Welcome to Ab Phab Youth Clubs Trustees Annual Report 2021/22. This short report should be read alongside our Annual Accounts.
Overview
2021/22 was another challenging year for everyone. Our staff team and volunteers have done everything they can to make sure our young people and their families continued to benefit from club activities and support, despite continuing COVID challenges.
It was an exciting year too as our manager Louise took maternity leave and we were delighted to meet her first child! Inevitably this left the remaining team with extra responsibilities and along with high levels of sickness, we had some challenges running our full sessions in Summer 2021.
Our previous Deputy Manager, Vicky Axelsen, was appointed to a school teacher role in September 2021, Trustees are grateful for the work she did during her time with us. We have been delighted to welcome our new deputy manager, Sarah Attawia.
Trustees would also like to make special mention of Louise’s dedication – coming back early from maternity leave to ensure we had strong leadership during the gap between Deputy managers. What would we do without her!
We also want to thank our amazing part-time staff and our wonderful volunteers, You all do such a great job, and everyone is always willing to go the extra mile. THANKYOU!
Finance
We heard at the beginning of the financial year that our Children in Need bid had been successful, this was very good news as this provides our core funding. Louise has continued to track down funding opportunities which has meant we have been able to operate for 3 evenings a week.
Partly due to Louise’s maternity leave our income was higher than expenditure this year. £ 92,787.44 income, with expenditure at £ 75,877.31 .
Our end of year balance is healthy, at £ 71,062.55.
Of this, £ 26,713.00 of our funds is restricted (grant givers have told us what it must be spent on) and.
£ 44,349.55 is not restricted, of this £ 38,011.07 is held in our reserve account (which we hold to ensure we have sufficient funding to pay staff if we struggle to access charitable grants.
Each year the Trustees consider the level of risk for the organisation this year we are able to confirm that, as our accounts show, we are a viable club for at least the
next year, and beyond.
In addition, we are pleased that our Charity Commission webpage now reflects full compliance with accounts and reporting for more than 5 years and a healthier relationship between income and expenditure.
Fig 1. Extract from Charity Commission website. https://register-ofcharities.charitycommission.gov.uk/charity-search/-/charity-details/4000676/fnancialhistory
In common with national trends, for the group to be sustainable long term we need to be continually alert and responsive to fundraising possibilities and raising funds from the public is more important than ever, particularly as we face the continued uncertainty of the times.
Activities with Young People
The activities in the last year included establishing a voice for young people to feed into how we prioritise our work. This led to an increased number of outings and visits.
We were delighted to achieve our London Youth Silver Award in August this year! This has taken a huge amount of work and is in recognition of the quality of the service, and how well young people are engaged in shaping what we offer.
In 2021 we reviewed all our policies – Anti-bullying, Behaviour and Physical Intervention Code of Conduct Complaints Procedure Booklet Confidentiality Data Protection Dealing with Allegations Against Staff Dealing with Disclosures Drugs, Alcohol and Tabaco Equality and Diversity Policy E-Safety Financial Regulations Health and Safety (also 2022) Medication Personal Care Photography Recruitment Policy Safeguarding Training Whistle Blowing Volunteer
Now that Louise has returned from maternity leave and Sarah has settled in we will be reviewing them all again, including updates required in the new Keeping Children Safe in Education guidance.
The Staff and volunteer training programme have been monitored and all Ab Phab personnel are up to date with training, particularly those elements directly linked to safeguarding and health and safety.
Thankyou
At the end of every report there are always people we want to express our thanks to and this year is no exception. On behalf of the Ab Phab Youth Club, We would like to say thank you to our many parents, supporters and our volunteers without whom it would not be possible to run the sessions and activities that we do at Ab Phab. You play a large part in enabling Ab Phab to offer such a diverse range of opportunities and events. A big thank you to those that manage the youth sessions (a virtual or face-to-face smoothly run session does not happen by chance, a lot of thought and planning goes into each and every activity) and to the Trustees who work behind the scenes to ensure we deliver our objectives. We have a fantastic manager and deputy manager and amazing young people who make Ab Phab what it is!
Enitan Watson Helen Jenner Chair of Trustees Treasurer
| Page Number | |
|---|---|
| Committee Members | |
| Independent Examiners Report | 2 |
| Receipts and Payments account | 3 |
| Statement of Funds | 4 |
| Statement of Financial Position |
| INCOMING RESOURCES | INCOMING RESOURCES | INCOMING RESOURCES | 2022 | 2021 | ||||
|---|---|---|---|---|---|---|---|---|
| General | Restricted | Total | General | Restricted | Total | |||
| Funds | Funds | Funds | Funds | |||||
| £ | £ | f | £ | £ | £ | |||
| London Youth | 2,900 | 2,900 | ||||||
| Children in need | 46,389 | 46,389 | - | 47,468 | 47,468 | |||
| London Community | Fund | - | 11,900 | 11,900 | ||||
| Jack Petchey | 16,870 | 16,870 | - | 8,410 | 8,410 | |||
| The Thomas Bailey CharitableTrust | 2,000 | 2,000 | ||||||
| Co-Op Foundation | 2,129 | 2,129 | - | 3,982 | 3,982 | |||
| Groundworks | 500 | - | 500 | |||||
| Bruce Wake Trust | 1,500 | 1,500 | ||||||
| Charity Aid Foundation | 75 | 2,026 | 2,101 | |||||
| Local Giving | - | 500 | 500 | |||||
| HMRC Furlough | 285 | 285 | ||||||
| National Lottery | - Awards for all | 9,954 | 9,954 | - | 1,840 | 1,840 | ||
| Boshier Hinton Foundation | 800 | 800 | ||||||
| Repayments | 3,985 | - | 3,985 | |||||
| Sport England | - | 1,200 | 1,200 | |||||
| Subscriptions | General | 1,212 | 1,212 | 732 | 732 | |||
| Donations & Fundraising | 7,152 | 7,152 | 7,635 | 7,635 | ||||
| Interest Received | ||||||||
| Trips | 3,130 | 3,130 | 1,635 | 1,635 | ||||
| General | 533 | 533 | ||||||
| 14,156 | 80,698 | 94,854 | 14,561 | 77,326 | 91,887 | |||
| RESOURCES EXPENDED | ||||||||
| Salaries (Includes HMRC Tax Liab & Pen) Staff Expenses (Recruitment & HR) Finance |
9,838 382 - |
46,505 543 288 |
56,343 924 288 |
13,990 444 - |
46,135 855 288 |
60,125 1,300 288 |
||
| Activities Training |
523 - |
5,067 966 |
5,590 966 |
- - |
3,235 138 |
3,235 138 |
||
| Equipment | - | 607 | 607 | - | - | - | ||
| Premises Hire Office Equipment and Supplies |
3,825 109 |
5,08S 1,205 |
8,910 1,314 |
1,800 392 |
2,610 80 |
4,410 472 |
||
| Affiliation fees | 179 | - | 179 | 274 | - | 274 | ||
| Insurance | 414 | - - |
414 | 345 414 |
6,028 - |
6,373 414 |
||
| Accountancy | 540 | - | 540 | 540 | - | 540 | ||
| Refunded | - | - | - | 3,178 | - | 3,178 | ||
| Other | - | 543 | - | 543 | ||||
| 15,810 | 60,266 | 76,075 | 21,921 | 59,369 | 81,290 | |||
| (Deficit)/Surplus | for | the year | i,S]) | 20,432 | 18,779 | 17,957 | 10,597 |
| Balance as at 1st April 2021 | 52,437 |
|---|---|
| Surplus for the year | 18,779 |
| Balance as at 31st March 2022 | 71,215 |
| Represented by Bank Account & Cash | — 71,216 |
| Fixed Assets | |||
|---|---|---|---|
| IT Equipment | 2,800 | ||
| Sports Equipment | 80 | ||
| General Equipment/Resources | 320 | ||
| 3,200 | Note | - Depredation staight line averS year asset life | |
| CurrentAssets | |||
| Cash at bank & in hand | 71,216 | ||
| Current Liabilities | |||
| Pension Contributions | 434 | ||
| Net CurrentAssets | 73,982 | ||
| Funds | |||
| Restricted funds | 29,479 | Note | In,lt,des FA & Pens Liab. |
| Unrestricted funds | 44,503 | ||
| 73,982 |
| Page Number | |
|---|---|
| Committee Members | |
| Independent Examiners Report | 2 |
| Receipts and Payments account | 3 |
| Statement of Funds | 4 |
| Statement of Financial Position |
| INCOMING RESOURCES | INCOMING RESOURCES | INCOMING RESOURCES | 2022 | 2021 | ||||
|---|---|---|---|---|---|---|---|---|
| General | Restricted | Total | General | Restricted | Total | |||
| Funds | Funds | Funds | Funds | |||||
| £ | £ | f | £ | £ | £ | |||
| London Youth | 2,900 | 2,900 | ||||||
| Children in need | 46,389 | 46,389 | - | 47,468 | 47,468 | |||
| London Community | Fund | - | 11,900 | 11,900 | ||||
| Jack Petchey | 16,870 | 16,870 | - | 8,410 | 8,410 | |||
| The Thomas Bailey CharitableTrust | 2,000 | 2,000 | ||||||
| Co-Op Foundation | 2,129 | 2,129 | - | 3,982 | 3,982 | |||
| Groundworks | 500 | - | 500 | |||||
| Bruce Wake Trust | 1,500 | 1,500 | ||||||
| Charity Aid Foundation | 75 | 2,026 | 2,101 | |||||
| Local Giving | - | 500 | 500 | |||||
| HMRC Furlough | 285 | 285 | ||||||
| National Lottery | - Awards for all | 9,954 | 9,954 | - | 1,840 | 1,840 | ||
| Boshier Hinton Foundation | 800 | 800 | ||||||
| Repayments | 3,985 | - | 3,985 | |||||
| Sport England | - | 1,200 | 1,200 | |||||
| Subscriptions | General | 1,212 | 1,212 | 732 | 732 | |||
| Donations & Fundraising | 7,152 | 7,152 | 7,635 | 7,635 | ||||
| Interest Received | ||||||||
| Trips | 3,130 | 3,130 | 1,635 | 1,635 | ||||
| General | 533 | 533 | ||||||
| 14,156 | 80,698 | 94,854 | 14,561 | 77,326 | 91,887 | |||
| RESOURCES EXPENDED | ||||||||
| Salaries (Includes HMRC Tax Liab & Pen) Staff Expenses (Recruitment & HR) Finance |
9,838 382 - |
46,505 543 288 |
56,343 924 288 |
13,990 444 - |
46,135 855 288 |
60,125 1,300 288 |
||
| Activities Training |
523 - |
5,067 966 |
5,590 966 |
- - |
3,235 138 |
3,235 138 |
||
| Equipment | - | 607 | 607 | - | - | - | ||
| Premises Hire Office Equipment and Supplies |
3,825 109 |
5,08S 1,205 |
8,910 1,314 |
1,800 392 |
2,610 80 |
4,410 472 |
||
| Affiliation fees | 179 | - | 179 | 274 | - | 274 | ||
| Insurance | 414 | - - |
414 | 345 414 |
6,028 - |
6,373 414 |
||
| Accountancy | 540 | - | 540 | 540 | - | 540 | ||
| Refunded | - | - | - | 3,178 | - | 3,178 | ||
| Other | - | 543 | - | 543 | ||||
| 15,810 | 60,266 | 76,075 | 21,921 | 59,369 | 81,290 | |||
| (Deficit)/Surplus | for | the year | i,S]) | 20,432 | 18,779 | 17,957 | 10,597 |
| Balance as at 1st April 2021 | 52,437 |
|---|---|
| Surplus for the year | 18,779 |
| Balance as at 31st March 2022 | 71,215 |
| Represented by Bank Account & Cash | — 71,216 |
| Fixed Assets | |||
|---|---|---|---|
| IT Equipment | 2,800 | ||
| Sports Equipment | 80 | ||
| General Equipment/Resources | 320 | ||
| 3,200 | Note | - Depredation staight line averS year asset life | |
| CurrentAssets | |||
| Cash at bank & in hand | 71,216 | ||
| Current Liabilities | |||
| Pension Contributions | 434 | ||
| Net CurrentAssets | 73,982 | ||
| Funds | |||
| Restricted funds | 29,479 | Note | In,lt,des FA & Pens Liab. |
| Unrestricted funds | 44,503 | ||
| 73,982 |