Trustees’ Annual Report 2023
| Financial Year: | 1 April 2022– 31 March 2023 | |
|---|---|---|
| Charity Name: | Swanwick Pre School | |
| Charity Number: | 1098128 | |
| Company Number: | 4646503 | |
| Registered office: | Pentrich Road | |
| Swanwick | ||
| Alfreton | ||
| Derbyshire | ||
| DE55 1BN | ||
| Bank: | Yorkshire Bank | |
| 26 St Peter’s Street | ||
| Derby | ||
| DE1 1SL | ||
| Accountants: | Pedley & Co | |
| Chartered Certified Accountants | ||
| 82 Nottingham Road | ||
| Somercotes | ||
| Alfreton | ||
| Derbyshire | ||
| DE55 4LY | ||
| Approved By: | Ofsted | |
| Building C | ||
| Cumberland Place | ||
| Park Row | ||
| Nottingham | ||
| NG1 6HJ | ||
| Trustees (xx) | Charlotte Fisher | Chair |
| Rachel Felix | Vice Chair | |
| Lindsay Wharton-Howett | Secretary | |
| Estella Orridge | Committee | |
| Lynda Wardle | Committee | |
| Alison Pickering | Committee | |
| Anna Lisles | Committee | |
| Georgina Draper | Committee | |
| Kirsty Griffiths | Committee | |
| Alex Morley | Committee | |
| Rebecca Wall | Committee | |
| Jessica Wolden | Committee | |
| Heather Beveridge | Committee | |
| Frances Mendham | Committee | |
| Hannah O’Hanlon | Committee |
Governing Documents: Memorandum and Articles of Association Incorporated 24[th] Jan. 2003,
Articles of Association adopted by Special Resolution 8[th] Feb. 2016
Charity Constituted:
Limited Company
Trustee Selection: Elected from membership & appointed by existing trustees
Our pre-school has been established for over 50 years. We are based in a converted church in the village of Swanwick, Derbyshire and provide high quality care and education for pre-school children from two and a half to five years old. Our staff are friendly, dedicated and highly qualified. A committee of parents works in partnership with staff to manage the pre-school.
Our Aims
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Provide high quality care and education for children primarily below statutory school age
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Work in partnership with parents to help children learn and develop
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Add to the life and wellbeing of our local community
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Offer children and their parents a service which promotes equality and values diversity
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Our Pre-school is committed to safeguarding and promoting the welfare of our children.
Objectives
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(A) To offer appropriate play, education and care facilities, for all children whatever their race, culture, religion, means or ability
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(B) To keep parents informed and consulted on all levels
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(C) To continue to develop the Pre-school
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(D) Instigating and adhering to and furthering the aim of the Early Years Alliance;
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(E) To increase the contact between Pre-school and Swanwick Primary School to which we are currently seen as the main 'feeder', in order to make the transition to Primary School as easy as possible for the children.
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(F) To play a part in life in our local community,
Main Activities
Education of pre-school Children from 2½ - 5 years within sessions not exceeding 3 hours per day per child in accordance with Ofsted regulations and preparing these children for full time education. We offer lunchtime sessions to children the year before they start school to enable them to become more independent.
Summary
Two Sessions of 26 children each are held Mon - Fri for 38 weeks a year. Each session is three hours long and parents can opt for between one and a maximum of seven sessions per week per child and three lunchtime sessions per week. 2022/23 assisted with the education of over 70 children from the local community and surrounding areas.
The pre-school is Ofsted approved as suitable for a maximum of 26 children. In March 2023 we were inspected by Ofsted and we maintained our good grade. The pre-school has continued with its plan to update the building to deal with modern requirements.
This financial year started positively with an increase of children in sessions, taking us back closer to pre-pandemic numbers. Due to the cost-of-living crisis, some families are waiting until their child is funded as they cannot afford fees with all the increased household costs. We undertook a major refurbishment of our kitchen area, as this was no longer fit for purpose. We did many fundraising events over two years and had donations from the community to help pay towards the kitchen. Preschool covered the remaining costs. This has provided an excellent space for the staff to prepare snacks and cooking activates for the children, whilst helping to promote healthy eating. Further maintenance was carried out to complete any work that was delayed during Covid. Whilst this work was carried, out we always endeavoured to keep a watchful eye on cost to ensure we can keep operating, especially in a year with ever increasing costs; including rises in minimum wage.
With limited family budgets, fundraising has still been challenging within this financial year. The committee worked hard to find ways to fundraise. We did pub quizzes, decorate your own bauble competition, Christmas card sales, sponsored obstacle course and photographs. We also did a Santa on the Farm event in conjunction with Blend Youth which is part of the Amber Valley CIDS Group. This was an excellent event, on the farm, which the children thoroughly enjoyed. Amber Valley Rotary also supported us on this event.
It has been our upmost priority to make sure that we always ensure the safety of our staff and children, with a rigorous risk assessment in place.
Future Plans
The trustees intend to continue keeping the high standard of education, whilst continuing to keep the building in good condition and develop where possible.
Fees paid by families and Derbyshire County Council finance our future plans. The trustees need to maintain a balance, ensuring our current children benefit whilst, at the same time, ensuring a sound financial base for future generations.
Financial Review
Sessions for children less than three years of age are paid for by the parents/guardian, unless they qualify for two-year funding. The majority of children over three years take advantage of the government scheme, which provides full funding for up to 15 hours per week per child for universal funding and an additional 15 hours per week for extended funding, if the parents meet the criteria. This pays us £4.41per hour. When part of this provision is paid to an alternative provider (i.e. approved child minder) any shortfall is met by the parents/guardians.
We charge £14.50 per session for children who are under three years.
Trustees regularly review the finances, budgets and reserve policy to ensure the pre-school is being managed effectively.
The Directors voted to keep three months of outgoings to be held in reserve at all times. This will be reviewed annually by the board of directors.
All pension liabilities have been met for auto enrolment.
23[rd] November 2023
----------------------------------Date Approved
Charlotte Fisher
---------------------------------------------------------(Signed on behalf of Swanwick Pre School)
Rachel Felix
---------------------------------------------------------(Signed on behalf of Swanwick Pre School)
Report of the Directors and
Unaudited Financial Statements For The Year Ended 31 March 2023
for
Swanwick Pre School
Swanwick Pre School
Contents of the Financial Statements For The Year Ended 31 March 2023
| Page | |
|---|---|
| Company Information | 1 |
| Report of the Directors | 2 |
| Income Statement | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 6 |
| Report of the Accountants | 8 |
| Detailed Income and Expenditure Account | 9 |
Swanwick Pre School
Company Information For The Year Ended 31 March 2023
DIRECTORS:
Mrs Lynda Wardle Mrs Lyndsey Marie Wharton-Howett Mrs Alison Joanne Pickering Mr Martin Wesley Dye Mrs Rachel Judith Felix Mrs Charlotte Emily Fisher Mrs Estella Orridge Ms Georgina Catherine Draper Mrs Kirsty Louise Griffiths Ms Anna Lisles Mr Richard Watson Miss Alex Catherine Morley
REGISTERED OFFICE: Pentrich Road Swanwick Alfreton Derbyshire DE551BN
REGISTERED NUMBER: 04646503 (England and Wales) ACCOUNTANTS: Pedley & Co. Chartered Certified Accountants 82 Nottingham Road Somercotes Alfreton Derbyshire DE55 4LY
Page 1
Swanwick Pre School
Report of the Directors For The Year Ended 31 March 2023
The directors present their report with the financial statements of the company for the year ended 31 March 2023.
DIRECTORS
The directors shown below have held office during the whole of the period from 1 April 2022 to the date of this report.
Mrs Lynda Wardle Mrs Lyndsey Marie Wharton-Howett Mrs Alison Joanne Pickering Mr Martin Wesley Dye Mrs Rachel Judith Felix Mrs Charlotte Emily Fisher Mrs Estella Orridge Ms Georgina Catherine Draper Mrs Kirsty Louise Griffiths Ms Anna Lisles
Other changes in directors holding office are as follows:
Mrs Joanna Davies - resigned 4 October 2022 Mrs Laura Grace Horrey - resigned 4 October 2022 Mrs Lucy Marie Prime - resigned 4 October 2022 Mr Richard Watson - appointed 4 October 2022 Miss Alex Catherine Morley - appointed 4 October 2022
This report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies.
ON BEHALF OF THE BOARD:
Mr Martin Wesley Dye - Director
2 June 2023
Page 2
Swanwick Pre School
Income Statement
For The Year Ended 31 March 2023
| Notes TURNOVER Cost of sales GROSS SURPLUS Administrative expenses Other operating income OPERATING DEFICIT 4 Interest receivable and similar income Interest payable and similar expenses DEFICIT BEFORE TAXATION Tax on deficit DEFICIT FOR THE FINANCIAL YEAR |
2023 £ 129,559 10,675 118,884 120,543 (1,659) 680 (979) 475 (504) 594 (1,098) - (1,098) |
2022 £ 125,091 7,552 117,539 120,021 (2,482) 1,984 (498) 15 (483) 532 (1,015) - (1,015) |
|---|---|---|
The notes form part of these financial statements
Page 3
Swanwick Pre School (Registered number: 04646503)
Balance Sheet
31 March 2023
| Notes FIXED ASSETS Tangible assets 5 CURRENT ASSETS Debtors 6 Cash at bank and in hand CREDITORS Amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 8 NET ASSETS RESERVES Income and expenditure account |
2023 £ 633 42,848 43,481 1,193 |
£ 154,820 42,288 197,108 7,960 189,148 189,148 189,148 |
2022 £ 1,008 43,673 44,681 187 |
£ 155,630 44,494 |
|---|---|---|---|---|
| 200,124 9,878 |
||||
| 190,246 | ||||
| 190,246 | ||||
| 190,246 |
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
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(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The notes form part of these financial statements
continued...
Page 4
Swanwick Pre School (Registered number: 04646503)
Balance Sheet - continued 31 March 2023
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Board of Directors and authorised for issue on 2 June 2023 and were signed on its behalf by:
Mr Martin Wesley Dye - Director
Mrs Rachel Judith Felix - Director
The notes form part of these financial statements
Page 5
Swanwick Pre School
Notes to the Financial Statements
For The Year Ended 31 March 2023
1. STATUTORY INFORMATION
Swanwick Pre School is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Company Information page.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
These financial statements have been prepared in accordance with Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" including the provisions of Section 1A "Small Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Turnover
Turnover is measured at the fair value of the consideration received or receivable, excluding discounts, rebates, value added tax and other sales taxes.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - not provided Plant and machinery - 10% on reducing balance Fixtures and fittings - 10% on reducing balance
Taxation
Taxation for the year comprises current and deferred tax. Tax is recognised in the Income Statement, except to the extent that it relates to items recognised in other comprehensive income or directly in equity.
Current or deferred taxation assets and liabilities are not discounted.
Current tax is recognised at the amount of tax payable using the tax rates and laws that have been enacted or substantively enacted by the balance sheet date.
Deferred tax
Deferred tax is recognised in respect of all timing differences that have originated but not reversed at the balance sheet date.
Timing differences arise from the inclusion of income and expenses in tax assessments in periods different from those in which they are recognised in financial statements. Deferred tax is measured using tax rates and laws that have been enacted or substantively enacted by the year end and that are expected to apply to the reversal of the timing difference.
Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to surplus or deficit on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The company operates a defined contribution pension scheme. Contributions payable to the company's pension scheme are charged to profit or loss in the period to which they relate.
3. EMPLOYEES AND DIRECTORS
The average number of employees during the year was 9 (2022 - 9).
Page 6
continued...
Swanwick Pre School
Notes to the Financial Statements - continued For The Year Ended 31 March 2023
4. OPERATING DEFICIT
The operating deficit is stated after charging:
| Depreciation - owned assets 5. TANGIBLE FIXED ASSETS Freehold Plant and property machinery £ £ COST At 1 April 2022 and 31 March 2023 232,522 17,339 DEPRECIATION At 1 April 2022 84,998 12,096 Charge for year - 524 At 31 March 2023 84,998 12,620 NET BOOK VALUE At 31 March 2023 147,524 4,719 At 31 March 2022 147,524 5,243 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security 8. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Bank loans |
2023 £ 810 Fixtures and fittings £ 9,175 6,312 286 6,598 2,577 2,863 2023 £ 633 2023 £ 600 593 1,193 2023 £ 7,960 |
2022 £ 901 Totals £ 259,036 103,406 810 104,216 154,820 155,630 2022 £ 1,008 2022 £ 564 (377) 187 2022 £ 9,878 |
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Page 7
Swanwick Pre School
Report of the Accountants to the Directors of Swanwick Pre School
As described on the Balance Sheet you are responsible for the preparation of the financial statements for the year ended 31 March 2023 set out on pages three to seven and you consider that the company is exempt from an audit.
In accordance with your instructions, we have compiled these unaudited financial statements in order to assist you to fulfil your statutory responsibilities, from the accounting records and information and explanations supplied to us.
Pedley & Co. Chartered Certified Accountants 82 Nottingham Road Somercotes Alfreton Derbyshire DE55 4LY
2 June 2023
This page does not form part of the statutory financial statements
Page 8
Swanwick Pre School
Detailed Income and Expenditure Account For The Year Ended 31 March 2023
| Sales Cost of sales Purchases GROSS SURPLUS Other income Government grants Deposit account interest Expenditure Wages Pensions Rates Insurance Light and heat Repairs to property Hire of plant and machinery Telephone Post and stationery Advertising Sundry expenses Training costs Accountancy Finance costs Bank charges Bank loan interest Depreciation Plant and machinery Fixtures and fittings NET DEFICIT |
2023 £ 680 475 95,957 1,288 581 4,167 3,204 6,192 265 1,400 1,655 1,088 2,167 1,083 600 86 594 524 286 |
£ 129,559 10,675 118,884 1,155 120,039 119,647 392 680 (288) 810 (1,098) |
2022 £ 1,984 15 96,477 1,148 700 3,621 2,906 4,509 264 1,296 1,642 870 4,479 558 564 86 532 583 318 |
£ 125,091 7,552 117,539 1,999 119,538 119,034 504 618 (114) 901 (1,015) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 9
To whom it may concern,
Your website requires either a consolidated single report, or three reports to proceed with our submission. There is no option to deliver in two reports. Therefore we submit this explanatory note solely to fulfil your website requirements.
I have submitted a trustees’ report and the audited accounts, which are the only documents we provide each year.
Please do contact me if further information is required, but I trust that by submitting the same reports as previously, albeit for the new year period, we have fulfilled your requirements.
Yours faithfully
Alison Pickering Treasurer/Administrator