_**21st Annual Report 2022-2023 Dove Lodge Community Resource Centre Company No.4370552 Reg. Charity No.1097703**_
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## **Dove Lodge Community Resource Centre**
Reg. Charity No. 1097703
## Trustees of the Charity
Victoria Rhodes Chairman
David Chace (Resigned 21[st] October 2022)
Chris Fuller
Paul Joseph
Gerard Kimber (Appointed 21[st] October 2022)
## Dove (Littlehampton) Ltd
Company No. 4370552
## Directors of the Limited Company
Victoria Rhodes (Chairman )
Mike Clayden (Company Secretary & Director)
David Chace (Resigned 21[st] October 2022)
Chris Fuller
Paul Joseph
Gerard Kimber (Appointed 21[st] October 2022)
## **Dove Lodge**
Julia Eyles, User Care & Administration officer (appointed 6[th] June 2022) Joanne Wise, User Care & Administration officer (appointed 8[th] March 2023)
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## Dove (Littlehampton) Ltd
## Dove Lodge Community Resource Centre
## **Chairman’s Annual Report April 2023**
It has been an interesting year for us and we’re now seeing what the future holds for us. At this time of writing, we have recruited two new team members focusing on “User care” and promoting our services to the Arun community.
We welcome a new trustee who has joined us this year. Each of our trustees with a complementary skill set which together, will help us strengthen our organisation.
On the financial side, we have maintained a satisfactory level of reserves, and our cost-to-income levels are regularly reviewed in line with our policy.
The following year will bring many challenges as we adjust to the new work patterns, but we feel ready to take on these challenges.
On behalf of myself and the trustees, we wish to thank the wonderful staff for their efforts and dedication during the year. I also personally thank the Trustees for their support.
Victoria Rhodes
Chairman of Trustees.
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## **Dove (Littlehampton) Ltd Secretary`s Report March 2023**
This has not been the best of years; with disappointment after I reported in my last report that we were looking to the future as we came out of the pandemic. For us to now find the world crashing into a new crisis surrounding the conflict in Ukraine, this causing an energy crisis like we have not seen since the 70s.
We now have a full staff complement, giving us the time to concentrate on User Care and marketing which is fantastic. This will facilitate the wish of the trustees mentioned in last year’s report to provide Dove Lodge Community Centre with a higher presence in the community of Arun District.
Not all our offices are currently let, and we are still determining which tenants will stay with us, but meeting room bookings are growing. They were helped in part by our staffed office five mornings a week.
We have invested in green technology to reduce our utility bills and play our part in reducing CO2 by installing solar panels with batteries.
The following year will be very challenging for our charity, but I am still confident we are a great asset to our community and will weather this storm.
Mike Clayden Director/Company Secretary April 2023
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## **Dove (Littlehampton) Ltd**
## **Finance Officers Report 2022-2023**
A year of Covid recovery as we started to emerge from the pandemic.
Income was steady and in excess of £111,000.00 for the year as some form of normality returned.
Repairs and maintenance were higher than budgeted but necessary to ensure the building remained in good order.
As a result of the fixed rate, Dove Lodge avoided an increase in its gas and electricity costs for the year.
Solar Panels and Battery Storage installation was completed at a cost just below £14,000.00.
A small deficit of just under £2,000.00 was the final result.
Liquidity has remained healthy, despite an increase in outgoing costs. This year and remains strong with the ‘net current assets’ at a level of in excess of £59k at the year-end. The Board set the reserves level at £60K.
We still hold £8K in Deposits from tenants.
The organisation’s reserves policy is in place and is constantly reviewed.
Chris Fuller
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**REGISTERED COMPANY NUMBER: 04370552 (England and Wales) REGISTERED CHARITY NUMBER: 1097703**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023 For
Dove Lodge Community Resource Centre
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Dove Lodge Community Resource Centre
Contents of the Financial Statements For the Year Ended 31 March 2023
||page|
|---|---|
|Report of the Trustees|3 to 4|
|Statement of Financial Activities|5|
|Balance Sheet|6 to 7|
|Notes to the Financial Statements|8 to 11|
|Detailed Statement of Financial Activities|12|
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## Dove Lodge Community Resource Centre
## Report of the Trustees
For the Year Ended 31 March 2023
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The principal activities of the charity in the year under review were those of assisting in the promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
04370552 (England and Wales)
## **Registered Charity number**
1097703
## **Registered office**
Dove Lodge 49 Beach Road Littlehampton West Sussex BN17 5JG
## **Trustees**
Victoria Rhodes (Chairman) Chris Fuller Gerard Kimber (appointed 21/10/2022) Paul Joseph
## **Company Secretary**
Mike Clayden
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ve Lod e Communi
Reso
Re
rt of the Trustees
Forth Year Ended 31 March 2023
Approved by order of the board of trustees on ...........
behalf by:
01>.. and signed on its
M Clayden- Secretary
|Dove Lodge Community Resource Centre
Statement of Financial Activities
For the Year Ended 31 March 2023
Notes
**INCOMING RESOURCES FROM**
Other trading activities
2
Investment Income
Business Rates Covid Grant
3
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Management and administration
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**CONTINUING OPERATIONS**|31.3.23
£
111,159
364
111,523
113,477
0
113,477
(1,954)
563,020
561,066|31.3.22
£
109,734
65|
|---|---|---|
|||109,863
104,323
210|
|||104,323|
|||5540
557,480|
|||563,020|
||||
All income and expenditure has arisen from continuing activities.
10
## Dove Lodge Community Resource Centre
## Balance Sheet At 31 March 2023
|Notes
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Debtors
8
Cash at bank and at hand
**CREDITORS**
Amount falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**NET ASSETS**
**FUNDS**
Unrestricted funds
Revaluation Reserve
10
**TOTAL FUNDS**|31.3.23
£
715,000
298
68,279
68,280
(8142)
59,840
776,066
776,066
561,066
215,000
776,066|31.3.22
£
715,000
1,790
66,182|
|---|---|---|
|||67,972
(7,152)|
|||60,820|
|||772,480|
|||772,480|
|||557,480
215,000|
|||772,480|
The notes form part of these financial statements
Continued…
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Dove Lodge Community Resource Centre
Notes to the Financial Statements For the Year Ended 31 March 2023
## **1. ACOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - Not provided
## **Taxation**
The charity is exempt from corporation tax on it’s charitable activities.
## **Fund accounting**
Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.
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## Dove Lodge Community Resource Centre
|Notes to the Financial Statements-continued
For the Year Ended 31 March 2022
**2. OTHER TRADING ACTIVITIES**
Office rents and room hire
Other income
**3. INVESTMENT INCOME**
Investment Income
**4. NET INCOME/(EXPENDITURE)**
Net income/(expenditure)is stated after charging/(crediting):
Independent Examiners fees||31.3.23
£
111,159
105
111,264
31.3.23
£
259
31.3.23
£
0||31.3.22
£
109,734
65|
|---|---|---|---|---|
|||||109,863|
|||||31.3.22
£
52|
|||||31.3.22
£
0|
## **5. TRUSTEES’ REMUNERATION AND BENEFITS**
There were no trustees’’ remuneration or other benefits for the year ended 31 March 2022.
## **Trustees’ expenses**
Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2022 (£58 – 2020).
## **6. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|No employees received emoluments in excess of £60,000.|31.3.23
3|31.3.22
4|
|---|---|---|
||||
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## Dove Lodge Community Resource Centre
Notes to the Financial Statements - continued For the Year Ended 31 March 2022
## **7. TANGIBLE FIXED ASSETS**
|**COST**
At 1 April 2020 and 31 March 2023
Revaluation Increase 31stMarch 2020
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2020|Freehold
Property
£
500,000
215,000|
|---|---|
||715,000|
||715,000|
## **8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Trade debtors
Prepayments and accrued income
**9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE**
**YEAR**
Trade creditors
Other creditors
Accruals and deferred income
**10. MOVEMENT IN FUNDS**
At 1.4.22
£
**Unrestricted funds**
General funds
563,020
**TOTAL FUNDS**
563,020
Net movement of funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
111,524
111,524|31.3.23
£
298
3,831
4,129
31.3.23
£
2,222
8,162
0
10,384
Net movement
in funds
£
(1,954)
(1,954)
Resources
expended
£
(113,477)
(113,477)|31.3.22
£
1,790
3,385|
|---|---|---|
|||5,175|
|||31.3.22
£
1,185
7,152
0|
|||8,337|
|||At 31.3.23
£
561,066|
|||561,066|
|||Movement in
funds
£
(1,954)|
|||(1,954)|
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Dove Lodge Community Resource Centre
Notes to the Financial Statements - continued For the Year Ended 31 March 2023
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2023.
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## Dove Lodge Community Resource Centre
Detailed Statement of Financial Activities For the Year Ended 31 March 2022
|**INCOMING RESOURCES**
**Other trading activities**
Office rents and room hire
Other income
HMRC Covid Grant
**Investment Income**
Investment Income
**Total income resources**
**EXPENDITURE**
**Direct Charitable Expenditure**
Staff and volunteers expenses
Telephone post and stationery
Compliance
Data Network
Total Property Expenditure inc. Solar Panels
Insurance
Utilities expenditure
Cleaning
Computer consumables
Sundries
**Staff Costs**
Wages
Pensions
**Support Costs**
**Governance Costs**
Accounting professional fees
Annual return
Bank and credit card charges
**Total resources expended**
**Net income/(expenditure)**|31.3.23
£
111,159
105
0
111,264
259
111,524
487
2,456
47
572
33,207
3,984
7,334
13,699
4,335
263
66,384
43,480
3,419
46,899
108
0
86
194
113,477
(1,954)|31.3.22
£
109,734
65
0|
|---|---|---|
|||109,799
52|
|||109,851
293
2.711
35
1,143
24,883
3,943
7,066
13,107
9,338
161|
|||62,680
38,641
2,786|
|||41,427
123
13
80|
|||216|
|||104,323|
|||5,540|
This page does not form part of the statutory financial statements
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