## **THE HEATHFIELD CHURCH TRUST** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2024** ## **Objects of the charity** The charity, which is a church, is governed by a trust deed and is constituted as a trust. The purpose of Heathfield Church is the advancement of the Christian Faith, the advancement of education, the relief of poverty, sickness, or hardship and other charitable purposes for the benefit of the community in the United Kingdom, and elsewhere throughout the world. ## **Review of the charity's main activities and achievements** To further the above objects, the charity's main activities and achievements were as follows: Weekly: - - Sunday Fellowship; - Sunday Prayer Meeting; - Performing Arts. Fortnightly: - - Monthly: - - Messy Church; - Games Club; - Soup and Sandwich. - Yearly: - - Experiencing Easter - Experiencing Christmas - Light Party - Fun Day We partner with the Charity LSET (Living Stones Educational Trust) providing accommodation, gifting all facilities, and some volunteers for their weekly Homework Club. We also supported the Leprosy Mission by giving gifts. The Church Fellowship has grown in number and diversity over the recent months. Some new families have joined us and had additions to our membership. We are supporting several individuals from countries with totally different cultures, helping them to develop English language skills; which is helping them to settle in a new environment. We continue to reach out into the local community, offering support, activities, refreshment and fellowship. recently done a leaflet drop on a new housing estate, inviting the residents to get to know the church; providing information on all the activities and support we offer. Messy Church gives young children the opportunity to learn new art and craft skills. It develops an ethos of team work with the games that are played. They receive a Christian message and are provided with lunch. Their parents are encouraged to stay which gives us the opportunity to share love with them. Page 2 Soup and Sandwich was introduced to reach out to the community, providing a warm place, food and fellowship. During lunch, individuals are given an option to watch a film with a Christian theme. Games Club is an all-age activity. People from the community join with us to play board games, dominoes, cards games, building Lego, colouring pictures and snooker. During the morning light breakfasts are served. Rooted which is for young people has really grown. Once a fortnight they come straight from school/college. Many of our youth have brought friends who are new to a church environment. increased the facilities available to them; table tennis, table football, table hockey and pool. We have a small classroom which is a great resource. This has board games and other facilities for those who enjoy the more boisterous games. We provide them with a hot meal during the evening. Performing Arts gives people the opportunity to learn new skills with hand puppets, singing and increases confidence to perform in front of crowds. The group have participated in Sunday Services including Harvest, the Carol Service, Prize Giving and Café Church. They perform songs, poems, sketches and hand puppet theatre. The Light Party which is open to the community, is our alternative to Halloween. our time to celebrate Jesus Light of the The children dress in bright colours and super hero costumes. They play We invite two of the local schools to Experiencing Easter and Experiencing Christmas. Although this year only one was able to participate. We have around 30 children at each session, accompanied by the teachers. This is a chance for the children to hear the stories about Christmas and Easter. They are able to ask questions and fully participate. They take away mementos and treats. The feedback from the school is always very positive and the children really enjoy it. In partnership with LSET we have reached children and parents in the community with Homework Club. Proving accommodation and facilities at no cost to them. We granted £1,000 to LSET to enable them to go into a local school and coach young children. We have given financial support to the Leprosy Mission and families who have struggled financially. We given food to food banks. We have regard to the guidance issued by the Charity Commission on public benefit. All the Trustees have been advised to re-read them to further embed them. ## **Financial review** During the year income increased by £104,900, to £129,600 mostly due to a legacy of nearly £90,000. Expenditure increased by £6,800, to £44,700. As a result the cash held by the charity increased by £84,900, to £101,300, of which all is unrestricted and can be used for any charitable purpose. The principal source of funds is from cash/cheque offerings on a Sunday, monthly offerings through the bank and sundry gifts given through members of the Church. We received a gift from the Charity LSET for use of the Church building. We do not undertake any fundraising activities. ## **Reserves policy** The trustees have determined that the charity should aim to hold unrestricted cash of no less than £13,000 (which equates to about unrestricted running costs including utility, insurance and ancillary bills) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £101,300 and the charity is holding excess funds because of the legacy received during the year. ## **Governance** Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. We have not appointed any new trustees for over 10 years, however if we need to appoint any new ones we would follow the Trust Deed, Paragraph D - Page 3 ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: ____________________________ Karen Thomas Date:_______________________ Page 4 **----- Start of picture text -----**
Income Expenditure
Balance in Current Account - 31/03/23 5366.87 Gas - Usage 4216.67
Balance in Deposit Account - 31/03/23 696.29 Electric - Usage 2567.34
Balance in Trust Account - 31/03/23 10318.27 Phone/Internet 237.30
Balance in Cash Account - 31/03/23 0.00 Water 279.37
Shop/Café-Cash in Hand - 31/03/23 61.70 Fast Fire Safety Checks 548.40
Total Balances at 31/03/23 16443.13 Electrical Work - Boiler 1084.92
New Boiler/Instalation 15851.22
Income - 01/04/23 - 31/03/24 Boiler Pump Repositioning 194.83
Covenants/Offerings -Direct to Ba 10370.00 Clean Fan heaters 534.00
HMRC - Gift Aid Reclaim 1980.57 Plumbing & Joinery Work 750.00
Legacy - Peter Morgan 88423.02 Hedges/Trees/Grass 2325.00
Impact Giving - Peter Morgan 1530.00 Repair/Paint Gates 440.00
Anon Gift 15000.00 Petrol - Lawnmower 30.47
Don. LivingStones 250.00 Building Sundries 416.44
Sundry Refunds 93.11 Don. LSET - All Saints Coaching 1000.00
Sunday Offerings 6331.63 Leprosy Mission 600.00
Building Fund 875.00 Sundry Missionary Giving 800.00
Gifts for Children's work 2628.16 Church/Trustee Insurance 2198.90
Don. G Hughes - B'day Gifts 235.00 EA/Network Membership 80.00
Sundry Gifts 465.54 Christian COP Licenses 377.30
Don. Tom Curley's Funeral 150.00 SquareSpace Domain/Subs 192.00
Ticket Money - Drayton Manor 1040.00 Ink Cartridges/General Office 444.05
Interest - Trust Account 212.55 Drayton Manor Trip 1170.00
Interest Deposit Account 9.36 Electric Range Cooker 978.98
Toiletries/Hygiene/First Aid 186.01
General Cleaning Materials 20.35
Air Hockey Table 199.95
Youth Rooted/Alpha 1121.85
Total Income - 01/04/23 - 31/03/24 129593.94 129593.94 SS Christmas Food/Presents 141.73
146037.07 SS Attendance Prizes 67.94
Total Expenditure 01/04/23 - 31/03/24 -44710.35 Messy Church 961.01
Total Balances at 31/03/24 101326.72 Experience Christmas/Easter 219.43
Performing Arts 149.92
SS & Youth - General Events 326.45
Preacher's Expenses 675.00
Flowers 64.48
General Refreshments 398.07
Soup/Sandwich Meeting 110.47
Café Church 49.56
General sundries 200.94
Breakdown of Balances C/F at 31/03/24: - Loan 2500.00
Balance in Current Account - 31/03/24 18362.57
Balance in Deposit Account - 31/03/24 705.65
Balance in Trust Account - 31/03/24 81530.82
Balance in Cash Account - 31/03/24 665.98
Shop/Café-Cash in Hand - 31/03/24 61.70 Sundries
Total Balances at 31/03/24 101326.72 Total Expenditure 44710.35
**----- End of picture text -----**
## The Heathfield Church Trust Report and Accounts Year ended 31 March 2024 1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk ## **THE HEATHFIELD CHURCH TRUST** ## **LEGAL AND ADMINISTRATIVE DETAILS** ## **FOR THE YEAR ENDED 31 MARCH 2024** ADDRESS FOR CORRESPONDENCE 6 Millwright Street Newton Heath Manchester M40 2GZ GOVERNING DOCUMENT Declaration of Trust dated 14 February 2000 CHARITY REGISTRATION NUMBER 1097629 TRUSTEES RESPONSIBLE FOR Leslie Derbyshire MANAGING THE CHARITY Malcolm Hill Karen Thomas BANKERS The Co-operative Bank The Royal Bank of Scotland plc INDEPENDENT EXAMINER Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB ## **INDEX** Page 1 Legal and Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Page 8 Notes to the Accounts Page 1 ## **THE HEATHFIELD CHURCH TRUST** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 MARCH 2024** ## **Objects of the charity** The charity, which is a church, is governed by a trust deed and is constituted as a trust. The purpose of Heathfield Church is the advancement of the Christian Faith, the advancement of education, the relief of poverty, sickness, or hardship and other charitable purposes for the benefit of the community in the United Kingdom, and elsewhere throughout the world. ## **Review of the charity's main activities and achievements** To further the above objects, the charity's main activities and achievements were as follows: Weekly: - - Sunday Fellowship; - Sunday Prayer Meeting; - Performing Arts. Fortnightly: - - Rooted – Youth Meeting; - Monthly: - - Messy Church; - Games Club; - Soup and Sandwich. - Yearly: - - Experiencing Easter - Experiencing Christmas - Light Party - Fun Day We partner with the Charity – LSET (Living Stones Educational Trust) providing accommodation, gifting all facilities, and some volunteers for their weekly Homework Club. We also supported LSET’s Bible Holiday Club in the summer by proving accommodation and volunteers. We also supported the Leprosy Mission by giving gifts. The Church Fellowship has grown in number and diversity over the recent months. Some new families have joined us and we’ve had additions to our membership. We are supporting several individuals from countries with totally different cultures, helping them to develop English language skills; which is helping them to settle in a new environment. We continue to reach out into the local community, offering support, activities, refreshment and fellowship. We’ve recently done a leaflet drop on a new housing estate, inviting the residents to get to know the church; providing information on all the activities and support we offer. Messy Church gives young children the opportunity to learn new art and craft skills. It develops an ethos of team work with the games that are played. They receive a Christian message and are provided with lunch. Their parents are encouraged to stay which gives us the opportunity to share Christ’s love with them. Page 2 Soup and Sandwich was introduced to reach out to the community, providing a warm place, food and fellowship. During lunch, individuals are given an option to watch a film with a Christian theme. Games Club is an all-age activity. People from the community join with us to play board games, dominoes, cards games, building Lego, colouring pictures and snooker. During the morning light breakfasts are served. Rooted which is for young people has really grown. Once a fortnight they come straight from school/college. Many of our youth have brought friends who are new to a church environment. We’ve increased the facilities available to them; table tennis, table football, table hockey and pool. We have a small classroom which is a great resource. This has board games and other facilities for those who don’t enjoy the more boisterous games. We provide them with a hot meal during the evening. Performing Arts gives people the opportunity to learn new skills with hand puppets, singing and increases confidence to perform in front of crowds. The group have participated in Sunday Services including Harvest, the Carol Service, Prize Giving and Café Church. They perform songs, poems, sketches and hand puppet theatre. The Light Party which is open to the community, is our alternative to Halloween. It’s our time to celebrate Jesus ‘The Light of the World’. The children dress in bright colours and super hero costumes. They play games, have refreshments and are given a ‘goody bag’ to take home. We invite two of the local schools to Experiencing Easter and Experiencing Christmas. Although this year only one was able to participate. We have around 30 children at each session, accompanied by the teachers. This is a chance for the children to hear the stories about Christmas and Easter. They are able to ask questions and fully participate. They take away mementos and treats. The feedback from the school is always very positive and the children really enjoy it. In partnership with LSET we have reached children and parents in the community with Homework Club. Proving accommodation and facilities at no cost to them. We granted £1,000 to LSET to enable them to go into a local school and coach young children. We have given financial support to the Leprosy Mission and families who have struggled financially. We given food to food banks. We have regard to the guidance issued by the Charity Commission on public benefit. All the Trustees have been advised to re-read them to further embed them. ## **Financial review** During the year income increased by £104,900, to £129,600 mostly due to a legacy of nearly £90,000. Expenditure increased by £6,800, to £44,700. As a result the cash held by the charity increased by £84,900, to £101,300, of which all is unrestricted and can be used for any charitable purpose. The principal source of funds is from cash/cheque offerings on a Sunday, monthly offerings through the bank and sundry gifts given through members of the Church. We received a gift from the Charity LSET for use of the Church building. We do not undertake any fundraising activities. ## **Reserves policy** The trustees have determined that the charity should aim to hold unrestricted cash of no less than £13,000 (which equates to about six-months’ unrestricted running costs including utility, insurance and ancillary bills) so that the charity could continue to operate should income and / or expenditure vary adversely. At the year end, the charity held unrestricted cash of £101,300 and the charity is holding excess funds because of the legacy received during the year. ## **Governance** Responsibility for setting policy and for making operating decisions rest with the trustees who meet regularly to monitor the activities of the charity. We have not appointed any new trustees for over 10 years, however if we need to appoint any new ones we would follow the Trust Deed, Paragraph D - Appointment of Trustees. Taking into account Paragraph E – Eligibility for Trustees. Page 3 ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: ## Karen Thomas > Karen Thomas (Dec 2, 2024 11:34 GMT) ____________________________ Karen Thomas Date:_______________________ Dec 2, 2024 Page 4 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF** ## **THE HEATHFIELD CHURCH TRUST** I report to the trustees on my examination of the accounts of The Heathfield Church Trust ('the charity') for the year ended 31 March 2024 on pages 6 to 8 following. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## J Young J Young (Dec 2, 2024 13:07 GMT) __________________ Jaimée Young Stewardship 1 Lamb's Passage LONDON EC1Y 8AB Dec 2, 2024 Date: ______________ Page 5 ## **THE HEATHFIELD CHURCH TRUST** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 MARCH 2024** |||||||||Unrestricted|Funds||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||General|Designated||Restricted|Total|Total| |||||||||Funds||Funds|Funds|2024|2023| ||||||||Notes|£||£|£|£|£| |**_Income receipts_**|||||||||||||| |Donations||||||||36,155||-|-|36,155|19,084| |Gift aid receipts||||||||1,981||-|-|1,981|2,006| |Legacies||||||||89,953||-|-|89,953|300| |Charitable activities||||||||1,190||-|-|1,190|2,569| |Interest||||||||222||-|-|222|54| |Other||||||||93||-|-|93|678| |**_Total receipts_**||||||||129,594||-|-|129,594|24,693| |**_Payments_**|||||||||||||| |Payments
in
relation
to
activities undertaken directly|||||charitable||2|40,610||-|-|40,610|37,639| |Grants
paid
in
relation
to
activities undertaken by others|||||charitable||3|1,600||-|-|1,600|260| |||||||||42,210||-|-|42,210|37,899| |Loans made||||||||2,500||-|-|2,500|-| |||||||||2,500||-|-|2,500|-| ||||||||||||||| |**_Total payments_**||||||||44,710||-|-|44,710|37,899| |Net
of
receipts
transfers||/|(payments)|||before||84,884||-|-|84,884|(13,207)| |Transfers between funds|||||||5|-||-|-|-|-| |**Net movement in funds**||||||||84,884||-|-|84,884|(13,207)| |Cash funds as at|last||year|end||||16,381||-|62|16,443|29,650| |**Cash funds at this**||**year end**|||||A|101,265||-|62|101,327|16,443| The notes on page 8 form part of these accounts. Page 6 ## **THE HEATHFIELD CHURCH TRUST** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **AS AT THE YEAR ENDED 31 MARCH 2024** |**A**
**Cash funds**
Cash at bank with immediate access
Petty cash
**B**
**Other monetary assets**
Gift aid due to charity
Other debtors
**C**
**Liabilities**
**Falling due within one year:**
Fee for Independent Examination
Accrued expenses|General
Designated
funds
funds
£
£
100,599
-
666
-
**101,265**
**-**
2,343
-
2,500
-
**4,843**
**-**
900
-
3,514
-
**4,414**
**-**
Unrestricted Funds|Restricted
funds
£
-
62
**62**
-
-
**-**
-
-
**-**|Total
2024
£
100,599
728
**101,327**
2,343
2,500
**4,843**
900
3,514
**4,414**|Total
2023
£| |---|---|---|---|---| |||||16,381
62| |||||**16,443**| |||||1,981
-| |||||**1,981**| |||||-
-| |||||**-**| ## **D Assets retained for charity's own use** Church building Contents and equipment _Current values have not been quoted because reliable valuations are not available (and disclosure is not mandatory)._ The accounts were approved by the trustees and signed on their behalf > by Karen Thomas date > Karen Thomas (Dec 2, 2024 11:34 GMT) _____________________________Karen Thomas _________________ Dec 2, 2024 The notes on page 8 form part of these accounts. Page 7 ## **THE HEATHFIELD CHURCH TRUST** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 31 MARCH 2024** ## **1 Accounting policies** The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |**2**
**Payments in relation to charitable activities undertaken directly**
Ministries and outreach
Repairs, maintenance and equipment
Major repairs
Utilities
Insurance
Subscriptions and licences
Administration and support
**3**
**Grants paid in relation to charitable activities undertaken by others**
Organisations:
Living Stones Educational Trust [LSET]
Organisations < £1,000||Unrestrict|Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
ed Funds|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-|Total
2024
£
6,457
7,709
15,851
7,301
2,199
649
444
40,610
1,000
600
1,600|Total
2023
£| |---|---|---|---|---|---|---| |||General
funds
£
6,457
7,709
15,851
7,301
2,199
649
444
40,610
1,000
600
1,600||||| |||||||6,153
12,067
10,498
5,773
2,030
595
524| |||||||37,639| |||||||-
260| |||||||260| ## **Transactions with related parties** No payments were made to trustees or persons related to them, except for reimbursement of expenses paid out on behalf of the charity. |**5**
**Movement of funds**
General funds
Restricted funds
Shop/café
Total funds|Opening
balance
£
16,381
16,381
62
62
16,443|Receipts
£
129,594
129,594
-
-
129,594|Payments
£
(44,710)
(44,710)
-
-
(44,710)|Transfers
£
-
-
-
-
-|Closing
balance
£| |---|---|---|---|---|---| ||||||101,265| ||||||101,265| ||||||62| ||||||62| ||||||| ||||||101,327| Page 8