OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-31-accounts

REGISTERED COMPANY NUMBER: 04625467 (England and Wales) REGISTERED CHARITY NUMBER: 1098027

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

FOR

EDLINGTON COMMUNITY ORGANISATION

Smith Craven (Yorkshire) Limited Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU

EDLINGTON COMMUNITY ORGANISATION

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13

EDLINGTON COMMUNITY ORGANISATION (REGISTERED NUMBER: 04625467)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and Activities

ECO is governed by Memorandums and Articles or Association to deliver the aims and objectives of the organisation. The objects of ECO are to assist in the development of the capacity and skills of the beneficiaries, being the inhabitants of Edlington and other areas of Doncaster.

Public benefit status of the company

ECO only has charitable purposes which are for the benefit of the public, operating as a Charity with a board of trustees who report our activities and how we have conducted ourselves in line with the Charity Commission whilst meeting purposes under the Charities Act 2011. ECO's charitable purposes include but are not exclusive of:

Achievement's and Performance

ECO delivers a hub of community activities from our office at Yorkshire Main Community Centre ranging from social activities to one to one support and signposting.

Continuing to work through the cost of living crisis, we have played an active role within the community over the last 12 months. The community centre has been bustling with groups and activities across our 7-day timetable and our dedicated team of heroes who don't wear capes we have:

We would like to put our educational programs in the spotlight of this year's report. We have re-launched our Junior Citizens sessions where children and young people meet up once a week and give back to the community. They have taken part in a range of community services including litter picks and visiting the local care homes. Well done to all the Junior Citizens who have participated in these sessions.

Next up is the launch of our new foodbank workshops where we have been working with the lovely team from Ambitions Unlimited. Students who are disengaged and at risk of exclusion visit the community centre each week and support the team by setting up the market & jumble, stock taking deliveries for the food bank and making up emergency food parcels. The students participate in facts and myth busting exercises around food banks, they learn the importance of saving food from landfill aswell as how being a volunteer has a positive impact on the community.

As an already deprived community, residents wouldn't have survived the ongoing struggles without our services and the funding we have secured to deliver our projects include:

Page 1

EDLINGTON COMMUNITY ORGANISATION (REGISTERED NUMBER: 04625467)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

Please see attached breakdown for all funding received during the year.

We would like to thank all of our funders for their support as well as local community groups and businesses: St Johns Church, Orthodox Church, Yorkshire Main Motors, Edlington Community Shop, Warmsworth Primary School, Sir Thomas Wharton Academy, Edlington Victoria Academy, Fareshare Yorkshire, Tesco Balby, Morrison's Balby, IKEA Distribution Centre, DFS Doncaster and The Hygiene Bank Doncaster for their kind donations and contributions during another difficult 12 months.

Our manager Samantha continues to lead our charity, supported by our Community Engagement Officer Lynn, Community Cupboard Officer Dianne, Community Connector Georgia and our Centre Cleaner Julie.

Once again, we feel the work over the last 12 months has been a massive achievement for our small village and wouldn't have been possible without the support of our donors, sponsors, funders, community groups and last but by no means least our volunteers who have been relentless in the delivery of our projects, working early mornings, late nights and weekends to support our operations from home and within the community centre. They have contributed over 6000 hours to help vulnerable people and support smaller community groups to provide services in other communities within Doncaster.

As we approach the end of the financial year we have new projects in the pipeline which include the re-launch of our monthly youth club and our "You Can" fundraisers, weighing in aluminium cans for cash in support of community activities here at the centre.

Reserves policy of the organisation

In order to make judgement of the amount of reserves Trustees have considered the risks in respect of expenditure, unrestricted income and where appropriate restricted income and where funds can only be realised by the disposal of a fixed asset. Also taken into consideration are any external identified potential major risks to income and expenditure during the year.

ECO is currently dependent on grant funding to sustain its activities, as earned income alone would not allow us to continue operating. This means that if there were to be a gap in funding it is likely that ECO would have to close down. To avoid closure if funding difficulties were to happen the ECO board has agreed to keep a certain level of financial reserves to ensure that main operations can continue for a period of 12 months.

The main concerns of the board are to ensure:

The staff can continue working, primarily to secure new funding that members / service users are supported to move onto other services. Currently some funding has been secured until July 2023 but if difficulties arise it has been calculated that reserves of £20,000 would be needed to continue to run for at least 12 months covering: o £10,000 redundancies

o £10,000 staffing

The level of reserves are calculated and monitored every 6 months by the board of Trustees.

Reference and Administrative details

ECO shall have a Management Committee comprising not less than five and not more than fifteen persons, made up as follows:

(a) up to five individual members elected by and from the membership at the Annual General Meeting;

(b) up to eight representatives of organisation members elected by and from the membership at the Annual General Meeting;

For the avoidance of doubt, Management Committee members are directors of the company within the meaning of company law, and charity trustees within the meaning of charity law.

Page 2

EDLINGTON COMMUNITY ORGANISATION (REGISTERED NUMBER: 04625467)

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

04625467 (England and Wales)

Registered Charity number

1098027

Registered office

Room 4 Yorkshire Main Community Centre Edlington Lane Edlington Doncaster South Yorkshire DN12 1AB

Trustees

A Wormley Chair J Kelly Vice Chair G Mullis Secretary M Tennsion Treasurer C Siddall J Eaton M Mcguire M A Adamson D E Betts A Chapman C Davies G Chapman

Company Secretary

G Mullis

Independent Examiner

Smith Craven (Yorkshire) Limited Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................

M Tennsion - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EDLINGTON COMMUNITY ORGANISATION

Independent examiner's report to the trustees of Edlington Community Organisation ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Claire Docherty FCCA

Smith Craven (Yorkshire) Limited Sidings House Sidings Court Lakeside Doncaster South Yorkshire DN4 5NU

Date: .............................................

Page 4

EDLINGTON COMMUNITY ORGANISATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

2024
Unrestricted
Restricted
Total
funds
fund
funds
Notes
£
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
9,102
86,873
95,975
Other trading activities
2
39,280
-
39,280
Investment income
3
-
-
-
Total
48,382
86,873
135,255
EXPENDITURE ON
Charitable activities
CHARITY
54,360
78,055
132,415
NET INCOME/(EXPENDITURE)
(5,978)
8,818
2,840
Transfers between funds
10
(798)
798
-
Net movement in funds
(6,776)
9,616
2,840
RECONCILIATION OF FUNDS
Total funds brought forward
16,618
39,402
56,020
TOTAL FUNDS CARRIED FORWARD
9,842
49,018
58,860		 2023
Total
funds
£
80,094
40,393
84
120,571
127,018
(6,447)
-
(6,447)
62,467
56,020

The notes form part of these financial statements

Page 5

EDLINGTON COMMUNITY ORGANISATION (REGISTERED NUMBER: 04625467)

BALANCE SHEET 31 MARCH 2024

Unrestricted
Restricted
funds
fund
Notes
£
£
FIXED ASSETS
Tangible assets
7
2,728
1,605
CURRENT ASSETS
Debtors
8
359
-
Cash at bank and in hand
8,231
47,413
8,590
47,413
CREDITORS
Amounts falling due within one year
9
(1,476)
-
NET CURRENT ASSETS
7,114
47,413
TOTAL ASSETS LESS CURRENT
LIABILITIES
9,842
49,018
NET ASSETS
9,842
49,018
FUNDS
10
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2024
Total
funds
£
4,333
359
55,644
56,003
(1,476)
54,527
58,860
58,860
9,842
49,018
58,860		 2023
Total
funds
£
6,465
672
50,567
51,239
(1,684)
49,555
56,020
56,020
16,618
39,402
56,020

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

EDLINGTON COMMUNITY ORGANISATION (REGISTERED NUMBER: 04625467)

BALANCE SHEET - continued 31 MARCH 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Trustee

The notes form part of these financial statements

Page 7

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity has entitlement to the funds, any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Grants receivable, funding the general activities of the charity, are included in the period in which they are receivable, except when the funders specify that they must be used in future accounting periods or funders conditions have not been fulfilled, then the income is deferred.

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA.

Donations are recognised when receivable.

Grant funding is recognised when receivable or over the period of time stated by the funding body when the grant is approved.

In accordance with the Charities SORP (FRS 102), the general volunteer time is not recognised, refer to the trustees report for more information about their contribution.

Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The Charitycharity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds are available of use at the discretion of the trustees in furtherance of the general objectives of the charitable company and which have not been designated for other purposes.

continued...

Page 8

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES - continued

Fund accounting

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the company for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

Gifts in kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised.

Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity.

Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.

Donated services and facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

2. OTHER TRADING ACTIVITIES

3.

4.

Fundraising events and sundry income
INVESTMENT INCOME
Deposit account interest
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets		 2024
£
39,280
2024
£
-
2024
£
2,132		 2023
£
40,393
2023
£
84
2023
£
3,546

continued...

Page 9

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
6,210
Other trading activities
40,393
Investment income
84
Total
46,687
EXPENDITURE ON
Charitable activities
CHARITY
47,330
NET INCOME/(EXPENDITURE)
(643)
Transfers between funds
5,064
Net movement in funds
4,421
RECONCILIATION OF FUNDS
Total funds brought forward
12,197
TOTAL FUNDS CARRIED FORWARD
16,618		 Restricted
fund
£
73,884
-
-
73,884
79,688
(5,804)
(5,064)
(10,868)
50,270
39,402		 Total
funds
£
80,094
40,393
84
120,571
127,018
(6,447)
-
(6,447)
62,467
56,020

continued...

Page 10

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

7. TANGIBLE FIXED ASSETS

7.
TANGIBLE FIXED ASSETS
Fixtures
and
fittings
£
COST
At 1 April 2023 and 31 March 2024
39,120
DEPRECIATION
At 1 April 2023
32,655
Charge for year
2,132
At 31 March 2024
34,787
NET BOOK VALUE
At 31 March 2024
4,333
At 31 March 2023
6,465
8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
£
£
Prepayments
359
672
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
£
£
Trade creditors
1,476
1,684
10.
MOVEMENT IN FUNDS
Net
Transfers
movement
between
At
At 1.4.23
in funds
funds
31.3.24
£
£
£
£
Unrestricted funds
Unrestricted
16,618
(5,978)
(798)
9,842
Restricted funds
Restricted
39,402
8,818
798
49,018
TOTAL FUNDS
56,020
2,840
-
58,860		 Fixtures
and
fittings
£
39,120
32,655
2,132
34,787
4,333
6,465
2023
£
672
2023
£
1,684
58,860

continued...

Page 11

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

10. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
Unrestricted
Restricted funds
Restricted
TOTAL FUNDS
Comparatives for movement in funds
At 1.4.22
£
Unrestricted funds
Unrestricted
12,197
Restricted funds
Restricted
50,270
TOTAL FUNDS
62,467		 Incoming
resources
£
48,382
86,873
135,255
Net
movement
in funds
£
(643)
(5,804)
(6,447)		 Resources
Movement
expended
in funds
£
£
(54,360)
(5,978)
(78,055)
8,818
(132,415)
2,840
Transfers
between
At
funds
31.3.23
£
£
5,064
16,618
(5,064)
39,402
-
56,020

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
Unrestricted
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
46,687
73,884
120,571		 Resources
Movement
expended
in funds
£
£
(47,330)
(643)
(79,688)
(5,804)
(127,018)
(6,447)

continued...

Page 12

EDLINGTON COMMUNITY ORGANISATION

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

10. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Net Transfers
movement between At
At 1.4.22 in funds funds 31.3.24
£ £ £ £
Unrestricted funds
Unrestricted 12,197 (6,621) 4,266 9,842
Restricted funds
Restricted 50,270 3,014 (4,266) 49,018
TOTAL FUNDS 62,467 (3,607) - 58,860

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
Unrestricted
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
95,069
160,757
255,826		 Resources
Movement
expended
in funds
£
£
(101,690)
(6,621)
(157,743)
3,014
(259,433)
(3,607)		 Resources
Movement
expended
in funds
£
£
(101,690)
(6,621)
(157,743)
3,014
(259,433)
(3,607)
(3,607)

11. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

Page 13