EASTBOURNE SHOPMOBILITY CHAIRMAN'S REPORT FOR YEAR ENDING DECEMBER 2023 We had to call an Extraordinary General Meeting on 7 September 2023 as funds were running perilously low and closure looked imminent. Since then, funding requests were gradually being met and we started January 2024 with sufficient funds to cover costs for the next 2 years. Further fund raising will have to be looked at during the coming year. Our chairnian Barbara Goodall had to stand down due to ill health, our treasurer Michael Willis also resigned. Fred Connell, the office manager, took voluntary redundancy due to health problems and a wish to retire. A challenging end to the year! We had a new operations manager, Brian Orford, and a new chainnan, Margaret Jordan. Christine Purkess valiantly combined the positions of secretary and treasurer, putting in a huge effort to prepare the end of year accounts for audit. This was very much a learning curve for all three, but gradually things settled down. Our team of volunteers supported us throughout this time, and are still all with us, which is wonderful. Generally it has been a difficult time for all Shopmobility centres, following on from the covid lockdowns and several across the county have closed down. In Eastbourne customer numbers are very slow to pick up, people wary to start coming out again. With the closure of shops around the town there is less inclination to come down, and we have also lost some holiday trade due to hotels being used to house immigrants. However, we are hopeful that things will improve during the coming year, as we look at ways to attract more customers. Margaret Jordan 22.10.2024 ÉlJ
Eastbourne Shopmobility Eastbourne Shopmobility Treasurer's report for Financial Year 2023 on again, the year end figures show a loss as usage of the scooters continues to drop. Shopping habits for those with disabilities have changed and customers continue to shop online rather than venturing out. This now appears to be a constant trend and does not spell longevity for the Eastbourne scheme or any others still remaining around the country. An Emergency General Meeting was held to discuss possible closure of the charty, with permission granted to the Trustees that this decision could be made as and when it was considered necessary. However, in the meantime, the Trustees decided to approach the National Lottery to see if any funding might be available. This was led by Margaret Jordan and Shopmobility was granted £9159 to use for certain projects (including £4K towards staffing costs) and within a strict timescale (8.9.2024). Other donations total £6300. Without this additiona5 funding, the loss would have been considerably more than the recorded £5981.54 With the reduced usage, it was decided that the charity could no longer afford two members of staff and in the autumn, Fred Connell aCpted redundancy. Brian Orford is now the Operations Manager. on again, the scheme relies heavily on the very willing volunteers and we are extremely grateful to them. Just prior to year end, Mike Willis, the long tenn treasurer decided to retire and the Trustees would like to thank him for all the tremendous work he has put into the scheme since it started. Christine Purkess took over in a temporary role but as yet, no pemianent replament has been found. Brian Orford is now managing the accounts on a daily basis. My thanks go, too, to Julie Aris our Auditor for examining the accounts and to Fiona at AFH Payroll for managing payroll. Christine Purkess 16.10.2024 l Lj The Beacon Centre, Eastbourne, East Sussex, BN21 3NW Registered Charity No.. 1097487
CHARITY COMMISSION FOR. ENGIAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Chafity NaTne Easttx)urne Shopmobility On accounts for tho year ended 31sI December 2023 Charity no Irf any) 1097487 Set out on pages I rerort to the trustees on my examinatiori of the accounts of the above charity ("the Trusf) for the year ended 3111212023. As the charity's trustees. you are responsible f(Y the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying OLrt my examination, 5 have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. Independent I have com eted my examination. I confimi that no material matters have examinerfs statement come to my attentiori in connection with the examination which gives me cause to bdieve that in, any material respect.. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: l$t June 2024 Name: Julie Aris Relevant professional qualification(s) or body {rf any): Practitioner of the Institute of Internal Auditors Address: 20 Linkway, Westham, Peverisey, East Sussex BN24 5JB IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
Bèlances BIF 11112023 HSBC Transart Petty Cash 1.031.99 25,222.37 51X).00 26,754.36 Income Sale of goods Donation5 Hire charges Membership Lottery Radar keys Sale scooters etc 15,692.35 7,440.50 285.00 121.50 640.00 813.00 706.70 25,699.05 Expenditure Printing etc Second hand scooters Radar keys Postage Staff welfare Staff wages Insurances Telephonè HR Advice Expenses Sale item5 Cleaning Payroll Admin Accounts Examiner Misc R&M 278.19 300.00 552.00 67.50 93.17 23.388.42 2,037.20 773.93 1,140.00 30.00 32.98 386.40 300.00 299.81 2,000.99 31,680.59 Balances CIF 3111212022 Metro Tfansact Petty Cash 10661.41 10306.13 235.02 21,202.56 Openin8 balance Income Expenditure Transact increase Difference in Petty Cash Petty Cash 611123 not shown Cash withdrawal 2113123 Closing balance Variance 26,754.36 25.699.05 31,680.59 727.31 13.80 257.95 20.iX) 21,208.38 5.82 Transact opening bal 111123 Tot81 withdrawals 25,222.37 15.615.49 9,606.88 Transact balance 31112123 10,306.13 Increase in valuation 699.25 etloss for year 5.981.54
rne Shopmobility Charity Number 1097487 nts for year ended 31S1 December 2023 pendent Exam inèr's Comments Cash withdrawal of £257.95 on 611123. Supporhng petty cash vouchers not included in expenditure. Cash withdrawal of £20.00 on 2113123. No detai15 shown. Payment to AFH Payrokl on 2511123 shown as £95.(K) on spreadsheet. Invoice and bank ststement show £27.60. Variances on entrEs for wages on spreadsheet and bank statements - Voucher 59 £625.30 on spreadsheet. £625.20 on bank statement. Voucher 72 £606.40 on spreadsheet, £606.60 on bank statement. Voucher 87 £625.30 on spreadsheet, £625.20 on bank statement. Voucher 97. cheque 65. £480.00 on invotce and bank statement, £4.80 on cheque stub. Pety cash 1314123. Receipts for Staff Welfare total £17.25, shown as £18.25 on summary. Petty cash 2916123. Receipts total £405.50, nol £409.00 as shown. Income from Lottery not shown on spreadsheet - £12.50 818123 £9.00 519123 £10.00 8111123 Transfers from Transact shoukl not be shown as income as this distorts profivloss figure for the year. Transact closing balance shown as £10.334.19. Total on statement £10.306.13. IER Oct 2018