_**22nd Annual Report 2023-2024**_
_**Dove Lodge Community Resource Centre Company No.4370552 Reg. Charity No.1097703**_
1
## **Dove Lodge Community Resource Centre**
Reg. Charity No. 1097703
## Trustees of the Charity
Victoria Rhodes Chairman
Chris Fuller
Paul Joseph (Resigned 24[th] Jan 2024)
Gerard Kimber
Adrian Perkins (Appointed26 July 2023)
## **Dove (Littlehampton) Ltd**
## Company No. 4370552
## Directors of the Limited Company
Victoria Rhodes (Chairman )
Mike Clayden (Company Secretary & Director)
Chris Fuller
Paul Joseph (Resigned 24[Th] Jan 2024)
Gerard Kimber
Adrian Perkins (Appointed 26[th] July 2023)
## **Dove Lodge**
Joanne Wise, User Care & Administration Officer
2
## Dove (Littlehampton) Ltd Dove Lodge Community Resource Centre
## **Chairman’s Annual Report April 2024**
This year, we have faced numerous challenges, one of which necessitated a restructuring of our staff to align with the need to reduce costs, mirroring the actions of our Tenants in the current economic climate. However, we have demonstrated our resilience by adapting to these changes.
This has caused our staff number to reduce by one.
We are delighted to welcome a new trustee this year, whose unique skill set complements those of our existing trustees. This collective expertise will undoubtedly fortify our organization and pave the way for a promising future.
On the financial side, we have maintained a satisfactory level of reserves, and our cost-to-income levels are regularly reviewed in line with our policy. The financial outturn has been better than expected, allowing us to boost our reserve levels.
On behalf of myself and the trustees, I would like to thank the wonderful staff for their efforts and dedication during the year and also personally thank the Trustees for their support.
Victoria Rhodes
Chairman of Trustees.
3
## **Dove (Littlehampton) Ltd Directors Report March 2024**
It has been another challenging year for us, with our tenants losing funding and having to leave or downsize. Meeting room use has increased, possibly a sign of the new working patterns emerging in our society.
I would like to thank Jo Wise, in particular, for her hard work this year. It has been an operationally difficult year, with the need to reduce staff and office opening hours.
The following year will be challenging for our charity, but I am still confident we are a great asset to our community and will weather this storm. We will see a large decrease in energy costs this coming year which will be most beneficial to our Charity.
I would like to thank my team and contractors for all their great work in keeping Dove lodge Community Resource Centre functioning.
Mike Clayden Director/Company Secretary April 2024
4
## **Dove Lodge Community Resource Centre**
## **Treasurers Report 2023-2024**
## **Performance**
I am pleased to report a much better outcome to a financially challenging year for 2023-2024.
The loss of 2 major clients, Time to Talk and NHS Childrens Speech Therapy, at Dove Lodge in May 2023 indicated a shortfall in finances by the year end 20232024. Following a review of income vs expenditure for the remainder of the year 2023-2024 some difficult decisions were made which allowed Dove Lodge to reduce our liabilities. An emergency budget was created in July 2023 which predicted a loss of circa £11k by the end of the financial year.
After expenditure there was a gain of £7,166 for the year 2023-2024.
## **Income**
The meeting rooms have performed well in the second half of the year, recovering from loss in the first two qtr.’s of the year. I am pleased to report an increase in room let’s, in particular the HILS Meals letting has been a major boost to our income for the year. Jo Wise (receptionist) has been a big asset in identifying and securing new customers for Dove Lodge.
## **Expenses**
There have been no significant costs incurred. Costs have been professionally managed, thanks to Mike Clayden for conducting maintenance tasks to avoid unnecessary expenditure.
Our move to Octopus energy on a fixed 12month Tariff in May 2023 avoided the high energy costs prevailing at that time. Our Investment in Solar Energy has also helped us to reduce energy costs. Our energy performance for 2023-2024 has seen the solar panels generate 47% of the electricity used at Dove Lodge, in financial terms this equated to a saving of £2,200.00 for the year. In addition to the financial benefits the Solar Panels reduce our CO2 emissions. Unverified figure shows an average CO2 reduction of 9.0t per month, that’s over 100t per annum of carbon emissions saved.
5
## **Liquidity**
Your balance sheet at the end of the 2023-2024 shows acceptable liquidity. We have more than £67,000 in bank accounts.
We have current liabilities of £12,071 and debtors (including Octopus Energy Deposit £2,797) of £12,914 giving net current assets of £68,231 at year end.
## **Reserves**
Unrestricted cash reserves stand at £68,231. The £5,000 used to cover cash-flow has been returned to the deposit account. The deposit of £2,797.45 held in our Octopus account we expect to be returned at contract end May 2024.
## **Available Funds**
We are showing available funds of £68,231 at the end of the 2023-2024 financial year.
## **Overview**
A positive end to the 2023-2024 financial year. Dove Lodge have recovered well in a challenging year. Our experience in managing a turbulent year will prepare us well for the challenges of 2024-2025 year.
Chris Fuller July 2024
6
**REGISTERED COMPANY NUMBER: 04370552 (England and Wales) REGISTERED CHARITY NUMBER: 1097703**
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2024
For
Dove Lodge Community Resource Centre
7
Dove Lodge Community Resource Centre
Contents of the Financial Statements For the Year Ended 31 March 2024
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Statement of Financial Activities|5|
|Balance Sheet|4 to 5|
|Accounting Policies|6-7|
|Detailed Statement of Financial Activities|8|
|Independent Examiner’s Report|9|
8
Dove Lodge Community Resource Centre
## Report of the Trustees
For the Year Ended 31 March 2024
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The principal activities of the charity in the year under review were those of assisting in the promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
04370552 (England and Wales)
## **Registered Charity number**
1097703
## **Registered office**
49 Beach Road Littlehampton West Sussex BN17 5JG
## **Trustees**
Victoria Rhodes (Chairman) Chris Fuller Gerard Kimber Adrian Perkins (Appointed26 July 2023)
## **Company Secretary**
Mike Clayden
Page 1
9
## Dove Lodge Community Resource Centre
## Report of the Trustees
## For the Year Ended 31 March 2024
> v1t _J__ - ;. Approved by order of the board of trustees on ............. **2.. Cf. ........ J.** ?.( and signed on its ,;
behalf by:
_I_
Page2
10
## Dove Lodge Community Resource Centre
Statement of Financial Activities For the Year Ended 31 March 2024
|Notes
**INCOMING RESOURCES FROM**
Activities
Services
Investment Income
Uncategorised Income
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Management and administration
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**CONTINUING OPERATIONS**|31.3.24
£
121,860
5,031
1,084
1,309
129,282
122,118
0
122,118
7,165
561,066
568,231|31.3.23
£
111,159
260
105|
|---|---|---|
|||111,523
113,477
0|
|||113,477|
|||(1,954)
563,020|
|||561,066|
||||
All income and expenditure has arisen from continuing activities.
3
11
## Dove Lodge Community Resource Centre
|Balance Sheet
At 31 March 2024
Notes
**FIXED ASSETS**
Tangible assets
(Freehold:
Dove Lodge, 49 Beach
Road, Littlehampton,
BN17 5JG)
**CURRENT ASSETS**
Debtors
Cash at bank and at hand
Other Current Assets
**CREDITORS**
Amount falling due within one year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Revaluation Reserve
Surplus
**TOTAL FUNDS**|31.3.24
£
715,000
5,497
67,388
7,417
80,302
(12,071)
68,231
783,231
783,231
561,067
215,000
7,166
783,231|31.3.23
£
715,000
298
68,279
2,873|
|---|---|---|
|||71,450
(10,384)|
|||61,066|
|||772,480|
|||774,721|
|||563,020
215,000
(1,954)|
|||776,066|
The notes form part of these financial statements
Continued…
Page 4
12
Dove Lod e Communi
ResourkE Centre
Balance Sheet- continued
At 31 March 2024
The charitable company is entitled to exemption from audit under Section 479A of the Companies Act
2006 relating lo subsidiary charitable companies for the year ended 3 1 March 2024.
The members have not require(1 the charitable company lo obtsin an audit of its financial ststements
for the year ended 31 March 2024- in accordance with Section 476 of the Companies Act 2006.
The Iruslees acknowledge their SponSibl1111es for
la} ensunng that the charitable Company keeps accounting record5 that comply with Sections 386 and
387 of the Companies Act 2006 and
Ib} preparing financial statements which give a true and fair view of the slate of affairs of the charitable
company al the end of each financial year and of its surplus or deficit for each financial year In
accordance with the requirefflents of Sections 394 and 395 and which otherwise comply with the
requirements of the Companies Act 2006 relating to fi'nancial stslemenls, so far as applicable to
the charitable company.
The financial statements were approved by the Board of Trustees on 24th July 2024 and were signed
on its behalf by..
V Rhodes - Trustee
The notes form part of these financial statement5.
Page 5
13
Notes to the Financial Statements For the Year Ended 31 March 2024
## **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property
-
Not provided
## **Taxation**
The charity is exempt from corporation tax on it’s charitable activities.
## **Fund accounting**
Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 6
14
## **RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2024.
## **STAFF COSTS**
The average monthly number of employees during the year was as follows:
31.3.23 31.3.22 3 4
No employees received emoluments in excess of £60,000.
-
Page 7
15
Dove Lodge Community Resource Centre
## Detailed Statement of Financial Activities
## For the Year Ended 31 March 2024
||APR 2023 - MAR 2024|APR 2022 - MAR 2023 (PY)|
|---|---|---|
|Income|||
|Billable Expense Income||12.00|
|Services|5,030.20|28.00|
|Total Interest|||
|Interest Income|1,083.65|259.30|
|**Total Interest**|**1,083.65**|**259.30**|
|Total Miscellaneous Income|||
|Miscellaneous Income|215.00|65.00|
|**Total Miscellaneous Income**|**215.00**|**65.00**|
|Total Office Rents|||
|Meeting Room Lets|**45,948.25**|**28,090.50**|
|Rents/Room Hire Tenants|**75,911.41**|**83,068.74**|
|**Total Office Rents**|**121,859.66**|**111,159.24**|
|Unapplied Cash Payment Income||0.00|
|Uncategorised Income|1,093.14||
|**Total Income**|**£129,281.65**|**£111,523.54**|
|TOTAL|**£129,281.65**|**£111,523.54**|
|Expenditures|||
|Advertising/Promotional|380.40||
|Air conditioning|3,208.96||
|Catering Costs|**273.90**|**167.81**|
|Computer / Software Expenses|**3,939.76**|**4,334.96**|
|Costs reclaimed|0.00|0.00|
|Insurance|**4,243.30**|**3,984.04**|
|Miscellaneous Expenses (deleted)|4.50|12.00|
|Professional Fees|**127.99**|**108.19**|
|Property Expenditure|**18,244.88**|**17,569.49**|
|Salaries/Wages costs|**55,219.27**|**46,899.23**|
|Security|**3,609.33**|**2,336.90**|
|Solar/battery Power installation||13,920.28|
|Telephone,post & office sup|**4,085.58**|**2,456.29**|
|Total Cleaning Costs|**14,001.76**|**13,698.83**|
|Uncategorised Expense|1,093.14||
|User Communications|**1,202.85**|**168.28**|
|Utilities|**12,185.09**|**7,334.19**|
|Volunteer/Staff/Trustees Expen|**296.32**|**486.82**|
|**Total Expenditures**|**£122,117.03**|**£113,477.31**|
|NET OPERATING INCOME|**£7,164.62**|**£ -1,953.77**|
|NET INCOME/(EXPENDITURE)|**£7,164.62**|**£ -1,953.77**|
This page does not form part of the statutory financial statements.
Page 8
16
(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
Dove Lodge Community Resource Cèntre
On accounts for the year
ended
31st March 2024
Charity no
{if anyl
1097703
Set out on pages
I report to the trustees on my examination of the accounts of the above
harity ("the Trust.) for the year ended 31103 12024.
Responslbllities and
basis of report
As the charily's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charrties Act 2011
I'the Acl"}.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145151(b} of the Act.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me
ause to believe that in, any material respect..
the accounting records were not kept in accordan wrth section 130
of the Charrties Act, or
the account5 did nol accord with the accounling records., or
the accounts did not comply with the applicable requirements
concerning the form and contenl of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
order to enable a proper understandiiig of the acGounts to be reached.
Slgned:
Date:
2Tr
Name:
JA041 &c)oD
Relèvant professional
qualificationls) or body
lif any):
Address:
, P ofil L
IER
Oct 2018