pre School
Income Statement
For The Year Ended 31 March 2024
| Notes TURNOVER Cost of sales GROSS SURPLUS Administrative expenses Other operating income OPERATING DEFICIT 4 Interest receivable and similar income Interest payable and similar expenses DEFICIT BEFORE TAXATION Tax on deficit DEFICIT FOR THE FINANCIAL YEAR |
2024 £ 136,458 9,807 126,651 130,488 (3,837) - (3,837) 1,363 (2,474) 707 (3,181) - (3,181) |
2023 £ 129,559 10,675 118,884 120,543 (1,659) 680 (979) 475 (504) 594 (1,098) - (1,098) |
|---|---|---|
The notes form part of these financial statements
Page 3
Swanwick Pre School (Registered number: 04646503)
Balance Sheet
31 March 2024
| Notes FIXED ASSETS Tangible assets 5 CURRENT ASSETS Debtors 6 Cash at bank and in hand CREDITORS Amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 8 NET ASSETS RESERVES Income and expenditure account |
2024 £ 475 38,511 38,986 631 |
£ 154,090 38,355 192,445 6,478 185,967 185,967 185,967 |
2023 £ 633 42,848 43,481 1,193 |
£ 154,820 42,288 |
|---|---|---|---|---|
| 197,108 7,960 |
||||
| 189,148 | ||||
| 189,148 | ||||
| 189,148 |
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
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(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The notes form part of these financial statements
continued...
Page 4
Swanwick Pre School (Registered number: 04646503)
Balance Sheet - continued 31 March 2024
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Board of Directors and authorised for issue on 6 June 2024 and were signed on its behalf by:
Mrs Charlotte Emily Fisher - Director
Mrs Rachel Judith Felix - Director
The notes form part of these financial statements
Page 5
Swanwick Pre School
Notes to the Financial Statements
For The Year Ended 31 March 2024
1. STATUTORY INFORMATION
Swanwick Pre School is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Company Information page.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
These financial statements have been prepared in accordance with Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" including the provisions of Section 1A "Small Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Turnover
Turnover is measured at the fair value of the consideration received or receivable, excluding discounts, rebates, value added tax and other sales taxes.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - not provided Plant and machinery - 10% on reducing balance Fixtures and fittings - 10% on reducing balance
Taxation
Taxation for the year comprises current and deferred tax. Tax is recognised in the Income Statement, except to the extent that it relates to items recognised in other comprehensive income or directly in equity.
Current or deferred taxation assets and liabilities are not discounted.
Current tax is recognised at the amount of tax payable using the tax rates and laws that have been enacted or substantively enacted by the balance sheet date.
Deferred tax
Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date.
Timing differences arise from the inclusion of income and expenses in tax assessments in periods different from those in which they are recognised in financial statements. Deferred tax is measured using tax rates and laws that have been enacted or substantively enacted by the year end and that are expected to apply to the reversal of the timing difference.
Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to surplus or deficit on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The company operates a defined contribution pension scheme. Contributions payable to the company's pension scheme are charged to profit or loss in the period to which they relate.
3. EMPLOYEES AND DIRECTORS
The average number of employees during the year was 8 (2023 - 9).
Page 6
continued...
Swanwick Pre School
Notes to the Financial Statements - continued For The Year Ended 31 March 2024
4. OPERATING DEFICIT
The operating deficit is stated after charging:
| Depreciation - owned assets 5. TANGIBLE FIXED ASSETS Freehold Plant and property machinery £ £ COST At 1 April 2023 and 31 March 2024 232,522 17,339 DEPRECIATION At 1 April 2023 84,998 12,620 Charge for year - 472 At 31 March 2024 84,998 13,092 NET BOOK VALUE At 31 March 2024 147,524 4,247 At 31 March 2023 147,524 4,719 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security 8. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Bank loans |
2024 £ 730 Fixtures and fittings £ 9,175 6,598 258 6,856 2,319 2,577 2024 £ 475 2024 £ 631 - 631 2024 £ 6,478 |
2023 £ 810 Totals £ 259,036 |
2023 £ 810 Totals £ 259,036 |
|---|---|---|---|
| 104,216 730 |
|||
| 104,946 | |||
| 154,090 | |||
| 154,820 | |||
| 2023 £ 633 |
|||
| 2023 £ 600 593 |
|||
| 1,193 | |||
| 2023 £ 7,960 |
Page 7
Swanwick Pre School
Report of the Accountants to the Directors of Swanwick Pre School
As described on the Balance Sheet you are responsible for the preparation of the financial statements for the year ended 31 March 2024 set out on pages three to seven and you consider that the company is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Pedley & Co. Chartered Certified Accountants 82 Nottingham Road Somercotes Alfreton Derbyshire DE55 4LY
6 June 2024
This page does not form part of the statutory financial statements
Page 8
Swanwick Pre School
Detailed Income and Expenditure Account For The Year Ended 31 March 2024
| Sales Cost of sales Purchases GROSS SURPLUS Other income Government grants Deposit account interest Expenditure Wages Pensions Rates Insurance Light and heat Repairs to property Hire of plant and machinery Telephone Post and stationery Advertising Sundry expenses Training costs Accountancy Finance costs Bank charges Bank loan interest Depreciation Plant and machinery Fixtures and fittings NET DEFICIT |
2024 £ - 1,363 102,556 1,555 739 4,199 3,668 8,729 212 1,727 2,100 865 2,289 404 630 85 707 472 258 |
£ 136,458 9,807 126,651 1,363 128,014 129,673 (1,659) 792 (2,451) 730 (3,181) |
2023 £ 680 475 95,957 1,288 581 4,167 3,204 6,192 265 1,400 1,655 1,088 2,167 1,083 600 86 594 524 286 |
£ 129,559 10,675 118,884 1,155 120,039 119,647 392 680 (288) 810 (1,098) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 9
To whom it may concern,
Your website requires either a consolidated single report, or three reports to proceed with our submission. There is no option to deliver in two reports. Therefore we submit this explanatory note solely to fulfil your website requirements.
I have submitted a trustees’ report and the audited accounts, which are the only documents we provide each year.
Please do contact me if further information is required, but I trust that by submitting the same reports as previously, albeit for the new year period, we have fulfilled your requirements.
Yours faithfully
Alison Pickering Treasurer/Administrator