## **Folkestone Hythe & District Mencap Limited**
**(A Company Limited by Guarantee)**
**Annual Report & Financial Statements For the Year Ended 30 September 2023**
**Registered Number :4615518**
**Charity Registered Number : 1097687**
## **Folkestone Hythe & District Mencap Limited (A company limited by guarantee)**
## **Company Information For the Year Ended 30 September 2023**
## **Incorporated in England & Wales on 12[th] December 2002**
|**Board of Directors/**|Mrs S Gratton (Chairman)|
|---|---|
|**Trustees**|Miss L Hughes|
||Mrs C Godden (Company Secretary)|
||Ms L Kavanagh|
||Mrs C Thresher|
||Mrs E Hatfield|
||Mr D Wilkie|
|**Registered Office**|5 Bonsor Road|
||Folkestone|
||Kent|
||CT19 5ET|
|**Company no.**|4615518|
|**Charity no.**|1097687|
**Folkestone Hythe & District Mencap Limited (A company limited by guarantee)**
## **Report of the Board of Directors For the Year Ended 30 September 2023**
The Board of Directors present their report together with the financial statements for the year ended 30 September 2023
## **Principal Activity**
The company was incorporated on 12[th] December 2002 with Charitable Status whose principal activity is that of supporting and promoting the interests of the learning-disabled population of the Folkestone & Hythe & Romney Marsh area.
The Company took on all the assets and activities of Folkestone Hythe & District Mencap, an unincorporated charity.
## **Members of the Board of Directors/Trustees**
Mrs S Gratton - Chairperson Miss L Hughes Mrs C Godden – Company Secretary Ms L Kavanagh Mrs C Thresher Mrs E Hatfield Mr D Wilkie
The Board meets approximately every 3 months.
## **Responsibilities of the Board of Directors**
Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company and of the profit or loss of the Company for that year. In preparing these financial statements, the Board of Directors are required to:
- make suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- follow applicable accounting standards, subject to any material departures disclosed and explained the financial statements;
- prepare financial statements on the going concern basis, unless it is inappropriate to presume that the Company will continue in business;
The Board of Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention of fraud and other irregularities.
## **Review of the Year**
During the year we have continued to run our normal programme of activities which includes five weekly club sessions at four different locations across the district and a fortnightly new age kurling session in a local sports hall. We have attracted more new members across our clubs which continue to fulfil our aims of offering a safe meeting place for friends to share time together. Clubs offer a range of social and leisure opportunities including suppers, discos, parties, craft and art sessions, a range of sports activities including pool, boccia and table tennis. In addition we have also provided a range of other social outings, including theatre trips, Christmas dinner, Philippine festival and a celebration of the King’s Coronation.
This year we have also been able to offer more music and drama. With the help of two musically talented volunteers we now have a thriving ukulele group who performed for us at our Christmas celebration, the King’s Coronation and the Philippine Festival.
We have continued to benefit from funding from the Round the World programme run by Royal Mencap, which has been used for various sports sessions at Folkestone Sports Centre and our Saturday kurling sessions. We have continued to run our 10-week tennis programmes at Hythe Tennis Club but this is now funded by the participating members.
In October the British New Age Kurling Championships took place in Bridlington, we entered 6 teams of 4 members and volunteers two of which were successful in winning both the main competition and the consolation plate.
Members enjoyed two holidays this year at Warner’s the first on the Isle of Wight in October and the second on Hayling Island in May. Our summer ball took place this year in July at the London Beach, Tenterden.
As always, we are indebted to our volunteers and staff, without whom, we would not be able to run any of our services.
**Reserves**
We are always seeking alternative ways of funding in order for us to deliver and diversify our services to meet the assessed needs of our members. All clubs continue to be self-financing. The Trustees decided to use the redundant bank account known as Lydd Gateway Club to collect holiday monies.
## **Grant Making Policy**
We never make grants to individuals. Rarely the trustees may agree to make a small grant to another organisation working with the learning disabled in the Folkestone, Hythe and surrounding area.
## **Risks**
Health & safety issues are continually monitored and are discussed at every trustee meeting. A portfolio of policies has been drawn up to ensure the health & safety of our members, staff and volunteers. All our policies have been reviewed and updated this year.
The finance policy lays out financial controls and financial forecasts are regularly produced to ensure the financial health of the organisation. We have identified that our current reserves will cover the net costs of running our clubs for at least the next ten years. We plan to continue fund-raising to maintain our reserves for the future.
We are also continuing with our risk assessment for the charity as a whole.
## **Auditors**
These financial statements have been independently examined as required by law.
## **Small Company Exemptions**
The above report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
## **This report was approved by the board on 27th October 2023**
## **By Order of the Board**
## **Mrs C S Godden**
## **Company Secretary**
5 Bonsor Road Folkestone, Kent CT19 5ET
## **Folkestone Hythe & District Mencap Limited**
## **( A company limited by guarantee)**
## **Statement of Financial Activities for the Year Ended 30th September 2023**
|Unrestricted Designated
Funds
Funds
£
£
**Incoming Resources**
Bank Interest
2594
Donations
1957
Membership
331
Income from activities operated for members
Drop In Centre
12286
Activities for generating funds
10287
Holiday Income
10269
**Total Incoming resources**
37724
0
Less cost of generating funds
0
**Net incoming resources available**
37724
0
**for charitable application**
**Charitable Expenditure**
Operation of Drop in Centre
-19193
-19193
0
**Other Expenditure**
Holiday Expenditure
-7175
Administration of Charity
-2858
**Total Expenditure**
-29226
0
**Movement in Funds for the Year**
Net income/ (expenditure) for the year
8498
0
Fund Balances brought forward
163116
0
**Fund balances carried forward**
171614
0|Total
2023
£
2594
1957
331
12286
10287
10269
37724
0
37724
-19193
-19193
-7175
-2858
-29226
8498
163116
171614|Total
2022
£
133
230
93
9503
11150
0|
|---|---|---|
|||21109
0|
|||21109|
|||-16748|
|||-16748
-1471|
|||-18219|
|||2890
160226|
|||163116|
All incoming resources and resources expended derive from continuing activities.
The statement of financial activities includes all gains and losses recognised in the year.
## **Folkestone Hythe & District Mencap Limited ( A company limited by guarantee)**
## **Balance Sheet as at 30 September 2023**
|**Fixed Assets**
**Current Assets**
Cash at Bank and in Hand
**Creditors**
Creditor
Accrued Expenses
Accumulated fund brought forward
Net income/expenditure for the year
**Accumulated fund balance carried forward**|2023
2023
£
£
0
171614
0
171614
0
0
0
171614
163116
8498
171614|2022
2022
£
£
0
163116
0
163116|2022
2022
£
£
0
163116
0
163116|
|---|---|---|---|
|||0
0
163116
160226
2890
163116||
|||||
||||163116|
||||160226
2890|
||||163116|
For the financial year ending 30 September 2023 the Company was entitled to exemption from audit under section 477(2) of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for:
i) ensuring the company keeps accounting records which comply with section 386; and ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and, of its profit or loss for the financial year, in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as is applicable to the company.
## **Approved by the Board of Directors on 27 October 2023**
## **And signed on their behalf by:**
**Mrs S Gratton Chairman**
## **Folkestone Hythe and District Mencap Ltd**
## **(A company limited by guarantee)**
## **Notes forming part of the Financial Statements For the Year Ended 30 September 2023**
## **1. Accounting Policies**
## **General**
These financial statements have been prepared under the historical cost convention in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities. They included the results of the charity's operations which are ongoing.
## **Resources Expended**
Resources expended are included in the Statement of Financial Activities on an accrual basis.
## **Depreciation**
Depreciation is charged on fixed assets at the rate of 25% of cost per year. A full year's depreciation is charged in the year of acquisition and none in the year of disposal.
## **2. Accumulated Funds**
|**ulated Funds**|||
|---|---|---|
|Accumulated funds brought forward
(Deficit)/Surplus for the Year|**2023**
163116
8498
171614|**2022**
160226
2890|
|||163116|
Independent Examinerfs Report
Report to tho trustseslmambers of Folkestone. Hythe & District Moncap Ltd
On ac¢ounts for the year ended: 30 September 2023
Charity no: 1097687
RespeGtive responsibilitios of trustees and examiner
The charity's ttustees are responsible for the preparation of tt)e a¢¢ounts in accordance with
the Charrties Act 2011 (Ihe Acr)
The charity's trustees consKler that an audit is not required for this year ur¥Jer seL*ion 144 of
the Act and that an irKlependent examination is needed.
It is my r8spon$ibilty to..
examine the accounts urthr s&Xion 145 of the Charities Act
follow the applicable Directsons given by the Chanty Commission (under
section 14515}(b) of the Ai
staté whethér particular matters have come to my attention
Basls of Independent oxamin•Vs 8tatement
My examination was carried out in accordan with general Th're(*ion8 given by the Charity
Commission. An examination includes a review of the accounting records kept by the
chanty and a comparison of the accounts presented with those records. It also includes
consideration of any unusual rtems or disclosures in the accounts. and seeking explanations
from the truslees conceming any such matters. The procedures undertaken do not provide
all the evidence that woukl be required in an audit, and consequently no opinion is given as
to whether the accounts present a Irue arKI fairf vtew and the report is limited to thos8
matters set OLrt in the statement below.
Independent examlnerfs statsment
In connedlon wrth my examination, no material matters have come to my attention.
I have no concems and have c