REGISTERED COMPANY NUMBER: 04625467 (England and Wales) REGISTERED CHARITY NUMBER: 1098027
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
FOR
EDLINGTON COMMUNITY ORGANISATION
Xeinadin Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU
EDLINGTON COMMUNITY ORGANISATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | to | 7 |
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 |
EDLINGTON COMMUNITY ORGANISATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Objectives and Activities
ECO is governed by Memorandums and Articles or Association to deliver the aims and objectives of the organisation. The objects of ECO are to assist in the development of the capacity and skills of the beneficiaries, being the inhabitants of Edlington and other areas of Doncaster.
Public benefit status of the company
ECO only has charitable purposes which are for the benefit of the public, operating as a Charity with a board of trustees who report our activities and how we have conducted ourselves in line with the Charity Commission whilst meeting purposes under the Charities Act 2011. ECO's charitable purposes include but are not exclusive of:
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The Prevention of relief of poverty - in particular reference to the provision of food.
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The advancement of education - in particular reference to community education, training and life-long learning.
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The advancement of citizenship or community development - in particular reference to the promotion of volunteering and the promotion of the voluntary sector.
Achievement's and Performance
ECO delivers a hub of community activities from our office at Yorkshire Main Community Centre ranging from social activities to one to one support and signposting.
Continuing to work through the cost of living crisis, we have played an active role within the community over the last 12 months. The community centre has been bustling with groups and activities across our 7-day timetable and our dedicated team of heroes who don't wear capes we have:
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Supported 6153 individuals with emergency food parcels and visits to our community market, using our van to collect and distribute this food to people in need.
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Distributed 4061 bags of shopping, supporting 574 people
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Distributed 700 free cleaning and hygiene packs to struggling households.
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Distributed 596 packs of sanitary items to schools, community venues and individuals suffering from period poverty.
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Supported children and adults to lift their spirits and promote positive wellbeing during periods of isolation with 62 face to face events.
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Reduced the pressure on emergency service by offering free slippers to prevent falls and free hearing aid batteries to ensure our elderly can communicate with essential services.
This year, we're shining a spotlight on our incredible Community Connector Project, which has encouraged over 100 people to get out, get active, and connect with friends and neighbours. From walking clubs and dancing to litter picks, charity fundraisers, and improving local green spaces, these free activities for everyone have helped boost the health and wellbeing of people of all ages. A big thank you to Sport England for their continued support in helping our community move more and stay active!
As an already deprived community, residents wouldn't have survived the ongoing struggles without our services and the funding we have secured to deliver our projects include:
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Well Doncaster Grants
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Ward Members Flexible Budget
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Doncaster Culture & Leisure Trust
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Get Doncaster Moving
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Doncaster Council
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Asda Foundation
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Centre for Social Justice
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Holistic Care 4U
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Morrisons Foundation
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Community Wealth Builder
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Sport England
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Social Isolation Alliance
Page 1
EDLINGTON COMMUNITY ORGANISATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
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Neighbourly
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South Yorkshire Community Foundation Small Grants
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BBC Children in Need
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The Brelms Trust
We would like to thank all of our funders for their support as well as local community groups and businesses: St Johns Church, Orthodox Church, Yorkshire Main Motors, Edlington Community Shop, Warmsworth Primary School, Sir Thomas Wharton Academy, Edlington Victoria Academy, Fareshare Yorkshire, Tesco Balby, Morrison's Balby, IKEA Distribution Centre, DFS Doncaster and The Hygiene Bank Doncaster for their kind donations and contributions during another difficult 12 months.
Our manager Samantha continues to lead our charity, supported by our Community Engagement Officer Lynn, Community Cupboard Officer Dianne, Community Connector Georgia and our Centre Cleaner Julie.
Once again, we feel the work over the last 12 months has been a massive achievement for our small village and wouldn't have been possible without the support of our donors, sponsors, funders, community groups and last but by no means least our volunteers who have been relentless in the delivery of our projects, working early mornings, late nights and weekends to support our operations from home and within the community centre. They have contributed over 6000 hours to help vulnerable people and support smaller community groups to provide services in other communities within Doncaster.
Reserves policy of the organisation
In order to make judgement of the amount of reserves Trustees have considered the risks in respect of expenditure, unrestricted income and where appropriate restricted income and where funds can only be realised by the disposal of a fixed asset. Also taken into consideration are any external identified potential major risks to income and expenditure during the year.
ECO is currently dependent on grant funding to sustain its activities, as earned income alone would not allow us to continue operating. This means that if there were to be a gap in funding it is likely that ECO would have to close down. To avoid closure if funding difficulties were to happen the ECO board has agreed to keep a certain level of financial reserves to ensure that main operations can continue for a period of 12 months.
The main concerns of the board are to ensure:
The staff can continue working, primarily to secure new funding that members / service users are supported to move onto other services. Currently some funding has been secured until July 2023 but if difficulties arise it has been calculated that reserves of £20,000 would be needed to continue to run for at least 12 months covering: o £10,000 redundancies
o £10,000 staffing
The level of reserves are calculated and monitored every 6 months by the board of Trustees.
Reference and Administrative details
ECO shall have a Management Committee comprising not less than five and not more than fifteen persons, made up as follows:
(a) up to five individual members elected by and from the membership at the Annual General Meeting;
(b) up to eight representatives of organisation members elected by and from the membership at the Annual General Meeting;
For the avoidance of doubt, Management Committee members are directors of the company within the meaning of company law, and charity trustees within the meaning of charity law.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 2
EDLINGTON COMMUNITY ORGANISATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
04625467 (England and Wales)
Registered Charity number
1098027
Registered office
Room 4 Yorkshire Main Community Centre Edlington Lane Edlington Doncaster South Yorkshire DN12 1AB
Trustees
A Wormley Chair J Kelly Vice Chair G Mullis Secretary M Tennsion Treasurer C Siddall J Eaton M Mcguire M A Adamson D E Betts (resigned 31.3.25) A Chapman C Davies (resigned 31.3.25) G Chapman
Company Secretary G Mullis
Independent Examiner
Xeinadin Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ M Tennsion - Trustee
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDLINGTON COMMUNITY ORGANISATION
Independent examiner's report to the trustees of Edlington Community Organisation ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Claire Docherty FCCA
Xeinadin Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU
Date: .............................................
Page 4
EDLINGTON COMMUNITY ORGANISATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 16,272 Other trading activities 2 38,620 Total 54,892 EXPENDITURE ON Charitable activities CHARITY 62,310 NET INCOME/(EXPENDITURE) (7,418) Transfers between funds 9 5,789 Net movement in funds (1,629) RECONCILIATION OF FUNDS Total funds brought forward 9,842 TOTAL FUNDS CARRIED FORWARD 8,213 |
Restricted fund £ 56,326 - 56,326 68,417 (12,091) (5,789) (17,880) 49,018 31,138 |
2025 Total funds £ 72,598 38,620 111,218 130,727 (19,509) - (19,509) 58,860 39,351 |
2024 Total funds £ 95,975 39,280 |
|---|---|---|---|
| 135,255 | |||
| 132,415 | |||
| 2,840 - |
|||
| 2,840 56,020 |
|||
| 58,860 |
The notes form part of these financial statements
Page 5
EDLINGTON COMMUNITY ORGANISATION
BALANCE SHEET 31 MARCH 2025
| Unrestricted Restricted funds fund Notes £ £ FIXED ASSETS Tangible assets 6 1,058 277 CURRENT ASSETS Debtors 7 780 - Cash at bank and in hand 7,965 30,861 8,745 30,861 CREDITORS Amounts falling due within one year 8 (1,590) - NET CURRENT ASSETS 7,155 30,861 TOTAL ASSETS LESS CURRENT LIABILITIES 8,213 31,138 NET ASSETS 8,213 31,138 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
2025 Total funds £ 1,335 780 38,826 39,606 (1,590) 38,016 39,351 39,351 8,213 31,138 39,351 |
2024 Total funds £ 4,333 359 55,644 56,003 (1,476) 54,527 58,860 58,860 9,842 49,018 58,860 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
EDLINGTON COMMUNITY ORGANISATION
BALANCE SHEET - continued 31 MARCH 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
Page 7
EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Incoming resources
All incoming resources are included in the Statement of Financial Activities when the charity has entitlement to the funds, any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
Grants receivable, funding the general activities of the charity, are included in the period in which they are receivable, except when the funders specify that they must be used in future accounting periods or funders conditions have not been fulfilled, then the income is deferred.
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.
Donations are recognised when receivable.
Grant funding is recognised when receivable or over the period of time stated by the funding body when the grant is approved.
In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised, refer to the trustees report for more information about their contribution.
Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The Charitycharity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds are available of use at the discretion of the trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes.
continued...
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EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the company for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
Gifts in kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.
Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity.
Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
Donated services and facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
2. OTHER TRADING ACTIVITIES
3.
| Fundraising events and sundry income NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
2025 £ 38,620 2025 £ 2,998 |
2024 £ 39,280 |
|---|---|---|
| 2024 £ 2,132 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
continued...
Page 9
EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,102 Other trading activities 39,280 Total 48,382 EXPENDITURE ON Charitable activities CHARITY 54,360 NET INCOME/(EXPENDITURE) (5,978) Transfers between funds (798) Net movement in funds (6,776) RECONCILIATION OF FUNDS Total funds brought forward 16,618 TOTAL FUNDS CARRIED FORWARD 9,842 6. TANGIBLE FIXED ASSETS COST At 1 April 2024 and 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 |
Restricted fund £ 86,873 - 86,873 78,055 8,818 798 9,616 39,402 49,018 |
Total funds £ 95,975 39,280 |
|---|---|---|
| 135,255 | ||
| 132,415 | ||
| 2,840 - |
||
| 2,840 56,020 |
||
| 58,860 | ||
| Fixtures and fittings £ 39,120 34,787 2,998 37,785 1,335 4,333 |
continued...
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EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Prepayments 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors 9. MOVEMENT IN FUNDS Net movement At 1.4.24 in funds £ £ Unrestricted funds Unrestricted 9,842 (7,418) Restricted funds Restricted 49,018 (12,091) TOTAL FUNDS 58,860 (19,509) Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds Unrestricted 54,892 Restricted funds Restricted 56,326 TOTAL FUNDS 111,218 |
2025 2024 £ £ 780 359 2025 2024 £ £ 1,590 1,476 Transfers between At funds 31.3.25 £ £ 5,789 8,213 (5,789) 31,138 - 39,351 Resources Movement expended in funds £ £ (62,310) (7,418) (68,417) (12,091) (130,727) (19,509) |
|---|---|
continued...
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EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
9. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.4.23 in funds £ £ Unrestricted funds Unrestricted 16,618 (5,978) Restricted funds Restricted 39,402 8,818 TOTAL FUNDS 56,020 2,840 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds Unrestricted 48,382 Restricted funds Restricted 86,873 TOTAL FUNDS 135,255 |
Transfers between At funds 31.3.24 £ £ (798) 9,842 798 49,018 - 58,860 Resources Movement expended in funds £ £ (54,360) (5,978) (78,055) 8,818 (132,415) 2,840 |
Transfers between At funds 31.3.24 £ £ (798) 9,842 798 49,018 - 58,860 Resources Movement expended in funds £ £ (54,360) (5,978) (78,055) 8,818 (132,415) 2,840 |
|---|---|---|
| 2,840 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | Transfers | |||
|---|---|---|---|---|
| movement | between | At | ||
| At 1.4.23 | in funds | funds | 31.3.25 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| Unrestricted | 16,618 | (13,396) | 4,991 | 8,213 |
| Restricted funds | ||||
| Restricted | 39,402 | (3,273) | (4,991) | 31,138 |
| TOTAL FUNDS | 56,020 | (16,669) | - | 39,351 |
continued...
Page 12
EDLINGTON COMMUNITY ORGANISATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds Unrestricted Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 103,274 143,199 246,473 |
Resources Movement expended in funds £ £ (116,670) (13,396) (146,472) (3,273) (263,142) (16,669) |
|---|---|---|
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2025.
Page 13
EDLINGTON COMMUNITY ORGANISATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| INCOME AND ENDOWMENTS Donations and legacies Donations Legacies Other trading activities Fundraising events and sundry income Total incoming resources EXPENDITURE Charitable activities Wages Payroll costs Events Room Hire Insurance Telephone, postage and stationary Subscriptions Motor and travel Sundries Repairs and renewals Plant and machinery Support costs Governance costs Bank charges Legal fees Total resources expended Net (expenditure)/income |
2025 £ 56,328 16,270 72,598 38,620 111,218 67,179 878 13,093 2,871 606 2,910 7,959 877 20,781 8,862 2,997 129,013 60 1,654 1,714 130,727 (19,509) |
2024 £ 86,873 9,102 |
|---|---|---|
| 95,975 39,280 |
||
| 135,255 72,291 775 10,177 5,679 701 2,849 4,543 1,058 29,011 1,967 1,924 |
||
| 130,975 60 1,380 |
||
| 1,440 | ||
| 132,415 | ||
| 2,840 |
This page does not form part of the statutory financial statements
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