19th Annual Report 2020-2021
Dove (Littlehampton) Ltd Company No.4370552 Reg. Charity No.1097703
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Dove (Littlehampton) Ltd Company No. 4370552 – Reg. Charity No. 1097703
Trustees of the Charity
Victoria Rhodes (Chairman (Appointed 21[st] July 2021))
Sandra Anderson
Andrew Kelly (Resigned 19[th] January 2021)
John Jones
Sarah Miles (Resigned 19th May 2020)
Peter Smith
Directors of the Limited Company
Victoria Rhodes (Chairman (Appointed 21[st] July 2021)) Mike Clayden (Company Secretary & Director)
Sandra Anderson
Andrew Kelly (Resigned 19[th] January 2021)
John Jones
Sarah Miles (Resigned 19th May 2020)
Peter Smith
Dove Lodge
Bob Rogers (Finance & Administration Officer)
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Dove (Littlehampton) Ltd
Chairman’s Annual Report April 2021
This has been a challenging year, and at this time, like the whole country, we are hopeful of returning to the new normal as soon as possible, whatever that may be?
This will allow us to return to supporting our community.
On the financial side, we have been able to maintain a satisfactory level of reserves, and our cost to income levels are regularly reviewed in line with our policy. We do expect the next financial year to be more complex and are preparing for this possible eventuality.
On behalf of myself and the trustees, we wish to thank the staff for their effort and dedication during the year. I also personally thank the Trustees for their support.
Victoria Rhodes
Chairman of Trustees.
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Dove (Littlehampton) Ltd
Finance Officers Report
The Year of Covid
Income was in excess of £110,000.00 for the year despite the Covid epidemic. We received a grant from the local authority of £25,000.00.
Repairs, maintenance and freehold improvements were once again substantial this year.
We were able to conclude the exterior painting, replaced the blinds and carpet in the Amberley room, carry out C2 & C3 upgrades to the building, upgrade Room 5 and finally cure the foyer damp issues.
A small surplus of £3k+ was the final result.
Liquidity has been healthy despite the epidemic this year and remains strong with the ‘net current assets’ at a level of in excess of £57k at the year end.
The organisation’s reserves policy is in place and is constantly reviewed.
R.M.Rogers
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Dove (Littlehampton) Ltd Secretary`s Report March 2021
This year has seen a significant upheaval in life for us all.
Dove Lodge kept open throughout the whole period as far as possible to enable services to continue for our community.
The lockdown time was not wasted. We now have an online meeting room booking system allowing all users to book rooms at any time.
We have increased our Facebook offering keeping our community and users informed about what is going on in the Lodge. With a Mailchimp service allowing subscription to our monthly newsletter and essential Building service updates. Subscription available through our website.
We also had a major electrical installation upgrade while the building was quiet, reducing disturbance to a minimum for our users.
We come to the end of the year with a reduced staff team, supportive trustees.
Our offices are not all let now, and meeting room bookings are very low. We will see this pandemic out and await the time we can return to a full service enabling us to serve our community. At that time, more people will need the help of our resident groups to recover from the problems caused by an extended lockdown.
The year ends in a sound financial position, but with the expected loss of tenants and reduced meeting room bookings, we will not spend as much as usual on building improvements in the coming year.
We must now continue to face the consequences of the pandemic and prepare for the long term challenges it will produce. Evolve for the new normal.
Mike Clayden Director/Company Secretary April 2021
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REGISTERED COMPANY NUMBER: 04370552 (England and Wales) REGISTERED CHARITY NUMBER: 1097703
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2021 For
Dove (Littlehampton) Ltd
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Dove (Littlehampton) Ltd
Contents of the Financial Statements For the Year Ended 31 March 2021
| Page | |
|---|---|
| Report of the Trustees | 1 to 2 |
| Independent Examiner’s Report | 3 to 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 11 |
| Detailed Statement of Financial Activities | 12 |
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Dove (Littlehampton) Ltd
Report of the Trustees For the Year Ended 31 March 2021
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2018. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal activities of the charity in the year under review were those of assisting in promotion and improving the efficiency and effectiveness of charities and the application of charity resources by the provision and management for charities and voluntary organisations where they are carrying out charitable activities of office accommodation, conference, training and other facilities, services or support in the Arun District of West Sussex. The Policy of the charity is to continue this work in the future utilising all available resources for the benefit of other local charitable organisations.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
04370552 (England and Wales)
Registered Charity number
1097703
Registered office
49 Beach Road Littlehampton West Sussex BN17 5JG
Trustees
J Jones Mrs S Anderson P Smith Ms V Rhodes (appointed 21[st] July 2020) A Kelly (resigned 19[th] January 2021) Ms S Miles (resigned 19[th] May 2020)
Company Secretary
M Clayden
Independent examiner: Mr John Hall MBA MCIHort - John Hall Consulting Ltd.
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Littleh ton Ltd Re ort of the Trustees heye rEnded31M h2 21 Approved by order of the board of trustees on . behaw by.. and signed on Ils M Clayden- Secretsry Page 2
Independent Examiner’s Report to the Trustees of Dove (Littlehampton) Ltd
I report on the accounts for the year ended 31 March 2021 set out on pages five to eleven.
Respective responsibilities of trustees and examiner
The Charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under the company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under Section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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(1) Which gives me reasonable cause to believe that, in any material respect, the requirements
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to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK an Republic of Ireland (FRS 102) (effective 1 January 2015).
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Inde t)ove endent Examinerfs Re Littleham ton Ltd ort to the Trustees of John Hall M8A MCIHort John Hall Consultlng Ltd Date... 10"th02021 Page 4
Dove (Littlehampton) Ltd
| Statement of Financial Activities For the Year Ended 31 March 2021 Notes INCOMING RESOURCES FROM Other trading activities 2 Investment income Business Rates Covid Grant 3 Total EXPENDITURE ON Raising funds Charitable activities Management and administration Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD CONTINUING OPERATIONS |
31.3.21 £ 110,657 36 25000 135,693 127,048 5,203 132,251 3,442 554,038 557,480 |
31.3.20 £ 126,940 146 |
|---|---|---|
| 127,086 134,471 320 |
||
| 134,471 | ||
| (7,385) 561,423 |
||
| 554,038 | ||
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
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Balance Sheet At 31 March 2021
Dove (Littlehampton) Ltd
| Notes FIXED ASSETS Tangible assets 7 CURRENT ASSETS Debtors 8 Cash at bank and at hand CREDITORS Amount falling due within one year 9 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds Revaluation Reserve 10 TOTAL FUNDS |
31.3.21 £ 715,000 4,979 71,104 76,083 (18,603) 57,480 772,480 772,480 557,480 215,000 772,480 |
31.3.20 £ 715,000 7,097 71,410 |
|---|---|---|
| 78,507 (24,469) |
||
| 54,038 | ||
| 769,038 | ||
| 769,038 | ||
| 554,038 215,000 |
||
| 769,038 |
The notes form part of these financial statements
Continued…
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Balance Sheet- continued At 31 March 2021 The charitable Company is entiled to eXeMPtn from audlt under Section 479A of the Companies Act 20C6 relating to subsidiary charitable companies for the year ended 31 March 2021. The members have not required the charitable rnpanY lo obtain an audit of its financial statements for the year ended 31 March 2021" in accordance with Section 476 of the Companies Act 2C(16. The trustees acknage their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Section$ 386 and 387 of the Companies Act 20C6 and Ib) preparing financial statements which give a true and fair view of the stste of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the uirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitabl8 company. £3" The financial ststements We approved by the Board ofTrustees on.................... and were signed on its behalf by.. V.Rhodes- Trustee The notes fom part of these financial statements Page 7 14
Notes to the Financial Statements For the Year Ended 31 March 2021
Dove (Littlehampton) Ltd
1. ACOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal on constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in the settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - Not provided
Taxation
The charity is exempt from corporation tax on it’s charitable activities.
Fund accounting
Unrestricted funds can only be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company’s pension scheme are charged o the Statement of Financial Activities in the period to which they relate.
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Dove (Littlehampton) Ltd
Notes to the Financial Statements - continued For the Year Ended 31 March 2021
| 2. OTHER TRADING ACTIVITIES Office rents and room hire Other income 3. INVESTMENT INCOME Investment income 4. NET INCOME/(EXPENDITURE) Net income/(expenditure)is stated after charging/(crediting): Independent Examiners fees |
31.3.21 £ 110,637 20 110,657 31.3.21 £ 36 31.3.21 £ 200 |
31.3.20 £ 126,777 163 |
||
|---|---|---|---|---|
| 126,940 | ||||
| 31.3.20 £ 146 |
||||
| 31.3.20 £ 200 |
5. TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees’’ remuneration or other benefits for the year ended 31 March 2021.
Trustees’ expenses
Travel expenses of £20 were paid to the Chairman for the year ended 31 March 2021 (£58 – 2020).
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| ws: | |
|---|---|
| 31.3.21 | 31.3.20 |
| 4 | 4 |
No employees received emoluments in excess of £60,000.
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Dove (Littlehampton) Ltd
Notes to the Financial Statements - continued For the Year Ended 31 March 2021
7. TANGIBLE FIXED ASSETS
| COST At 1 April 2020 and 31 March 2021 Revaluation Increase 31stMarch 2020 NET BOOK VALUE At 31 March 2021 At 31 March 2020 |
Freehold Property £ 500,000 215,000 |
|---|---|
| 715,000 | |
| 715,000 |
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade debtors Prepayments and accrued income 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors Accruals and deferred income 10. MOVEMENT IN FUNDS At 1.4.20 £ Unrestricted funds General funds 554,038 TOTAL FUNDS 554,038 Net movement of funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 135,693 135,693 |
31.3.21 £ 348 4,361 4,979 31.3.21 £ 615 9,169 8,819 18,603 Net movement in funds £ 3442 3442 Resources expended £ (132,251) (132,251) |
31.3.20 £ 1,730 5,367 |
|---|---|---|
| 7,097 | ||
| 31.3.20 £ 3,039 11,444 9,986 |
||
| 24,469 | ||
| At 31.3.21 £ 557,480 |
||
| 557,480 | ||
| Movement in funds £ 3442 |
||
| 3442 |
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Dove (Littlehampton) Ltd
Notes to the Financial Statements - continued For the Year Ended 31 March 2021
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
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Dove (Littlehampton) Ltd
Detailed Statement of Financial Activities For the Year Ended 31 March 2021
| INCOMING RESOURCES Other trading activities Office rents and room hire Other income HMRC Covid Grant Investment Income Investment Income Total income resources EXPENDITURE Direct Charitable Expenditure Staff and volunteers expenses Telephone post and stationery Compliance Data Network Repairs and maintenance Insurance Utilities expenditure Cleaning Computer consumables Sundries Staff Costs Wages Pensions Support Costs Governance Costs Accounting professional fees Annual return Bank and credit card charges Total resources expended Net income/(expenditure) |
31.3.21 £ 110,637 20 25000 135,657 36 135,693 109 3,767 1,210 193 40,850 3,933 6,564 3,112 7,198 115 67,051 56,433 3,563 59,996 5,096 13 95 5,204 132,251 3,442 |
31.3.20 £ 126,777 163 0 |
|---|---|---|
| 126,940 146 |
||
| 127,086 651 2,415 2,687 5,129 34,729 3,933 10,016 3,440 6,562 241 |
||
| 69,803 60,273 4,075 |
||
| 64,348 206 13 101 |
||
| 320 | ||
| 134,471 | ||
| (7,385) |
This page does not form part of the statutory financial statements
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