## **Trustees' Annual Report for the period**
Period start date Period end date **From** 1st August 2023 **To** 31st July 2024
## Section A Reference and administration details
**Charity name** Westbury Baptist Pre-School **Other names charity is known by Registered charity number (if any)** 1097997 **Charity's principal address** Westbury Baptist Pre-School Westbury Baptist Church Reedley Road **Postcode BS9 3TD**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Trustee name Office (if any) Dates acted if not for whole year entitled to appoint trustee
(if any)
Helen Thorp Chair Westbury-on-Trym
1
Baptist Church
Moira Nicoll Trustee Westbury-on-Trym
2
Baptist Church
Tim Gilmour Trustee Westbury-on-Trym
4
Baptist Church
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted
- (eg. trust, association, company)
Appointed annually at Westbury Baptist Church AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
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- a) The advancement of education (including spiritual development) of children below compulsory school age, and
b) The provision of facilities for the recreation of such children in the **Summary of the objects of the** interest of social welfare and with the object of improving their **charity set out in its** conditions of life. **governing document**
By providing for any children without discrimination by reason of the child’s religious persuasion, racial origin, cultural and religious background a safe and satisfying Pre-school in a Christian environment. **Mission Statement**
At Westbury Baptist Preschool we inspire curiosity, confidence and creativity by providing a stimulating, safe and nurturing environment. We encourage children to become successful independent learners.
## **Vision Statement**
We will continue to provide experiences that enrich each child’s social, emotional, spiritual, physical, intellectual, and creative abilities and interests. Through partnership with their families and the wider **Summary of the main** community, our goal is for each child to become a lifelong learner. **activities undertaken for the public benefit in relation to Statutory declaration these objects (include within** The trustees have had regard to the guidance issued by the Charity **this section the statutory** Commission on public benefit. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The preschool started the year with 24 children on the register. Numbers increased over the academic year with 41 children on the register in the summer term. In order to manage the difference in preschool children attending between the autumn and summer terms the staff have worked hard together as a team and offered flexibility in their hours. The trustees are very grateful to the staff for their commitment and flexibility. The preschool continues to be ably led by Angie Loughlin as Manager and Lorraine Edmonds as Deputy and SENCO. Our small and hard working team continues to work well together to provide an engaging, caring and fun environment for the children.
This year the preschool has enjoyed opportunities to engage in activities with the local community and away from the setting. These have included park trips, forest school, sports day and Christmas and Easter activities with the Church. There have been many opportunities for the parents to engage with the preschool and their children's learning including weekly singing sessions, maths workshops, Christmas crafts and the nativity play as well as sports day and end of year celebrations. Visits to the preschool have enabled the children to learn about oral hygiene, enjoy mini athletics and learn about Eid.
The preschool was inspected by Ofsted in April 2024 and was pleased to receive an overall good rating. The preschool also received a very positive report which identified that all children were making good progress, including those with additional needs. The report also highlighted the safe and stimulating environment with plenty of praise for the staff.
As in many early years settings the staff are managing a large administrative workload as well as an increase in the number of children with SEN and needing extra support. The staff continue to access support from outside agencies as well as increasing support and interventions in the setting, including regular speech and language groups. The preschool provides an accessible early years setting which is inclusive and accessed by a diverse population of local families.
The trustees have been meeting regularly throughout the year including four formal meetings of the trustees, the manager, the administrator and the treasurer over the course of the year.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Pre-School has a policy to try to keep a minimum of 6 months of estimated future expenditure in reserve to cater for unforeseen issues.
The charity’s main source of income is Local Authority grants and fees charged to parents. Both of these are based on the number children in attendance. The main costs are staff wages and rent, both of which are largely fixed. This combination of largely fixed costs but variable income based on pupil numbers means that it is prudent to maintain a significant reserve. The committee continuously reviews the excess, taking into account expectations for child numbers.
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**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Full name(s) Helen Thorp Tim Gilmour
Position (eg Secretary, Chair,
Chair Trustee
etc)
Date
09.01.2025
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## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Westbury Baptist Pre-School|
|---|---|
|||
||31.07.2024
**Charity no**
**(if any)**
1097997|
|||
||8-10
(remember to include the page numbers of additional sheets)|
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/07/2024**|
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** Brian Edward Ray **Relevant professional** FCA **qualification(s) or body (if any):**
**Date:** 26.01.25
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**Address:** 30 Old Sneed Ave, Bristol, BS9 1SE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
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**1097997**
**Charity Name**
## **Receipts and payments accounts**
**For the period** 1st August **from** 2023
31st July 2024
**To**
**CC16a**
## **Section A Receipts and payments**
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Unrestricted Restricted Endowment Total
Last year
funds funds funds funds
to the nearest to the to the nearest to the to the nearest
£ nearest £ £ nearest £ £
A1 Receipts
Consumables 1,006 2,836 3,842 1,615
Fees Invoiced 18,748 - 18,748 18,622
Local Authority Grants 94,698 - 94,698 76,927
Fundraising 185 - 185 120
Deposits Taken 600 - 600 700
Interest on Term Deposit 495 - 495 -
0 - - - -
Sub total (Gross
income for AR) 115,732 2,836 - 118,568 97,984
A2 Asset and
investment sales, (see
table).
- -
Sub total - - - - -
Total receipts 115,732 2,836 - 118,568 97,984
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## **A3 Payments**
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Consumables
267 1,778 2,045 2,628
Parties/ Leavers Presents/
Fundraising 15 - 15 145
Staff Wages
88,311 - 88,311 77,361
Redundancy
- - - -
Training and Other Costs
568 - 568 305
Rent
16,000 - 16,000 16,000
Insurance
563 - 563 536
Premises Costs
- - - -
Printing, Postage and
Stationery 19 - 19 130
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Advertising and Recruitment
340 - 340 200
Membership Subscriptions
329 - 329 372
DBS Checks
154 - 154 38
Legal Fees
- - - -
Independent Examination
462 - 462 420
Sundries
886 - 886 656
Deposits Refunded
150 - 150 251
Sub total
108,064 1,778 - 109,842 99,042
A4 Asset and
investment purchases,
(see table)
Shredder, Cameras
- - -
Printer
899 899 199
Sub total
899 - - 899 199
Total payments -
108,963 1,778 110,741 99,241
Net of
receipts/(payments) 6,769 1,058 0 7,827 (1,257)
A5 Transfers between
funds - - - -
A6 Cash funds last year
end 93,261 - 93,261 94,518
Cash funds this year
end 100,030 1,058 - 101,088 93,261
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**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** Bank Current Account **49,439 1,058** Bank Term Deposit **50,496 -** Petty Cash **95 -** _**Total cash funds**_ **100,030 1,058** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £**
**Details**
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|**B2 Other monetary**
**assets**
**B3 Investment assets**
**B4 Assets retained**
**for the charity’s own**
**use**
**B5 Liabilities**
Signed by one or two
trustees on behalf of all the
trustees|**Details**
**Details**
Garden Railings
Cost of rain canopy
Cupboards
IT Equipment
Outside Equipment
**Details**
Wages - July Overtime and
Holiday Pay (paid August)
Wages - Pension (on August pay)
Deposits to be repaid
Signature|**-**
**-**
**Fund to which**
**asset belongs **
**Cost**
**(optional)**
**-**
**Fund to which**
**asset belongs **
**Cost**
**(optional)**
Unrestricted
1,260
Unrestricted
5,499
Unrestricted
1,120
Unrestricted
2,209
Unrestricted
1,041
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
8,766
Unrestricted
250
Unrestricted
450
Print Name
Helen Thorp
Tim Gilmour|**-**|
|---|---|---|---|
||||**Current value**
**(optional)**|
||||**-**|
||||**Current value**
**(optional)**|
||||378|
||||2,657|
||||-|
||||838|
||||538|
|||||
||||**When due**
**(optional)**|
|||||
||||Aug 24|
||||Aug 24|
||||Jul 25|
|||||
|||||
||||Date of
approval|
||||14.01.25|
||||14.01.25|
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