## **RIPON COMMUNITY HOUSE TRUSTEES’ REPORT - YEAR ENDED 31 MARCH 2021**
We submit our annual report and financial statements for the year ended 31 March 2021.
## **Constitution**
Ripon Community House Limited is a Company Limited by Guarantee, its constitution is governed by the Memorandum & Articles of Association
## **Risk management**
The Trustees have overall responsibility for ensuring that the Charity has appropriate procedures in place to mitigate risks related to strategy, operations, finance or legal compliance. The Charity’s current procedures include:
- A formal process for review, recording and management of risks
- An ongoing strategic plan and annual budgets against which actual results are reviewed throughout the year; and
- Internal controls and policies.
## **Principal activity and objectives**
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities.
The principal activities of Ripon Community House Limited and the Charity's objectives are:- to promote, develop and support voluntary activity in the area of Ripon, Boroughbridge, Pateley Bridge and Masham.
## **Strategic objectives**
We seek to ensure equal opportunity and access to services throughout this predominantly rural area.
## **Reserves policy**
The policy of the Trustees is to build and maintain an appropriate level of free reserves since due regard needs to be given to the contingencies surrounding the Charity’s operation, the organisation currently holds 6 months operating costs in reserve.
## **Activities this Year**
This financial year included the full effect of the three lockdowns associated with the Covid pandemic. The lockdowns influenced the organisation ability to operate, prior to covid the organisation earned 95% of income through the hire of office space and room hire this was no longer an option during the
covid pandemic. In partnership with the local councils both Harrogate and North Yorkshire County Council Ripon Community House became a Community Support Organisation which acted as a trusted broker for services to the local community during the pandemic.
Ripon Community House also took over the running of the foodbank combining two foodbanks into one and operating it solely from August 2020 from the building. This service has been developed to offer additional universal support through the provision and redistribution of surplus food from local supermarkets on a pay as you feel basis. Ripon Community House also supported the NHS vaccine effort through the recruitment and management of volunteers at the local vaccine hub at ripon Racecourse.
We also saw a long-standing tenant move, Dementia Forward, out of the building due to internal operational changes. We are proud of the association with the organisation which grew from a small local charity to one that now covers the whole of North Yorkshire.
Much of the income earned during 2021 was earned through the receipt of grants from a variety of organisations this enabled the organisation to keep operating throughout the covid pandemic. The largest donation was received from the National Lottery which was instrumental in allowing the organisation to keep operating during the pandemic along with the support of North Yorkshire County Council.
The organisation has shown the ability to be resilient in the face on unprecedented change and the Board of Trustees is grateful to both Suzanne and Caroline for all their work supported by a team of volunteers during this period.
## **Information for Independent Examiner**
So far as each of the directors is aware at the time the report is approved:
- There is no relevant information of which the independent examiner is unaware, and
- The directors have taken all the steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiner is aware of that information.
In preparing this report the directors have taken advantage of the small companies' exemption provided by s415A of the Companies Act 2006.
This report was approved by the board on 30 March 2022 and signed on its behalf.
## **Stuart Martin**
Chair of Board of Trustees
## **Financial Statements for the Year Ended 31st March 2021**
## **Ripon Community House Limited**
**Registered Charity Number: 1098125 Limited Company by Guarantee Number: 4421338**
## Ripon Community House Limited
Contents of the Financial Statements for the Year Ended 31st March 2021
Page 3 Company Information Page 4-5 Trustees' Report Page 6 Independent Examiner's report Page 7 Statement of Financial Activities Page 8 Balance Sheet Pages 9 -15 Notes to the accounts
2
## Ripon Community House Limited
Company Information for the Year Ended 31st March 2021
|Directors:|Mr John Groves|
|---|---|
||Ms Sylvia Brierley|
||Mr Stuart Martin|
||Mr David Elsey|
||Ms Katie Sharman|
|Secretary:|Mr John Groves|
|Registered Ofce:|Community House|
||Sharow View|
||Allhallowgate|
||Ripon|
||North Yorkshire|
||HG4 1LE|
|Registered Number:|04421338|
|Independent Examiner:|Mr T Jones FCCA|
||TP Jones and Co LLP|
||23 Victoria Avenue|
||Harrogate|
||North Yorkshire|
||HG1 5RD|
3
## **Ripon Community House Ltd**
|**Statement of fnancial activities for the year ended 31st March 2021**|**Statement of fnancial activities for the year ended 31st March 2021**|**Statement of fnancial activities for the year ended 31st March 2021**|**Statement of fnancial activities for the year ended 31st March 2021**|**Statement of fnancial activities for the year ended 31st March 2021**|
|---|---|---|---|---|
|**Total this year**
**Total last year**
**£**
**£**
**£**
**£**
**Incoming resources (Note 3)**
**Incoming resources from generated funds**
Voluntary income
-
-
-
-
Activities for generating funds
60,372
-
60,372 98,212
Investment income
39
-
39 32
89,586
-
89,586 9,600
**_Total incoming resources_**
149,997
-
149,997 107,844
**Resources expended (Note 4)**
**Costs of Generating Funds**
**Fundraising trading costs**
75,336
-
75,336 98,888
**Charitable activities**
-
-
-
-
**Governance costs**
520
-
520
-
**_Total resources expended_**75,856
-
75,856 98,888
74,141
-
74,141 8,956
**Gross transfers between funds**
74,141
-
74,141 8,956
**_Net movement in funds_**74,141
-
74,141 8,956
**Total funds brought forward**
1,027,445 4,536 1,008,734 1,008,734
**_Total funds carried forward_**1,101,586 4,536 1,082,875 1,031,981
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Incoming resources from charitable**
**activities**
**_Net incoming/(outgoing) resources_**
**_before transfers_**
**_Net incoming/(outgoing) resources_**
**_before other recognised gains/(losses)_**|||||
||||||
||75,336|-|75,336|98,888|
||-|-|-|-|
||520|-|520|-|
||75,856|-|75,856|98,888|
||74,141
|-|74,141|8,956|
||||||
||74,141
|-|74,141|8,956|
||74,141|-|74,141|8,956|
||1,027,445|4,536|1,008,734|1,008,734|
||1,101,586|4,536|1,082,875|1,031,981|
7
## **Ripon Community House Ltd**
|**Balance sheet as at 31st March 2021**|**Balance sheet as at 31st March 2021**|**Balance sheet as at 31st March 2021**|
|---|---|---|
|**£**
**£**
**Fixed assets**
**Tangible assets (Note 7)**
1,116,523
1,117,100
**_Total fxed assets_**
1,116,523
1,117,100
**Current assets**
**Debtors (Note 8)**
2,050
7,331
**Cash at bank and in hand**
131,558
35,713
**_Total current assets_**
133,608
43,044
39,077
23,231
**_Net current assets/(liabilities)_**
94,531
19,813
**_Total assets less current liabilities_**
1,211,054
1,136,913
104,932
104,932
**_Net assets_**
1,106,122
1,031,981
**Funds of the Charity**
**Unrestricted funds**
1,086,586
1,012,445
4,536
4,536
**Reserve fund**
15,000
15,000
**_Total funds_**
1,106,122
1,031,981
**Year Ended 31st**
**March 2021**
**Year Ended 31st**
**March 2020**
**Creditors: amounts falling due within one year**
**(Note 9)**
**Creditors: amounts falling due after one year**
**(Note 9)**
**Restricted income funds**|||
||1,106,122|1,031,981|
For the year ending 31st March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to smaller companies.
- No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
- The directors acknowledge their responsibility for complying with the requirements af the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS 102 SORP.
The annual accounts were approved by the Board of Directors of Ripon Community House
on………………………..and signed on its behalf by:
Mr John Groves Director of Ripon Community House Ltd
8
Ripon Community House Ltd
Notes to the accounts for the Year Ended 31st March 2021
## **1) Company Status**
The Company is Limited by guarantee; Every member undertakes to contribute £1 per member in event of winding up the company.
## **2) Accounting Policies**
## **2.1) Accounting convention**
The accounts have been prepared in accordance with the Companies Act 2006 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)’ as amended for accounting periods commencing from 1st January 2016. The charity is a Public Benefit Entity as defined by FRS 102.
The accounts have been prepared under historical cost convention. The accounts present a true and fair view and no changes have been made to the principal accounting policies adopted below.
## **2.2) Going concern**
At the time of approving the accounts, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Directors continue to adopt the going concern basis of accounting in preparing the accounts.
## **2.3) Incoming resources**
Incoming resources are recognised in the period in which they are received. Income is deferred only when the charity has to fulfil conditions before entitled to it or where the funder has specified that the income is to be expended in a future period.
## **2.4) Resources expended**
All expenditure is included in the Statement of Financial Activities on an accruals basis. Resources expended are allocated directly to a particular activity where costs relate directly to that activity. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources.
## **2.5) Tangible fixed assets**
Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their residual value, over their expected useful lives on the following bases:
Fixtures & fittings 25% reducing balance Office Equipment 25% reducing balance
9
Ripon Community House Ltd
Notes to the accounts for the Year Ended 31st March 2021 (cont)
## **2.6) Community House**
The Charity does not depreciate freehold property as they consider it to have an indefinitely long life and an informal valuation of the land has resulted to date in there being no indication in the land becoming impaired.
## **2.7) Pensions**
The company makes payments to employees’ personal pension schemes and the pension charge included in the Statement of Financial Activities represents the amount payable to the schemes in respect of the period.
## **2.8) Taxation**
As a registered charity the company benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax, but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates
10
## **Ripon Community House Ltd**
|**Notes to the accounts for the Year Ended 31st March 2021 (cont)**|**Notes to the accounts for the Year Ended 31st March 2021 (cont)**|**Notes to the accounts for the Year Ended 31st March 2021 (cont)**|**Notes to the accounts for the Year Ended 31st March 2021 (cont)**|
|---|---|---|---|
|**Note 3 Analysis of incoming resources**
**Analysis**
**£**
**£**
**Activities for generating**
Food Bank Receipts
8,640
0
**funds**
Room Hire
4,826
50,971
Rents
46,906
48,813
**Total**
60,372
99,784
**Investment income**
Interest
39
31
**Total**
39
31
**Incoming resources from**
Grants & donations
89,426
2,457
**charitable activities**
Service charges
160
4,030
**Total**
89,586
6,487
**Year Ended 31st**
**March 2021**
**Year Ended 31st**
**March 2020**||||
||Grants & donations|89,426|2,457|
||Service charges|160|4,030|
|||89,586|6,487|
11
## **Ripon Community House**
## **Notes to the accounts for the Year Ended 31st March 2021**
## **Note 4 Analysis of resources expended**
|**Analysis**
**£**
Salaries
37,287
Ofce Costs
1,960
Photocopying and Printing
361
Service provision
1,111
Communications
2,333
Training
702
Repairs and renewals
5,117
Sundry
80
Food bank costs
1,268
Utilities
8,619
Insurance
5,040
Bank interest
0
Loan Interest
7,044
Bank charges
248
Depreciation
4,167
**Total**
75,336
**Charitable activities**
Salaries
0
Volunteers
0
**Total**
0
**Governance costs**
Payroll and audit
520
**Total**
520
**Year Ended**
**31st March**
**2021**
**Fundraising trading**
**costs**|**Analysis**
**£**
Salaries
37,287
Ofce Costs
1,960
Photocopying and Printing
361
Service provision
1,111
Communications
2,333
Training
702
Repairs and renewals
5,117
Sundry
80
Food bank costs
1,268
Utilities
8,619
Insurance
5,040
Bank interest
0
Loan Interest
7,044
Bank charges
248
Depreciation
4,167
**Total**
75,336
**Charitable activities**
Salaries
0
Volunteers
0
**Total**
0
**Governance costs**
Payroll and audit
520
**Total**
520
**Year Ended**
**31st March**
**2021**
**Fundraising trading**
**costs**|**Analysis**
**£**
Salaries
37,287
Ofce Costs
1,960
Photocopying and Printing
361
Service provision
1,111
Communications
2,333
Training
702
Repairs and renewals
5,117
Sundry
80
Food bank costs
1,268
Utilities
8,619
Insurance
5,040
Bank interest
0
Loan Interest
7,044
Bank charges
248
Depreciation
4,167
**Total**
75,336
**Charitable activities**
Salaries
0
Volunteers
0
**Total**
0
**Governance costs**
Payroll and audit
520
**Total**
520
**Year Ended**
**31st March**
**2021**
**Fundraising trading**
**costs**|
|---|---|---|
||Payroll and audit|520|
||**Total**|520|
12
## **(cont)**
**d**
## **Year Ended 31st March 2020 £**
42,826 1,260 497 1,076 2,352 609 4,769 0 12,008 4,874 17 7,628 258 4,361 82,535 0 0 0 520 520
12
## **Ripon Community House Ltd**
**Notes to the accounts for the Year Ended 31st M**
**Note 5 Details of certain items of expenditure 5.1 Trustee expenses Total amount paid 5.2 Fees for examination or audit of the accounts Independent examiner’s or auditors' fees for reporting on the accounts Note 6 Paid employees 6.1 Staff Costs Gross wages, salaries and benefits in kind Pension costs Total staff costs 6.2 Average number of employees in the year Full time Part time Total**
13
## **March 2021**
**----- Start of picture text -----**
This Last
year year
None None
0 0
**----- End of picture text -----**
**----- Start of picture text -----**
This Last
year year
£ £
520 520
**----- End of picture text -----**
**----- Start of picture text -----**
This Last
year year
£ £
36,875 42,464
412 362
37,287 41,863
**----- End of picture text -----**
**----- Start of picture text -----**
This Last
year year
Number Number
0 0
4 4
4 4
**----- End of picture text -----**
13
## **Ripon Community House Ltd**
## **Notes to the accounts for the Year Ended 31st March 2021**
## **Note 7 Tangible fixed assets**
## **7.1 Cost or valuation**
|**£**
**£**
**£**
**£**
Balance brought forward
1,104,020 30,681
37,633
Additions
- - - 3,590
Revaluations
Disposals
Transfers
Balance carried forward
1,104,020 30,681 - 41,223
**7.2 Accumulated depreciation and impairment provisions**
**Basis**
RB
RB
RB
**Rate**
25%
33%
25%
Balance brought forward
- 29,486
25,748
Depreciation charge for year
- 298
3,869
Impairment provisions
-
Revaluations
-
Disposals
-
Transfers
-
Balance carried forward
- 29,784 - 29,617
**7.3 Net book value**
Brought forward
1,104,020 1,195 - 11,885
Carried forward
1,104,020 897
11,606
**Freehold**
**land &**
**buildings**
**Ofce**
**equipment**
**Motor**
**vehicles**
**Fixtures and**
**fttings**|**£**
**Freehold**
**land &**
**buildings**|**£**
**Ofce**
**equipment**|**£**
**Motor**
**vehicles**|**£**
**Fixtures and**
**fttings**|
|---|---|---|---|---|
||1,104,020|30,681||37,633|
||-|-|-|3,590|
||||||
||||||
||||||
||1,104,020|30,681|-|41,223|
||1,104,020|1,195|-|11,885|
||1,104,020|897||11,606|
14
## **(cont)**
**Total £** 1,172,334 3,590 1,175,924
55,234 4,167 - - - - 59,401 1,117,100 1,116,523
14
## **Ripon Community House Ltd**
**Notes to the accounts for the Year Ended 31st March 2021 (cont)**
## **Note 8 Debtors and prepayments**
|**8.1 Analysis of debtors**
**Trade debtors**
**Prepayments**
**VAT**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due after**
**more than one year**|**Amounts falling due after**
**more than one year**|
|---|---|---|---|---|
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||783|6,134|||
||1,225|1,197|||
||42|0|||
||2,050|6,134|||
## **Note 9 Creditors and accruals**
## **9.1 Analysis of creditors**
|**Trade creditors**
**Loans and overdrafts**
**VAT**
**Accruals and deferred income**
**Total**|**Amounts falling due**
**within one year**|**Amounts falling due**
**within one year**|**Amounts falling due after**
**more than one year**|**Amounts falling due after**
**more than one year**|
|---|---|---|---|---|
||**This year**|**Last year**|**This year**|**Last year**|
||**£**|**£**|**£**|**£**|
||1,795|238|||
||7,093|16,804|104,932|104,932|
||0|2,825|||
||30,189|3,364|||
||39,077|23,231|104,932|104,932|
15
## **Ripon Community House Ltd Trial Balance**
|1
**Ripon Community House Ltd**
2
**Trial Balance**
3
**As of March 31, 2021**
4
5
6**Bank Current Account**
7**Charity Bank Deposit Account**
8**Other Income grants**
9**Debtors**
10**Prepayments**
11**Fixtures and Fittings Cost**
12**Fixtures and Fittings Deprn To Date**
13**Freehold Property**
14**Ofce Equipment Cost**
15**Ofce Equipment Deprn To Date**
16**Creditors**
17**Accruals and Deferred Income**
18**VAT Control**
19**VAT Liability**
20**VAT Suspense**
21**Bank Loan**
22**Charity Bank Loan**
23**Opening Balance Equity**
24**Proft & Loss Account C/Fwd**
25**Reserves**
26**Reserves:Reserve**
27**Other Income:Donations Received**
28**Other Income:Food Bank Receipts**
29**Other Income:Grants**
30**Other Income:Interest Received**
31**Other Income:Miscellaneous Income**
32**Sales:Ofce Rent**
33**Sales:Room Hire**
34**Services Charges**
35**Cost of sales:Food Bank Costs**
36**Cost of sales:Miscellaneous Expenses**
37**Computer Costs**
38**Finance costs:Bank Account Charges**
39**Finance costs:Mortgage Interest Charges**
40**Insurances**
41**Ofce/General Administrative Expenses**
42**Ofce/General Administrative Expenses:Computers & Software**
43**Ofce/General Administrative Expenses:Depreciation Fixtures & Fittings**
44**Ofce/General Administrative Expenses:Depreciation Ofce Equipment**
45**Ofce/General Administrative Expenses:Internet Charges**
46**Ofce/General Administrative Expenses:Mobile Phone Charges**
47**Ofce/General Administrative Expenses:Postage and Stationery**
48**Ofce/General Administrative Expenses:Printing**
49**Ofce/General Administrative Expenses:Refreshments**
50**Ofce/General Administrative Expenses:Telephone Costs**|**Debit**
**Credit**
123,909.57
7,648.35
0.00
783.00
1,224.94
41,223.15
1,116,523.22
29,616.72
1,104,020.00
30,681.00
29,784.21
1,794.77
30,189.11
41.53
0.00
0.00
0.00
112,025.31
0.00
23,249.37
1,008,731.61
0.00
14,182.78
8,640.00
75,243.28
38.71
1.15
46,904.98
4,826.00
160.00
149,996.90
435.24
833.00
1,057.75
247.77
7,043.55
5,039.96
454.00
370.98
3,868.81
298.93
0.00
474.11
77.42
360.71
1.10
1,858.44|
|---|---|
|51**Professional Fees:Accountancy**
52**Repair and maintenance:Cleaning & Service Provision**
53**Repair and maintenance:Elevator Maintenance**
54**Repair and maintenance:Fire Alarm Maintenance**
55**Repair and maintenance:Premises Expenses**
56**Repair and maintenance:Repair and Renewals**
57**Staf Costs:Pensions**
58**Staf Costs:Salaries**
59**Staf Costs:Staf Training**
60**Travel and Accommodation**
61**Travel and Accommodation:Fuel**
62**Utilities:Electricity**
63**Utilities:Gas**
64**Utilities:Water Rates**
65**TOTAL**
66|520.00
1,110.74
1,864.67
531.82
1,446.71
1,273.40
412.26
36,874.86
701.59
62.47
16.68
4,049.78
3,271.25
1,298.46
75,856.46
**Err:514**
**Err:514**
74,140.44|
|---|---|
Tuesday, Feb 22, 2022 04:02:07 pm GMT0
**Independent examiner's report on the accounts**
**Report to the** Ripon Community House Limited **trustees/ members of On accounts for the** 31[st] March 2021 **Charity** 1098125 **year ended no Set out on pages** 1-15
**Respective** The charity's trustees are responsible for the preparation of the **responsibilities of** accounts. The charity’s trustees consider that an audit is not **trustees and** required for this year under section 144 of the Charities Act 2011 **examiner** (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general **examiner’s** Directions given by the Charity Commission. An examination **statement** includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**6**
**Independent** In connection with my examination, no material matters have **examiner's** come to my attention which gives me cause to believe that in, any **statement** material respect:
• accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
• the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or • the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Name:** Mr Tim Jones
**Relevant** FCCA **professional qualification(s) or body (if any):**
TP Jones and Co LLP, First Floor, 23 Victoria Avenue, Harrogate, **Address:** HG1 5RD
**6**