Charity registration number 1098025
Company registration number 04710761 (England and Wales)
FELIXSTOWE AREA COMMUNITY TRANSPORT LTD
FACTS
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Mr N Barber | |
|---|---|---|
| Mr S Jennings | ||
| Mr R C Nice | ||
| Mr M Osbourne | ||
| Mr J Heathcock | (Appointed 13 October | |
| 2022) | ||
| Mr I Read | (Appointed 13 October | |
| 2022) | ||
| Charity number | 1098025 | |
| Company number | 04710761 | |
| Principal address | The Portakabin | |
| Garrison Lane Car Park | ||
| Felixstowe | ||
| Suffolk | ||
| IP11 7SH | ||
| Registered office | The Portakabin | |
| Garrison Lane Car Park | ||
| Felixstowe | ||
| Suffolk | ||
| IP11 7SH | ||
| Independent examiner | Laker Goodwin Jones Ltd | |
| Unit 3 Threshelfords Business Park | ||
| Inworth Road | ||
| Colchester | ||
| Essex | ||
| CO5 9SE |
FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 13 |
FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS TRUSTEES' REPORT (INCLUDING DIRECTOR'S REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
To provide a community transport service for the inhabitants of Felixstowe and it's neighbourhood who are in need of such a services because of age, sickness or disability (mental or physical), poverty, or because of a lack of availability or adequate and safe public transport.
The aim of the charity is providing Connecting Communities service, Community Car Service, Group Hire and Group Contract Services.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
Achievements and performance
The organisation continues to enjoy the support of a team of committed, enthusiastic and dedicated volunteers. The start of the year saw a slow but gradual return of passengers and community groups to use of our services, following the substantial decline brought about by COVID. This upturn has thankfully been sustained and we have also seen an increase in new registrations in the period.
In September, we welcomed two new staff to the office on a job-share arrangement, to fill a fulltime vacancy that arose in July. A number of minor works have been completed to upgrade the office accommodation and building security, with support of a grant from Felixstowe Town Council.
Our fleet modernisation and improvement has also continued, with the purchase of a brand new eight seat minibus that was delivered in late October. This new acquisition was principally financed by a generous donation from the Fred Alford Trust, supplemented by monies recouped from disposal of a smaller vehicle. The vehicle lead time was longer than expected, which resulted in a reduced fleet for five months and some impact on capacity. This was further compounded with delays to repair of another vehicle which was damaged as a result of a non-fault road traffic collision and was also away for six weeks.
Our lease with East Suffolk Council for our office base at Garrison Lane has been renewed and will run for a further three-year term, with a modest increase in rent. We sought to retain our existing contract with Suffolk County Council to provide day centre transport and this was renewed in May 2022 for a further five years.
Financial review
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Structure, governance and management
The Charity is a company limited by guarantee.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS TRUSTEES' REPORT (INCLUDING DIRECTOR'S REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr N Barber Mr S Jennings Mr R C Nice Mr M Osbourne Mr J Heathcock (Appointed 13 October 2022) Mr I Read (Appointed 13 October 2022) Mr C Versey (Resigned 13 October 2022) Mrs C Hazell (Resigned 13 October 2022)
Trustees are appointed in accordance with the Company Articles of Association.
None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
The Trustees' report was approved by the Board of Trustees.
Mr S Jennings Trustee
Mr R C Nice Trustee
17 October 2023
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF FELIXSTOWE AREA COMMUNITY TRANSPORT LTD
I report to the Trustees on my examination of the financial statements of Felixstowe Area Community Transport Ltd (the Charity) for the year ended 31 March 2023.
Responsibilities and basis of report
As the Trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Laker Goodwin Jones Ltd
Unit 3 Threshelfords Business Park Inworth Road Colchester Essex CO5 9SE
Dated: 17 October 2023
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income and endowments from: Donations and legacies 3 39,334 31,500 Charitable activities 4 67,294 - Investments 5 - - Other income 6 6,483 - Total income 113,111 31,500 Expenditure on: Charitable activities 7 118,410 - Net (outgoing)/incoming resources before transfers (5,299) 31,500 Gross transfers between funds 31,500 (31,500) Net income/(expenditure) for the year/ Net movement in funds 26,201 - Fund balances at 1 April 2022 80,751 - Fund balances at 31 March 2023 106,952 - |
Total Unrestricted funds 2023 2022 £ £ 70,834 28,466 67,294 50,479 - 1 6,483 - 144,611 78,946 118,410 93,103 26,201 (14,157) - - 26,201 (14,157) 80,751 94,908 106,952 80,751 |
|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS BALANCE SHEET
AS AT 31 MARCH 2023
| Notes Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Income funds Unrestricted funds |
2023 £ 13,131 30,746 43,877 (5,160) |
£ 68,235 38,717 106,952 106,952 106,952 |
2022 £ 13,450 17,629 31,079 (2,901) |
£ 52,573 28,178 |
|---|---|---|---|---|
| 80,751 | ||||
| 80,751 | ||||
| 80,751 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.
The director acknowledges his responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 17 October 2023
Mr S Jennings Mr R C Nice Trustee Trustee
Company registration number 04710761
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
Charity information
Felixstowe Area Community Transport Ltd is a private company limited by guarantee incorporated in England and Wales. The registered office is The Portakabin, Garrison Lane Car Park, Felixstowe, Suffolk, IP11 7SH.
1.1 Accounting convention
The financial statements have been prepared in accordance with the Charity's Memorandum and Articles of Association, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
| Leasehold land and buildings | 5 year straight line |
|---|---|
| Fixtures and fittings | 5 year straight line |
| Motor vehicles | 5 year straight line |
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting policies
(Continued)
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.11 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
2 Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
3 Donations and legacies
| Unrestricted Restricted funds funds 2023 2023 £ £ Donations and gifts 12,580 31,500 Grants 24,765 - Membership fees 1,989 - Other - - 39,334 31,500 |
Total Unrestricted funds 2023 2022 £ £ 44,080 19,065 24,765 8,451 1,989 789 - 161 70,834 28,466 |
Total Unrestricted funds 2023 2022 £ £ 44,080 19,065 24,765 8,451 1,989 789 - 161 70,834 28,466 |
|---|---|---|
| 28,466 |
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
4 Charitable activities
| Community | Connecting | Group |
Total | Community | Connecting | Group |
Bus service | Total | |
|---|---|---|---|---|---|---|---|---|---|
| car services | communities | passenger and | 2023 | car services | communities | passenger and | operators | 2022 | |
| hire income | hire income | grant | |||||||
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | 2022 | |||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | |
| Sales within charitable activities | 12,730 | 7,872 | 46,692 | 67,294 | 4,270 | 7,928 | 37,551 | 730 | 50,479 |
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
5 Investments
| Total | Unrestricted | ||
|---|---|---|---|
| funds | |||
| 2023 | 2022 | ||
| £ | £ | ||
| Interest receivable | - | 1 | |
| 6 | Other income | ||
| Unrestricted | Total | ||
| funds | |||
| 2023 | 2022 | ||
| £ | £ | ||
| Net gain on disposal of tangible fixed assets | 6,483 | - | |
| 7 | Charitable activities | ||
| Charitable | Charitable |
||
| Expenditure | Expenditure | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Staff costs | 48,428 | 43,373 | |
| Depreciation and impairment | 23,190 | 16,608 | |
| Motor expenses | 24,317 | 15,964 | |
| Subcontractor expenses | 1,507 | 266 | |
| Staff welfare and training | 1,357 | 744 | |
| Office costs | 19,611 | 16,148 | |
| 118,410 | 93,103 | ||
| 118,410 | 93,103 |
8 Trustees
One Trustee, Caroline Hazell, received remuneration of £1,148 during the year for ad-hoc office cover during staff absence. This was declared on the company payroll and all relevant taxes paid.
None of the other Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
9 Employees
The average monthly number of employees during the year was:
| Employment costs Wages and salaries Other pension costs |
2023 Number 5 2023 £ 47,977 451 48,428 |
2022 Number 3 |
|---|---|---|
| 2022 £ 43,341 32 |
||
| 43,373 |
There were no employees whose annual remuneration was more than £60,000.
10 Tangible fixed assets
| Leasehold land and buildings Fixtures and fittings Motor vehicles £ £ £ Cost At 1 April 2022 34,248 14,232 108,269 Additions - 1,216 39,653 Disposals (22,847) - (15,124) At 31 March 2023 11,401 15,448 132,798 Depreciation and impairment At 1 April 2022 34,248 14,050 55,878 Depreciation charged in the year - 152 23,038 Eliminated in respect of disposals (22,847) - (13,107) At 31 March 2023 11,401 14,202 65,809 Carrying amount At 31 March 2023 - 1,246 66,989 At 31 March 2022 - 182 52,391 |
Total £ 156,749 40,869 (37,971) |
|---|---|
| 159,647 | |
| 104,176 23,190 (35,954) |
|
| 91,412 | |
| 68,235 | |
| 52,573 |
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FELIXSTOWE AREA COMMUNITY TRANSPORT LTD FACTS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 MARCH 2023
11 Debtors
| Debtors | ||
|---|---|---|
| Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income |
2023 £ 4,604 471 8,056 13,131 |
2022 £ 5,174 - 8,276 |
| 13,450 |
12 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Other taxation and social security Trade creditors Accruals and deferred income |
2023 £ 459 3,240 1,461 5,160 |
2022 £ - 1,519 1,382 |
| 2,901 |
13 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
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