2024-03-31-accounts

GROWING PLACES - BERKSHIRE

Growing Places – Berkshire

Charitable Incorporated Organisation (CIO No. 1097671)

Annual Report and Annual Accounts for the year ended 31 March 2024

	Page
Annual Report	2
Independent Examiner’s Report	5
Statement of Assets and Liabilities	6
Statement of Financial Activities	7
Notes to the Accounts	7

ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

Growing Places - Berkshire (GPB) is a charity and is governed by its Foundation Constitution which was granted on 10 December 2021 when it converted to a Charitable Incorporated Organisation (CIO). Membership is restricted to the Trustees. Prior to its conversion to a CIO GPB was registered with Companies House, this registration closed on 9 December 2021.

The Objects of GPB are defined in the Founding Constitution as the relief of people with learning disabilities in Wokingham and surrounding areas (the area of Benefit) in particular, but not exclusively, through the provision of therapeutic opportunities, training and constructive work experience in horticulture. The primary activity is to grow from seed and stock, plants and other similar products for sale. The income is retained within GPB to fund the Objects.

Also, GPB develops more extended relationships with other supportive organisations to attract sponsorship, grants and similar to procure items for use in the horticultural activities and invest in the infrastructure of the growing areas (known as the ‘Farm’ based at Turgis Court Farm) where the horticultural activities take place. The Trustees are supported by a team of volunteers who make and repair Farm items and help maintain all of the growing and conservation areas.

GPB is administered by the Trustee Board for all constitutional, strategic planning, financial control and project investment matters. The Operations Committee reports to the Trustee Board and is delegated to manage all aspects involved in the growing and selling of plants and similar items. The Trustees and members of the Operations Committee provide their services free of charge. GPB employs no staff nor hires contracted staff.

During the year the Trustee Board met 4 times and the Operations Committee met 4 times and the AGM was held within 3 months of the year end. The Foundation Constitution requires the Trustee Board to comprise a Chairperson, Secretary, Treasurer plus two other Trustees, three shall form a quorum. During the year and to the date this report was approved, the Trustees were:

Chairman: David Baker Secretary: Brian Stainton Treasurer: David Baker Trustees: Neil Dunlop Robert Sinclair Michael Westrop

In December 2023, the Registered Office was transferred to the Acorn Centre address (see below) from the Farm address as most external contacts expect a Wokingham Borough address in order to support the Charity.

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024 (cont’d)

Members of the Operations Committee are appointed by the Trustee Board with consent of the nominee. The Operations Committee has representatives from three Trustees, Partner teams such as Optalis and has two members with learning disabilities as an integral part of the Operations Committee: who are supported by their Advocate.

Volunteers: The Trustees wish to sincerely thank all the volunteers who, throughout the year, have given their time, skills, effort and often brought their own tools and materials to maintain and service the Farm. GPB is about growing confidence and growing friendships to help the adults with learning disabilities have a valuable and enjoyable time at the Farm.

Business Profile - Plant sales: The total incoming resources for the year ended 31 March 2024 was £16,773 including donations, a tropical plants sale, a raffle and a music evening event. The main income stream was the sale of spring and summer plants raising £4,939 (up by 20% on previous year) plus a very good Christmas wreaths sale raising £1,056 . Spring bulbs were sold for the first time and raised £759. In addition £655 was raised from the sale in March of donated tropical plants.

Non-plant sales income: This was all from donations and events. During the year GPB benefited from donations in both cash and Farm items, from the National Lottery Community Fund, Finchampstead Parish Council, local companies, local charities and personal donations which included a cake sale which raised £545. We also held a music evening which raised £1,324 and a raffle which raised £1,242. The total income for the year from non-plant sales was £9,363.

Full details of income and expenditure is shown on page 7.

Policies: GPB reviews its policies annually for the AGM or when any regulatory guidance requires GPB to do so: these include:

1. Financial Controls	2. Conflict of Interest Declaration
3. Investments and Reserves	4. General Data Protection
5. Trustee Eligibility Criteria	6. Health and Safety at Work

Fixed Assets: A full asset check was carried out on 5 March 2023 for year end 2022/23 and again on 23[rd] March 2024 for year end 2023/24. During the year, old and damaged assets were scrapped and replaced with new items (garden tools, sheds, growing bed sleepers, safety fencing and similar). The total cost of new fixed assets purchased was £6,857. The major costs included in this totalling £3,292 were for the replacement of one of the polytunnels, a new cabin in the conservation area at the farm pergola and sales display tables at the Acorn Centre. The Asset Register value was at £nil as the policy is to write down to nil value on purchase.

In December 2023, the new Guide to Operations and Service Levels was finalised between GPB and its associate partner Optalis Wokingham. This enabled the transfer of all structures (i.e sheds, pergola, footbridges and similar) to Optalis ownership with GPB retaining ownership of all powered and manual tools, DIY tools, sales display tables and a range of

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

marketing equipment. The financial transfer took place in January 2024: all items for transfer were within GPB at nil £NBV and there were no transfer financial gains or costs. The plan is to continue this process as GPB supports Optalis in the acquisition of new and replacement structures: already set for 2024/25 is the replacement of another polytunnel.

Remuneration: None of the Trustees or members of the Operations Committee received remuneration or incurred personal expenses that required reimbursement during the year. There were reimbursements against receipts when Trustees purchased items with the prior agreement from the Trustee Board.

The Trustee Board regularly reviews the Objects of GPB and takes due regard of guidance published by the Charity Commission on public benefit. The Trustee Board consider the activities to be for the public benefit because the services of GPB are available to the class of beneficiaries as set out in the Objects and within its resources, free of charge at the point of delivery.

Reportable Incidents: All Trustees are now DBS cleared for another 3 years. The Trustees confirm with regards to Safekeeping and GDPR legal requirements there were no incidents to report in the year.

Policies: The AGM in June 2023 confirmed the acceptance of amended and updated Policies on Financial Controls and Investments and Reserves and confirmed acceptance of new policy on the use of Social Media as part of marketing and provision of information.

Marketing: increased activity in both website and Facebook visitors has led to improved sponsorship in the year. A Donate button has been installed in the GPB website and became active in December 2023, GPB had opened an account with CAF Bank to receive donations and transfer to the GPB nominated bank current at NatWest. GPB has approached a wider range of sponsors in 2023/24 and has been successful in gaining support for the acquisition of new assets and tools.

Chairman: Growing Places-Berkshire	Secretary: Growing Places-Berkshire
Name: D W Baker	Name: B R Stainton
Date: 20th June 2024	Date: 20th June 2024

INDEPENDENT EXAMINER’S REPORT

Independent Examiner’s Report to the Trustees of Growing Places - Berkshire

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

I report on the Statement of Assets and Liabilities, the Statement of Financial Activities and the Notes to the Accounts (together the Accounts) for the year ended 31 March 2024, which are set out on pages 6 to 8.

Respective responsibilities of the Trustees and the Independent Examiner

The Trustees of GPB are responsible for the preparation of the Accounts and consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (2011 Act)) and that an independent examination is needed.

It is my responsibility to:

• ●examine the Accounts under section 145 of the 2011 Act;

• ●to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• ●to state whether particular matters have come to my attention

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner’s Statement

In connection with my examination, no material matters have come to my attention which give me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements:

• ●To keep accounting records in accordance with Section 130 of the 2011 Act; and

• ●To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act.

M P Bailey 11 June 2024 Rafters Heathlands Road Wokingham Berkshire RG40 3AR

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2024

Notes CURRENT ASSETS Cash at National Westminster Bank 3 Petty Cash TOTAL CURRENT ASSETS RESERVES Balance brought forward 1 Net income/(expenditure) for the year Balance carried forward	Notes CURRENT ASSETS Cash at National Westminster Bank 3 Petty Cash TOTAL CURRENT ASSETS RESERVES Balance brought forward 1 Net income/(expenditure) for the year Balance carried forward	2024 £ 11,419 15 11,434 6,545 4,889 11,434	2023 £ 6,530 15 6,545 4,197 2,348 6,545
Accounts approved by D W Baker Chairman and Treasurer	B R Stainton Secretary
20thJune 2024	20thJune 2024

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]

GROWING PLACES - BERKSHIRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
INCOME Sale of plants Raffle Sale of van Donations Sale of clothing TOTAL INCOME EXPENDITURE Seeds and compost Clothing Van insurance Van Tax Van repairs Repairs to equipment Van and equipment Website Subsistence Sundry expenses TOTAL EXPENDITURE NET INCOME/(EXPENDITURE) FOR THE YEAR	2024 £ 7,410 - 189 9,174 - 16,773 3,869 - (2) - 173 401 6,857 5 324 257 11,884 4,88 9	2023 £ 5,640 75 9 - 5,614 - 14,984 4,282 - 559 290 255 1,223 4,893 338 461 335 12,636 2,34 8

NOTES TO THE ACCOUNTS

1. BASIS OF PREPARATION

The Accounts are prepared on a receipts and payments basis under the historical cost convention in accordance with applicable accounting standards, the Statement of Recommended Practice for Charities 2005, the Foundation Constitution and comply with the Charities Act.

2. GRANTS

There were no Grants to any external organisation during the year.

3. FUNDS

GPB has only one fund which is an unrestricted income fund. The purpose of the fund is to enable the provision of therapeutic opportunities, training and constructive work experience in horticulture for adults with learning disabilities. The year end bank balance includes a donation of £1,500 to be spent on a specific project and is a restricted reserve.

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Growing Places-Berkshire Charity No. 1097671 Office: Acorn Community Centre, Fernlea Drive, Woosehill, Wokingham, Berkshire RG41 3DR Contact: [e-mail]