PRISONERS, PENFRIENDS (A company limiled by guardnlee) Report Ydnd Financial Statements Year ended: 31 March 2021 Charity no: 1098118 Company no: 4629036
Prisoners. Penfriends (A company limited by guarantee) Table of Contents Legal and administrative information ReportofThe Tru51ee5 and Directors............................................ Indcpcndcnt Examiner's Rcwrt . Accounting Policies.......................................-..............-....-........ Siat¢m¢nt of Financial Activities. Balanceshecl........................................................................... Noics lo thc Financial Aclivilics.....................................................
Prisoners, Penfriends (A company limited by guarantee) Legal and administrative information Structure, Governance and Management Thc ci)mpany is rLgi%icrLd as a charitablc company limiied by guarantee. incoryx)raied on 6ih January 2003 and registered as a charity on 20th June 2004. Each member has undertaken io contribute a sum not exceeding £1 in ihe eveni of ihe winding up of the company. The company was cstablishLd undLr a Mcmorandum of A&sociaiion which esrablished the objects and powers of the charitable company and is governed under ils Anicles of Ass(xiation. The managemeni of the Chariiy is ihe responsibiliry of ihe TnJSS who are apinted under ihe ternis of the Articles of Asqociation. Statement of benefit In 8ctiing objLciivcs and planning for aciiviiic$. thc Twsiecs have given due consideraiion io general guidance publishcd by the chariiy commibsion relating 10 public bcncfii as cxplaincd below. Prisoiiers, Penfriends 5UPPOrt5 the wellbeing of prisoner5 bj. extending the hand of non-judgT¢mental friendship via letter& and cmail.%. The chariiy makes it possible for voluniccrs. in ihc communiiy ouisidc prison, 10 wriic io priqoncr% in complcie qafcly. ThL %ch¥me is unique in ihal every coffespondence is carefully supervised and every l¢lt¢r is similarly monilored, Ihereby proiLLiillbF our volLiniccrs from harni and enabling us io ddcci any dangcr of Pfisoncrs suffcring violcncc. scif.harm or cvcn suiLidL, The Univer4iiy of Warwick has udiLd our scheme and found Ihai it has an imponani rolc to play in helpin&i to rehabilitate convicted offenders. Trustees and Dirtr$ Joy Boy¢c Ro%c Mallcson PLl¥r M¥Kinney MJnyn Ripley DaniLI Rogerb Peter Hill resigned 22 April 2021 Registered Office ApTOPOS Ltd 3 Alma Terrace London SW18 3HT Page I
Prisoners, Penfriends (A company limited by guaranlee) Report of the Trustee5 and Directors for the Year Ended 31 March 2021 The managemeni committee presents its report and ihe financial sthtements for the year ended J l March 2021 Activities The Lompany is a Charity and exists io= Promoie ihe relief and rehabiliiaiion of people in prison and anyone who has received a criminal sentence in particular bui wiihoui limithiion through ihe esiablishmcni. support and PTomoiion of a pcn fricnd h¢me', To advance ihe education of the public generally and in particular by encouraging and developing basic reading and writing and creative writing skill% amongsi pLx)ple in prison and anyone who has rcceived a criminal %LnlLncc. Results The nct profit for thc ycar amounted io £1.249 and was sUp[ed by the general reserves which now sthnd at £44,102. Responsibilities of the Trustees and Director5 ThL Trii.%tLc%. whi) arL 11 l%0 thL dirLcior% ol- Priwner's Penfriends for ihe purpose of company law, arc rc8ponsiblc for preparing the Triistees, Repon and the accounis in accordance wilh applicable law and United Kingdom Accounting Standards Iunitcd Kinb)dom Cienerally Acceptcd Accounting Praciice). Company law rcquircg the Trnqiees io prepare accounis for cach financial year which give a trnc and fair view of ihc .statc of al'fdirb of the chariiable company and of ihe incoming rc.sourccs and applicaiion of rcwurcc8, including ihc income and cxpcndilurc, of Ihc charitablc company for thai year. In preparin¥ thcsc accounts, the Trusiccs are requircd io.. yelcci suitable accounting policies and ihcn apply them consistently: observe the methods and principles in ihe Chariiies SORP {FRS 102)- state whether dppliLable UK ALLounling Siandards IFRS 102} have been followed, subject to any rnaterial depariures diKlosed and explained in the fLnan¢ial statements,. - make judgments and estimates thal are reasonable and pwdenl: and prepare the accounts on ¢he going concern basis unless il is inappropriate lo presume thal the chariwble company will continue in operation. The Trustees are responsible for keeping adequate accouniing records ihot disclose wilh reasonable accuracy at any lime the flnancial po%ition i)f ihc charitablc company and cnablc il to ¢nsure that the accounLs comply with thc Companic% Act 200(I. It is also responsible for safeguarding the assets of ihe charitable company and hence for taking reasonable steps for the prevention and d¢tc¢tion of fraud and oth¢r irr¢gularities. Principal Funding The Trustee5 are satisfied that the Charity'5 assets are available and adequate to fulfill its obligations. The most significant source of the CharitV'5 fund5 is derived from donations and grdnts. Thc Trustccs arc particularly grateful for the donation from thc Garfield Weston Charitable Foundation. Page 2
Prisoners, Penfriends (A company limited by guarantee) Report of the Trus1ee5 and Directors for the Year Ended 31 March 2021 Risks And Reseryes The Trustees hai'e assessed the major risks io which the chariiy is expl0 and are saiisfied thai systems are in place io miiigate exposure ro the major risks. The Trustees have examined ihe charity's requiremenis for reserves in lighi of ihe main risks 10 the organisation. PILasingly ihis year the continued robusi fundraising straicgy has resUld in a meaningful nci annual 8urplu% bcing achicvcd. The Trustees strategy is 10 continue 10 seek funding and donations io cover current levels of expenditure and build reserves 10 mainiain ihe re8ern'c level of unrcsiricted funds ideniified as bcing adLNuaic io miligaic the main ri%k8 fo the organiqaiion. In preparing thi8 report the Committee of Managemeni havc iaken advants8e of the small companics exemptions provided by seLtion 415A of ihc Companie8 Aci 2(XTr6. Approvcd by the management commiticc on 7th Dcccmbcr 2021 and si8ncd on its bchalf by.. Danlel Rogers (Dlrector) Pagc 3
Prisoners, Penfriends (A company limited by guaranlee) Independent Examiner's Report for the Year Ended 31 March 2021 Independen¢ Examiner's Report to The Trns¢ees ofprisollers, Pellfriends I report to the charity Board un my examination of the accounts of the company for the year ended 31 March 2021 Thls report Is rnade solely to the charity's Board. as a bodyi In accordance wlth Part 4 of the Charitles (Accounts and Reports) Regulatlons 2008. My work has been undertaken so that I mlght state to the charity's Board those matters l am required to state to thern in an Independent examinerf5 report and for no other purpose. To the fullest extent permltted by law. I do not accept or assume responslblllty to anyone other than the company and the charity's Board as a body* for my work or for this report. Responsibilities basis of report A_% ihL Ho?¢ rd ol- IhL company laDd lis dircciors for ihe purw)ses of company law) you are rcsponsiblc for the prcpaTalion of thc accounts in accordance with ihe requiremenis of ihe Companies Aci 21M)6 (Ihe 2(m Aci'l. Havingv saliqfied my.sclf ihat the accounis of thc company arc noi rcquircd io be audiied undcr Pan 16 of thc 201)6 Act and arc eli&iiblc for indcpcndcnl examination. I repon in rcspca of my ¢xaminaiion of the compony's accounts carricd out undcr scclion 145 of IhL Charities Act 2(11 I I'ihc 2011 Aci'l. In carrying out my cxaminaiion I havc followcd thc Direciion8 &viven by the Charity Commission under scciion 14515llbl of Ihc 2011 Aci. Page 4
Prisoners, Penfriends (A company limited by guaranlee) Independent Examiner's Report (continued) for the Year Ended 31 l¥larch 2021 Independent Examiner's Statement I have completed my exalnination. I can confirni that no matters have come to my attention in connection with the examination giving me caw%c io bclicve.. aecounting record5. were not kept in respect of ihe tompany as required by seciion 386 of the 2006 Act; or the accounts do noi accord with ihose rttords: I th¢ accounts do noi comply with the a¢counting r¢quir¢ments of s¢ction 396 of the 2006 A¢t oth¢r than any r¢quir¢m¢nt thai ihe accounts give a'irue and fair. view which is noi a mailer considered as pan of an indcpLndent examination,. or the accounts hav¢ not b¢¢n prared in ac¢ordanc¢ with the m¢thiKls and prin¢ipl¢s of th¢ Stst¢m¢nl ofR¢coinm¢nd¢d Practice for accounting and rery)rting by chariiies IFRS 1021. I have no eoneems and have eome across no other maiters in conneciion with ihe examinaiion io whieh aiieniion should be drawn in (his report in order io cnable a prow undcrstsnding of ihe accounts to bc rcached. SiBncd.. Daicd.. 7th Deccmbcr 2021 Richard Rhodes FCA Feltons Chartered Accountants i 'rhe Green Richmond Surre). TW91PL Page 5
Prisoners, Penfriends (A company limited by guaranlee) Accounting Polieies Basis of accounting The linancial statements have been prepared in accordance with Accounting and Reporting by Charities.. Staiement of ReLommended Praciice applicable io charities preparing iheir accounts in accordance wilh the Financial Reporting Siandard appliLable in the UK and Republic of Ireland IFRS 102) (effective l January 20191 (Charitjes SORP IFRS10211. the Financial Repoffing Siandard applicable in ihe UK and Republic of Ireland IFRS1021 and ihe Companies Aci 2(K)6. The Pri.%oners' Penfrien(ts meets the definition of a public benefir eniiry under FRS102. Assets and liabilities are initially recognised at histt)rical cogi or iransaciion value unless oiheTwise sthted in ihe relevani accouniing Ex)licy. The Prisoners, Penfriends is a company limiied by guaraniee and is regisiered in England & Wales. The company registered addre.ss and company number can be found on Legal & Adminisrraiive Inforniaiion page Fund accounting ThL (ienerallunrestricicd Fund8 are fun(ts which are availablc for usc ai ihe dIretiOn of ihe Trnse$ in furthcrance of thc gencral objectives of the charity and which havc been dIgnal¢d for oiher purposcs. Incoming resources All iniotiiitigy rL%ourcc% arc included in the staicmenl of financial aciiviiies when the charity entitlement lo the funds, ccrrainty of rcceipi and ihc amouni can be mcasurcd with sutTicicni rcliabiliry. Voliiniary income is receivcd by way of granis. donations and gifts and is included in full in the Stsiemcn¢ of Financial ALtivitii% wh¢n rec¢ivablL. Ciranls, where ¢n¢iil¢mcnl is not conditional on th¢ dcliv¢ry of specific pcrformancc by the cliarily. arc reLogFni%cd when the ¥hariiy boMe$ uncondiiionally cniiilcd to ihc gran¢. Grani4 whcre relaied io %pecifiL dclivcrablL% are aLcounled for as the charity earns ihe right io considerdlion. No amounts are included in ihe financial slalements for services donaied by volunteers. In¢om¢ tax re¢overabl¢ in r¢lation lo donations received under Gift Ai(VJusl Giving is re¢ognised ai the tirne of the donaiion. Other income is recognised in the peri in which il is receivable. Resources expended ExpLnditurn' is aL¥ouniLd for on an accrual basis and has been included under expense categories tha¢ aggregate all costs for allocation lo activiii¢s. Whcre costs cannot be dir¢¢ily atlribut¢d to parti¢ular activities ihey have b¢en allwated on a basi5 consistent with the use ol-the resources. All r¢sources ¢xp¢nd¢d are in¢lusive (Trf irr¢wv¢rabl¢ VAT. Going concern Thc c,0.1d-]9 OLltbrcak has caused scvcre disruption to charitics internationally. Thc trnstcc% of PrisoncrE' Pcnfricnds havc analysed and will carry out ongoing monitoring of ihe imp9¢1 on ihe company's finon¢io1 position. The Iruslees hai'e a reasonable cxpcctation that thc company has adcquatc rcsollrccs to continue in 0rational cxistcncc for thc forc%. ceablc tUrc. As a rcsult, they continue to adopt the going ¢on¢em basis of accounting in preparing ihe fingncial slaiemenis. Pagg 6
Prisoners, Penfriends (A company limited by guarantee) StateTnent of Financial Activities (Including Income and Expenditure Aceount) for the vear ended 31 March 2021 2021 Total funds 2020 Total funds Unrestricied fund Restricied funds Noies Income From Donaiions and legacies 41.178 41.178 38,051 Tot#1 Incoming Resources 41.178 41,178 38.051 Expenditure on: Charitabl¢ activitlC5 39.929 39,929 39.445 Total Resour¢es Expended 39.929 39.929 39,445 Net Incomc Before Gains and Losses Net Movement In Funds 1.249 1.249 11,394} Total Funds Brought Forward 31 March 2020 42.853 42.853 44.247 Total Funds Cllrried Forn#rd Jl March 2021 44,102 44,102 42,X53 PugE 7
Prisoners, Penfriends (A company limited by guarantee) Balance Sheet at 315t March 2021 Company no: 4629036 1 CharitTr' no: 1098118 2021 To(al funds 2020 Total funds UnreMricied nd Restricd funds Noles Current Assets Debtors Cash at bank and in hand 46.928 46.928 42,853 46.928 46,928 42,853 CreditTrrs AmoLints falling due wiihin one year 2.826 2,826 Net current assets 44.102 44,102 42,853 Total assets less current Ilabllltles 44,102 44.102 42,¥53 Net a55ets 44.102 44.102 Reserves l Funds Re5crvc5 UnTCStricted funds: (iLncral Fund 44.102 42.%53 Restrlcted funds: RL8lrictcd Fund Total Fund5 44.102 42.853 Thc company'5 financial statemcnt5 have bccn prcparcd in accordance with thc provisions applicablc to companics subjcct to thc small companies regime and in accordance with FRS102 SORP. The Board consider that the company i5 entitled lo exemption from the requircment to have an audit under the provisions of section 477 of the Companie5 Act 2(M)6 {"the Act") and tnembet5 have not rquired the company to obtain an audit for the year in question in aicorddnce with seclion 476 vfthe ALI. The Board acknowledge their responsibilities for complying wilh the requirements of the Companies Act 2(M)6 with respect to accounting records and the preparation of financial statetnent5. Approved by the Board of TrnSteesir¢C1tsrs on 71h Det 2021 and were S]ed on their behalf by." Daniel Rogers Director Puge 8
Prisoners, Penfriends (A company limited by guarantee) Notes to the Financial Activities (including Income and Expenditure Account) for the year ended 31 March 2021 2021 Tothl funds 2020 Toial funds Uniestricied fund RenCIed funds (l). Ineojne From Donatlons and legacle$ Grani.% and donaiion Ju8t giving Giftaid 38,807 2,371 J8,807 2.371 32,170 3,856 2,025 Investments Bank inierest Total Incomlng R¢$our¢es 41.178 41,178 38,051 (2). Expenditure on Charit8ble Activities: Mandgcmcni fcclsalarics Compiiier dllt£ibase Franking machine OffiLe and ddmin costs Legal lees 30,173 1.396 267 8,093 30.173 1,396 267 8,093 23,539 268 1,524 14,114 Total Resource5 Expended 39,929 39,929 39,445 (3). Credltors Staff cost accrual 2,826 2.826 Creditors 2.826 2.826 (4). Trustees Remuneration and expenses None of the Trusiees re¢eii'ed any rernuneraiion. One trusiee received reimbursement of £50 for travel costs during the year 12020.. £1381. (5). RelAted PArty trAnsaction$ Thcrc wcre no rclatcd party transactions in the year 16). Staff costs Staff cosis of £30,173 comprises gross salaries of £25,7(K), national insurdn¢e of £1149 and £584 for pension payments. The rcmaining £1,740 rclatc.% to contractor co%ts. Puge 9