## **Folkestone Hythe & District Mencap Limited** **(A Company Limited by Guarantee)** **Annual Report & Financial Statements For the Year Ended 30 September 2025** **Registered Number :4615518 Charity Registered Number : 1097687** # **Folkestone Hythe & District Mencap Limited (A company limited by guarantee)** ## **Company Information For the Year Ended 30 September 2025** ## **Incorporated in England & Wales on 12[th] December 2002** |**Board of Directors/**|Mrs S Gratton (Chairman)| |---|---| |**Trustees**|Miss L Hughes| ||Mrs C Godden (Company Secretary)| ||Ms L Kavanagh| ||Mrs C Thresher| ||Mrs E Hatfield| ||Mr D Wilkie| |**Registered Office**|5 Bonsor Road| ||Folkestone| ||Kent| ||CT19 5ET| |**Company no.**|4615518| |**Charity no.**|1097687| ## **Folkestone Hythe & District Mencap Limited** ## **(A company limited by guarantee)** ## **Report of the Board of Directors For the Year Ended 30 September 2025** The Board of Directors present their report together with the financial statements for the year ended 30 September 2025 ## **Principal Activity** The company was incorporated on 12[th] December 2002 with Charitable Status whose principal activity is that of supporting and promoting the interests of the learning-disabled population of the Folkestone & Hythe & Romney Marsh area. The Company took on all the assets and activities of Folkestone Hythe & District Mencap, an unincorporated charity. ## **Members of the Board of Directors/Trustees** Mrs S Gratton - Chairperson Miss L Hughes Mrs C Godden – Company Secretary Ms L Kavanagh Mrs C Thresher Mrs E Hatfield Mr D Wilkie The Board meets approximately every 3 months. ## **Responsibilities of the Board of Directors** Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the situation of the Company and of the profit or loss of the Company for that year. In preparing these financial statements, the Board of Directors are required to: - make suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - follow applicable accounting standards, subject to any material departures disclosed and explained the financial statements; - prepare financial statements on the going concern basis, unless it is inappropriate to presume that the Company will continue in business; The Board of Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention of fraud and other irregularities. ## **Review of the Year** Our regular programme of activities continue including five weekly club sessions at four separate locations across the district and a fortnightly new age kurling session in a local sports hall. The kurling group have widened their experience this year and are now playing matches with other local kurling clubs. In addition to these we repeated a summer tennis programme with Hythe Tennis Club. We have this year onc again attracted more new members across our clubs. Our clubs offer a safe meeting place for friends to share time together and a range of arts, crafts, sports and music activities to choose. Our very active music group has given several performances across the year including being one of the starring groups at the local Philippine Festival. Our members enjoyed two short breaks in the Isle of Wight and Hayling Island. Other activities during the year included festive parties, regular discos, trips to shows, cultural art shows and an annual summer ball. As always, we are indebted to our volunteers and staff, without whom, we would not be able to run any of our services. ## **Reserves** We are always seeking alternative ways of funding in order for us to deliver and diversify our services to meet the assessed needs of our members. Overall, our clubs continue to be self-financing. ## **Grant Making Policy** We never make grants to individuals. Rarely the trustees may agree to make a small grant to another organisation working with the learning disabled in the Folkestone, Hythe and surrounding area. ## **Risks** Health & safety issues are continually monitored and are discussed at every trustee meeting. A portfolio of policies has been drawn up to ensure the health & safety of our members, staff and volunteers. All our policies have been reviewed and updated this year. The finance policy lays out financial controls and financial forecasts are regularly produced to ensure the financial health of the organisation. We have identified that our current reserves will cover the net costs of running our clubs for at least the next ten years. We plan to continue fund-raising to maintain our reserves for the future. We are also continuing with our risk assessment for the charity. ## **Auditors** These financial statements have been independently examined as required by law. ## **Small Company Exemptions** The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. ## **This report was approved by the board on 20[th] October 2025.** ## **By Order of the Board** **Mrs C S Godden Company Secretary** 5 Bonsor Road Folkestone, Kent CT19 5ET Folk8stone Hythe & Dlstrld Plencap Umlted l A company limitsd by guarants81 Statement of Flnancial Activili05 for tho Ygar Endod 30th September 202S Unrestricted De*ed FuThJs Funds Total 2025 Total 2024 Incoming Resou￿05 Bank Interest Donations Memtr*rship Income from a¢tivltles cwated for membeTS Drop In Centre Acts'vilies for generatsng funds 14 933 3614 933 4102 1116 109 13786 1￿90 13766 15690 13898 9629 Holiday Ir￿orne 27115 27115 28276 Total Incomlng r￿oUrCeS 61347 61347 57130 Less cost of genernting fiJr#ls Ngt Incomlng Nsources avallab for charitablg application 61347 61347 57130 ChJrltsblg Expondltur• Operation of Drop in Centre -25452 -25452 -19761 -25452 -25452 -19761 Oth&r Expendlturo Hdiday Expendlturo Adminislralion of Charty -28955 -28955 -29529 -2857 Totsl Expondltur• -$6613 -56613 -52147 Movemont In Funds for the Ya8r Net incomel lexpÈndTture} for the ye•r 4734 4734 4982 Fund Balances brought foThvard 176596 176598 171614 Fund balanc¢$ ¢•rried forwwd 181330 1813 176596 All incomlng resour￿ aNJ resources ex￿￿3 derfve frrffi continuing activikn. The ststement of fmanual actsvbtiè8 incI￿￿e9 all gatrts and1038es rg¢cgnisad in the year. Folkeston8 Hythe & District Mencap Limited ( A company limitsd by guarantse) Balance Sheet as at 30 September 2025 2025 2025 2024 2024 Flxed Assets Current Assots Cash al Bank and in Hand 181330 176596 181330 176596 Crodltorn Creditor ¢rued Exponses 181330 176596 Accumulated fund brought foThvard Net incomejexpendilure for the year Accumulated fund balance carflod forward 1765 4734 181330 171614 4982 176596 For the financial year endiftg 30 September 2025 the Company ￿a$ entstled to exempbon from audit under section 47712) of the Companies Act 2006. The members have not required the company to obtain an audrt in accordance wlh sects'on 478 of the Companies Act 201Kg. The directors acknowledge their responsibilty for. il ensuring the company keeps ac¢ounkn"ng words which compty W￿th Se￿.on 386., and ill preparing accounts which give a true and fair view of the stale of affairs of the ¢ompany as at the end of the financial year, and, of its profft or loss for the financial year. in accordance wrth the requirements of sectson 393, and which othewse compty with tr*e requirements of the Companies Act relating to accounts, so far as is ap￿1¢able to the company. Approved by the Board of Diroctorn on 20 O¢tobor 2025 And 8lgnod on th8lT behalf by: Mrs S Gratton Chalrnmn Folkestone Mythe and Dlstrfct Mo￿ap Ltd IA company lirnilBd by guArnnt•¢ Notos fomilng part of tho FinonGwl Stat•m For tho Y￿1 Endod 30 8oF*•mb8r 2025 1. A¢¢ountlng p￿￿]•• Gonèral These financial $18temen¢s have been wep8red ￿￿er ￿ h81oricd cost CC￿￿tiOn accordance Mlh aP￿￿ab￿ &c¢)uthwJ $th￿ad$ Stateftwrt OfR￿￿)mand8d D•prqGl*tlon Deproclavm ￿ C￿r9ed on Ily*d a55elB al IhB rats of25% olcost >wr. A ￿ yeals depreaation ij charg•J ytar VwJ*¥ 2. Accumul•t•d Fund• 2024 171614 (Defic￿YSu￿￿ forts Y•or 4734 1813 4982 178598 Independent Examinerfs Report Report to the trusteeslmembars of Folkestone. Hythe & Distrlct Moncap Ltd On accounts for the year ended: 30 September 2025 Charfty no: 1097687 Respoctfve responslbllltlas of lyustees and examiner The charitls trustees a￿ responsible for the preparation of the accounts in accordan￿ with the Charities Act 2011 (Ihe Acr). The charrty's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibilty to: examine the a￿()urrtS under section 145 of the Chanties Acl follow the applicable Direclion5 given by the Charty Commission (under section 145(51(b) of the A¢t state whether particular matters have come to my attention Bas1$ of Independent examlnorfs statement My examination was carried out in a¢¢ordance with general Direc*ions given by the Charity Commission. An examination indudes a review of the accountsng records kept by the charity and a companson of the accounts presented with those fe¢ords. It also indudes consideration of any unusual items or disclosu￿$ in the a¢¢ounts, aThJ seeking explanations from the trustees concerning any suth matters. The prixedures undertaken do not provide all the evidence that would be required in an audit. arKI ¢onsequenty no opinion is given as to whether the accounts present a 'tnK and fairf view and the report 18 limited to those matters set out in the statement below. Independont examine￿3 statement In connection wrth my examination, no material matter5 have corne to my attention. I have no concems and have c4xne a￿S no other matters in connection wrth the examination to which attention should be drawn in this report in order to enabEe a proper understanding of the accounts to be reached. Slgned . Date: 28 October 2025 Name: Barbara Gardner Address: 16 Windmill Close Willesborough Ashford Kent TN23 OAU Folk8stone Hythe & Dlstrld Plencap Umlted l A company limitsd by guarants81 Statement of Flnancial Activili05 for tho Ygar Endod 30th September 202S Unrestricted De*ed FuThJs Funds Total 2025 Total 2024 Incoming Resou￿05 Bank Interest Donations Memtr*rship Income from a¢tivltles cwated for membeTS Drop In Centre Acts'vilies for generatsng funds 14 933 3614 933 4102 1116 109 13786 1￿90 13766 15690 13898 9629 Holiday Ir￿orne 27115 27115 28276 Total Incomlng r￿oUrCeS 61347 61347 57130 Less cost of genernting fiJr#ls Ngt Incomlng Nsources avallab for charitablg application 61347 61347 57130 ChJrltsblg Expondltur• Operation of Drop in Centre -25452 -25452 -19761 -25452 -25452 -19761 Oth&r Expendlturo Hdiday Expendlturo Adminislralion of Charty -28955 -28955 -29529 -2857 Totsl Expondltur• -$6613 -56613 -52147 Movemont In Funds for the Ya8r Net incomel lexpÈndTture} for the ye•r 4734 4734 4982 Fund Balances brought foThvard 176596 176598 171614 Fund balanc¢$ ¢•rried forwwd 181330 1813 176596 All incomlng resour￿ aNJ resources ex￿￿3 derfve frrffi continuing activikn. The ststement of fmanual actsvbtiè8 incI￿￿e9 all gatrts and1038es rg¢cgnisad in the year. Folkeston8 Hythe & District Mencap Limited ( A company limitsd by guarantse) Balance Sheet as at 30 September 2025 2025 2025 2024 2024 Flxed Assets Current Assots Cash al Bank and in Hand 181330 176596 181330 176596 Crodltorn Creditor ¢rued Exponses 181330 176596 Accumulated fund brought foThvard Net incomejexpendilure for the year Accumulated fund balance carflod forward 1765 4734 181330 171614 4982 176596 For the financial year endiftg 30 September 2025 the Company ￿a$ entstled to exempbon from audit under section 47712) of the Companies Act 2006. The members have not required the company to obtain an audrt in accordance wlh sects'on 478 of the Companies Act 201Kg. The directors acknowledge their responsibilty for. il ensuring the company keeps ac¢ounkn"ng words which compty W￿th Se￿.on 386., and ill preparing accounts which give a true and fair view of the stale of affairs of the ¢ompany as at the end of the financial year, and, of its profft or loss for the financial year. in accordance wrth the requirements of sectson 393, and which othewse compty with tr*e requirements of the Companies Act relating to accounts, so far as is ap￿1¢able to the company. Approved by the Board of Diroctorn on 20 O¢tobor 2025 And 8lgnod on th8lT behalf by: Mrs S Gratton Chalrnmn Folkestone Mythe and Dlstrfct Mo￿ap Ltd IA company lirnilBd by guArnnt•¢ Notos fomilng part of tho FinonGwl Stat•m For tho Y￿1 Endod 30 8oF*•mb8r 2025 1. A¢¢ountlng p￿￿]•• Gonèral These financial $18temen¢s have been wep8red ￿￿er ￿ h81oricd cost CC￿￿tiOn accordance Mlh aP￿￿ab￿ &c¢)uthwJ $th￿ad$ Stateftwrt OfR￿￿)mand8d D•prqGl*tlon Deproclavm ￿ C￿r9ed on Ily*d a55elB al IhB rats of25% olcost >wr. A ￿ yeals depreaation ij charg•J ytar VwJ*¥ 2. Accumul•t•d Fund• 2024 171614 (Defic￿YSu￿￿ forts Y•or 4734 1813 4982 178598 Independent Examinerfs Report Report to the trusteeslmembars of Folkestone. Hythe & Distrlct Moncap Ltd On accounts for the year ended: 30 September 2025 Charfty no: 1097687 Respoctfve responslbllltlas of lyustees and examiner The charitls trustees a￿ responsible for the preparation of the accounts in accordan￿ with the Charities Act 2011 (Ihe Acr). The charrty's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed. It is my responsibilty to: examine the a￿()urrtS under section 145 of the Chanties Acl follow the applicable Direclion5 given by the Charty Commission (under section 145(51(b) of the A¢t state whether particular matters have come to my attention Bas1$ of Independent examlnorfs statement My examination was carried out in a¢¢ordance with general Direc*ions given by the Charity Commission. An examination indudes a review of the accountsng records kept by the charity and a companson of the accounts presented with those fe¢ords. It also indudes consideration of any unusual items or disclosu￿$ in the a¢¢ounts, aThJ seeking explanations from the trustees concerning any suth matters. The prixedures undertaken do not provide all the evidence that would be required in an audit. arKI ¢onsequenty no opinion is given as to whether the accounts present a 'tnK and fairf view and the report 18 limited to those matters set out in the statement below. Independont examine￿3 statement In connection wrth my examination, no material matter5 have corne to my attention. I have no concems and have c4xne a￿S no other matters in connection wrth the examination to which attention should be drawn in this report in order to enabEe a proper understanding of the accounts to be reached. Slgned . Date: 28 October 2025 Name: Barbara Gardner Address: 16 Windmill Close Willesborough Ashford Kent TN23 OAU