## **Hail Weston Village Hall Committee Chairperson's Report 14th October 2021** Due to the continued Covid 19 Pandemic, the last year has seen a stop start nature to life at the Village Hall, with the venue limited to pre-school use only until May this year but then a gradual return, one baby step at a time, to something nearer normality. From yoga' classes return in April and face-face- Parish Council Meetings in May, to the summer restart of the Neighbourhood cafe and, since September some larger celebrations from birthday parties to Harvest Suppers, we are seeing the Village Hall back in action. We have also started regularly hosting NCT sessions which have been a useful source of rental income as well as a great service to local expectant families. We hope that this all signals happier times ahead but with Covid infection rates still high we have so far retained our stricter than usual cleaning protocols and other mitigating actions although we will be reviewing these on an ongoing basis. Unfortunately Covid restrictions followed by Playing Field refurbishments meant we were unable to find a window of opportunity to host the village fete this year. This is not only a much loved village event which brings the community together but also a useful fundraiser. However we hope very much that 2022 will see it back and better than ever. Thankfully, the fact we were unable to hold fundraisers over the last 12 months has been balanced by the awarding of government grants. These have left us in a financially robust position and as such we took the decision as a committee to allow two terms of rent free use to Hail Weston Pre-School Activity Group in this last pandemic hit year. This was in acknowledgement that the pre-school, although a charity, did not benefit from the same support grants as the venue in which they operate and yet were also hard hit financially by the pandemic due to far lower than usual attendance and lack of fundraising opportunities. However, since September, the Pre-School have reverted to paying their full rent. And we will now be looking at any investments we need to make in the hall as part of a programme of ongoing maintenance and improvements to ensure that this remains a well cared for and well used asset to the local community. It just remains for me to add a heartfelt thank you to Peter Chandler who continues to produce our annual accounts each year and the A team that are my fellow committee members - Ann, Elaine, Jill, Julie, June, Lorraine, Rosemary, Val and our most recent joiner Lizzie who represents the pre-school. ## **Hail Weston Village Hall AGM, Thursday 14[th] October 2021 Treasurer's report** The Village Hall Management Committee Accounts for the year ended 31 March 2021 have been prepared by Peter Chandler Ltd and are presented for signature by the committee. The main points are: |**INCOME total**|26425.9
6| |---|---| |Hall Hire/rental, interest, fund raising and donations|5717.96| |Covid-19 grants|20708.0
0| |**PAYMENTS total**|3794.65| |•
Utilities, rates, insurance|2373.83| |•
Other expenses|1420.82| ||| |**Balances at the bank**|| |•
Current account|4497.75| |•
Deposit account|55000.0
0| |Cash in hand|188.72| |**Total Assets**|59686.4
7| Main points of interest are - we were encouraged to apply for Business Support Grants by Huntingdon District Council as a result of the pandemic. There were 4 stage payments as above , with another being received in the new financial year of £7000 making us well placed to continue to maintain the hall to a good standard - As a result of receiving these grants, the committee felt that it would be prudent to waive the rental for the Pre School for the spring and summer terms 2021 as they were experiencing low numbers and would therefore struggle to pay the full amount. - A kitchen refurbishment took place with new worktops, sink, and white goods. - The new heating system installed 2019 meant that electricity costs rose to £1500 vs just under £800 the previous year, but it should be borne in mind that we weren't paying £800 in oil costs. We willl need to monitor electricity costs as we have just been informed that the price per KwH has risen from 18.38p to 30.06p +vat, so we can expect larger bills this winter. However, we are now assured of accurate bills as the meter has been upgraded to a smart meter, avoiding the need for estimates - and for Dawn to jump on a chair to read the meter. J Hamilton Treasurer 14 October 21 AIL WESTON VILLAGF HALL MANAGF.MF.NT COMMITTEE Reccipts and l)ayment8 Acc()unt Year F.n(led .11gt March 2021 Rcccipts l)Aymont• H411 Hity HM,'PAG renl 200.00 .$ 2Q9.$9 IIi.¥Lironce 568.55 W Alcr, electricity and heatln8 1805.28 5,409.59 1373.83 Other income Inleresi Trceii'ed Coiid-19 grnnts rtteived Ihnations Fund raising (less ekpenses) ()Ihor expenj l Llcphciiic Suiidricj Cleanin8 Fire proleclion Donaiion lo PCC Website costs Kitchen refurbishme 109.72 20,708.00 198.65 61.99 97.31 4S.¢Afj Ic￿.cA) 1.080.(Y) 21,016.37 1.420.12 26,425.96 3.7W.6J Surplus for the year a&JiJi 26,425.96 Staiement of funds BalarK2 & 1st A￿71 2020 Su￿]us as aik)ve 37,055.16 Rep￿sented by:" 22.631.31 C￿h at bank: Curreni ALcouni De￿slI AILouni Casli in hand 5Y,6¥b.47 Approved by: Chalrnian Treasurtr 14th July 2021 Hail Weston Village Hall Management Committee dependent Examiner's Re ort to the Trustees of Hail Weston Village I report to the trustees on my examination of the accounts of the above charity (-the Trust") for the year ended 31 $1 March 2021. Responsibility and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried oirt under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent examiner's statement I have completed my examination. I confirni that no matertal matters have come to my attention in connection with the examination which gives m¢ cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the a¢counts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to whic ttention should be drawn in this report in order to enable a proper unde ding of the accounts to be reached. Peter Chandler- CCA Ltd Chartered Certified Accountant The Stables 6 Church Stre St. Neots PE19 2BU 15 November 2021