## **Trustees' Annual Report for the period** Period start date Period end date **From** 1st August 2024 **To** 31st July 2025 ## Section A Reference and administration details **Charity name** Westbury Baptist Pre-School **Other names charity is known by Registered charity number (if any)** 1097997 **Charity's principal address** Westbury Baptist Pre-School Westbury Baptist Church Reedley Road **Postcode BS9 3TD** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Trustee name Office (if any) Dates acted if not for whole year entitled to appoint trustee
(if any)
Helen Thorp Trustee Westbury-on-Trym
1
Baptist Church
Moira Nicoll Trustee (Co-chair) Westbury-on-Trym
2
Baptist Church
Tim Gilmour Trustee (Co-chair) Westbury-on-Trym
4
Baptist Church
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** Sept 2013 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Constitution - (eg. trust, association, company) Appointed annually at Westbury Baptist Church AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** Sept 2013 2 ## **Section C Objectives and activities** - a) The advancement of education (including spiritual development) of children below compulsory school age, and b) The provision of facilities for the recreation of such children in the **Summary of the objects of the** interest of social welfare and with the object of improving their **charity set out in its** conditions of life. **governing document** By providing for any children without discrimination by reason of the child’s religious persuasion, racial origin, cultural and religious background a safe and satisfying Pre-school in a Christian environment. ## **Mission Statement** At Westbury Baptist Preschool we inspire curiosity, confidence and creativity by providing a stimulating, safe and nurturing environment. We encourage children to become successful independent learners. ## **Vision Statement** We will continue to provide experiences that enrich each child’s social, emotional, spiritual, physical, intellectual, and creative abilities and interests. Through partnership with their families and the wider **Summary of the main** community, our goal is for each child to become a lifelong learner. **activities undertaken for the public benefit in relation to Statutory declaration these objects (include within** The trustees have had regard to the guidance issued by the Charity **this section the statutory** Commission on public benefit. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** Sept 2013 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** ||During the year, the charity delivered a wide range of high-quality early years
provision, supporting children’s learning, development, and wellbeing while|During the year, the charity delivered a wide range of high-quality early years
provision, supporting children’s learning, development, and wellbeing while| |---|---|---| ||strengthening relationships with families and the wider community.
**1. Supporting Children’s Learning and Development**|| |||Welcomed new starters across the year, with all children settling quickly| |||through a structured induction process including welcome meetings,| |||settling sessions, and parent questionnaires.| |||Provided ongoing parent consultations to discuss progress, next steps,| |||and any emerging concerns, ensuring strong home–setting partnerships.| |||Delivered targeted support for children with additional needs, including| |||weekly speech groups, updated IPPs and support plans, and enhanced| |||transition arrangements.| |||Reassessed all school-leavers using WellComm to support accurate| |||transition information for receiving schools.| |||Monitored and supported children remaining with the setting where| |||developmental concerns were identified, working closely with parents and| |||external professionals.| ||**2. Transition to School**|| |||Supported 24 children moving on to primary school, with transition records| |||completed for each child.| |||Engaged with multiple receiving schools through visits, meetings, and| |||information sharing to ensure smooth transitions.| |||Organised a group visit for children transferring to Elmlea and hosted| |||school staff visits from several local schools.| ||**3. Family Engagement and Community Activities**|| ||A wide|range of events strengthened family involvement and enriched children’s| ||experiences, including:|| |||Sports Day, Leavers’ Celebration, and End-of-Term Parties.| |||Forest School visit, offering outdoor learning, risk-taking opportunities, and| |||family participation.| |||Teddy Bears’ Picnic, Easter Egg Hunt, and Mother’s Day Singing.| |||Loose Parts Workshops, attended by 18 parents/carers, which positively| |||influenced children’s creativity and led to resource donations.| |||Christmas Craft Workshops, nativity performance, and community singing| |||events.| |||World Book Day, with parents and community members reading stories to| |||the children.| ||**4. Parent Feedback and Quality Improvement**|| |||Collected parent feedback through Google reviews, online questionnaires,| |||and consultation meetings.| |||Used feedback to inform an action plan for continuous improvement.| |||Maintained strong communication with families, including those whose| |||children attend multiple settings.| ||**5. Safeguarding and Inclusion**|| |||Continued close collaboration with parents, key workers, schools, and| |||external agencies to support children with SEND.| |||Updated support plans, IPPs, and enhanced transition documents to| |||ensure children’s needs were clearly communicated to receiving schools.| |||Ensured safeguarding and inclusion remained central to all practice and| |||decision-making.| ||**6. Fundraising and Income-Generating Activities**|| |||Raised funds through Concept Photography (£49) and Cauliflower Cards| |||(£19).| |||Encouraged charitable giving through Children in Need Week, with| |||families donating online.| **TAR** Sept 2013 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The Pre-School has a policy to try to keep a minimum of 6 months of estimated future expenditure in reserve to cater for unforeseen issues. The charity’s main source of income is Local Authority grants and fees charged to parents. Both of these are based on the number children in attendance. The main costs are staff wages and rent, both of which are largely fixed. This combination of largely fixed costs but variable income based on pupil numbers means that it is prudent to maintain a significant reserve. The committee continuously reviews the excess, taking into account expectations for child numbers. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Helen Thorp Tim Gilmour
Position (eg Secretary, Chair,
Trustee Trustee (Co-chair)
etc)
Date
13.3.26
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**TAR** Sept 2013 5 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Westbury Baptist Pre-School **On accounts for the year** 2025 **Charity no** 1097997 **ended (if any) Set out on pages** 8-9 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/07/2025 Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 16.03.26 **Signed: Name:** Brian Edward Ray **Relevant professional** FCA **qualification(s) or body (if any): Address:** 30 Old Sneed Ave, Bristol, BS9 1SE **TAR** Sept 2013 6 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . The accounts show a large deficit for the year and it is expected that a smaller loss is likely to be the position in the current year. The Trustees must be mindful that they have a responsibility to maintain the reserves of the Group to ensure its future and need to explore all ways to achieve this. **TAR** Sept 2013 7 CHARITY COMMISSION FOR ENfjLANO ANO WALES Recei ts and ments accounts CC16a Forthe period To Section A Receipts and payments ilnr•sthd•d funds Rg¥tnrtg(1 funds Endo¥nngnt funds Total fun Lo•t wr th• to th• nMryst£ A1 R8c81 ts Con5ufflab￿S FeE8 Invo￿e￿ 4035 o,oJJ 15.820 15.620 16.748 94.696 185 600 499 FundfaislrwJ rts Taken Inwsi on Term Dei 122 122 1.927 1.$27 tota AR) S.OJS 95.965 110,568 •n see table nv Tol•l ￿c￿P1S 95,915 Consumhb*S PAIty051Lèovèi$ Pm6•nt•l FL4 Wa Swff P*ns¢n8 Othweojts 2.045 is •.311 90.739 1714 404 90.7J9 2.T14 508 Renl PFÈTn15e$ Costs Pos1 è and Sta 19 340 329 424 147 Subsen OBS Ch¢¢k$ Ind*wr¥Jont E*amknation 462 509 Sub total 116.456 109,842 A4 Asset and In¥86tm8nt Prlnter Sub total rotal pym¢ftts 115,4 110.741 N•t ofrK•lptsl(p8yments) AS Transfers between fund8 A8 Cash lund5 last year end Cash funds this ￿aT 21.180 19.491 7.627 78.850 2,747 81.557 101,081 TAR Sept 2013 Section B Statement of assets and liabilities at the end of the period R•$irt¢t0d fvn Endtywm•ftt Categiwl•• Det315 fun B1 Ca•h lund8 1747 W7 C• Tol•l ¢••h h•nd& 1747 fur fur fundi rr•rtvdu• Dela1• B3 InvMtm•nt aM•ts 84 A•••ts f•l•ln•d for th• ¢h•rfty• O*Tn u BS Uabllltb•• 44 Dats of TAR Sept 2013