2022-08-31-accounts - Soho Parish School PTA

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	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
	From	Period start date	To	Period end date
		01/09/2021		31/08/20221

Section A Reference and administration details	Section A Reference and administration details	Section A Reference and administration details
Charity nameSoho Parish School PTA Other names charity is known by “Soho Parish PTA” or “PTA” Registered charity number (if any)1097917 Charity's principal address23 Great Windmill Street London Postcode W1D 7LF
	23 Great Windmill Street
	London

	Postcode	W1D 7LF

Names of the charity trustees who manage the charity

Trustee name Ofce (if any) Dates acted (if not whole year) Ameena Riaz None Until July 7th2022 Melissa McIntyre Chair Whole period Mary Peretz Treasurer Whole period Michelle Sotheren None Whole period Serena Cufy None Until July 7th2022 OluMayowa Akinloye None Until July 7th2022 Tracey Rivers None Whole period Malin Ryden None From July 7th2022 Alice MacDonnell None From July 7th2022 Pedro Ramos Pinto None From July 7th2022 Robyn Churchman None FromJuly7th2022	Name of person/body entitled to appoint trustee (if any) Self Self Self Self Self Self Self Self
	Self
	Self
	Self

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

None

Names and addresses of advisers (Optional information)

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Type of adviser Name Address
Independent Examiner Lisa Klazek Flat 16 Ormonde Mansions, 106A
Southampton Row, London WC1B 4BP
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1 REMINDER: Items in blue are highlighted as a reminder that they are dates/figures which need to be updated annually

Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. Trust deed, constitution)[PTA UK June 2016 model constitution]

How the charity is constituted

(eg. Trust, association, company)[Association]

Elected by Members of the Association at the Trustee selection methods AGM or appointed unanimously by the Trustees. (eg. Appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them

Soho Parish School PTA (or the “PTA”) has a very close relationship with Soho Parish Primary School (the “School”) but has no related parties. Charity Name: The Charity is officially named “Soho Parish School PTA”. Shorter alternatives, like Soho Parish PTA or Soho PTA are sometimes used as brand names.

Constitution: Like many similar school charities in the UK, the PTA has chosen to adopt a model constitution as its governing document (the “Constitution”). The Constitution follows PTA UK’s June 2016 model, which has since been revised in January 2018. The revision occurred shortly after PTA UK changed its name to ParentKind[2] . As there were no other significant changes, and the last constitution was only adopted in late 2016, the PTA has not updated its constitution to minimise paperwork. It may do so in the future.

Among other important things, the Constitution sets out:

The PTA’s charitable objectives - listed below in section C
Trustees – legal minimum number of trustees to form the Committee is two, but the recommended minimum is three officers: Chair, Treasurer and Secretary. The PTA always seeks to appoint these officer roles at its AGM however Trustees can be added if the current Trustees unanimously vote to add them.
Committee meeting rules – at least three meetings to be held per annum, quorum of 50% provided 3 or more trustees on the Committee. The PTA aims to hold at least one Committee meeting every school term.
Members – all staff and parents or carers of children attending Soho Parish School are members of the PTA.
General meeting rules – at least one to be held every calendar year, the AGM. The PTA

2 See https://www.parentkind.org.uk. It is worth noting that this organisation has a habit of changing its name, at least twice before in the history of the PTA’s existence. One should expect it to happen again, along with an updated constitution. There is no need to change the constitution with every name change, but aim to review every 5 years.

usually holds its AGM just after Easter (April/ May) so that new Reception class parents will have had time to settle in, get to know the School and may wish to get involved and put themselves forward as potential Committee members.

Training: Given its low risk and limited activities, the charity has not felt it necessary to formally train its trustees. However, the charity asks new trustees to:

familiarise themselves with the responsibilities of being a charity trustee. See: https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-toknow-cc3/the-essential-trustee-what-you-need-to-know-what-you-need-to-do
understand the relevant rules and regulations
disclose any previous convictions

Trustees appointed to officer roles undergo a period of handover from their predecessors.

DBS checks: the PTA does not feel it necessary to DBS check all trustees as standard procedure. Trustees are normally members of the charity association prior to appointment and therefore, by definition, already directly connected with the School (and usually DBS checked already if staff OR simply trusted as a parent/guardian of children at the school with a strong vested interest in furthering the PTA’s charitable objectives). The Committee would likely review this position if there were a particular safe-guarding concern or increased risk to the PTA’s activities or a specific Trustee role.

Risks: The PTA does not need to have a separate risk assessment process to the School as it would not expect to hold any events that the School was not associated with. However the Trustees will continue to periodically assess the major risks and whether they need a system and procedures to manage them.

Other salient features of the PTA, relevant to its annual return reporting:

The trustees identified no serious incidents during this reporting period
The PTA does raise funds from the public
The PTA has decided not to work with a professional fundraiser nor a commercial participator
Grant making is one way the PTA carries out its charitable purposes, but not the only way; for example, it also organises and funds social and fund-raising events
The PTA does not receive income from overseas or spend funds overseas
The PTA does not operate outside of England & Wales and therefore does not have monitoring controls in place for overseas expenditure
Policies:
To date the Trustees have not felt it necessary to have a risk management policy document due to the low risk of the PTA’s activities. This is reviewed periodically
To date the Trustees have decided not to have a trading subsidiary
The PTA did not review its financial controls during the reporting period
The PTA did not remunerate Trustees or Volunteers during the reporting period
The PTA did not have any employees during the reporting period
The PTA did not receive income from contracts or grants from central government or a local authorities
All members of the PTA both staff and parents may volunteer to help at PTA events

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

As per the PTA constitution:

Developing effective relationships between the staff, parents and others associated with the school.
Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

Section C Objectives and activities

Raising funds for Soho Parish Primary School
Summary of the  Via donations from parents, local businesses and visitors main activities  From sales at events
undertaken for  From events such as quiz night
the public benefit in  From applications/grants relation to these  From Merchandise such as tea towels objects (include Spending funds on Soho Parish Primary School within this  On equipment, facilities and services for the School/pupils in line with section the the stated aims in the constitution. statutory  Covering the cost of expenses on trips declaration that  Covering the cost of specialist training trustees have  Operating costs of the charity and specific event costs had regard to Communication & Relations the guidance  Hosting community events issued by the  Providing regular coffee mornings for parents Charity  Organising volunteers for School and PTA events
Commission on  Maintaining a website, email address and social media (Twitter, public benefit) Facebook & Whatsapp)

Additional details of objectives and activities (Optional information)

You may choose The PTA transfers large grants for general purposes to the School bank to include further accountant directly and pays invoices on the School’s behalf for items the statements, where School purchases. All amounts given to the school are agreed to by the relevant, about: trustees by email or in a committee meeting.

policy on grantmaking;
Investment: The PTA does not invest it capital balances other than in its current and saving accounts.
policy Volunteers: The PTA is reliant on its trustees and member volunteers to
programme related carry out its charitable objectives. PTA will typically receive help from investment; volunteers at onsite and offsite fund raising events.
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

September 2021 to Aug 2022:

The PTA raised funds of over £35k through donations and claiming gift aid. The PTA has been limited in what it can do in terms of raffles and hosting events given Covid 19.
The PTA gave over £50k to Soho Parish Primary School supporting the following: - buying books, stationary, money for dyslexic students, money for sport and money for the school garden as well as many other items in line with the PTAs charitable objectives.
The PTA looking to increase funds by selling Christmas cards and water bottles.
The PTA managed to put on a Christmas Fete and held two successful raffles. One of our members also held an Art Auction which raised over £5000.

Section E Financial review

Section C Objectives and activities

In past years the PTA did not have an official reserves policy; it basically Brief statement maintained a large fund[3] and hoped to generate sufficient interest income of the charity’s and donations to give the School an annual gift of £10,000 general funds, policy on that the School spent on whatever it deemed necessary. This is no longer reserves practical, given i) the depletion of the fund, ii) the lack of interest income over several years and iii) the growing needs of the School.

The PTA intends to hold a minimal amount of reserves and welcomes the opportunity to fund projects and items that meet its charitable objectives. The PTA intends to maintain sufficient reserves to cover: i) Fluctuations in cash flow from operations i.e. interim expenditure which is required to cover costs before sales are generated. An example might be buying food & drink to be sold at an event. ii) The amounts to cover the cost of the website and insurance. iii) A year of normal annual operating expenses also includes giving money to the school to help run book week, art week, help teachers with small grants for their classes. Overall, typically up to £10k. iv) And any restricted funds which have yet to be passed onto the school.

Therefore as a minimum, the PTA plans to maintain reserves of £10k to ensure its effectiveness plus any restricted funds that still need to be passed on. The PTA will review this regularly.

At the beginning of the reporting period (1 September 2021), the PTA had £56,793 cash funds in reserve. At the end of the reporting period (31 August 2022) the PTA had approximately £22.921 in unrestricted reseves, which the Trustees deemed more than sufficient to maintain operations for foreseeable future periods.

Details of any This is not applicable as the PTA uses receipt & payment accounting. funds materially in deficit In any event it the PTA has no funds materially in deficit.

Further financial review details (Optional information)

You may choose Key source of funds, typically:
to include additional  £10-40k comes from regular donations from parents
information, where relevant about:  £5-20k generated from sales at PTA events e.g. fetes, food feast,  the charity’s  fairs, raffles, cakesIn future years PTA hopes to raise more funding from merchandise principal and increased parental contributions.
sources of funds (including PTA expenses are minimal. The majority of annual expenditure is on
any funding Soho Parish School (either general or specific) and on the sales fundraising); related costs (“Cost of Sales”) of the PTA’s events and the PTA’s website.
how expenditure has supported the key objectives of the charity;
investment policy and

3 Which originated from a very successful art auction, more than a decade ago. Damian Hirst was a friend of a parent at the School and donated some works!

Section C Objectives and activities

objectives including any ethical investment policy adopted.

Section F Other optional information

Key aims and objectives for next accounting period (September 2022 – 31 August 2023):

Build relationships with any new staff and parents at the School, particularly important during/ after the pandemic.
Understand the School’s needs and fund “wish list” items as they arise.
Look to increase parents’ direct debits.
Encourage parents and friends of the school to sign up to easy funding and amazon smile to increase revenues.
Maintain parent communication and rapport.
Increase the sale of merchandise such as tea towels and Christmas cards.

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Signature(s)
Full name(s) Melissa M. McIntyre Mary Peretz
Role (eg Secretary, Chair
Treasurer
Chair, etc)
Date
24/01/2023 27/01/2023
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Annex 1: Charity Commission Questions (as of February 2020) covered in this report

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R 2018 and 2019 Annual Return Question status Who needs to complete Will the
ef questions the question informatio
Part A n be
shown to
the public
on the
register?
3 Income and spending No change from All charities On the
previous annual public
returns register
4 For the period of this return, where there Minor amendment to All charities with income See section
any serious incidents that the charity failed question wording over £25,000 B
to report to the commission?
5 Does your charity raise funds from the No change from All Charitable No - See
public? previous annual Incorporated section B
returns Organisations (CIOs)
All other charities with
income over £10,000
6 Does your charity work with a professional New question As above and only asked if NA
fundraiser? the answer is YES to Ref 5
7 Does your charity have written agreements New question As above and only asked if NA
with all of its professional fundraisers? the answer is YES to Ref 6
8 Does your charity work with a commercial No change from As above and only asked if NA
participator? previous annual the answer is YES to Ref 5
returns
9 Does your charity have written agreements Minor amendment to As above and only asked if NA
with all of its commercial participators? question wording the answer is YES to Ref 8
1 Is grant making the main way your charity No change from All Charitable Yes – See
0 carries out its purposes? previous annual Incorporated section B
returns Organisations (CIOs) and E
All other charities with
income over £10,000
1 During the financial period for this return, Minor amendment to All Charitable No - See
1 did your charity receive income from question wording Incorporated section B
contracts (other than grant agreements) Organisations (CIOs)
from central government or a local All other charities with
authority? income over £10,000
1 How many contracts (other than grant New question As above and only asked if NA
2 agreements) did your charity have from the answer is YES to Ref
central government or a local authority? 11
1 What was the total value of the contracts Minor amendment to As above and only asked if NA
3 held from central government or a local question wording the answer is YES to Ref
authority? 11
1 During the financial period for this return, New question All Charitable No - See
4 did your charity receive any grant funding Incorporated section B
from central government or a local Organisations (CIOs)
authority? All other charities with
income over £10,000
1 How many grants did your charity receive New question As above and only asked if NA
5 from central government or a local the answer is YES to Ref
authority? 14
1 What was the total value of the grants held New question As above and only asked if NA
6 from central government or a local the answer is YES to Ref
authority? 14
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1 During the financial period for this annual New question All Charitable No - See
7 return, did the charity receive income from Incorporated section B
outside of the UK? Organisations (CIOs)
All other charities with
income over £10,000
1 Select countries the charity received New question As above and only asked if NA
8 income from, or select 'Unknown/don't the answer is YES to Ref
know if applicable'. 17
1 What is the value of income by country? New question As above and only asked if NA
9 For each country specify the source and the answer is YES to Ref
amount of income from the options: 17
a) Overseas Governments or quasi
government bodies; (including EU)
b) Overseas Charities, NGO's or NPO's
c) Individual donors resident overseas
d) Overseas institutional
donors/institutions (for example private
company donations)
e) Unknown/don't know
2 During the financial period for this annual No change from All Charitable No - See
0 return, did your charity operate outside previous annual Incorporated section B
England and Wales? returns Organisations (CIOs)
All other charities with
income over £10,000
2 Select Countries the charity operated in No change from As above and only asked if NA
1 during the financial period covered by this previous annual the answer is YES to Ref
annual return returns 20
2 Record the total expenditure by Country No change from As above and only asked if NA
2 previous annual the answer is YES to Ref
returns 20
2 When spending money outside England New question All Charitable No - See
3 and Wales, did your charity transfer money Incorporated section B
other than using the regulated banking Organisations (CIOs)
system? All other charities with
income over £10K
2 What methods to transfer money did the New question As above and only asked if NA
4 charity use and what was the value? the answer is YES to Ref
A) Cash courier 23
b) Other charities or NGO's/NPO'S
c) Money Service Business (MSB)
d) Informal Money Transfer Systems
e) Online payment methods (e.g. Paypal)
f) Other
2 Does the charity have monitoring controls New question As above and only asked if NA
5 in place to monitor overseas expenditure? the answer is YES to Ref
23
2 Are the trustees satisfied that the charity’s New question As above and triggered NA
6 risk management policy and procedures when answered YES to Ref
adequately address the risks to the charity 23
arising from its activities and/or where it
operates?
2 Does the charity have any trading No change from All Charitable No - See
7 subsidiaries? previous annual Incorporated section B
returns Organisations (CIOs)
All other charities with
income over £10,000
2 How many trustees are also Directors of New question As above and only asked if NA
8 the trading subsidiaries? the answer is YES to Ref
27
2 During the financial period for this annual Minor amendment to All Charitable No - See
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9 return, did any of the trustees received question wording Incorporated section B
remuneration or benefits other than Organisations (CIOs)
expenses incurred? All other charities with
income over £10,000
3 For what services were any of the trustees Minor amendment to All Charitable None – See
0 paid? question wording Incorporated section B
Organisations (CIOs)
a) paid for being a trustee All other charities with
b) paid for providing professional advice or income over £10,000
services to the charity
c) any other benefit from the charity
3 During the period covered by this annual New question All Charitable No - See
1 return, did any of the trustees resign and Incorporated section B
take up employment with the charity? Organisations (CIOs) (the PTA has
All other charities with no
income over £10,000 employees)
3 During the financial period for this annual New question All Charitable No - See
2 return, did any of your charity's staff Incorporated section B
receive total employment benefits of Organisations (CIOs) (the PTA has
£60,000 or more? All other charities with no
income over £10,000 employees)
3 Enter the number of staff for each of the New question As above and only asked if NA
3 following salary bands: the answer is YES to Ref
£60,000 - £150,000 (increments of 32
£10,000)
£150,001 - ££500,000 (increments of
£50,000)
Over £500,000
3 What was the value of the total employee New question All Charitable NA
4 benefits provided by the charity to its Incorporated
highest paid employee? Organisations (CIOs)
All other charities with
income over £10,000
3 How many UK volunteers, excluding No change All Charitable See Section
5 trustees, did your charity have during the Incorporated B
financial period? Organisations (CIOs)
All other charities with
income over £10,000
3 During the financial period for this annual No change All Charitable No – See
6 return, did your charity review its financial Incorporated Section B
controls? Organisations (CIOs)
All other charities with
income over £10,000
3 Has the charity obtained a Disclosure and New question All Charitable No – See
7 Barring Service (DBS) check on all Incorporated Section B
trustees, employees and volunteers in Organisations (CIOs)
eligible positions? All other charities with
income over £10,000
Part B
3 No changes to part B questions that have No change from All charities with income N/A
9 been asked in previous years previous annual over £500,000
returns
Part C
4 Send trustees' annual report and accounts Amendment to All Charitable NA
0 upload functionality. Incorporated
You will be able to Organisations (CIOs)
attach 3 files or 1 All other charities with
consolidated file - income over £25,000
trustees' annual
report/accounts/audit
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or's report
Declaration
4 Complete a declaration. It will collect your Minor amendment to All charities and CIOs NA
1 name, position, contact details and the the declaration (it
date. will ask for your role)
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Soho Parish School PTA 1097917
Receipts and payments accounts CC16a
For the period 01/09/2021 31/08/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 18,450 - - 18,450 75,137
Sales receipts 17,018 - - 17,018 -
Operating receipts 8 - - 8 14
Refunds / repayments - - - - -
Sub total (Gross income for AR) 35,477 - - 35,477 75,151
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 35,477 - - 35,477 75,151
A3 Payments
Funding to school & grants given 33,247 10,388 - 43,635 62,895
Cost of sales 7,240 - - 7,240 -
Write-offs - - -
Operating payments & expenses 410 - - 410 431
Sub total [ 40,897 ] 10,388 - 51,285 63,325
A4 Asset and investment
purchases, (see table)
- - - - -
Sub total [ - ] - - - -
Total payments 40,897 10,388 - 51,285 63,325
Net of receipts/(payments) - 5,420 - 10,388 - - 15,808 11,826
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,341 28,452 - 56,793 44,968
Cash funds this year end 22,921 18,064 - 40,985 56,793
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21/09/2022

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees Trustee 1 Details Signature Details School branded water bottles Details Bank Accounts (including any petty cash) B1 Cash funds Details B2 Other monetary assets Details *Total cash funds* (agree balances with receipts and payments account(s)) None B5 Liabilities None B3 Investment assets B4 Assets retained for the charity’s own use	Unrestricted funds Restricted funds to nearest £ to nearest £ 22,921 18,064 - - 22,921 18,064 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) Unrestricted - Fund to which asset belongs Cost (optional) - Fund to which liability relates Amount due (optional) - - Mary Peretz Print Name	Endowment funds to nearest £ - -
		-
		OK
		Endowment funds to nearest £ - - Current value (optional) Unknown Current value (optional) - When due (optional) Date of approval 04/12/2022

21/09/2022

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the Charity Name Soho Parish School PTA trustees/ members of 31/08/2022 Charity 1097917 On accounts for the no (if year ended any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the basis of report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material examiner's matters have come to my attention (other than that disclosed statement below *) in connection with the examination which gives me cause to believe that in, any material respect:  accounting records were not kept in accordance with section 130 of the Act or  the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed: Lisa Klazek Date: 21/01/2023 Name: Lisa Klazek Relevant professional

IER

October 2018

qualification(s) or body (if any):

Address:

Flat 16 Ormonde Mansions, 106A Southampton Row, London WC1B 4BP

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

IER

October 2018

Give here brief details of any items that the examiner wishes to disclose .

IER

October 2018