## **Trustees’ Annual Report for the period**
## **From 01/09/2022 Period start date To 31/08/2023 Period end date**
## **Charity name: Soho Parish School PTA**
## **Charity registration number: 1097917**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils at Soho
Parish Primary School by developing
effective relationships between staff,
parents and others associated with the
school; and engaging in activities and
providing funds which support the school
and advance the education of the pupils.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The PTA organises events that bring the
school community together to help foster
good relations between all those involved
with the school; and to raise funds to meet
pupil needs and projects being developed
by the school teachers and leadership.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regards to the
guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The PTA transfers grants for general
purposes to the School bank accountant
directly and pays invoices on the School’s
behalf for items the School purchases. All
amounts given to the school are agreed to
by a majority of the trustees by email or in
a committee meeting.|
|Policy on social investment
including program related
investment|Para 1.38|The PTA does not invest it capital balances
other than in its current and saving accounts.|
|Contribution made by
volunteers|Para 1.38|The PTA is reliant on its trustees and member
volunteers to carry out its charitable
objectves. PTA will typically receive help from
volunteers at onsite and ofsite fund raising
events.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In the year 2022-2023 the PTA-organised
events were instrumental in re-building the
school community following the disruption
of the pandemic.
The PTA raised over £28K from donations
and fund-raising events. The fundraising of
the PTA was constrained by the falling roll
of the school, which limited the pool of
parent donors and volunteers.
During this period PTA gave £39,661 in
grants to Soho Parish School towards a
range of ends, including:
-
Special Educational Needs
resources;
-
Class equipment
-
Fresh fruit for children’s snacks
-
Funding for Art activities
**-**
Funding for School trips|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the charity held
£25.527.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTA intends to hold a minimal amount of
reserves and welcomes the opportunity to fund
projects and items that meet its charitable
objectves. The PTA intends to maintain
sufcient reserves to cover:
i)
Fluctuatons in cash fow from
operatons i.e. interim expenditure
which is required to cover costs before
sales are generated. An example might
be buying food & drink to be sold at an
event.
ii)
The amounts to cover the cost of the
website and insurance.
iii) A year of normal annual operatng
expenses also includes giving money to
the school to help run book week, art
week, help teachers with small grants
for their classes. Overall, typically up to
£10k.
iv) And any restricted funds which have
yet to be passed onto the school.
Therefore as a minimum, the PTA plans to
maintain reserves of £10k to ensure its
efectveness plus any restricted funds that stll
need to be passed on. The PTA will review this
regularly.|
|Amount of reserves held|Para 1.22|£28,452|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|This is not applicable as the PTA uses receipt &
payment accountng.
In any event it the PTA has no funds materially
in defcit.|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Key sources of funding are, typically:
£10-40k in regular donations from parents,
former parents and other supporters of the
school.
£5-20k generated from sales at fundraising|
|---|---|---|
|||events, such as fetes, raffles and cake
sales.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The PTA does not invest it capital balances
other than in its current and saving accounts.|
|A description of the principal
risks facing the charity|Para 1.46|The main risks facing the charity are:
-
Lower number of pupils in central
London schools affecting our
opportunity to fundraise and recruit
volunteers;
-
Difficulty in recruiting new trustees.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||As per the PTA consttuton:
1.
Developing efectve relatonships
between the staf, parents and others
associated with the school.
2.
Engaging in actvites or providing
facilites or equipment which support
the school and advance the educaton
of the pupils.|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|PTA UK June 2016 model constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The PTA is an association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected in the annual AGM or
coopted by a decision by the majority of the
Trustees at a committee meeting between
the dates of AGMs|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Given its low risk and limited activities, the
charity has not felt it necessary to formally
train its trustees. However, the charity asks
new trustees to:
_1._
familiarise themselves with the
responsibilities of being a charity
trustee.
2.
understand the relevant rules and
regulations
3.
disclose any previous convictions
Trustees appointed to officer roles undergo
a period of handover from their
predecessors.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Like many similar school charities in the
UK, the PTA has chosen to adopt a model
constitution as its governing document (the
“Constitution”). The Constitution follows
PTA UK’s June 2016 model, which has
since been revised in January 2018. The
revision occurred shortly after PTA UK
changed its name to ParentKind1. As there
were no other significant changes, and the
last constitution was only adopted in late
2016, the PTA has not updated its
constitution to minimise paperwork. It may|
1 See https://www.parentkind.org.uk. It is worth noting that this organisation has a habit of changing its name, at least twice before in the history of the PTA’s existence. One should expect it to happen again, along with an updated constitution. There is no need to change the constitution with every name change, but aim to review every 5 years.
do so in the future. Among other important things, the Constitution sets out: The PTA’s charitable objectives - listed below in section C Trustees – legal minimum number of trustees to form the Committee is two, but the recommended minimum is three officers: Chair, Treasurer and Secretary. The PTA always seeks to appoint these officer roles at its AGM however Trustees can be added if the current Trustees unanimously vote to add them. Committee meeting rules – at least three meetings to be held per annum, quorum of 50% provided 3 or more trustees on the Committee. The PTA aims to hold at least one Committee meeting every school term. Members – all staff and parents or carers of children attending Soho Parish School are members of the PTA. General meeting rules – at least one to be held every calendar year, the AGM. The PTA usually holds its AGM just after Easter (April/ May) so that new Reception class parents will have had time to settle in, get to know the School and may wish to get involved and put themselves forward as potential Committee members. Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
|Charity name|Soho Parish School PTA|
|---|---|
|Other name the charity uses|“Soho Parish PTA”or“PTA”|
|Registered charity number|1097917|
|Charity’s principal address|23 Great Windmill Street
London
W1D 7LF|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Melissa McIntyre|Chair|||
||MaryPeretz|Treasurer|||
||TraceyRivers|Trustee|||
||Michelle Sotheren|Trustee|||
||Clare Guest|Trustee|||
||Malin Ryden|Trustee|||
||Pedro Ramos Pinto|Trustee|||
||Alice McDonnell|Trustee|||
||Robyn Churchman|Trustee|||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Pedro Ramos Pinto
**Position (eg Secretary,** Treasurer **Chair, etc) Date** 19 June 2024
## **Soho Parish School PTA**
## **Receipts and paym**
9/1/2022
**For the period from**
## **Section A Receipts and payments**
## **Unrestricted funds**
## **Restricted funds**
|**to the nearest £**
**A1 Receipts**
Donations
**5,262**
Sales receipts
**10,826**
Operatingreceipts
**139**
Refunds / repayments
**-**
**16,227**
**A2 Asset and investment sales, (see table).**
**-**
**_Sub total_ -**
**_Total receipts_ 16,227**
**_Sub total_**_(Gross income for AR)_|**to the nearest £**|
|---|---|
||**11,950**|
||**-**|
||**-**|
||**-**|
||**11,950**|
|||
||**-**|
||**-**|
|||
||**11,950**|
|**A3 Payments**
Fundingto school &grantsgiven
**28,083**
Cost of sales
**3,561**
Write-offs
**-**
Operating payments & expenses
**414**
**_Sub total_ 32,057**|**A3 Payments**
Fundingto school &grantsgiven
**28,083**
Cost of sales
**3,561**
Write-offs
**-**
Operating payments & expenses
**414**
**_Sub total_ 32,057**||
|---|---|---|
|Fundingto school &grantsgiven|**28,083**|**11,578**|
|Cost of sales|**3,561**|**-**|
|Write-offs|**-**||
|Operating payments & expenses|**414**|**-**|
|**_Sub total_ **|**32,057**|**11,578**|
|**A4**|**Asset and investment purchases, (see table)**||||||
|---|---|---|---|---|---|---|
||||**-**||**-**||
||**_Sub total_ **||**-**||**-**||
||||||||
||**_Total payments_ **||**32,057**||**11,578**||
||||||||
||**_Net of receipts/(payments)_ **||**- 15,830**||**372**||
|**A5**|**Transfers between funds**||**-**||**-**||
|**A6**|**Cash funds last year end**||**22,921**||**18,064**||
||**_Cash funds this year end_ **||**7,091**||**18,436**||
CCXX R1 accounts (SS)
08/08/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
**Categories Details B1 Cash funds** Bank Accounts (including any petty cash) _**Total cash funds**_ (agree balances with receipts and payments account(s)) **Details B2 Other monetary assets** None **Details B3 Investment assets** School branded water bottles **Details B4 Assets retained for the charity’s own use Details B5 Liabilities** Summer Sports 2023-24 Operating Expenses Signed by one or two trustees on behalf of all the trustees
## **Signature**
## **Trustee 1**
#VALUE!
CCXX R2 accounts (SS)
2
08/08/2024
## **1097917**
## **ments accounts CC16a** 8/31/2023 **To**
|**Endowment funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**17,212**
**10,826**
**139**
**-**
**28,177**
**-**
**-**
**28,177**|**Last year**
**to the nearest £**|
|---|---|---|
|||**17,018**|
|||**-**|
|||**-**|
|||**35,477**|
|||**52,495**|
||||
|||**-**|
|||**-**|
||||
|**-**|**28,177**|**52,495**|
|**-**||**39,661**||**7,240**|
|---|---|---|---|---|
|**-**||**3,561**||**410**|
|||**-**||**-**|
|**-**||**414**||**51,285**|
|**-**||**43,635**||**58,934**|
|||**-**|||**-**|||**-**||
|---|---|---|---|---|---|---|---|---|---|
|||**-**|||**-**|||**-**||
|||||||||||
|||**-**|||**43,635**|||**58,934**||
|||||||||||
||**-**|||**-**|**15,458**||**-**|**15,808**||
||**-**||||**-**|||**-**||
||**-**||||**40,985**|||**56,793**||
||**-**||||**25,527**|||**40,985**||
CCXX R3 accounts (SS)
3
08/08/2024
**----- Start of picture text -----**
Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
7,091 18,436 -
- - -
7,091 18,436 -
OK OK OK
Unrestricted funds Restricted funds Endowment funds
to nearest £ to nearest £ to nearest £
- - -
- - -
Fund to which asset
Cost (optional) Current value (optional)
belongs
Unrestricted - Unknown
Fund to which asset
Cost (optional) Current value (optional)
belongs
- -
Fund to which liability Amount due (optional) When due (optional)
relates
Restricted 14,000
Unrestricted 414
Print Name Date of approval
Pedro Ramos Pinto Oliveira da Silva 5/23/2024
**----- End of picture text -----**
CCXX R4 accounts (SS)
08/08/2024
4
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name Soho Parish PTA
31/08/2023 1097917 1-2
**On accounts for the year ended Charity no (if any) Set out on pages**
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/08/2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
08.08.2024
Dani Jacobs
**Signed: Date: Name: Relevant professional qualification(s) or body (if any):** 1 **October 2018**
**IER**
**Address:**
Flat 2, 32 Lambs Conduit Street, London WC1N 3LE
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
## **Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**