## **Queniborough Preschool Partnership – Trustees’ Annual Report:** ## **Period 1[st] August 2023 – 31[st] July 2024** Queniborough Pre-School Partnership, Queniborough Village Hall, Rearsby Road, Queniborough, Leicestershire, LE7 3DH Ofsted Registration Number: 226290 Registered Charity Number: 1097613 ## **Charitable Trustees** Sarah Merriman (Chairperson) (Appointed 1[st] June 2022) Robert Geary (Treasurer) (Appointed 1[st] June 2022) Jacob Shell (Secretary) (Appointed 1st March 2023) Emma Gough (Appointed 1st March 2023) Nicola Mansell (Appointed 24[th] April 2020) Maria McCabe (Appointed May 2024) ## **Objectives and Activities** Queniborough Preschool Partnership was established in early 1997 through an agreement between Queniborough Preschool and Queniborough School. Unlike many privately run childcare facilities in business to make a profit for their owners and shareholders, Queniborough Preschool is a registered charity and run by a Voluntary Management Committee of elected parents and residents from the local community. This means any surplus income generated by QPS is reinvested in providing quality childcare for our children rather than paying dividends to shareholders. We offer term-time sessions between 9 am and 3pm for 2-, 3- and 4-year-olds, focusing on the Early Years Foundation Stage (EYFS), as stipulated by the Local Education Authority. We operate from Queniborough Village Hall and are registered with Ofsted. ## **Achievements and Performance** At the start of the new school year, in September 2023, the Committee appointed a new operational manager, who has bought to the preschool a wealth of experience in early years provision, having previously managed a busy 0-5 nursery. Our new manager set about sharing her ideas gained within a commercial setting, which has helped us to grow and develop our sessions further, to include breakfast club which has proved to be highly successful. Some of our children attend this from the earlier start time of 8.30 am, the breakfast club provides an extra opportunity for development and learning. Our breakfast club has attracted new children, bringing families who require the earlier start time and this new facility has also helped to retain children whose parents or carers required longer sessions, furthermore had we not been able to meet their needs this would have resulted in a detrimental impact on our child numbers by a reduction in attendance. Our management team has continued our focus on rebuilding child numbers through an initiative-taking approach within the local community, advertising and marketing our preschool at every opportunity with frequent published newsletters within local parish gazettes, leaflet drops and posters. This along with a more visual presence within the local community, due to more outside offsite outings undertaken with the children, has resulted in a higher level of interest from new enquiries, resulting in an increase in child numbers. At the end of the summer 2024 term, we had more children attending than in the previous 2 years and are confident that this trend will continue. We have also been undertaking more open ‘stay and play ‘sessions to promote the preschool services, which have highlighted our presence within the community even further, and we are focused upon providing an excellent quality of care within the setting and on delivering high calibre educational sessions. ## **Financial Review** Our financial situation since the reduction in child numbers in early 2022, has been fragile due to the loss of income during this time, our cash reserves have reduced, and we have yet to recover this loss. However, due to the success with increasing child numbers at the preschool, we have been able to minimise our ongoing losses. Our financial sustainability has been further assisted by the financial support from our venue provider, the Queniborough village hall committee, who agreed to a rent reduction during the spring and summer terms. During this period, we have also focused on minimising our costs without compromising the high standards within the setting and we have reviewed our consumables policy which has helped to bring in more income. As an additional way of improving our revenue we are now looking to attract more children into the setting through offering more session times. In response to requests for more afternoon sessions from parents and carers we are seeking to be able to provide 2 x further afternoon sessions. This will enable us to offer a 5 days per week, 8.30 - 3 pm, early years educational care option to local families, making us more competitive. The extra two afternoon sessions will need to commence at a new setting within the village and we are currently in discussions with a new venue hirer and Ofsted to seek the required authorisation to be able to facilitate these sessions. It is our aim to begin to be able to offer these during our next financial year. ## **Reserves Policy** It is Preschool policy as advised by the Preschool Learning Alliance to maintain a balance on unrestricted funds of at least 3 months’ operating costs to cover emergency situations that may arise from time to time. ## **Signed** Sarah Merriman Robert Geary Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 Charity number: 1097613 (England and Wales) Queniborough Pre School Partnership (Charity) Report of the Trustees and Unaudited Financial Statements For the year ended 31 July 2024 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Contents Page For the year ended 31 July 2024 |Report of the Trustees|1| |---|---| |Statement of Financial Activities|2| |Statement of Financial Position|3| |Notes to the Financial Statements|4 to 6| |Detailed Statements of Financial Activities|7| Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Report of the Trustees For the year ended 31 July 2024 The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 July 2024. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** **Name of Charity** Queniborough Pre School Partnership (Charity) **Charity registration number** 1097613 **Principal address** Village Hall Rearsby Road Queniborough Leicestershire LE7 3DH ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: Robert Geary Rachael Misiuda Felicity Mount Sarah Merriman **Independent examiners** C & K Accountancy and Taxation Services Unit 1 Brook Park Gaddesby Lane Rearsby Leicestershire LE7 4ZB Approved by the Board of Trustees and signed on its behalf by |.............................................................................|13 January 2025| |---|---| |Robert Geary|| 1 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Statement of Financial Activities (including Income and Expenditure account) For the year ended 31 July 2024 ||**Notes**|**Unrestricted**|**2023**| |---|---|---|---| |||**funds**|| |||**£**|**£**| |**Income and endowments from:**|||| |Donations and legacies|2|72,000|38,062| |Other trading activites|3|26,511|29,053| |Investments|4|152|20| |**Total**||**98,663**|**67,135**| |**Expenditure on:**|||| |Raising funds|5|(83,412)|(84,001)| |**Total**||**(83,412)**|**(84,001)**| |**Net income/expenditure**||**15,251**|**(16,866)**| |**Reconciliation of funds**|||| |Total funds brought forward||33,700|50,566| |**Total funds carried forward**||**48,951**|**33,700**| 2 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Statement of Financial Position As at 31 July 2024 ||**Notes**|**2024**|**2023**| |---|---|---|---| |||**£**|**£**| |**Current assets**|||| |Cash at bank and in hand||49,431|34,180| |||**49,431**|**34,180**| |**Creditors: amounts falling due within one year**|8|(480)|(480)| |**Net current assets**||**48,951**|**33,700**| |**Total assets less current liabilities**||**48,951**|**33,700**| |**Net assets**||**48,951**|**33,700**| |**The funds of the charity**|||| |Unrestricted income funds|9|48,951|33,700| |**Total funds**||**48,951**|**33,700**| For the year ended 31 July 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. - The members have not required the company to obtain an audit of its accounts for the year in question in accordance - with section 476, - The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting - records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Robert Geary Trustee 13 January 2025 3 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 Queniborough Pre School Partnership (Charity) Notes to the Financial Statements For the year ended 31 July 2024 ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006. Queniborough Pre School Partnership (Charity) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **2. Income from donations and legacies** |**Unrestricted funds**
Donations received
**ncome earned from other activities**
**Unrestricted funds**
Fund raising events
**nvestment income**
**Unrestricted funds**
Bank interest receivable
**xpenditure on other trading activities**
**Unrestricted funds**
Fund raising events|**2024**
**£**
**72,000**
**2024**
**£**
26,511
**26,511**
**2024**
**£**
152
**152**
**2024**
**£**
83,412
**83,412**|**2023**
**£**
38,062| |---|---|---| |||**38,062**| |||**2023**
**£**
29,053| |||**29,053**| |||**2023**
**£**
20| |||**20**| |||**2023**
**£**
84,001| |||**84,001**| ## **3. Income earned from other activities** ## **4. Investment income** ## **5. Expenditure on other trading activities** 4 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Notes to the Financial Statements Continued For the year ended 31 July 2024 ## **6. Staff costs and emoluments** Total staff costs for the year ended 31 July 2024 were: |Salaries and wages
Pre School Staff|**2024**
**£**
70,101
**70,101**
**2024**
6
**6**|**2023**
**£**
67,794| |---|---|---| |||**67,794**| |||**2023**
8| |||**8**| ## **7. Comparative for the Statement of Financial Activities** The comparative year values on the Statement of Financial Activites are for unrestricted funds. ## **8. Creditors: amounts falling due within one year** |Accruals and deferred income|**2024**
**£**
480
**480**|**2023**
**£**
480| |---|---|---| |||**480**| ## **9. Movement in funds** ## **Unrestricted Funds** |**Unrestricted Funds**||||| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Outgoing**|**Balance at**| ||**01/08/2023**|**resources**|**resources**|**31/07/2024**| ||**£**|**£**|**£**|**£**| |_General_||||| |General|33,700|98,663|(83,412)|48,951| ||**33,700**|**98,663**|**(83,412)**|**48,951**| 5 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Notes to the Financial Statements Continued For the year ended 31 July 2024 ## **Unrestricted Funds - Previous year** |**Unrestricted Funds - Previous year**||||| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Outgoing**|**Balance at**| ||**01/08/2022**|**resources**|**resources**|**31/07/2023**| ||**£**|**£**|**£**|**£**| |_General_||||| |General|50,566|67,135|(84,001)|33,700| ||**50,566**|**67,135**|**(84,001)**|**33,700**| ## **Purpose of unrestricted Funds** ## General We provide sessional day care for children who live in the village and surrounding villages. ## **10. Analysis of net assets between funds** |**Unrestricted funds**
_General_
General
**Previous year**
**Unrestricted funds**
_General_
General|**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
48,951
48,951| |---|---| ||**48,951**
**48,951**| ||**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
33,700
33,700| ||**33,700**
**33,700**| 6 of 7 Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## Queniborough Pre School Partnership (Charity) Detailed Statement of Financial Activities For the year ended 31 July 2024 |**INCOME AND ENDOWMENT**
**Donations and legacies**
Fees - Funding
**Other trading activities**
Fund raising events
Fees - Pupils
**Investments**
Bank interest receivable
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Staff costs - wages & salaries
Rent
Purchases & Consumables
Training & DBS
Administration
Website
Insurance
**Total resources expended**
**Net Income**|**£**
**2024**
72,000
**72,000**
1,401
25,110
**26,511**
152
**152**
**98,663**
(70,101)
(6,541)
(2,933)
(479)
(2,571)
(275)
(512)
**(83,412)**
**(83,412)**
**15,251**|**£**
**2023**
38,062| |---|---|---| |||**38,062**
837
28,216| |||**29,053**
20| |||**20**| |||**67,135**
(67,794)
(8,801)
(3,862)
(801)
(2,027)
(254)
(462)| |||**(84,001)**| |||**(84,001)**| |||**(16,866)**| 7 of 7 This page does not form part of the statutory financial statements Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Queniborough Pre School Partnership (Charity)|Queniborough Pre School Partnership (Charity)|Queniborough Pre School Partnership (Charity)| |---|---|---|---| ||||| ||31/07/2024|**Charity no**
**(if any)**|1097613| ||||| ||(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2024.** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 13/01/2025 **Signed: Name:** Abigail Callington **Relevant professional** MAAT **qualification(s) or body (if any): Address:** 1 Brook Park, Gaddesby Lane Rearsby, Leicestershire **Oct 2018** 1 **IER** Docusign Envelope ID: 4D3F0496-0FF7-4648-8788-F18F0A5B5E72 LE7 4ZB ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** N/A **any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**