Company Number: 4666277 Charity Number: 1097655
## New Mills and District Volunteer Centre
Report and financial statements For the year ended 31 March 2023
New Mills and District Volunteer Centre
## Reference and administrative information
for the year ended 31 March 2023
**Company number** 4666277 **Charity number** 1097655 **Registered office and operational address** 33-35 Union Road, New Mills, High Peak, SK22 3EL
**Trustees** Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:
Tony Ashton Acting Chair Liz Treacy Acting Vice Chair Doris Higginbotham Treasurer Dorothy Scapens Gill Christian David King Sue Stringer Anne Clarke Shirley Woolner Hazel Body Richard Hubble Resigned as Vice Chair in Dec 2022, remaining as a Trustee Rodney Gilmore Chair – currently indisposed **Key management** Mark Allen Centre Manager **personnel** Hannah Kitson Community Transport Coordinator Lorna Young Marketing & Groups Coordinator Fiona Stanier Befriending Coordinator Sue Brooks Office Administrator Jeanette Howard Caretaker/Cleaner **Bankers** The Co-operative Bank, Delph House, Skelmersdale, WN8 6WT Cambridge & Counties Bank, Charnwood Court, Leicester LE1 6TE Redwood Bank, The Base, Dallam Lane, Warrington, WA2 7NG **Independent** Jennifer Daniel FCCA DChA Slade & Cooper Limited **examiner** Beehive Mill, Jersey Street, Manchester, M4 6JG
1
New Mills and District Volunteer Centre
## Trustees’ annual report
## for the year ended 31 March 2023
The trustees present their report and the unaudited financial statements for the year ended 31 March 2023. Included within the trustees’ report is the directors’ report as required by company law.
Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.
## **Objectives and activities**
The objective of the Volunteer Centre is to promote charitable purposes for the benefit of the residents of New Mills and district by associating together volunteers in a common effort to relieve poverty, sickness and distress through:
1. Promoting volunteering
2. The provision of a volunteer centre
3. Giving advice and support to volunteers.
The trustees review the aims, objectives and activities of the charity each year. This report looks at what the charity has achieved and the outcomes of its work in the reporting period. The trustees report the success of each key activity and the benefits the charity has brought to those groups of people that it is set up to help. The review also helps the trustees ensure the charity's aims, objectives and activities remained focused on its stated purposes.
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives that have been set. The Trustees are responsible for maintaining the Volunteer Centre and employing a team of staff which is sufficient to deliver the services to our volunteers and clients. During the past year, we have ensured a high-quality service for volunteers, clients, and socially isolated people in New Mills and district. The Volunteer Centre has offered advice and support to volunteers and we continue to use our resources carefully to ensure that we can continue to provide a focal point within our community as well as adapting our activities to meet the ever changing needs of our clients.
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New Mills and District Volunteer Centre
## Trustees’ annual report
for the year ended 31 March 2023
## **Chair’s Report**
There's always a challenge!
At the beginning of the year covid was easing and slowly things were returning to normal, although understandably, some of our more vulnerable clients were still hesitant to mix socially.
Recent years have been difficult but we have always overcome the various problems and continued to meet many of our clients’ needs, thanks to our numerous volunteers who give so much and without whom we could not provide our services for the community, services that receive some financial support from DCC and local NHS.
However during the Summer our manager resigned to take up a position with National Trust and her successor was only with us for three months. Then in February Rodney, our Chair, was taken ill (thankfully he is recovering well), so we had no manager and no chair! Since February I have been Acting Chair while Rodney recuperated.
During the Winter months, in liaison with the local NHS, we piloted a new service “Home From Hospital”. The service was a good project, meeting the non- medical needs of those who were temporarily dependent on others for day to day needs such as shopping, prescriptions etc. From the outset we quickly had the service in place, however communication between the various NHS departments and ourselves brought a number of unanticipated challenges.
Most of all I would like to take this opportunity to thank Hannah, Lorna, Fiona and Sue, in the absence of a manager and Chair they pulled together so that not only were our established services operating effectively, but the HFH pilot scheme was unaffected plus they dealt with the not insignificant reports back to the NHS.
This annual report is for the year to 31st March but I am pleased to report that in April we welcomed Mark Allen as our manager. Mark came to us from Glossop Bureau (who were helpful in facilitating his transfer) and he has already settled into the position, proving to be a steady influence, looking forward to future challenges and managing an enhanced service provision.
Tony Ashton (Acting Chair)
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New Mills and District Volunteer Centre
## Trustees’ annual report
for the year ended 31 March 2023
## **Achievements and performance**
The Charities main activities focus upon delivering volunteer-led help to people in the local community in need of support that is not provided by statutory authorities. We have grown our volunteer numbers to 318, who have given 12,213 hours towards achieving our aim, all benefiting the community. We have trained 53 volunteers this year to support them in being able to carry out their volunteering safely and effectively.
## **Car Scheme**
Our volunteers have driven 1402 journeys (including return trips) for members of the community who are unable to attend medical appointments via public transport or other means for one reason or another. The scheme has saved the NHS approximately £68,810 in missed appointments.
## **Befriending**
We have 31 befrienders supporting 44 clients how have contributed 3154 hours, with 2099 interactions over the year including both in person interactions such as home visits and remote interactions such as telephone calls.
## **Shopping trips**
We made 43 shopping trips for clients and 45 group trips to local supermarkets on our minibus. In total we’ve helped 350 people who would have otherwise struggled to be able to get to the shops and get those essential provisions.
## **Groups**
We’ve run 267 group sessions all aimed at connecting people and alleviating loneliness and social isolation. The groups we have run throughout the year have included our Acoustic Soup, Chair Based Exercise, Knit & Natter, IT Training, Kinder Social Club and Friday Lunch Club. These sessions have all been well attended with 2424 attendances at these groups.
## **Signposting**
During the last year we dealt with 4117 enquiries about our various services and request from client about other services and needs. We have signposted 851 times linking clients with other services and providers to ensure that their needs are met.
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New Mills and District Volunteer Centre
Trustees’ annual report
for the year ended 31 March 2023
## **Statistics**
## Volunteer Hours 2022-23
|Transport|3640.5|
|---|---|
|IT Training|91|
|Chair based Exercise|129|
|Shopping|78|
|Friday Lunch Group|770|
|Befriending C&C|3154|
|Prescription Deliveries|48|
|Gardening|363|
|Wednesday Shopping Trip|500|
|Kinder Social Group|245|
|Acoustic Soup|129|
|Carers Group|10|
|Health Walks|13.5|
|Social & Fundraising Group|208|
|Social & Fundraising Activities|284|
|Reception duty|960|
|VoLife Volunteer|328|
|Trustees|1120|
|Knit and Natter|142|
|Total|12213|
Number of sessions 2022-23
|IT Training|43|
|---|---|
|Chair based Exercise|121|
|Shopping|43|
|Friday Lunch Group|45|
|Wednesday Shopping Trip|45|
|Kinder Social Group|11|
|Acoustic Soup|44|
|Health Walks|12|
|Knit and Natter|46|
|Total|410|
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## New Mills and District Volunteer Centre
Trustees’ annual report
for the year ended 31 March 2023
|Number of time clients have accessed|Number of time clients have accessed|
|---|---|
|the services 2022-23||
|Transport|1402|
|IT Training|97|
|Chair based Exercise|496|
|Shopping|43|
|Friday Lunch Group|634|
|Befriending C&C|2099|
|Prescription Deliveries|41|
|Gardening|136|
|Wednesday Shopping Trip|307|
|Kinder Social Group|408|
|Acoustic Soup|465|
|Carers Group|37|
|Health Walks|27|
|Knit and Natter|324|
|Total|6516|
## **Financial review**
This financial year the Charity has a deficit of (£16,409) ( 2021/2022 £11,511) The value of the COIF Charities Investment Fund Units decreased by £3,520 making the units held worth £89,505, these fund units cannot be sold, they are held in Trust for the District Nurse Fund, it is just the interest earned each year that can be used for the benefit and well being of the users of the Charity, this amount at the year end is £10,931. We received continuation funding from Derbyshire County Council for £24,764, £7,442 for Active Travel and from NHS Derby and Derbyshire Group Integergrated Care System we received £24.064, £2,370 for signposting. We also received from NHS Derbys and Derbyshire ICS a grant for £28,999. this was for a scheme to help take the pressure of the NHS by helping to get people home from hospital. This year High Peak Borough Council gave us £5,000 and we received £6,925 from Community Foundation to cover the costs of Acoustic Soup.
The Social and Fundraising and Regular Funding Committees continued to be well supported by the Volunteers, local businesses and the general public and have raised £12,466. There have been many different events, including the Garden Sale raising £1,182 , the Golf Day £1,294, Handicraft sales £1,108, Plants from Olwen Liddard £905, Grand Raffle in the summer £914, a number of quizzes, including 2 QuizIts £954 Coffee morning, Calendar sales , the Lottery. We had 2 concerts Tom McConville £657 and Lazlo Baby £525 and acted as doormen at 3 others were we received £722.
The Josh Webb Memorial Golf Day raised £2,860, organised by Simon Webb, in memory of his son, who kindly donated the money to the Centre to help finance our Befriending service.
We received donations of £6,000 from Kelsa Trucks, £2,000 from the Hayfield Sheep Dog Trails £1,000 from Swizzels Matlow, £713 from Crowdfunder, £250 from Whaley Uniting Church together with other generous donations the total received was £14,093. We would like to thank everyone for their generosity,
The total income for 2022/2023 was £173,706 (2021/2022 £153,469) The total expenditure for 2022/2023 was £186,595 (2021/2022 was £149,348). Therefore this year we have a deficit of £12,889 and with a deficit in the value of the COIF units of £3520 have ended up with a deficit of £16,409. The
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## New Mills and District Volunteer Centre
## Trustees’ annual report
## for the year ended 31 March 2023
deficit was due mainly to increased Staff Costs and Project costs , these were more than double the previous year. With the Groups opening up after Covid and to make our clients feel safer, we use St Georges Parish Hall for Kinder Social Group and hire musicians for this Group also the Acoustic Soup Group that meet on Monday afternoons in the Centre also the expenses incurred on the Home from Hospital project.
Our main funders were Derbyshire County Council, NHS Derby and Derbyshire Integrated Care System High Peak Borough Council and Community Foundation.
## **Reserves policy**
The Trustees have, as required of them, considered the risks faced and the steps needed to mitigate them. The level of reserves is kept under review and the Trustees believe we need to put some monies into a Designated fund to cover the repair of the lift in the Centre, costing approximately £2,750.
We are also putting £17,233 into Gap Funding to cover any short fall of the cost of keeping and running the Mini Bus and the Transport Co-ordinator’s salary, this is no longer covered by any grant.
The Trustees also like to have £25,148 to cover the remaining lease, £10,931 the interest that has been earned on the District Nurses Fund (this is ring fenced) and £1,147 held for the High Peak Kids Council. This leaves money held in unrestricted income of £143,804 which would cover approximately 9 months of expenditure.
## **Plans for the future**
Meeting the needs of the community through volunteers and volunteering will once again remain at the heart of what we do. We will look to increase the number of volunteers for our befriending and Transport projects to enabling us to better cope with the demand of these strands of work. We will look at recruiting new volunteer drivers for the minibus and will be arranging appropriate training for those volunteers who want to take on this opportunity.
We will look to continue this and improve the way we promote volunteering opportunities through the development of the Volife platform which will allow us and other local organisation to promote and recruit volunteers.
We will look at measures that will enable New Mills & District Volunteer Centre to reduce the impact it has on the environment. We will look at a variety of things from the sourcing of supplies we use in the centre, to ways to reduce gas and electricity consumption. As part of this we will look at how we can better use our allotment to makes our Acoustic Soup and Friday Lunch club less reliant on shop bought produce.
Funding for the centre is always a priority and this year will be no different. We will actively look at the way we fund the projects and look at a variety of grant pots for funding. We will also look at the possibility and feasibility of increasing the number of local businesses that support the Volunteer Centre.
We will continue to listen to the needs of the community and our clients and provide solutions through volunteer led activities. We will look at existing sessions that we run to ensure they are still meeting the desired purpose and identify where additional activity is needed.
We will review and redesign the website to ensure it is user friendly and provides correct and useful information for clients, volunteers and partners.
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## New Mills and District Volunteer Centre
## Trustees’ annual report
for the year ended 31 March 2023
## **Structure, governance and management**
The Volunteer Centre is a charitable company limited by guarantee, incorporated on 13 February 2003 and registered as a charity on 22 May 2003.
The company was established under a memorandum of association which established the objects and powers of the charitable company and is governed under its articles of association.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The total number of such guarantees at 31 March 2023 was 77 (2022:72).
The Trustees are members of the charity but this entitles them only to voting rights. The Trustees have no beneficial interest in the charity. All Trustees give their time voluntarily and receive no benefits from the charity. Any expenses reclaimed from the charity are set out in note 12 to the accounts.
The Trustees have a policy on Trustee recruitment and new Trustees are encouraged to receive relevant training. This year the Trustee main body has continued with the use of sub-groups i.e. Finance, Strategy, Fundraising, Publicity & Marketing.
Trustee board meetings are again being held in person at the Centre
Under the requirements of the Memorandum and Articles of Association, the Trustees retire in rotation over a three-year period after which they must be re-elected at the next Annual General Meeting. The Chair, Vice Chair and the Treasurer are all re-elected every year.
## **Related parties and relationships with other organisations**
We will continue to support and provided a voice for the voluntary sector by working with our funding partners Derbyshire County Council and NHS Derby and Derbyshire ICB. We will work with the New Mills Move More strategy group at the best way forwards in enabling the people of New Mills to move more and become more active, and the role we can play at the Volunteer Centre. We will continue to attend and contribute to a range of partner meetings and alliances to ensure we are at the table and have a voice in the shaping of the VCSE moving forwards.
## **Remuneration policy for key management personnel**
Employees with total benefits over £60,00
No employees have total benefits over £60k who work for this charity
## **Risk management**
The Trustees have identified key risks associated with running the Volunteer Centre and have created a Risk Register which is reviewed regularly with remedial action being taken as appropriate. Written procedures have been prepared for the Company’s policies covering employees, volunteers, clients, visitors and financial systems and procedures
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New Mills and District Volunteer Centre
## Trustees’ annual report
## for the year ended 31 March 2023
## **Manager Report’s 2022/23**
I began the role of Centre Manager in April 2023, and during this time I’ve got to know the staff, the Centre and I have been lucky to meet some of the wonderful volunteers who support the activities we do at the Centre. Reflecting on the previous financial year with the staff, and it’s all credit to them with support from the trustees that the centre has continued to perform well throughout some of the staffing changes that have occurred over the last 12 months.
Volunteering once more remains at the heart of what takes place at the Centre. We continually look to identify and create opportunities for people to make a difference in their local community. We have grown the number of volunteers supporting our clients to 318, these volunteers perform a myriad of roles including befriender, volunteer driver, receptionist, shopping helper, gardener, cook, fundraiser, office assistant to name a few.
Our volunteer transport has continued to be busy throughout the year, showing what an important role it plays in the community. It enables people who possibly wouldn’t otherwise have be able to attend important medical appointments to get there, and has the benefit of a friendly volunteer waiting for them to take them home. The contract for the scheme was extended for a further year so we will be looking to work with our partners at Connex Buxton, The Bureau Glossop and Bakewell & Eyam Community transport who we provide the service with at the next step to enable us to continue providing this service for the community.
Our befriending service saw quite a lot of additional “churn” last financial year, as many of the remaining check in & chat befriending relationships that had continued after covid, came to an end (often a natural end as people returned to their ‘normal’ activities). We also lost some clients who passed away and others who went into permanent residential care. Many of the clients who no longer have a befriender are still being helped by us in other ways, e.g. coming to our groups, similarly many of the volunteers no longer befriending are still volunteering for the centre in other ways. The main challenges we faced was volunteer recruitment and the complexity of befriending referrals and ongoing needs of the clients we support. Dementia and cognitive decline continue to be a significant feature of befriending support and referrals, and a great deal of the coordinator and volunteer time is focused on helping and assisting with ongoing medical, social care and other challenges. We continue to receive referrals for people whose needs are simply too great for a volunteer led service, in this instance we always signpost or refer to other services as appropriate. Sources of support we refer to include: financial and benefits support, carer support, adult care assessments and medical referrals.
We have seen most of our groups go from strength to strength his year. We are now averaging around 40 people attending our Kinder social group a dementia friendly group held at the Parish Hall. Our Friday Lunch club is full most week with clients enjoying a volunteer made meal and a good chat. Both these groups are supported by our minibus, transporting clients to and from the group. Our Acoustic soup sessions are seeing a regular 12 clients attending with musical entertainment organised twice a month.
Our Move More worker role came to an end part way through the year, good progress had been made developing the Move More strategy for New Mills. A lot of effort was placed into developing the strategy for New Mills and the direction and aims of the role. Walks for health were set up focusing on walks around the Torrs, along the canal and around the parks which were well received. The project also made good progress in developing the play out scheme, looked a better utilisation of the allotment and helped developed the walking tennis sessions.
We stepped up to the plate this winter to deliver a short contract aimed at reducing the winter pressure on acute hospital places. The Home from Hospital project worked with people being discharged from hospital to home with a view of ensuring there was support for them. We provided people with transport, ensuring home was safe, providing them with a food parcel & heating contributions and then
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## New Mills and District Volunteer Centre
## Trustees’ annual report
for the year ended 31 March 2023
link them into our existing services to support them. We managed to support 22 people in the short time we ran the project.
Mark Allen
Centre Manager
## **Funds held as custodian trustee on behalf of others**
We hold Investments for the District Nurses Fund, these were given to us on the understanding that we could not sell them, but that the interest generated could be used for the health and well being of the people of New Mills & district. These are shown every year on our Balance Sheet and the amount of interest still to be used is stated in our Reserves.
The Volunteer Centre holds monies in trust for the High Peak Kids Council, this is monies raised by the primary schools of New Mills, this money is to be used by the schools for equipment for the benefit of themselves. The money is included in our restricted funds and the amount is reported on every year
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## New Mills and District Volunteer Centre
## Trustees’ annual report
## for the year ended 31 March 2023
## **Statement of responsibilities of the trustees**
The trustees (who are also directors of the New Mills & District Volunteer Centre for the purposes of company law) are responsible for preparing the trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently
- Observe the methods and principles in the Charities SORP
- Make judgements and estimates that are reasonable and prudent
- State whether applicable UK Accounting Standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
This report has been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime of the Companies Act 2006.
The trustees’ annual report has been approved by the trustees on 12/07/2023 and signed on their behalf by
Tony Ashton - Acting Chair
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## Independent examiner’s report
## to the members of
## New Mills and District Volunteer Centre
I report to the charity trustees on my examination of the accounts of the company for the year ended 31st March 2023 which are set out on pages 13 to 32.
## **Responsibilities and basis of report**
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jennifer Daniel FCCA DChA Slade & Cooper Limited Beehive Mill, Jersey Street Manchester, M4 6JG
Date 19/07/2023
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New Mills and District Volunteer Centre
## Statement of Financial Activities
(including Income and Expenditure account) for the year ended 31 March 2023
|Unrestricted
funds
Note
£
**Income from:**
Donations and legacies
3
32,068
Charitable activities
4
54,742
5
31,683
Investments
6
2,984
**Total income**
**121,477**
**Expenditure on:**
Raising funds
7
3,573
Charitable activities
8
125,127
**Total expenditure**
**128,700**
(7,223)
-
10
**(7,223)**
Transfer between funds
7,091
**Net movement in funds for the year**
**(132)**
**Reconciliation of funds**
Total funds brought forward
201,145
**Total funds carried forward**
**201,013**
Other trading activities
**Net income/(expenditure) before**
**net gains/(losses) on investments**
Unrealised gains/(losses) on investments
**Net income/(expenditure) for the**
**year**|Restricted
funds
£
-
49,626
-
2,603
**52,229**
-
57,895
**57,895**
(5,666)
(3,520)
**(9,186)**
(7,091)
**(16,277)**
192,954
**176,677**|Total funds
2023
£
32,068
104,368
31,683
5,587
**173,706**
3,573
183,022
**186,595**
(12,889)
(3,520)
**(16,409)**
-
**(16,409)**
394,099
**377,690**|_Total funds_
_2022_
_£_
_34,998_
_94,186_
_20,359_
_3,926_|
|---|---|---|---|
||||**_153,469_**|
||||_1,887_
_147,461_|
||||**_149,348_**|
||||_4,121_
_7,390_|
||||**_11,511_**
_-_|
||||**_11,511_**
_382,588_|
||||**_394,099_**|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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## New Mills and District Volunteer Centre Company number 41666277
## Balance sheet as at 31 March 2023
|Note
£
£
**Fixed assets**
Tangible assets
15
56,308
Investments
16
89,505
**Total fixed assets**
**145,813**
**Current assets**
Debtors
17
8,062
Cash at bank and in hand
18
229,222
**Total current assets**
**237,284**
**Liabilities**
Creditors: amounts falling
due in less than one year
19
(5,407)
**Net current assets**
**231,877**
**Net assets**
**377,690**
**The funds of the charity:**
Restricted income funds
20
176,677
Unrestricted income funds
21
201,013
**Total charity funds**
**377,690**
2023|_£_
_£_
_65,690_
_93,025_
**_158,715_**
_2,689_
_237,946_
**_240,635_**
_(5,251)_
**_235,384_**
**_394,099_**
_192,954_
_201,145_
**_394,099_**
_2022_|_£_
_£_
_65,690_
_93,025_
**_158,715_**
_2,689_
_237,946_
**_240,635_**
_(5,251)_
**_235,384_**
**_394,099_**
_192,954_
_201,145_
**_394,099_**
_2022_|
|---|---|---|
|||**_158,715_**
**_235,384_**|
|||**_394,099_**|
|||_192,954_
_201,145_|
|||**_394,099_**|
For the year in question, the company was entitled to exemption from an audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006,
- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts are prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies and in accordance with FRS102 SORP, and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.
The notes on pages 16 to 32 form part of these accounts.
Approved by the trustees on 12/07/2023 and signed on their behalf by:
Tony Ashton (Trustee)
Doris Higginbotham (Trustee)
14
## New Mills and District Volunteer Centre
## Statement of Cash Flows for the year ending 31 March 2023
|Note
2023
£
**Cash provided by/(used in) operating activities**
24
**(14,311)**
_Cash flows from investing activities:_
Dividends, interest, and rents from investments
5,587
**Cash provided by/(used in) investing activities**
**5,587**
(8,724)
Cash and cash equivalents at the beginning of the year
237,946
**Cash and cash equivalents at the end of the year**
**229,222**
Increase/(decrease) in cash and cash
equivalents in the year|_2022_
_£_
**_10,267_**|
|---|---|
||_3,926_|
||**_3,926_**|
||_14,193_
_223,753_|
||**_237,946_**|
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New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023
## **1 Accounting policies**
The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## **a Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), second edition - October 2019 (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 and UK Generally Accepted Accounting Practice.
New Mills and District Volunteer Centre meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## **b Preparation of the accounts on a going concern basis**
The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.
The trtustees have made no key judgments which have a significant effect on the accounts.
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.
16
New Mills and District Volunteer Centre
Notes to the accounts for the year ended 31 March 2023 (continued)
## **c Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.
Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met.
## **d Donated services and facilities**
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; refer to the trustees’ annual report for more information about their contribution.
## **e Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
17
New Mills and District Volunteer Centre
Notes to the accounts for the year ended 31 March 2023 (continued)
## **f Fund accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of charity.
Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.
Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.
## **g Expenditure and irrecoverable VAT**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## **h Operating leases**
Operating leases are leases in which the title to the assets, and the risks and rewards of ownership, remain with the lessor. Rental charges are charged on a straight line basis over the term of the lease.
## **i Tangible fixed assets**
Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:
|Leasehold building improvements|25 years|(period of lease)|
|---|---|---|
|Office fixtures and equipment|5 years||
|Computer equipment|1 year||
|Minibus|5 years||
18
New Mills and District Volunteer Centre
Notes to the accounts for the year ended 31 March 2023 (continued)
## **j Fixed asset investments**
Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year.
The Charity does not acquire put options, derivatives or other complex financial instruments.
The main form of financial risk faced by the charity is that of volatility in equity markets and investment markets due to wider economic conditions, the attitude of investors to investment risk, and changes in sentiment concerning equities and within particular sectors or sub sectors.
## **k Debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **l Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **m Creditors and provisions**
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **n Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **o Pensions**
Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity’s contribution is restricted to the contributions disclosed in note 11. Outstanding contributions at the year end was £235 (2019: nil).
19
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **2 Legal status of the charity**
The charity is a company limited by guarantee registered in England and Wales and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The registered office address is disclosed on page 1.
## **3 Income from donations and legacies**
|**Current reporting period**
Donations
Fund raising income
Gift Aid
**Total**
**_Previous reporting period_**
_Donations_
_Fund raising income_
_Gift Aid_
**_Total_**|Unrestricted
£
14,093
16,039
1,936
32,068
_Unrestricted_
_£_
_14,019_
_18,511_
_1,468_
_33,998_|Restricted
£
-
-
-
-
_Restricted_
_£_
_1,000_
_-_
_-_
_1,000_|Total 2023
£
14,093
16,039
1,936|
|---|---|---|---|
||||32,068|
||||_Total 2022_
_£_
_15,019_
_18,511_
_1,468_|
||||_34,998_|
20
New Mills and District Volunteer Centre
**4 Income from charitable activities**
## Notes to the accounts for the year ended 31 March 2023 (continued)
|**Current reporting period**
NHS Derby & Derbyshire ICS
NHS Derby & Derbyshire ICS
Derbyshire County Council
High Peak Borough Council
High Peak CVS
Community Foundation Grant
Erewash Voluntary
Other Small Grants
**Total**
**_Previous reporting period_**
_North Derbyshire CCG_
_Derbyshire County Council_
_High Peak Borough Council_
_High Peak CVS_
_Covid recovery fund_
_Other small grants_
**_Total_**|Unrestricted
£
21,694
-
17,322
5,000
1,195
6,925
500
2,106
54,742
_Unrestricted_
_£_
_21,331_
_27,209_
_5,000_
_1,491_
_500_
_4,512_
_60,043_|Restricted
£
2,370
28,999
7,442
-
5,815
-
5,000
-
49,626
_Restricted_
_£_
_2,331_
_13,812_
_15,000_
_-_
_-_
_3,000_
_31,143_|Total 2023
£
24,064
28,999
24,764
5,000
7,010
6,925
5,500
2,106|
|---|---|---|---|
||||104,368|
||||_Total 2022_
_£_
_23,662_
_41,021_
_20,000_
_1,491_
_500_
_7,512_|
||||_94,186_|
21
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **5 Income from other trading activities**
|Room Hire
Groups' Income
Miscellaneous Income
All income from other trading activities is unrestricted.
**6**
**Investment income**
**Current reporting period**
Income from bank deposits
Income from Investments
**_Previous reporting period_**
_Income from bank deposits_
_Income from Investments_|2023
£
4,666
18,841
8,176
31,683
Unrestricted
£
2,984
-
2,984
_Unrestricted_
_£_
_1,375_
_-_
_1,375_|_2022_
_£_
_1,308_
_18,979_
_72_
_20,359_
Restricted
£
-
2,603
2,603
_Restricted_
_£_
_-_
_2,551_
_2,551_|2023
£
2,984
2,603|
|---|---|---|---|
||||5,587|
||||_2022_
_£_
_1,375_
_2,551_|
||||_3,926_|
All of the charity's investment income arises from money held in interest bearing deposit accounts. All investment income is unrestricted.
## **7 Cost of raising funds**
|Costs of raising funds|2023
£
3,573
3,573|_2022_
_£_
_1,887_|
|---|---|---|
|||1,887|
All expenditure on cost of raising funds is unrestricted.
22
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **8 Analysis of expenditure on charitable activities**
|Staff costs
Premises
Administration
Gas, Water, Electricity
Project costs
Professional fees
Depreciation
Restricted expenditure
Unrestricted expenditure
**Analysis of governance costs**
Basis of
apportionment
Administration
Governance
Independent Examiner's fee
Governance
Accountancy services
Governance
Governance costs (see
note 9)|Total 2023
£
105,219
14,826
12,748
2,749
35,623
341
9,382
2,134
183,022
2023
£
57,895
125,127
183,022
_Total 2023_
£
286
576
1,272
2,134|_Total 2022_
_£_
_97,244_
_12,423_
_6,223_
_2,144_
_17,460_
_837_
_9,382_
_1,748_|
|---|---|---|
|||_147,461_|
|||_2022_
_£_
_26,425_
_121,036_|
|||147,461|
|||_Total 2022_
_£_
_8_
_540_
_1,200_|
|||_1,748_|
## **9 Analysis of governance costs**
23
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **10 Net income/(expenditure) for the year**
|This is stated after charging/(crediting):|2023|_2022_|
|---|---|---|
||£|_£_|
|Depreciation|9,382|_9,382_|
|Operating lease rentals:|||
|Property|6,286|_6,286_|
|Ind. examiner remuneration - Accountancy fees|1,272|_1,200_|
|Ind. examiner remuneration - payroll bureau fees|553|_424_|
|Independent examiner's fee|576|_540_|
## **11 Staff costs**
Staff costs during the year were as follows:
|ff costs during the year were as follows:|||
|---|---|---|
|Wages and salaries
Social security costs
Pension costs
Other Staff Costs|2023
£
95,093
3,981
6,134
12
105,220|_2022_
_£_
_90,859_
_1,750_
_4,342_
_293_|
|||_97,244_|
No employees has employee benefits in excess of £60,000 (2022: Nil).
The average number of staff employed during the period was 6 (2022: 6).
The key management personnel of the charity comprise the trustees and the Centre Manager. The total employee benefits of the key management personnel of the charity were £19,694 (2022: £25,684).
24
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **12 Trustee remuneration and expenses, and related party transactions**
Neither the management committee nor any persons connected with them received any remuneration or reimbursed expenses during the year (2022: Nil).
2 (2022: 4) members of the management committee received travel and subsistence expenses during the year, these amount to £188 (2022:£555).
Aggregate donations from related parties were £99 (2022: £385).
There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2022: nil).
## **13 Government grants**
The government grants recognised in the accounts were as follows:
|High Peak Borough Council
Derbyshire County Council|2023
£
5,000
24,764
29,764|_2022_
_£_
_20,000_
_41,021_|
|---|---|---|
|||_61,021_|
There were no unfulfilled conditions and contingencies attaching to the grants.
25
## New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **14 Corporation tax**
The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
|**15**
**Fixed assets: tangible assets**
**Cost**
Additions
Disposals
**Depreciation**
Charge for the year
Disposals
**Net book value**
At 1 April 2022
At 31 March 2023
At 1 April 2022
At 31 March 2023
At 31 March 2023
_At 31 March 2022_|Leasehold
improvements
£
234,566
-
-
234,566
168,876
9,382
-
178,258
56,308
_65,690_|Office furniture &
equipment
£
26,739
-
-
26,739
26,739
-
-
26,739
-
_-_|Motor
vehicles
£
38,413
-
-
38,413
38,413
-
-
38,413
-
_-_|£
299,718
-
-
Total|
|---|---|---|---|---|
|||||299,718|
|||||234,028
9,382
-|
|||||243,410|
|||||56,308|
|||||_65,690_|
26
New Mills and District Volunteer Centre
Notes to the accounts for the year ended 31 March 2023 (continued)
## **16 Investments**
|**Investments**|||
|---|---|---|
|Add: additions to investments at cost
Disposals at carrying value
Add net gain/(loss) on revaluation
Investments at fair value comprised:
COIF Charities Investment Fund Units
Market value at the end of the year
Market value at the start of the year
Cash held by investment broker pending reinvestment|2023
£
93,025
-
-
(3,520)
89,505
-
89,505
89,505
89,505|_2022_
_£_
_85,635_
_-_
_-_
_7,390_|
|||_93,025_
_-_|
|||_93,025_|
|||_93,025_|
|||_93,025_|
Investments are all carried at fair value and are all traded in quoted public markets.
## **17 Debtors**
|Trade debtors
Prepayments and accrued income|2023
£
7,611
451
8,062|_2022_
_£_
_658_
_2,031_|
|---|---|---|
|||_2,689_|
27
New Mills and District Volunteer Centre
Notes to the accounts for the year ended 31 March 2023 (continued)
## **18 Cash at bank and in hand**
|**18**
**Cash at bank and in hand**|||
|---|---|---|
|Short term deposits
Cash at bank and on hand
**19**
**Creditors: amounts falling due within one year**
Other creditors and accruals
Taxation and social security costs|2023
£
162,990
66,232
229,222
2023
£
3,945
1,462
5,407|_2022_
_£_
_160,006_
_77,940_|
|||_237,946_|
|||_2022_
_£_
_3,943_
_1,308_|
|||_5,251_|
28
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **20 Analysis of movements in restricted funds**
|**Volunteer Centre**
District Nurses' Fund
Relocation Project
Active Travel
High Peak CVS
DCC Infrastructure
HPBC - Move More
CCG NHS
Community Fridge
Erewash CVS
Total
**_Volunteer Centre_**
_District Nurses' Fund_
_Relocation Project_
_Active Travel_
_Companionship Connectors_
_High Peak CVS_
_Co-operative_
_DCC Infrastructure_
_HPBC - Move More_
_CCG NHS_
_Community Fridge_
_Donations from Tesco_
_Total_
NHS Derby & Derbyshire ICS
Home from Hospital
**Current reporting**
**period**
**_Previous reporting_**
**_period_**|Balance at 1
April 2022
£
105,364
65,690
5,469
-
-
3,892
9,539
-
3,000
-
192,954
_Balance at 1_
_April 2021_
_£_
_97,474_
_75,072_
_4,145_
_1,401_
_797_
_600_
_-_
_-_
_-_
_-_
_179,489_|Income
£
2,603
-
7,442
28,999
5,815
-
-
2,370
-
5,000
52,229
_Income_
_£_
_9,941_
_-_
_6,880_
_-_
_-_
_-_
_6,932_
_15,000_
_2,331_
_3,000_
_1,000_
_45,084_|Expenditure
£
(3,874)
(9,382)
(7,176)
(15,253)
(5,815)
(3,440)
(9,105)
(2,370)
-
(5,000)
(61,415)
_Expenditure_
_£_
_(1,051)_
_(9,382)_
_(5,556)_
_(1,335)_
_-_
_(600)_
_(3,040)_
_(5,461)_
_-_
_-_
_-_
_(26,425)_|Transfers
£
(3,657)
-
-
-
-
-
(434)
-
(3,000)
-
(7,091)
_Transfers_
_£_
_(1,000)_
_-_
_-_
_(66)_
_(797)_
_-_
_-_
_-_
_(2,331)_
_-_
_(1,000)_
_(5,194)_|Balance at
31 March
2023
£
100,436
56,308
5,735
13,746
-
452
-
-
-
-|
|---|---|---|---|---|---|
||||||176,677|
||||||_Balance at_
_31 March_
_2022_
_£_
_105,364_
_65,690_
_5,469_
_-_
_-_
_-_
_3,892_
_9,539_
_-_
_3,000_
_-_|
||||||_192,954_|
## **Name of restricted fund**
District Nurses' Fund Relocation Project
NHS Derby & Derbyshire ICS Home from Hospital Companionship Connectors
High Peak CVS
Active Travel DCC Infrastructure CCG NHS
Community Fridge
Erewash Voluntary Transfers
## **Description, nature and purposes of the fund**
Income from dividends and increase in value. Expenditure included use of mini bus.
The relocation Project fund was created in 2003 and refers to the move to the current premises on Union Road. The project was substantially funded by the Big Lottery and outgoing resources represent the depreciation charge on the improvements to the premises.
Money to be used for a NHS initiative to help with the Winter Pressures on getting people out of hospital.
Monies received from High Peak CVS to cover the cost of providing the mini bus to take clients weekly to supermarkets in Chapel-en-le-Frith.
Monies to be used to help with Befriending Costs
Grant from DCC to go towards the cost of travel for Medical appointments. Grant received from DCC used in development of Volife.
Grant to be used in signposting volunteer opportunites.
Agreement reached with funder to be used within the Centre for Friday Lunch Club and Kinder Social Group.
Monies to be used to help with Befriending Costs.
Transfers in respect of donations from participants, and administration and management costs agreed with funders.
29
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **21 Analysis of movement in unrestricted funds**
|Gap funding -
Community transport
_Repairs & renewals_
_Befriender costs_
_Gap funding:_
Designated funds:
General fund
Repairs & renewals
Befriender costs
_General fund_
_Designated funds:_
_Community transport_
**Current reporting**
**period**
**_Previous reporting_**
**_period_**|Balance at 1
April 2022
£
158,333
2,737
17,945
22,130
201,145
_Balance at 1_
_April 2021_
_£_
_165,821_
_3,230_
_16,048_
_18,000_
_203,099_|Income
£
89,964
-
13,754
17,759
121,477
_Income_
_£_
_90,696_
_-_
_13,822_
_11,257_
_115,775_|Expenditure
£
(80,812)
(2,945)
(14,214)
(30,729)
(128,700)
_Expenditure_
_£_
_(87,378)_
_(1,493)_
_(11,925)_
_(22,127)_
_(122,923)_|Transfers
£
(12,892)
2,750
-
17,233
7,091
_Transfers_
_£_
_(10,806)_
_1,000_
_-_
_15,000_
_5,194_|As at 31
March 2023
£
154,593
2,542
17,485
26,393|
|---|---|---|---|---|---|
||||||201,013|
||||||_As at 31_
_March 2022_
_£_
_158,333_
_-_
_2,737_
_17,945_
_-_
_22,130_|
||||||_201,145_|
## **Name of unrestricted fund Description, nature and purposes of the fund**
General fund The free reserves after allowing for all designated funds Repairs & renewals To cover the cost of repairs and repainting of the Centre Befriender costs To cover the post of a new Befriender on a twelve months contract. Community transport To cover the cost of keeping the Mini Bus and to cover the Transport Co-ordinator's salary.
30
New Mills and District Volunteer Centre
**22 Analysis of net assets between funds**
## Notes to the accounts for the year ended 31 March 2023 (continued)
|**Current reporting period**
Tangible fixed assets
Fixed asset investments
Net current assets/(liabilities)
Creditors of more than one year
Total
**_Previous reporting period_**
_Tangible fixed assets_
_Fixed asset investments_
_Net current assets/(liabilities)_
_Creditors of more than one year_
_Total_|General
fund
£
56,308
-
98,285
-
154,593
_General_
_fund_
_£_
_65,690_
_-_
_92,643_
_-_
_158,333_|Designated
funds
£
-
46,420
-
46,420
_Designated_
_funds_
_£_
_-_
_-_
_42,812_
_-_
_42,812_|Restricted
funds
£
-
89,505
87,172
-
176,677
_Restricted_
_funds_
_£_
_-_
_93,025_
_99,929_
_-_
_192,954_|Total
£
56,308
89,505
231,877
-|
|---|---|---|---|---|
|||||377,690|
|||||_Total_
_£_
_65,690_
_93,025_
_235,384_
_-_|
|||||_394,099_|
31
New Mills and District Volunteer Centre
## Notes to the accounts for the year ended 31 March 2023 (continued)
## **23 Operating lease commitments**
The charity's total future minimum lease payments under non-cancellable operating leases is as follows for each of the
|Less than one year
One to five years
Over five years|2023
_2022_
£
_£_
6,286
_6,286_
25,148
_25,148_
-
_-_
31,434
_31,434_
Property|2023
_2022_
£
_£_
6,286
_6,286_
25,148
_25,148_
-
_-_
31,434
_31,434_
Property|
|---|---|---|
|||_31,434_|
## **24 Reconciliation of net movement in funds to net cash flow from operating activities**
|**Net income/(expenditure) for the year**
**Adjustments for:**
Depreciation charge
(Gains)/losses on investments
Dividends, interest and rents from investments
Decrease/(increase) in debtors
Increase/(decrease) in creditors
**Net cash provided by/(used in) operating activities**|2023
£
(16,409)
9,382
3,520
(5,587)
(5,373)
156
(14,311)|_2022_
_£_
_11,511_
_9,382_
_(7,390)_
_(3,926)_
_3,604_
_(2,914)_|
|---|---|---|
|||_10,267_|
32