## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 24 09 2023 **To** 23 09 2024 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1097701 St Mary’s Playgroup (Churchdown) **Charity's principal address** Cheltenham Road East Churchdown Gloucester **Postcode GL3 1HU** **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ISOBELLE
DOUGALL|CHAIRPERSON|UNTIL 31/12/2023|| ||SHERIDAN
HENDZEL|CHAIRPERSON|FROM 01/01/2024|| ||RUTH
PASZKIEWICZ|SECRETARY||| ||JOANNA
PASZKIEWICZ|TREASURER||| ||SHERIDAN
HENDZEL|VICE CHAIR|UNTIL 31/12/2023|| ||BELINDA
COUGHLAN|PLAYGROUP
STAFF
COMMITTEE
MEMBER||| ||JENNIE WALSH|PLAYGROUP
STAFF
COMMITTEE
MEMBER||| |||||| |||||| |||||| **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |**Safeguarding leader**||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** THE CONSTITUTION OF PATA (PARENT & TODDLER ASSOCIATION), Type of governing document AMENDED 2006. UPDATED 2019. (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) PARENTS PUT THEMSELVES FORWARD AT THE AGM HELD IN THE Trustee selection methods AUTUMN TERM EACH YEAR. THEY ARE THEN APPOINTED AT THE (eg. appointed by, elected by) AGM FOLLOWING PARENTS VOTING BY NOMINATING AND SECONDING ## **Additional governance issues (Optional information)** - CHAIRPERSON, SECRETARY AND TREASURER APPOINTED WITH - You **may choose** to include GENERAL COMMITTEE MEMBERS - additional information, where relevant, about: MEETINGS HELD EVERY 8 WEEKS - • policies and procedures INSURANCE POLICIES UPDATED ANNUALLY. - adopted for the induction and training of trustees; PATA TRAINING FOR TRUSTEES - • the charity’s organisational structure and any wider RISK ASSESMENTS DONE TERMLY network with which the charity works; POLICIES AND PROCEDURES REVIEWED ANNUALLY AND AGREED - • relationship with any related BY COMMITTEE. parties; EARLY YEARS FOUNDATION STAGE (2012) CURRICULUM - • trustees’ consideration of FOLLOWED. major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** TO PROVIDE EARLY YEARS EDUCATION AND CARE FOR CHILDREN AGED 2 ½ - 5 YEARS IN THE LOCAL COMMUNITY March **2012** **TAR** 2 PLAYGROUP RUN BY COMMITTEE OF ELECTED PARENTS EMPLOY A BOOK-KEEPER CLOSE RELATIONS WITH OFSTED, PATA, GLOUCHESTERSHIRE COUNTY COUNCIL, EARLY YEARS TEAM AND ST MARYS CATHOLIC PRIMARY SCHOOL. ALL TRUSTEES ARE VOLUNTEERS AND COLLECTIVELY RUN THE PLAYGROUP. **Summary of the main activities undertaken for the** FUNDRAISE TO REPLACE AND REPLENISH TOYS AND **public benefit in relation to** EQUIPMENT. **these objects (include within this section the statutory** CONTINUE TO MAINTAIN “RESERVE” MONEY TO COVER FOR ANY **declaration that trustees have** RISK OF FUTURE PROBLEMS. **had regard to the guidance issued by the Charity Commission on public benefit)** DURING THE AUTUMN TERM THE PLAYGROUP RAISED FUNDS BY **Additional details of** ARRANGING A SPONSORED WELLY WALK IN NOVEMBER 2023 THE **objectives and activities** CHILDREN COMPLETED THEIR WELLY WALK AND RAISED £302. **(Optional information) Summary of the main** ST MARY’S SCHOOL AND THEIR AFFILIATED CHARITY HOSTED A **achievements of the charity** CHRISTMAS FAYRE WHERE ST. MARY’S PLAYRGROUP RAISED A **during the year** TOTAL OF £254.20 INC FACE PAINTING, RAFFLE, TOMBOLA. EASTER FUNDRAISING RAISED £125.00, BUNNY HOP £111.00 THE COMMITTEE MET TO DISCUSS A WAGE INCREASE FOR STAFF IN LINE WITH NATIONAL MINIMUM WAGE REQUIREMENTS AND THIS WAS APPROVED. ON 18[TH] MARCH 2024 OFSTED RE-INSPECTED THE PLAYGROUP. AND WERE AWARDED A “GOOD” RATING. PLAYGROUP HAD PERFORMED WELL AND PUT INTO ACTION COMMENTS MADE FROM PREVIOUS INSPECTION. MONEY RAISED AT THE SUMMER FAYRE IN JULY WAS £92.36 FOR THE CRAFT BOOKS, RAFFLE AND DIDDY CARS. March **2012** **TAR** 3 THE MONEY RAISED THROUGHOUT THE YEAR ALLOWED PLAYGROUP TO REPLENISH IMPORTANT LEARNING MATERIALS FOR THE CHILDREN. IN ADDITION, THE COMMITTEE MEMBERS PROVIDED DONATIONS TO ENHANCE THE LEARNING EXPERIENCES FOR THE CHILDREN. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** WE NORMALLY RUN PLAYGROUP SESSIONS FOR 2-3 YEAR OLDS **achievements of the charity** AND PRE-SCHOOL SESSIONS FOR 3-4 YEAR OLDS. THESE PRE- **during the year** SCHOOL SESSIONS WERE FUNDED BY THE “FREE FOR THREE AND FOUR” FUNDING FROM GLOUCESTERSHIRE COUNTY COUNCIL. TRAINING FOR ALL STAFF CONTINUES TO BE A HIGH PRIORITY WHICH IS SUPPORTED BY THE COMMITTEE. THE COMMITTEE ASSISTED WITH THE ARRANGEMENT OF TRAINING FOR STAFF IN THE SPRING/SUMMER OF 2024. CONTINUOS STAFF TRAINING WILL BE PLANNED FOR THE YEAR 2023/24. TO INCLUDE UPDATED DSL TRAINING. FUNDRAISING TOTALLING £1308.56 FOR THE YEAR 2023/24 WE SUPPORTED A YEAR 11 SCHOOL CHILD FROM DENMARK RD HIGH SCHOOL FOR A WEEKS WORK EXPERIENCE. March **2012** **TAR** 4 ## Section D Achievements and performance ## **Section E Financial review** WE DO NOT HAVE A RESERVES FUND POLICY HOWEVER, OUR **Brief statement of the** AIM IS TO HAVE APPROX £15,000 (BASED ON 3 MONTHS RUNNING **charity’s policy on reserves** COSTS) IN PLACE TO PROTECT OUR TRUSTEES AND IN CASE OF UNEXPECTED CLOSURE, COVER REDUNDANCY COSTS. WE ALLOCATE SOME MONEY FOR TRAINING AND UPDATING OF THE PREMISES AND EQUIPMENT. WE ONLY USE A CURRENT ACCOUNT FOR MONEY TO BE HELD. **Details of any funds materially** WE HAVE NO SPECIFIC INVESTMENT POWERS AS WE ARE A NON- **in deficit** PROFIT MAKING ORGANISATION. WORKING CAPITAL AND MONIES RAISED BY FUNDRAISING ARE KEPT IN OUR CURRENT ACCOUNT. March **2012** **TAR** 5 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); WE RECEIVE EARLY YEARS PUPIL PREMIUM PAYMENTS AS WELL AS TERMLY DEPRIVATION PAYMENTS THROUGH THE COUNCIL. FUNDRAISING TOTAL FOR 2023/24 £1308.56 - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) SHendzel Full name(s)** SHERIDAN HENDZEL **Position (eg Secretary, Chair, etc)** CHAIR **Date** 01/10/2024 March **2012** **TAR** 6 Charity name: Charity number.. 1097701 St. Mary's Playgroup Receipts and payments accounts for the period Period start date. 0110912023 PeTiod end date.........3110812024.........-. RECEIPTS AND PAYMENTS PrnvFous yéar Curr•nt year RECEIPTS Nursery Education Funding IFree for 3&41 Nursery Education Funding (New for 21 Children's fees Milk refund Grant$15pecifyl Grant Grant ..........................................-.... Fundraislng Donations Interest Other receipt5 70.712 34 54,901.08 6,878.04 3.926 80 1,199.84 1780 1,308.56 34.90 2,501.57 1,968.44 Sub total Incorne from the sale of equipment TOTAL RECEIPTS 81,309.59 62,139.78 81.309. Previous year £62,139.78 Current year PAYMEp¥rs Employment costs (gross pay + employer's NICI Training costs Premises (rent. heat etcl Subscription5 Insuran 58,131.Sg 1,972.CKJ 6.065.00 277 98 53.851.94 813.20 6,050.00 280.88 597.83 609 56 1,314.75 690 48 Admlnistration 1,311 41 733.16 Refreshments Consumables (paint, paper etcl Fundraising costs Other 1.591.05 291.02 3.081.36 74,052 19 1.629 80 82.13 2,444.21 67.766 95 Sub total Purchases of of equlpment and other assets , é&1 IV,7￿?$: £7,257.40 13,577 23 '.k.1 £20,834.63 5,627.17 20.834 63 £15.207.46 Cash funds. Incl. deposit al¢ last year end Cash funds. incl. deposit *¢ this year end IC+DI STATEMENT OF ASSETS AND LIABILITIES 'Note'. cash funds include reservelcontigencyldep051t accounts. Current value Cash funds (agree with the balance of the receipts and payments alc} Debtors Imoney owed to the charity on the pÈriod end datel Value of buildings and equiprnent Icurrent or depreciated valuel Liabilltles I103ns and any otheT money owed on the period end date) Net assets Signed on Signed.. {El 15.207 46 137.48 {Hl IE-F+G-HI hal of the Iruslees Icommilleel= N3mesk4É¢1tsé)￿ . 4cDIDI.i L .Role Date.. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to tho trustees r MARY'S fLAqqRoVP I |8 £0£4- On accounts for the year ondad Charlty rbo (If any) 1097701 Set out on pages lo irfhle the paw rrtwnbers Ol Addl￿on?1 sieeiL: I re￿ kj the trustses cn my ex7mination of the a(uunts of the above charity (Ih8 Trusf) f(Y the year ended RMpon8lbllltles and ba81s of roport As th8 charitys trust8es, )ty)u are respons1b￿ for the preparallon of the acccMJnts in accordancé with the requirements of th8 Charrtles Act 2011 (Ihe Acr). I rewl in reS￿¢t of my 0X￿1nation of the Tntst's ac£ounts ¢arTl8d out under seclion 145 of the 2011 Acl and in carrySng out my examlnation, I have followed all the appkcat4e Directions given by the Charity Commission under sedion 14515Mb) of the ACL Independent trhe examlnerfs Statement un '8 gr0881 ke the exa Icabk Ilst eex £250. ndla mem Ualllled of [inse aqua []Knot ame of yjl. I have cxKnpleted my examination. I confwm that no material matters havo come to my attention in fx)nne¢tw)n with tho examinats'on (other than that disclosed b8bw') gives m8 cause io believe that In, any mat8ri81 respect: the acCoUnth￿ reoyds ￿ not kept In aoxrdance wlth sedon 130 ol the Charitl8s Ad., or the accounts did not accord with tho accounts.ng records.. or the accounts did not corn￿y *4th the applicable requirements Iceming the fo￿ and c#)ntent of a￿)UThts sd out in Ihe Charities (Accounts and ReFQrtsl Regulations 2008 other than any requirement thal the accounts give a and fairf view is ￿t a matter consldered as part of an Independent examInat￿. I have ¢4)ncems aThl have acloss no olher matters in ¢onnecUon wlth the examinatK)n to wffi￿h attentk)n should be drawn in this report in order to enable a proper understanding of the ac(y)unts lo be reached. . Please delete the wonls in the brackets rfthey do not apply. Slgnod: Dale: 21 Name: I+AR RY PAKr- QVAUFED C. i. m.d Relevant profvssional qualill¢ation(s) or body IER Oct 2018 (if anyl: Address: 1£ Ml EFYM STER GAR Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts.. direclions and guidance for examiners). Give here brief details of any Items that the éxaminer wlshes to disclose. IER Oct 2018