Trustees’ Annual Report for the period
From Period start date 01/04/2020 To Period end date 31/03/2021
Charity name: Barnstaple Youth House Youth Association
Charity registration number: 1097970
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 1) 1) Provide premises, and an
the charity as set out in its environment, in which Youth work can
governing document thrive;
2) 2) Support small voluntary Youth
organisations to enable them to operate
safely and effectively;
3) 3) Deliver direct Youth Work
4) 4) Support individual volunteers to gain
skills and knowledge to undertake Youth
Work safely, and exhibit good practice
5)
Summary of the main Para 1.17 and 1) For 1):
1.19
activities in relation to those 2) Refurbishment and redecoration of
purposes for the public whole property, inside and out;
benefit, in particular, the 3) Update lighting; Replace gas boiler;
activities, projects or 4) Found new partnerships to extend our
services identified in the scope – Petroc College & Pete’s
accounts. Dragons
For 2):
Clear Covid rules for users of the
premises, and provision of PPE
For 3) and 4): Covid has meant that we
have not been able to pursue these
Statement confirming Para 1.18 We confirm that our Trustees have
whether the trustees have regard on public benefit
had regard to the guidance
issued by the Charity
Commission on public
benefit
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Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference We do not issue grants Para 1.38 Policy on grant making None
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Para 1.38
Policy on social investment
including program related
investment
Whole governing committee is
Para 1.38 volunteers; Links with North Devon
Contribution made by Voluntary Services for Trustees and
volunteers Youth Worker; redecoration of the
premises; application of Covid
requirements & signage
Other
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Achievements and Performance
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SORP reference
During Covid lockdown we received a
grant from our local council towards
refurbishing our building.
Summary of the main Whilst our landlord checked and
Para 1.20
achievements of the charity, refurbished the exterior of the property,
identifying the difference the we reviewed and refurbished the
charity’s work has made to interior. All rooms were redecorated; loft
the circumstances of its insulation replaced; all electrics and
beneficiaries and any wider lighting checked and replaced where
benefits to society as a necessary; ancient gas boiler was
whole. replaced.
All of these activities were in line with
Objective 1.
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Additional information (optional)
You may choose to include further statements where relevant about:
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We have had a structural survey done of
the old abattoir building in the rear yard,
Achievements against Para 1.41 with the intention of bringing it into use
objectives set as a games/group activity space. We
have also agreed for the local Petroc
College to survey the rear yard and
provide a costed proposal to bring that
into use as a sitting / garden area for
clients use
Grants won for utilities cost recovery
during lockdown, and towards a patio in
Performance of fundraising the rear yard.
activities against objectives Para 1.41
set
n/a
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Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 Income: £29,343.75
financial position at the end Expenditure: £17,178.85
of the period Balance at 31/3/2021: £19,031.14
Statement explaining the Para 1.22 These funds are held for the continuing
policy for holding reserves refurbishment of the premises, for the
stating why they are held potential repayment of a £5,000.00 load,
and for use for rear yard development
Amount of reserves held Para 1.22 £12,234.31
Para 1.22 -
Reasons for holding zero
reserves
Para 1.24 -
Details of fund materially in
deficit
Para 1.23 -
Explanation of any Shortage of care workers reducing
uncertainties about the client availability and therefore room
charity continuing as a going bookings;
concern - Increased utilities costs
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Additional information (optional)
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- Room rental
- Grants
The charity’s principal
sources of funds (including Para 1.47
any fundraising)
n/a
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
-
Landlord imposing market rental
rates (currently on peppercorn);
A description of the principal Para 1.46 - Property damage; Shortage of
risks facing the charity care workers reducing client
availability and therefore room
bookings;
- Increased utilities costs
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing document Para 1.25 Memorandum and Articles of
(trust deed, royal charter) Association
How is the charity Para 1.25 Private limited company by guarantee
constituted? without share capital use of ‘Limited’
(e.g unincorporated exemption
association, CIO)
Trustee selection methods Para 1.25 Advertising in local press; Use of North
including details of any Devon Voluntary Services; Word of
constitutional provisions e.g. mouth.
election to post or name of Proposed new Trustees put to the vote
any person or body entitled of the management committee
to appoint one or more
trustees
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Additional information (optional)
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
Committee of volunteer Trustees, with
Chair, Secretary and Treasurer officers;
The charity’s organisational Some representation from local
structure and any wider Para 1.51 government; Some representation form
network with which the local Social Services
charity works
Collaborative links with “Space”;
Links with Petroc College
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Barnstaple Youth House Youth Association
Other name the charity uses Barnstaple Youth House
Registered charity number 1097970
Charity’s principal address 6, Market Street,
Barnstaple,
Devon
EX31 1BX
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Peter Thorn Chair
1
2 Tracy Henly Secretary
John Wilson Treasurer
3
Louise Wheavil
4
5 Samantha Eagles
Phil Martin
6
Louisa York
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
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Director name
Peter Thorn Tracy Henly John Wilson
Louise Wheavil Samantha Eagles Phil Martin
Louisa York
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Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
n/a
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) John Wilson Full name(s) Peter Thorn Position (eg Secretary, Chair Treasurer Chair, etc) Date 24/01/2022