## Welcome to Ab Phab Youth Club’s annual activities report. April 2019 – March 2020 Ab Phab’s Mission statement: That all children in Barking and Dagenham and surrounding areas are able to express what they want and are offered opportunities to succeed, with a particular emphasis on providing accessible activities and support for disabled children and their families. These opportunities will be through inclusive youth club provision, trips and outings and supported access, including young people in decision making, resulting in their voices being listened to and acted on. Aim: To provide a youth club, and associated activities for friends and families, that offer social, physical, educational and employment opportunities that meets the needs of disabled and non- disabled disadvantaged young people aged 11-18 and 19 – 25. We currently have 98 young people (11-25 yrs.) within our youth group membership. All the sessions and workshops we have run over the past year have been designed to support our members with their independence and confidence. We have had 92 youth sessions this year with 31 trips. This is double the amount compared to last year! Over the past twelve months our members have had the opportunity to participate in many different activities. This has included some offsite trips and events such as Mad Hatters Tea Party which are Ab Phab staples and loved by many of our Members year after year. However, this year we have broadened out the opportunities more than ever before with the young people having the opportunity to be inspired by the performers at Cirque du Soleil at the 02 arena and having exciting cultural opportunities such as watching the West End version of Motown Musical. The last trip before lockdown was to Colchester zoo where on a quiet day at the zoo, young people learned about animal conservation, their natural habitats and animal care. As well as broadening our offsite trips, we have expanded the youth session activities with a key focus this year on the performing arts and craftwork. Activities have included drama workshops, clay modelling, scrap book project exploring identity, beat boxing and guitar lessons. And we cannot forget to mention Stubbers! Well, what a week it was in 2019, with over 30 young people attending across the week. It was both exhausting and incredibly rewarding for all. I personally would like to thank all the staff and volunteers who gave up their time to support the week – there are too many to list! But without our staff and volunteers, Ab Phab would simply not be able to offer such experiences. One of the most impressive aspects of our clubs is that our members form lasting friendships with one another and are always willing to provide support and assistance to each other. The opportunity to share experiences and promote a can-do attitude ensures that we can create a positive environment which all our members benefit from. We look forward to friendships continuing! The end of last financial year was a strange time with new social distancing and lockdown measures introduced. We are unsure what the next year holds but what we do know is the young people will surely prove their resilience. We hope over the next year to expand our offerings. As always, this is dependent for on us being successful in our applications for much-needed funding. We thank you all for your support, feedback and trust in Ab Phab and if there are any specific achievements/benefits Ab Phab has had for the young people, please do let us know as our funders love to hear our success stories and this increases our chances of being able to continue to offer a fun, jam-packed curriculum. Louise ## **Welcome to Ab Phab Youth Clubs Trustees Annual Report 2019/20. This short report should be read alongside our Annual Accounts.** ## Overview 2019/20 was mainly a very exciting year for Ab Phab as we moved forward with a full staffing team and were beginning to increase the range of activities available for our young people. We continued to have good attendance at sessions with average 30 young people at each Monday and Wednesday. Unfortunately, like everyone has experienced, this was thrown off track by the coronavirus pandemic. At times like this collaboration, partnerships and creativity are vital as we learn to adapt to very different expectations. ## Finance We continued to explore funding opportunities, and during the year several successful bids were achieved. Although we remained affiliated to Essex Boys and Girls Clubs our partnership with them to deliver the YIF project ended this year. Since April 2019, our income level has been sustained and, thanks to prudent management, we have six months operating costs in reserve. This is a significant achievement and imperative in helping us continue our services. We have been successful in our grant applications to BBC Children in Need, London Community Foundation, Foyle Foundation, Essex Community Foundation and Ground Words. We have had further support from London Youth and Jack Petchey Foundation. We are aware that our Children in Need funding will come to an end in May 2021 and have begun planning to address this. Each year the Trustees consider the level of risk for the organisation – in 2019 noone considered the risk of a pandemic, but the zoom meetings, staff contact with families and resource packs have meant that the club has remained a crucial part of young people’s lives and, as soon as possible in the 20/21-year sessions will resume. The financial risk remains important for Trustees, but this year we are able to confirm that, as our accounts show, we are a viable club for at least the next year, and beyond. For the financial year ending 31 March 2020: Our total income was: £97,103 Our total expenditure was: £85,101 In common with national trends, for the group to be sustainable long term we need to be continually alert and responsive to fundraising possibilities and raising funds from the public is more important than ever, particularly as we face the uncertainty of the times. ## Activities with Young People The activities in the last year included establishing a voice for young people to feed into how we prioritise our work. This led to an increased number of outings and visits. The Stubbers week was fantastic, building on the previous year, when the residential was re- instated, and improved planning, staffing and risk assessment. Everyone had a fantastic time. This year we have also reviewed all our policies – Anti-bullying, Behaviour and Physical Intervention Code of Conduct Complaints Procedure Booklet Confidentiality Data Protection Dealing with Allegations Against Staff Dealing with Disclosures Drugs, Alcohol and Tabaco Equality and Diversity Policy E-Safety Financial Regulations Health and Safety and Welfare Medication Personal Care Photography Recruitment Policy Safeguarding Training Whistle Blowing Volunteer The Staff and volunteer training programme have been monitored and all Ab Phab personnel are up to date with training. At our previous AGM, held at the Christmas Disco, we reviewed our Constitution and received approval to make changes. These were discussed with the Charity Commission. The extracts below are the new aspects of this from the Charity Commission website: ## _**Activities - how the charity spends its money**_ _To promote youth participation and inclusive provision. We offer a friendly, fun, and inclusive environment for 11-25-year-old (with and without disabilities). We offer a varied curriculum, that enables ALL our young people to develop independence, skills, and confidence. We run sessions on Monday and Wednesday evenings and support access to other activities (residential, theatre trips etc.)._ _**Charitable objects**_ _The prevention or relief of poverty (through providing subsidised activities and resources). The advancement of education (through running sessions to support children’s learning and independence skills). The advancement of health (through our healthy lives programmes). The advancement of citizenship or community development (through our PSHE and volunteering programmes). The advancement of the arts, culture, heritage or science (through our wider ranging curriculum and wide variety of trips). The advancement of amateur sport (through our_ _sports programmes). The advancement of human rights (through our equality and diversity programme, contributing to consultations and events) The relief of those in need (through provision of respite and support)_ _Who the charity helps:_ - _Children/young People_ - _People with Disabilities_ - _Other Charities or Voluntary Bodies_ ## Thankyou At the end of every report there are always people we want to express our thanks to and this year is no exception. On behalf of the Ab Phab Youth Club, I would like to say thank you to our many supporters and our volunteers without whom it would not be possible to run the many sessions and activities that we do at Ab Phab and play a large part in enabling Ab Phab to offer such a diverse range of opportunities and events. A big thank you to those that manage the youth sessions (a virtual or face-to-face smoothly run session does not happen by chance, a lot of thought and planning goes into each and every activity). Enitan Watson Helen Jenner Chair of Trustees Treasurer ## ## ## ||Page Number| |---|---| |Committee Members|| |Independent Examiners Report|2| |Receipts and Payments account|3| |Statement of Funds|4| |Statement of Financial Posit!on|5| ## ## ## ## ## ## ## ## ## ## ## ## ## |Fortheyear ended 31st March 2021||||||| |---|---|---|---|---|---|---| |INCOMING RESOURCES|General|2021
Restricted|Total|General|2020
Restricted|Total| ||Funds|Funds||Funds|Funds|| ||£|£|£|£|£|£| |London Youth
Children in need
London Community Fund
Jack Petchey
Foyle Foundation
Co-Op Foundation
Groundworks
Essex Community Foundation|-
-
-
-
500|47,468
11,900
8,410
3,982|47,468
11,900
8,410
3,982
500||4,653
37,586
9,866
2,987
5,000
2,000
1,800|4,653
37,586
9,866
2,987
5.000
2,000
1,800| |Charity Aid Foundation|75|2,026|2,101|||| |Local Giving|-|500|500||840|840| |Daytrippers||||||| |National Lottery||1,840|1,840|||| |Repayments|3,985|-|3,985|||| |Sport England||1,200|1,200|||| |Subscriptions
General
Donations & Fundraisig
Interest Rec&ved
Trips
Genera I|732
7,635
1,635|-
-|732
7,635
1,635
-|5,140
21,062
11
6,120
38|•
-
-
-
-|5,140
21,062
11
6,120
38| ||14,561|77,326|91,887|32,371|64,732|97,103| |RESOURCES EXPENDED||||||| |Saaries (Includes HMRC Tax Liab & Pen)
Staff Expenses (Recruitment & HR)
Admin/ Finance
Activities
Training
Premises Hire
Office Equipment and Supplies
Affiliation fees
IT
Insurance
Accountancy|13,990
444
-
-
-
1,800
392
274
345
414
540|6,135
855
288
3,235
138
2,610
80
-
6,028
-
-|60,125
1,300
288
3,235
138
4,410
472
274
6,373
414
540|18,652
400
72
2,964
50
-
-
353
20
-
1,080|-
724
414
-
t6,S17
952
249
5,058
554
6,968
74|65,169
1,352
321
8,022
604
6,968
74
353
744
414
1,080| |Refunded|3,178|-|3,178|-||| |Other|543|-|543|-||| ||21,921|59,369|81,290|23,591|61,510|85,101| |(Deficit)/Surpiusforthe year||17,957|10,597|8,780|3,223|12,003| ## ## ## |FixedAssets||| |---|---|---| |ITEquipment|3.500|| |Snnrtc Fqiipment|100|| |General EqUipment/Resources|400|| ||4,000|| |CurrentAssets||| |Cash at bank & in hand|52.437|| |Current Liabilities||| |PensionContributions|274|| |Net Current Assets|6,13|| |Funds||| |Restricted funds|17,904|Note. Includes FA S Pens Liab| |Unrestrktad funds|38,259|| ||56,163|| BARKING & DAGENHAM AB PHAB YOUTH CLUB FINANCIAL STATEMENTS FOR THE YEAR ENDING 31"MARCH 2021 BARKtNG & DAGENHAM AB PHAB YOUTH CLUB Contents of thg Flnanclal Slatgm8nts For the Yèar Endlng 31st March 2021 Page Number Committee Members Independent Examinerfs Report Receipts and Payments account Statement of Fund8 statement of Flnancial P06ition BARKING & DAGENHAM AB PHAB YOUTH CLUB Managemont Commlttofj Mgmbgrn Chair Secretary Trea8urer OFSTED Reg.Pe￿n Enltan Watson Teresa Baumann Dr Helen Jenner Josy Hughe$ Keith Smith Andrea Tolliday Non-votlng Commltt•o M•mb•rn Slmon Blewett Chris Laney M•mb•r# R•pr•8•ntatlv• Variou$ Mambers from Young Peoples Panel Accountants Billlng & Co Limited Tudor Lodge, Augustine Road Minster on Sea, Sheerness K8ni ME12 2LZ Reg18torod Charfty Numbgr 1097952 BARKING & DAGENHAM AB PHAB YOUTH CLUB Ind8pend•nt EMminerfs Raport to th• Commlttee I report on the accounts of the Charty. for the year ended 31. March 2021. which are set out on pages 3 and 4. Respecttve responsibilitles of the Management Commiiiee and the Examiner The Charity's Trustees you are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit isnot requTr￿d for thisyear under seGts'on 144{21 of the Charities Act 2011{Ihe 2011 Act) and that an independent examination 1$ needed. It Is my respon&bility to.. Examine the accounts under section 145 of the 2011 Act To followthe procedures laid down in the general directions given by the Charity Commission under section 145151{b) of the 2011 Act To State whether particular matters have Come to ry attention Bas1• of Indopond•nt Examlnorf• R•port My examination wa$ ¢arrlod out In accordance wtth the general dlrectlons glvon by the Charlty Commissioners. An examlnation includes areview ofthe accounling recordskeplbythecharrty and a comparison of the a¢¢ounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees Concerning any $u¢h matters. The procèdures undertaken do not provide allthe evidence that would be required in anaudrt. and ¢onsequentty noopinion isgiven aslo whetherthe accounts present a 'Irue and fair virf and the report is limrted to those matters set out in the next statement. Ind?pondont examlnoe¥ Stat•mont In connection with ry examin*ion, no matter has Come lo my attention: 111 Which give$ mereasonable ¢auselo believethatinany materialrespectthe requirements.. lo keep accounting records in accordance with section 130of the 2011 Act, and to prepare accounts whichaccord with theaccounting recordsand comply with the accounting requirements of the 2011 Acl Have not l)een met or 121 To whith, in my opinion. attention should bedrawn in orderto enable a proper understsnding of the accounts to bereached. Inde￿ndent Examlner Mr. PA Bllllng FMAAT 8llllng & Co Umltod Date.. 17th June 2021 Tudor Lgdge, Augustine Road Minster on sea, Sheerness Kent ME12 2LZ BARKING AND DAGENHAM AB PHAB YoufH CWB Recelpts and PaymentsAc¢ount Fortheyearended 31# Marth 2021 INCOMING RESOUR(ES Gener41 Restrfrted Funds Fund5 Totsl London Youth ChSldren In need London Communsty Fund Jack Petchev Foyle Foundatlon Co-op Foundation Groundworks Essex Community Foundatlon Charfty Aid Foundatlon Local Gfvln8 Daytripper5 Natlgnal Lottery Repayments Sport England 4,653 37,586 9.866 2.987 4,653 37.586 9.866 2.987 47.468 ii.wj 8,410 47A68 ii, 8,410 3,982 1,8LK) 2.026 2.101 840 3.985 L2(Kl 1.21J) Subscrlptlons General Donatlons & Fundralsln8 Interest Recelved Trips General 732 732 7.635 S,140 21,062 li 6.120 5,140 21.062 li 6,120 38 L635 561 77326 91M7 32.371 64,732 97.103 RESOURCES EXPENOEO Salarles Ilncludes HMRC Tax Uab & Penl Staff Expen5e5 (Recruitment & HR) Adrnin / Finarte Activltles Tralnlng Premises Hlre Office Equlpment and Supplles AfflllatSon fees IT I3.9￿1 46.135 855 60.125 L3LXI 18,652 46.517 952 249 5.058 S54 65,169 1,352 321 8.022 604 6,968 74 353 744 414 1.080 72 2,964 50 3.235 138 2.610 3,235 138 4.410 472 274 6,373 414 392 274 74 353 20 6,028 724 414 Insurance Accountancv Refunded Other 414 3.178 3.178 543 .9M 59J69 tt29 23.591 61￿10 85.101 IDtfi¢Stllsurplusf•f the year 17.3591 17957 8.7W> 3223 12,003 BARKING AND DAGENHAM A8 PHAB YOUTH CWB stst￿ent of ￿NdS*s1t 31st Mwrch 2021 INCOMING RESOUR 8alan¢¢ •s•t 1stAw4 2020 41.840 Swplusforthe yt¥ 10.597 BalarKe as atylst M•rth 2021 51437 52.437 Not• Amlyslsof fund •s •t 31st P•l•rth 1021 Restri¢ted Fundiw ChildreTh In Need Jack Petc LCF 6.626 4.758 Tot•1 reMri¢￿ Fur 14,178 Unrestritted Fundlw 38,259 Total Vnrertri¢￿ Funds 38.2S9 Summary Total 38.259 14.178 52,437 ¥ned - Eniian Watson O*lr, 8arklrrf and Dagenharn Ab Phab Youth Club gned Paul Bllllng FMAAT Accountant Blllln8 & Co Ltd BARKING AND DAGENHAM AB PHAB YOLmi CLUB Statement ofFlnandal Positityl * JI 2021 IT Equipment Sports Equipment General EquipmenVResources 4C Cash at￿nk & In h•nd 52.437 Current Uabllrtles Pensk￿ Contrlbutlo 274 Net thrrent Assets 56,163 Restrlued fvnds Unr•5￿£1•￿1￿1￿IS 17.904 r**.*W*FA&P*• 38,259 56,163 Sigred .. Enttan Watson Chalr. Bathng and Dagenham Ab Phab Youth aub Ined - Paul Blllln8 FMAAT AccountsnL Billin8 &Co Ltd